97-22271 RESO
RESOLUTION NO. 97-22271
RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION
OF THE SELECTION COMMITTEE TO ACCEPT THE RANKING OF
PROPOSALS RECEIVED AND TO AUTHORIZE THE ADMINISTRATION
TO ENTER INTO NEGOTIATION FOR CONTRACTS WITH THE THREE
TOP-RANKED FIRMS, BERMELLO, AJAMIL & PARTNERS, INC., CARR
SMITH ASSOCIATES AND REG ARCHITECTS, INC., PURSUANT TO
RFLI NUMBER 11-96/97 TO PROVIDE PROFESSIONAL
ARCHITECTURAL/ENGINEERING SERVICES FOR THE PARKS AND
RECREATION MASTER PLAN DESIGN
WHEREAS, on November 8, 1994, the citizens of Miami Beach approved the issuanc elf
$15 million in General Obligation Bonds for Parks; and
WHEREAS, a comprehensive Master Plan detailing proposed improvements for se, er;. Ll
of the City's parks was prepared by Bermello, Ajamil & Partners, Inc. in cooperation with the M1Yl r
and City Commission, the Administration, Recreational Facilities and Parks Advisory Board, y,ml h
Center Advisory Board, and the community at large, and
WHEREAS, the City subsequently issued RFLI Number 11-96/97 seeking professi,)n;J
services of architectural/engineering firms to provide design services, construction and biddins
documents, construction observation, project administration, scheduling and cost estimatin~ f< r
parks included in the Master Plan Project; and
WHEREAS, 191 notices specification packages were mailed resulting in responses from si)(
firms; and
WHEREAS, on December 16, 1996, the Selection Committee met to discuss the pro. ec;
and
WHEREAS, the Selection Committee agreed to invite all six proposing firms for an or. .1
presentation before making any final decision on the number of firms to be selected; and
WHEREAS, on January 16, 1997, oral presentations were heard by the Selec tio 1
Committee; and
WHEREAS, the Selection Committee voted unanimously to split this project into tm e
groups of sites, and to recommend contract negotiations with the three top-ranked firms of Bermdll',
Ajamil & Partners, Carr Smith Associates, and REG Architects.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and ':':il y
Commission herein accept the ranking of proposals received and to authorize the Administratic n 1 )
enter into negotiations for contracts with the three Top-Ranked Firms, Bermello, Ajarnil & Partner;,
Inc., Carr Smith Associates, and REG Architects, Inc., pursuant to RRLI Number 11-96/97 1)
provide Professional Architectural/Engineering Services for the Parks and Recreation Master Pia 1
Design.
PASSED and ADOPTED this 5th day of February, 1997.
ATTEST:
~cr ~dv-
CITY CLERK
I/JI
MAYOR
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
~
V~~/?Js~
;I"TY OF MIAMI BEACH
;y H.A.LL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
J:\\cLrniami-beach.fl.us
COMMISSION MEMORANDUM NO. SCI- q L
TO:
Mayor Seymour Gelber and DATE: February 5,1997
Members of the City Commission
Jose Garcia-Pedrosa !~I',.I)
City Manager JH
Request to Acc,pt the Ranking of Proposals Received and to Authorize the
Administration Llo Enter into Negotiations for Contracts with the Three Top-
Ranked Firms, Bermello, Ajamil & Partners, Inc., Carr Smith Associates, and
REG Architects, Inc., Pursuant to RFLI Number 11-96/97 to Provide
Professional Architectural/Engineering Services for the Parks and Recreatiun
Master Plan Design.
FROM:
SUBJECT:
ADMINISTRATION RECOMMENDATION:
To accept the ranking of proposals and authorize the Administration to negotiate three contract:.
BACKGROUND:
On November 8, 1994, the citizens of Miami Beach approved the issuance of$15 million in geneIal
obligation bonds for park improvements. A Master Plan was prepared by Bermello, Ajamil &
Partners, Inc. in cooperation with the City Commission, the Administration, Recreational F aciliti~s
& Parks Advisory Board, and the community. The Master Plan addresses the needs of twenty paries
of various sizes, the renovation of the Boardwalk, and bikeways. Parks range from less than one acre
mini-parks to large regional parks with multiple facilities.
The City of Miami Beach issued RFLI Number 11-96/97 seeking the professional services of ,m
architectural/engineering firm. or firms to provide design services, construction and bidding
documents, construction observation, project administration, scheduling, and cost estimating for this
project, Important aspects to be considered are standardization of furnishings, materials and
equipment; assisting the City in pre-purchasing many typical items in order to minimize facilities'
operational disruptions.
One-hundred ninety-one notices and thirty-nine specification packages were mailed, and the RFP
was advertised in the Daily Business Review, resulting in responses from the following six firms:
Bermello, Ajamil & Partners, Inc.
Carr Smith Associates
Gambach-Sklar, Inc.
Giller & Giller, Inc.
Post, Buckley, Schuh & Jernigan, Inc.
REG Architects, Inc.
AGENDA ITEM
c.~s-
2-5-g '7
11
DATE
RFLI NO. 11-96/97
February 5,1997
Page Two
BACKGROUND: (Continued)
The following Selection Committee met on December 16, 1996, to discuss this project:
Mayra Diaz-Buttacavoli, Assistartt City Manager
Julio Grave de Peralta, Director of Engineering & Construction Management/Public W or<s
Kevin Smith, Director of Recreation, Culture & Parks
Kathleen Blank, Recreational Facilities & Parks Board member, resident
Felipe DeLeon, Youth Board member, architect, resident
(Gary Hefner and Neli Santamarina, both residents and parks users, were unable to
participate due to schedule conflicts)
The pros and cons of engaging one firm, as opposed to two or more firms, were discussed by tlle
Selection Committee. Issues which were addressed included the workload of the firms, coordination
of the total project, ease of communication, startdardization of equipment and design elements, leis
of individuality of the parks, and the completion schedule for the total project. The Selectic,n
Committee agreed to invite all six proposing firms for an oral presentation before making any fin::il
decision on the number of firms to be selected.
ANALYSIS:
Oral presentations were heard by the Selection Committee on January 16, 1997. Some of the kEy
factors which were considered during the evaluation process were past experience in design ar: d
engineering of parks and recreational facilities, the current and projected workloads of the firm 5,
design sensitivity to the Miami Beach area, and the qualifications and experience of the firm's staff
members.
The Selection Committee voted unanimously to split this project into three groups of sites, and to
recommend contract negotiations with the three top-ranked firms of Bermello, Ajamil & Partner;;,
Carr Smith Associates, and REG Architects.
GROUP A - BERMELLO. AJAMIL & PARTNERS. INC.
This group of sites consists of Lummus Park, North Shore Park, North Shore Open Space
Park, South Pointe Park, Pine Tree Park, the Parks Maintenance Facility, and the Bikeway~;,
with an estimated construction cost of $5.1 million. Most of these parks are considerej
regional, with multiple facilities and visitors from outside their neighborhoods, and aJ
require considerable landscaping design,.
Bermello, Ajamil & Partners, Inc. submitted a proposal which brings together the key
members of the Master Plan team - B&A for architecture, engineering, permitting and
construction administration, Curtis & Rogers Design Studio for landscape architecture, and
Hufsey-Nicolaides-Garcia-Suarez for electrical, mechanical and plumbing engineering. The)'
have added the firms of Donnell, DuQuesne & Albaisa, P A for structural engineering,
Weidener Surveying & Mapping for surveying, and Tom Graboski Associates for signage,
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RFLI NO. '11-96/97
Page Three
February 5, 1997
ANALYSIS: (Continued)
The firm's thorough familiarity with project issues makes this team uniquely qualified fOI
implementation of the Master Plan. Their interaction with citizen groups, City staff 2nd
Administration, and the City Commission allowed them to place emphasis on areas oj
concern during their presentation, including aesthetics, security, and ease of maintenance.
This team's past similar experience includes services performed for the Homeskad
Motorsports Complex, Downtown Miami Signage Program, Warren Cromartie Basel:all
School, Blockbuster Park (unbuilt), Ryder Daycare Center, YWCA Headquarters and
Daycare Center, Sugar Sand Park, Southridge Athletic Facility, Cypress Park, Hickory Point
Recreation Facility, and several other projects.
GROUP B - CARR SMITH ASSOCIATES
This group of sites consists of the Scott Rakow Youth Center, Flamingo Park, and Normandy
Park, with an estimated construction cost of $5.7 million. Each of these sites will require
specialized consultant services for the proposed work on the swimming pools and ice rink
facility.
Carr Smith Associates, a multi-disciplinary architectural, engineering, planning and
construction consulting firm, has teamed with the following subconsultants: Rosenbt::fg
Design Group for landscape architecture and irrigation, Fraga Engineers for mechanical,
electrical and plumbing engineering, Kehler Engineers, Inc. as pool specialists, Stansson
Studio, Inc, for urban signage and streets cape, E.R. Brownell and Associates for surveying,
and .CES for construction cost estimating services. The firm of Fraga Engineers has provided
consulting services at the Miami Arena for the Panthers' ice rink, and is currently serving as
consultant for the new arena ice rink being built in Broward County.
The team's past similar experience includes services performed for the Benny Babcock Park
expansion, the Bucky Dent Park expansion, the Henry A. Milander Park expansicn,
Pembroke Falls Park, the McDonald Park expansion, Santa Rosa Island, Tract 27 Sports
Co~plex for the City of Tamarac, and several other projects. Many of these projects
included pools, several with interactive play areas.
GROUP C - REG ARCHITECTS. INC.
This group of sites consists mostly of the smaller neighborhood parks - Stillwater, Tatum,
Crespi, Fairway, La Gorce, Fisher, Muss, Island View, Palm Island, South Shore Community
Center, and Washington Park, with an estimated construction cost of $2.5 million.
REG Architects, Inc. has provided architectural services for more than 10 parks and
recreation facilities valued at over $20 million since 1988. They have submitted a proposal
with the following subconsultants: Urban Resource Group for urban planning, streetscape,
and landscape architecture services, and CRA Clarke, Inc. for structural engineering support.
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RFLI NO. 11-96/97
February 5, 1997
Page Four
ANAL YSIS: (Continued)
This team's past similar experience includes services performed for the West Jupiter
Community Center, Riverbend Park, Carlin Park, Jupiter Beach Pavilions, Northwood
Community Center, the Amphitheatre and Town Center for City of West Palm Beach,
Vedado Park Community Center, Mar-A-Lago Club Tennis & Spa Facilities, Lake
Charleston Park, and many other projects with facilities similar to those proposed in the
neighborhood parks of Miami Beach.
During the contract negotiations, the City Administration will determine whether one or more finns
will be involved in the selection of standardized items, such as lighting, playground equipment, and
other design elements, with the goal being to encourage creativity while retaining a solid pc.rk
identity citywide. Additionally, the firms will be requested to provide revised design and
construction schedules based on the proposed assignment of sites.
CONCLUSION:
Hiring the three above stated firms will allow the Park Bond Issue to proceed into the Design Phase
without further delay.
JGP:MDB:KS:jf~.v
14