The URL can be used to link to this page

ITB 48-06/07 Purchase of Electrical SuppliesINVITATION TO BID PURCHASE OF ELECTRICAL SUPPLIES ITB# 48-06/07 BID OPENING: OCTOBER 15, 2007 AT 3:00 P.M. Gus Lopez, CPFO, Procurement Directar PROCUREMENT D1VlS10N 1700 Conventicr. Center Drive, Miami Beach, Fl 33139 www.miamibeachR.gov ~ MIAMIBEACH City of Miami Beath, 1 i 00 Convention Center Drive; Miami Beach, Florida 3313?, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-G73-749Q, fax: 305~b~3-7&51 Invitation to Bid No. 48-06/07 PUBLIC NOTICE Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on October 15, 2007 for: PURCHASE OF ELECTRICAL SUPPLIES At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. Purpose: The purpose of this bid is to establish contracts based. on a percentage discount off manufacture's catalog for the supply of Electrical Parts and Supplies to the City of Miami Beach, on an as needed basis. Award of orders will be based on the bidder's pricing and availability at time need arises. Minimum Requirements: Prospective Bidders must have a minimum of 3 years experience in supplying electrical supplies and provide at least five (5) separate references for contracts, of which each contract annual cost was twenty five thousand dollars x$25,000) or higher. A Pre-bid conference will be held on September 28, 2007 at 10:00 a.m. in the City Manager's Large Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: "2659980* (note that number is preceded and followed by the star (*) key). The City has contracted with BidNet as our electronic procurement service for automatic notification of bid opportunities and document fulfillment. We encourage you to participate in this bid notification system. To find out how you can receive automatic bid notifications orto obtain a copy ofthis Bid, gotowww.+aovbids.com/scripts/southfiorida(public/home1 asp orcalltoll-free 1-800-677- 1997 ext. 214. The City of Miami Beach is using RFP Depot, a central bid notification system which provides bid notification services to interested vendors. RFP Depot allows for vendors to register online and receive notification of bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.rfpdepot.com 9/122007 2 of 30 City of Miami Beach ITB-48-06/07 If you do not have Internet access, please call the RFP Depot's vendor support group at 800-990- 9339 or 801-765-9245. Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: (786) 394-4000. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten X10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE CAMPAIGN CONTRIBUTIONS. BY VENDORS ORDINANCE NO. 2003-3389. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: httg://www.miamibeachfl.gov/newcity/depts/purchase/bidintro.asp • CONE OF SILENCE -- ORDINANCE N0.2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES --ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES- ORDINANCE N0.2002-3363 • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 • EQUAL BENEFITS ORDINANCE -ORDINANCE NO. 2005-3494 ..Sincerely, ~' = j Gus Lopez, CPPO Procuremenf Director 9/122007 3 of 30 City of Miami Beach ITB-48-06/07 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami beach, Flarida 33139, www.miamibeachA.gov pROCURElv1ENT ©IVISION NOTICE TO PR{~SPECTiVE BIDDERS Tel: 305-b73.7d90, Fax: 786.394.4002 ITB 4B-0G/07 NO BID If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASONS) CHECKED AND/OR INDICATED: -Our company does not handle this type of product/service. _We cannot meet the specifications nor provide an alternate equal product. -Our company is simply not interested in bidding at this time. -Due to prior commitments. -OTHER. (Please specify) We do _ do not _ want to be retained on your mailing list for future bids for the type or product and/or service. Signature: Title: Company: Note: Failure to respond, either by submitting a bid or this completed form, may result in your company being removed from the City's bid list. sn zrzoo~ City of Miami Beach 4of30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06/07 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: An Original and five (5) copies of the Bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified hereon and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Facsimile, electronic, or e-mailed bids will not be accepted. 1.2 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not submitting a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid mailing list. 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. Incase of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 1.5 TAXES: The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 04-00097-09-23. 1.6 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the time of this 9/I2200~ 5 of 30 City of Miami Beach ITB-48-06/07 bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. 1.9 BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beach, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Item delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor list. B) All departments being advised not to do business with vendor. 1.12 SAMPLES: • Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidderto either deliver required samples orto clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 9H 22007 6 of 30 City of Miami Beach ITB-48-06/07 1.13 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 1.14 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. Fax (786) 394-4000. 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall be returned, unopened. 1.16 INSPECTION, ACCEPTANCE 8 TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.18 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 1.19 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in noway be a cause for relief from responsibility. 1.20 PATENTS 8 ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the pertormance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 9122007 7 of 30 City of Miami Beach ITB-48-06/07 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1.22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. 1.23 ANTI-DISCRIMINATION: The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 1.24 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305- 673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or pertorm work or services as a result of a bid award, the successful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City of Miami Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid. 1.27 BID GUARANTY: N/A 1.28 DEFAULT: Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the Citythereby, orwhere surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.29 sip 2rzoo~ City of Miami Beach CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida 8 of 30 ITB-48-06/07 reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted in DUPLICATE to the City of Miami Beach, Accounts Payables Department, 1700 Convention Center Drive, Miami Beach, Florida 33139. 1.31 NOTES TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. 1.32 SUBSTITUTIONS: The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice. 1.34 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same by enclosing aself- addressed stamped envelope with the bid. 1.35 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids are required. A copy of such Addendum shall be sent by BidNet® via a-mail or facsimile to each Bidder receiving the Solicitation that is a subscriber to the Bidnet® notification system. Bidders who are not subscribers to the Bidnet® system are responsible for ensuring that they have received all addenda. In the, event of conflict with the original Contract Documents,,Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive; provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. sip zrzoo~ Ciry of Miami Beach 9 of 30 ITB-48-06/07 1.37 DEMONSTRATION OF COMPETENCY: 1) Pre-award inspection of the Bidder's facility may be made priorto the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to demonstrate a good record of pertormance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past pertormance (experience) with the City in making the award in the best interest of the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplies to the City through the designated representative. Any conflicts between this material information provided by the source of supply and the information contained in the Bidder's Proposal may render the Bid non-responsive. 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of pertormance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's pertormance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.38 DETERMINATION OF AWARD The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: a. The ability, capacity and skill of the bidder to pertorm the Contract. b. Whether the bidder can pertorm the Contract within the time specified, without delay or interterence. c. The character, integrity, reputation, judgment, experience and efficiency of the bidder. d. The quality of pertormance of previous contracts. e. The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 9122007 10 of 30 City of Miami Beach ITB-48-06/07 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required forthis project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. 1.41 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Contractors have the option of selling these commodities or services certified by the Division to the other State agencies at the agencies option. 1.42 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be a Spot Market Purchased may be purchased by other methods, i.e. Federal, State or local contracts. 1.43 ELIMINATION FROM CONSIDERATION This bid solicitation shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any obligation to the City. 1.44 WAIVER OF INFORMALITIES The City reserves the right to waive any informalities or irregularities in this bid solicitation. 1.45 ESTIMATED QUANTITIES Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City for purposes of determining the low bidder meeting specifications may use said estimates. 1.46 COLLUSION Bids from related parties. Where two (2) or more related parties each submit a bid or proposal for any contract, such bids or proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or proposals. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. Bids or proposals found to be collusive shall be rejected. sn znoo~ City of Miami Beach 11 of 30 ITB-48-06!07 Bidders or Proposers who have been found to have engaged in collusion may be considered non-responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. 1.47 DISPUTES In the event of a conflict between the documents, the order of priority of the documents shall be as follows: • Any agreement resulting from the award of this Bid (if applicable); then • Addenda released for this Bid, with the latest Addendum taking precedence; then • The Bid; then • Awardee's Bid. 1.48 REASONABLE ACCOMMODATION In accordance with the Title I I of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact Heidi Johnson Wright at the Public Works Department at (305) 673-7080. 1.49 GRATUITIES Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee; or agent of the City, for the purpose of influencing consideration of this proposal. 1.50 SIGNED BID CONSIDERED AN OFFER The signed bid shall be considered an .offer on the part of the bidder or contractor, which offer shall be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the part of successful bidder or contractor, after such acceptance, the City may procure the items or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.51 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at the time of Bid submission. 1.52 PUBLIC ENTITY CRIMES (PECK: A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or pertorm work as a contractor, supplier, sub- contractor, or consultant under a contract with a public entity ,and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.53 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In order to be deemed a responsive bidder, your bid must conform in all material respects to the requirements stated in their Bid. 9/12/L007 12 of 30 City of Miami Beach ITB-48-06/0'7 1.54 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time, no ranges will be accepted, i.e.; 12-14 days. 1.55 CONE OF SILENCE This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002-3378. A copy of all written communication(s) regarding this bid must be filed with the city clerk. 1.56 TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be pertormed by giving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the Agreement for all services pertormed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 1.57 TERMINATION FOR CONVENIENCE OF CITY The City may, for its convenience, terminate the services then remaining to be pertormed at any time without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement for all services actually performed by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to eam on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this section. 1.58 INSURANCE AND INDEMNIFICATION: (See Check List for applicability to this contract) The contractor shall be responsible for his work and every part thereof, and for all materials, tools, appliances and property of every description, used in connection with this particular project. He shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in connection with the work. It is understood and agreed that at all times the contractor is acting as an independent contractor. 9/122007 City of Miami Beach 13 of 30 ITB-48-06/07 The contractor, at all times during the full duration of work under this contract, including extra work in connection with this project shall meet the following requirements: Maintain Automobile Liability Insurance including Property Damage covering all owned, non-owned or hired automobiles and equipment used in connection with the work. No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of Miami Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition. Qriginal signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in progress. It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resuning from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to assure an adequate fund for payment of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: "The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and up to the amount of $1,000,000.00 for each occurrence and for all damages to the property of others in and up to the amount of $1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation, all expenses of litigation, including reasonable attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his agents, servants, or employees, or through the mere existence of the project under contract". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents, and employees, as determined by a court of competent jurisdiction. The contractor will notify his insurance agent without delay of the existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the City of Miami Beach underthe Hold Harmless Agreement from any and all claims arising out of this contractual operation. 9/122007 14 of 30 City of Miami Beach ITB-48-06/07 The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and omissions of persons directly employed by him. Insurance coverage required in these specifications shall be in force throughout the contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract breached and justifying the termination thereof. If bidder does not meet the insurance requirements of the specifications; alternate insurance coverage, satisfactory to the Risk Manager, may be considered. It is understood and agreed that the inclusion of more than one insured underthese policies shall not restrict the coverage provided by these policies for one insured hereunder with respect to a liability claim or suit by another insured hereunder or an employee of such other insured and that with respect to claims against any insured hereunder, other insureds hereunder shall be considered members of the public; but the provisions of this Cross Liability clause shall apply only with respect to liability arising out of the ownership, maintenance, use, occupancy or repair of such portions of the premises insured hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim is made or suit is filed. 9~122~7 15 of 30 City of Miami Beach ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES INSURANCE CHECK LIST ITB # 48-06/07 XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability X1.000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included. 4. Excess Liability - $ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: _ Builders Risk completed value $ .00 Liquor Liability $ .00 _ Fire Legal Liability $ .00 _ Protection and Indemnity $ .00 _ Employee Dishonesty Bond $ .00 _ Other $ .00 XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these specifications and that evidence of this insurance may be required within five (5) days after bid opening. Bidder sn znoo~ City of Miami Beach Signature of Bidder 16 of 30 ITB-48-06/07 PURCHASE ~F ELECTRICAL SUPPLIES ITB # 48-06/07 2.0 SPECIAL CONDITIONS 2.1 PURPOSE: The purpose of this bid is to establish contracts based on a percentage discount off manufacture's catalog for the supply of Electrical Parts and Supplies to the City of Miami Beach, on an as needed basis. 2.2 TERM OF CONTRACT: This Contract/Purchase Order shall remain in effect for one (1) year from the time of award by the Mayor and City Commission. 2.2.1 Orders will be placed to vendors on an as needed basis to meet City usage requirements. 2.2.2 Providing the successful bidder(s) will agree to maintain the same price, terms and conditions of the current contract, this contract could be extended for an additional three (3) years, on a year to year basis, if mutually agreed upon by both parties. 2.3 METHOD OF AWARD Award of this contract may be made to the primary and secondary lowest and best Bidders, as defined in General Conditions 1.38. Should the primary vendor fail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the City. Award of orders will be based on the vendor's pricing and availability of materials at the time the need arises. It shall be the sole prerogative of the City as the total amount of awarded vendors on this contract. During the term of this contract, the City reserves the right to add or delete vendors as it deems necessary, in its best interest. 2.4 EVALUATION/SELECTION CRITERIA Bidders must meet or exceed the minimum criteria as established below: a) Maintain a large, stocking inventory in the vendor's own warehouse. The minimum acceptable size is 5,000 square feet with a minimum inventory of $100,000 for the commodities specified on this contract. b) Maintain an office/warehouse within the geographic boundaries of Miami-Dade, Broward, and Palm Beach Counties. This facility shall be staffed with competent company representatives who can be contacted during normal working hours and who are authorized to discuss matters pertaining to this contract. c) Bidder shall be engaged in providing this type of service or commodities for a minimum of three (3) years. d) Bidder(s) will be required to provide same or next day delivery of stock items e) Proposed Percentage discount off manufacture's catalog. Bids shall be submitted on the basis of a discount from a manufacturer's published price list(s). Such published 9/12l2W7 17 of 30 City of Miami Beach ITB-48-06/07 price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm through September 30, 2008, and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. 2.4 PAYMENT: N/A 2.5 SHIPPING TERMS: Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered, installed and accepted by an authorized City representative. 2.6 PRICES. SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the Bidder is awarded a contract under this bid solicitation, the prices quoted by the Bidder on the Bid Form shall remain fixed and firm during the term of this contract; provided, however, that the Bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. The City is also interested in receiving bids that include flexible pricing terms that provide the City with maximum options and flexibility as regulatory and marketplace changes take place. 2.7 PRE-BID CONFERENCE: A Pre-bid conference will be held on September 28, 2007 at 10:00 a.m. in the City Manager's Large Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enterthe MEETING NUMBER: "2659980* (note that number is preceded and followed by the star ("') key). 2.8 SITE INSPECTION: N/A 2.9 CONTACT PERSON: The contact person for this Invitation to Bid is Maria Estevez. The contact person may be reached by phone: 305.673.7234; fax: 786.394.4002; or a-mail: mestevez~miamibeachfl.gov. Communication between a proposer, bidder, lobbyist or consultant and Procurement Staff is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk, no later than ten (10) calendar days prior to the scheduled Bid opening date. 9/122007 18 of 30 City of Miami Beach ITB-48-06/07 The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a proposal that all addenda have been received. YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.55, ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS. 2.10 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the Bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with Bidder's name. Failure of Bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139 2.11 DELIVERY TIME: Vendors shall specify on the attached Bid Form the estimated delivery time (in calendar days) and lead time for the supply and installation of the floating aerator/decretive water fountain. 2.12 LIQUIDATED DAMAGES: N/A 2.13 PERCENTAGE ABOVE VENDOR COST: N/A 2.14 DISCOUNTS (From published price lists): Bids shall be submitted on the basis of a discount from a manufacturer's published price list(s). Such published price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm through September 30, 2008, and revised price list(s) will not be accepted by the City until after that date: Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. 2.15 ESTIMATED QUANTITIES: Quantities, if stated, are for Bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs. Said estimated quantities may be used by the City for the purpose of evaluating the low Bidder meeting specifications. 9/12/2007 19 of 30 City of Miami Beach ITB-48-06/07 2.16 WARRANTY: The successful bidder will be required to warranty all equipment and parts supplied. The successful bidder must accept retum for full credit for items shipped in error or damaged in shipment. The City of Miami Beach shall return items in "as received" condition. 2.17 GUARANTEE: The successful bidder will be required to guarantee all work pertormed for Installation for a minimum of one (1) year. 2.18 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM) Each bid must be accompanied by a minimum of five (5) separate references for contracts, of which each contract annual cost was twenty five thousand dollars ($25,000) or higher. Reference shall include the name of the company, a contact person, contact person's E- MAILADDRESS, the telephone number and facsimile number. 2.19. COMPLETE PROJECT REQUIRED: N/A 2.20 FACILITY LOCATION: N/A 2.21 PURCHASE OF ITEMS NOT LISTED WITHIN THIS SOLICITATION: NIA 2.22 BIDDER QUALIFICATIONS: In order for bids to be considered, bidders must submit with their bid, or within five (5) calendar days upon request from the Procurement office, evidence that they are qualified to satisfactorily pertorm the specified work/services. Evidence shall include all information necessary to certify that the bidder: maintains a permanent place of business; has technical knowledge and practical experience in the type of equipment to be repaired; has available the organization and qualified manpower to do the work; has adequate financial status to meet the financial obligations incident to the work; has not had just or proper claims pending against him or his work; and is regularly engaged in providing this type of commodities. The evidence will consist of listing of work that has been provided to public and private sector clients, ei. nature of WORK within the last three (3) years. 2.23 LATE BIDS: At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting abid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. 2.24 EXCEPTIONS TO SPECIFICATIONS: Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid to be considered non-responsive. 2.25 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the ORIGINAL AND FIVE COPIES of the Bid Form pages and all required submittal information must be retumed, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. 9/122007 20 of 30 City of Miami Beach ITB-48-06!07 2.26 MAINTENANCE AGREEMENT: N/A 2.27 EQUAL PRODUCT: Manufacturer's name, brand name and model number are used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of pertormance and design required and is in noway intended to prohibit the bidding of other manufacturer's items of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards of pertormance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit bid as equal. 2.28 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team ofwell-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. 9/12/2007 21 of 30 Ciry of Miami Beach ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06/07 3.0 MINIMUM SPECIFICATIONS 3.1 GENERAL The purpose of this bid is to establish contracts based on a percentage discount off manufacture's catalog forthe supply of Electrical Supplies to the City of Miami Beach, on an as needed basis. The Property Management and Public Works Director(s) and or designated representative(s) will be responsible for obtaining electrical supplies based on best value/business practices. At a minimum they shall consider, but not be limited to the following: quality, price and availability. 3.2. MATERIALS The commodities to be purchased from this contract shall include but not be limited to conduit fittings, conduit bodies, boxes, raceways, ducts, enclosures, wiring devices, wire, cable and accessories, circuit breakers, panel boards, splicing materials, emergency lighting, fuses and accessories, meters, transformers, capacitors, controls, resistors, relays, timers, jacket plugs, sockets, transistors, LEDs, and all other related materials that maybe required during the term of this contract. 3.3. SCOPE OF SERVICES Successful bidder(s) will be required to supply electrical supplies to the Property Management Division and Public Works Department. The City will issue Standing Orders to the selected vendor(s) for the purchase of supplies on an as needed basis throughout the year. 3.3.1 Orders shall be placed by Property Management Division and Public Works Department personnel, as needed. Employees from other City Departments may utilize this contract, provided they comply with Section 3.1 above. 3.3.2 Same day or next day delivery shall be provided on all stock items. 3.3.3 Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized City representative. Minimum order requirements, if any shall be indicated in the Bid Form. 3.3.4 City employees are authorized to pick-up materials against purchase orders issued to the bidder(s). Only personnel showing City's identification shall be authorized to pick up materials. Packing slip shall be marked with the employees name and signature. There shall be no minimum order requirement for customer pick-up. 3.3.5 Bidder must provide written quotes of the items being requested before delivery or pick-up of materials. 3.3.6 Invoices and packing slips shall include adequate information including: department's name, location, full item description, unit prices, Standing Order number, receiving signature, quantities picked up, delivered and backorder status. 9/122007 22 of 30 City of Miami Beach ITB-48-06/07 3.3.7 There will be no restocking charges (or other charges) for items retumed by the City, provided items are returned in their original packaging and in good, saleable condition. 917 22007 23 of 30 City of Miami Beach ITB-48-06!07 PURCHASE OF ELECTRICAL SUPPLIES ITB# 48-06107 BID PROPOSAL PAGE 1 OF 3 COMPANY NAME: We propose to furnish F.O.B. Destination Electrical Supplies in accordance with Bid Provisions and Specifications. QUALIFICATION'S QUESTIONNAIRE 1. WAREHOUSE SIZE: Sq. Ft. 2. CURRENT INVENTORY SIZE: $ Dollar Value 3. OFFICE /WAREHOUSE ADDRESS: TEUFAX NUMBER: FAX CONTACT PERSON: 4. ADDITIONAL OFFICENVAREHOUSE LOCATION: TELEPHONE NUMBER: FAX NUMBER: USE SEPARATE SHEET OF PAPER FOR ADDITIONAL LOCATIONS 5. BUSINESS HOURS: 6. NUMBER OF EMPLOYEES: 7. NUMBER OF YEARS IN OPERATION: Yrs. 8. CAPABILITY TO PROVIDE NEXT DAY DELIVERY: Yes or No 9. WILL YOU DELIVER WITH YOUR OWN VEHICLES? Yes or No IF YES, NUMBER OF DELIVERY TRUCKS: 9/122007 24 of 30 City of Miami Beach ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 BID PROPOSAL PAGE 2 of 3 COMPANY NAME: ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: PERCENT DISCOUNT OFF LIST PRICE: IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ 4. ABILITY TO PROVIDE USAGE REPORTS Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) 3. PROOF OF BUSINESS LOCATION (Occupational License) 9/12/2007 25 of 30 City of Miami Beach IT'B-48-06107 PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06/07 BID PROPOSAL PAGE 3 OF 3 PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: COMPANY NAME: SIGNED: (I certify that I am authorized to execute this proposal and commit the bidding firm) Bidders must acknowledge receipt of addendum (if applicable). Addendum No. 1: Addendum No. 2: Insert Date Insert Date Addendum No. 3: Addendum No. 4: Insert Date Insert Date NAME/TITLE(Print): ADDRESS: CITY/STATE: TELEPHONE NO: FACSIMILE NO: FEDERAL I.D.#: SIGNED: ZIP: 9/12/2007 26 of 30 Ciry of Miami Beach ITB-4H-06/07 PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06/07 BID CHECK LIST To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items have been completed and submitted as required. X Original and five copies of bid (including all submittal information) General Conditions Section 1.1 Special Conditions Section 2.22 X Execution of Bid General Conditions Section 1.2 NIA Equivalents/Equal Product General Conditions Section 1.10 Special Conditions Section 2.24 Insurance and Indemnification (including Insurance Checklist) X General Condition Section 1.26 General Conditions Section 1.58 Bid Guaranty/Pertormance Bond NIA General Condition Section 1.27 X Warranty General Condition Section 2.17 NIA Product/Catalog Information Special Conditions Section 2.15 X References Special Conditions Section 2.18 and Page 27 X Bidder Qualifications Special Conditions Section 2.22 X Minimum to Specifications Special Conditions Section 3.0 Contractor's Questionnaire X (Page 31,32) 9/122007 27 of 30 City of Miami Beach ITB-48-06/07 , A CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of five (5) separate references for contracts, of which each contract annual cost was twenty five thousand dollars {$25,000) or higher. 1) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. 2) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail E-mail 3) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail s/~ Zrzoo7 City of Miami Beach 28 of 30 ITB-48-06/0'7 CUSTOMER REFERENCE LISTING (CONTD.) 4) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 5) Company Name Address Contact PersonlContract Amount Telephone No. Fax No. E-mail 6) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail sn zrzoo~ City of Miami Beach 29 of 30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 CONTRACTOR'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers maybe grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach, Florida: By Principal Office. How many years has your organization been in business under your present business name? Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? Please state license(s) type and number: Include copies of above licenses and certificates with proposal. Have you ever had a contract terminated due to failure to comply with contractual specifications? If so, where and why? In what other lines of business are you financially interested or engaged? Give references as to experience, ability, and financial standing July 10, 2007 City of Miami Beach ITB-48-06107 30 of 40 CONTRACTOR'S QUESTIONNAIRE (CONTD.) Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entities (including your sub-consultants) with a controlling financial interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. b. Individuals or entities (including our sub-consultants) with a controlling financial interest: have have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to whom said contribution was made. I HEREBY CERTIFY that the above answers are true and correct. (SEAL) (SEAL) July 10, 2007 ITB-48-06/07 City of Miami Beach 31 of 40 m MIAMIBEACH Gift' of Miami Beach, 1700 Corvertion Center Drive, Ariami Beach, Florida 33 ! 39, wHV,arniamibeachfl.yov n~c~cuR~rntr~T aivisioN Tel: 305.673.7490 ,Fax: 786.394.4000 September 12, 2007 To: Phone: Fax: E-mail: Subject: Performance Evaluation of Number of pages including cover: 2 To Whom It May Concern: The City of Miami Beach has implemented a process that collects past performance information on companies that provide Electrical Supplies. The information will be used to assist City of Miami Beach in the procurement of Electrical Supplies. The group or individual listed in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both, the group or individual and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you cannot answer a particular question, please leave it blank. Please return this questionnaire to Maria Estevez by October 15, 2007at 3:00 p.m. by fax: 786.394.4002; ore-mail mestevez@miamibeachfl.gov Thank you for your time and effort. ~t 1. Gus Lopez, CPPO Procurement Director ~uiy ~o, zoos irB-as-osro~ City of Miami Beach 32 of 40 m MIAMIBEACH Gify of Msami Beach, l.'7pQ Conver.-ion Center Urive, tv;iami Beach, Floridn 33139, www.miamibeachfl.gev PROCUREMENT DIVISION Tef: 305.673.7490, Fax: 786.394.4002 PERFORMANCE EVALUATION SURVEY Group or individual Name: Point of Contact: Phone and a-mail: Please evaluate the performance of the group or individual (10 means you are very satisfied and have no questions about hiring them again, and 1 is if you would never hire them again because of very poor performance). If you don't know, please leave blank. NO CRITERIA UNIT 1 Ability to fill purchase orders accurately (1-10) 2 Ability to maintain delivery schedule (on-time /conforming to ( ) 1-10 re Mated delive hours or earl 3 Professionalism and ability to manage (includes responses and (1-10) rom t a mens to su liers and subcontractors 4 Professionalism of delive services 1-10 5 Condition of products at delivery (1-10) 6 uali of Products 1-10 7 Abili to rovide roducts under emer enc conditions 1-10 Overall customer satisfaction based on performance and quality of 8 products (1-10) Overall Comments: Agency or Contact Reference Business Name: Contact Name: Contact Phone and a-mail: Date of Services: Dollar Amount for Services: Please fax this questionnaire to Maria Estevez at 786-394-4002 July 10, 2007 ITB-48-06107 City of Miami Beach 33 of 40 3 ° `i3.,. CITY OF MIAMI BEACH DECLARATION: NONDISCRIMINATION IN CONTRACTS AND BENEFITS Section 1. Vendor Information Name of Company: ame of Company Contact Person: Phone Number: Fax Number: E-mail: Vendor Number (if known): Federal ID or Soaal Security Number: Approximate Number of Employees in the U.S.: (If 50 or less, skip to Sectoon 4, date and slgn) Are any of your employees covered by a collective bargaining agreement or union trust fund? _Yes_No Union name(s): Section 2. Compliance Questions Question 1. Nondiscrimination -Protected Classes A. Does your company agree to not discriminate against your employees, applicants for employment, employees of the City, or members of the public on the basis of the fact or perception of a person's membership in the categories listed below? Please note: a "YES" answer means your company agrees it will not discriminate; a "NO" answer means your company refuses to agree that it will not discriminate. Please answer yes or no to each category. ^ Race _Yes _ No ^ Sex _Yes _ No ^ Color _Yes _ No ^ Sexual orientation _Yes _ No ^ Creed _Yes _ No ^ Gender identity (transgender status) _Yes _ No ^ Religion _Yes _ No ^ Domestic partner status _Yes _ No ^ National origin _Yes _ No ^ Marital status _Yes _ No ^ Ancestry _Yes _ No ^ Disability _Yes _ No ^ Age _Yes _ No ^ AIDS/HIV status _Yes _ No ^ Height _Yes _ No ^ Weight _Yes _ No B. Does your company agree to insert a similar nondiscrimination provision in any subcontract you enter inth for the performance of a substantial portion of the contract you have with the City? Please note: you must answer this question, even if you do not intend to enter into any subcontracts. _ Yes _ No July 10, 2007 ITB-48-06107 34 of 40 City of Miami Beach Question 2. Nondiscrimination -Equal Benefits for Employees with Spouses and Employees with Domestic Partners Questions 2A and 2B should be answered YES even if your employees must pay some or all of the cost of spousal or domestic partner benefits. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? _ Yes _ No B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners" or to domestic partr~ers of employees? _ Yes _No 'The term Domestic Partner shall mean any tvw (2) adults of the same or different sex, who have registered as domestic partners with a government body pursuant to state or local law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domestic partners. A Contractor may institute an internal registry in allow for the provision of equal benefits to employees with domestic partner who do not register their partnerships pursuant to a governmental body authorizing such registration, or who are located in a jurisdiction where no such governmental domestic partnership exists. A Contractor that institutes such registry shall not impose criteria for registration that are more stringent than those required for domestic partnership registration by the City of Miami Beach If you answered "NO" to both Questions 2A and 26, go to Section 4 (at the bottom of this page), complete and sign the form, filling in all items requested. If you answered "YES" to either or both Questions 2A and 26, please continue to Question 2C below. Question 2. (continued) C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partrter, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Yes for Employees with S ouses Yes for Employees with Domestic Partners No, this Benefit is Not Offered Documentation of this Benefit is Submitted with this Form Health ^ ^ ^ ^ Dental ^ ^ ^ ^ Vision ^ ^ ^ ^ Retirement (Pension, 401 k ,etc. ^ ^ ^ ^ Bereavement ^ ^ ^ ^ Famil Leave ^ ^ ^ ^ Parental Leave ^ ^ ^ ^ Employee Assistance Pro ram ^ ^ ^ ^ Relocation 8~ Travel ^ ^ ^ ^ Company Discount, Facilities & Events ^ ^ ^ ^ Credit Union ^ ^ ^ o Child Care ^ o ^ ^ Other ^ ^ ^ ^ Note: If you can not offer a benefit in a nondiscriminatory manner because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic July 10, 2007 ITB-48-06!07 City of Miami Beach 35 of 40 partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent, submit a completed Reasonable Measures Application with all necessary attachments, and have your application approved by the City Manager, or his designee. Section 3. Required Documentation YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C. Without proper documentation, your company cannot be certified as complying with the City's Equal Benefits Requirement for Domestic Partner Ordinance. For example, to document medial insurance submit a statement from your insurance provider or a copy of the eligibility section of your plan document; to document leave programs, submit a copy of your company's employee handbook. If documentation for a particular benefit does not exist, attach an explanation. Have you submitted supporting documentation for each benefit offered? _Yes _ No Section 4. Executing the Document I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and-that I am authorized to bind this entity contractually. Executed this day of , in the year , at City State Signature Mailing Address Name of Signatory (please print) City, State, Zip Code Title July 10, 2007 ITB-48-06/07 City of Miami Beach 36 of 40 ~ \ ytY ~"~ + t ~}, CITY OF MIAMI BEACH REASONABLE MEASURES APPLICATION Declaration: Nondiscrimination in Contracts and Benefits Submit this form and supporting documentation to the City's Procurement Division ONLY IF you: a. Have taken all reasonable measures to end discrimination in benefits; and b. Are unable to do so; and c. Intend to offer a cash equivalent to employees for whom equal benefits are not available. You must submit the following information with this form: 1. The names, contact persons and telephone numbers of benefits providers contacted for the purpose of acquiring nondiscriminatory benefits; 2. The dates on which such benefits providers were contacted; 3. Copies of any written response(s) you received from such benefits providers, and if written responses are unavailable, summaries of oral responses; and 4. Any other information you feel is relevant to documenting your inability to end discrimination in benefits, including, but not limited to, reference to federal or state laws which preclude the ending of discrimination in benefits. I declare (or certify) under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that I am authorized to bind this entity contractually. Name of Company (please print) Signature Name of Signatory (please print) Title Mailing Address of Company City, State, Zip Telephone Number Date July 10, zoo? ITB-48-06/07 City of Miami Beach 37 of 40 Definition of Terms A. REASONABLE MEASURES The City of Miami Beach will determine whether a City Contractor has taken all reasonable measures provided by the City Contractor that demonstrates that it is not possible for the City Contractor to end discrimination in benefits. A determination that it is not possible for the City Contractor to end discrimination in benefits shall be based upon a consideration of such factors as: (1) The number of benefits providers identified and contacted, in writing, by the City Contractor, and written documentation from these providers that they will not provide equal benefds; (2) The existence of benefds providers willing to offer equal benefits to the City Contractor; and (3) The existence of federal or state laws which preclude the City Contractor from ending discrimination in benefits. B. CASH EQUIVALENT "Cash Equivalent" means the amount of money paid to an employee with a Domestic Partner (or spouse, if applicable) in lieu of providing Benefits to the employees' Domestic partner (or spouse, if applicable). The Cash Equivalent is equal to the employer's direct expense of providing Benefits to an employee for his or her spouse. Cash Equivalent. The cash equivalent of the following benefits apply: a. For bereavement leave, cash payment for the number of days that would be allowed as paid time off for death of a spouse. Cash payment would be in the form of wages of the domestic partner employee for the number of days allowed. b. For health benefits, the cost to the Contractor of the Contractor's share of the single monthly premiums that are being paid for the domestic partner employee, to be paid on a regular basis while the domestic partner employee maintains the such insurance in force for himself or herself. c. For family medical leave, cash payments for the number of days that would be allowed as time off for an employee to care for a spouse that has a serious health condition. Cash payment would be in the form of wages of the domestic partner employee for the number of days allowed. ~~iy ~o, zoos ITB-48-06/07 City of Miami Beach 38 of 40 ~.°. A ~""M, u~~ ::~Jf~ :K R't~~REI~~t~E ~ ~. STEF 1: til+lDEitSTQMf}tNGi THE LAW Wfsat does tfia-law ruq>;rira~ ,, 7tret prr~pssss~f ~rdirxTnre wig rtxluir~r certain contrrsrkirs d~sirry iiusir3ess w#i#i tEre t;_tty of Miami. ~rJCir; who are «v+ar.3sx# c~ eorrk'urF pursvatt# to rrxtrpatitive bids, tv prrivitfe "'fyua# Benefits." #t) their enFris~fes wit#t ~ermestic #satttrsrs; as they prayitle #U ~rrlpl~yuts witEt #;+~+t.+ses. ' Who E+e ooverwcl by f~is ~rdinancs7~ .art+psttive#y b#f# CiEy ~.atttmrfs va#ued at «+rer £ 1 E~CT;E?I:JC3 w#trse ;,ankactata mxlintssin 3i .iir mars.ful# time sarp#ryees on tE~air pajrrt~#N, dvrintd 2G'r ar ritrxt? calendar wark ivesrls. Per >mtxe fllfaflFlS7#fRrt, 5V9H>~5.}i+Cr# ~rl@#i#5 ~:~rt~it127r1C1=.5Umn3atY: WI'1nt bsralfrts ar6. tavwtod? >:. The' Urtitnartca apgliss to tdf bc+ltcfiip u#fsFetf f)y a cvn#tucit>i' fo itt employees wh+a have sgt~vses ar domesti. p~iners aiiil:,atl Easns+fits tafleraw~: ellrr:ct#y t•;, strh s~,nuses tx drtt)esti~ ptwfn~ers, even .,~ren fire employer: pays the trFtii•e cost of the benefit, This includes But i~- at~t #imited k3: aick leave. fi>3eeazernrnE #eavs, farni~jr rnac3cal laclKe, and Faalth: bsneEtl~. tJ{f}sa- is a #3oenesfu Paelnef? F! "#.~arrtsstic # ~tinee" sha[1 mean t)ny iwt~ (2) t5dt!hs of tfra same or dilferanl aex,wf)o have,r~ss~i3Aered,aa drrrrssti~ ptx-tnars wilh a govtxnmeni brx3y f)ursuonE ta'ctals attd 1!ssal low authart~irtg atreh eeg(stfattixr, ar with ars internal 'te~gisny maintrainl~ by the err~ploy¢r of at least onsaf the dsrc~agtk partners. Wisat i# cii corttracor is tenable to `offer berre~its egrrally~ : Nant€e crxltractars atY unt~ksls tri find nn irlsulvrlte ei~rrparly willing tc of#er drmPSnr }xrrtner xaverardr,:'dlrhen a'canttactor taksb al[ reasal)a#)le rneasur~s to;stap d#srriminsslinr~; fiat can't fCir rsobons aitiside its c~ntrnl, it,can crrnply with the €clFSal L'xn+rFits ~Jrdinattcm tf it' oyrtoaa to pay a ciysJt rar~visrilent. A soli eyuiva#ent is the amount cif mtmey paid: ~y an niirrpbyer Pier the spausnl benefitti>at is unavailable for dumeskc partners .,r vice versa. For more infarinaiion, see ReasonaEile feSeastirss App#ication. Wfsat if a company arF#I comply but Heads: ttirnet to do it? Grace a ;onira~.tor makxs i!'i<lear Fiia#` it wiN currlply wish'f#7e Derlfxiytii)r), in C@Ita{n situattuns endtfl~ t'1is471rninatttYn itt barterfltb mcty bN delayed. frsF instrsrtce, a#feriny nlesficol ktsuraiTr•@ rrltsy be deliryed until the tontrat:tcsr's nrxt enrallmsrlt parted;: rstfrer bt~refits, svcit ns bsr+rtaenmsnf #eave, may be de#aysd until fha eonk-artor's pa"sanrtsl : p<sliries ctzn Eae Fevi:sed. Fee stare informntiCn, see Rules a# Precadure of the Sv6stantial ~:om:pliance form.. July 10, 2007 City of Miami Beach ~EJC t~.1 ~C~l1,~TSl P.LI'~tEF~T.J ~ ~•31rL~~.~1~~''~~t.,G STEP ~: Flt?tAd TO '+GQMPLETE TF~ DfC1A1tATfQW: NCN-DI3t~tIMiAtA~'tON 'll'I CONTRi4CT3. MIQ __ BEk41EFE'FS FARM > _ ~~,•ti"nn 9 ue#ts far inl+~rtrra#ic>er uE~avt yourr.•gm~xsn3, iF fhb aor+~pany oraplays ~p ar Eiss ~tnpbyo,-s ,%n !fr!+t tJS., slop to SeclEpR 4, ,>#ar4 ord. cign. Laxlion ~: C~ttes~ 'lA eFSks r~Euthsr: your- company Prohibits discriinilration 'fairest '}~,ieop#e based on; .the categories listec#. • ransvaer `Y£S°> ## yeta co#npany tlrse# have.. such a - policy, : • Anr,`'ver °NCY` .ify>wwt romf~any eioag Trot hays suerh a pt~icy; : ~urstian ~ $ pS#t5 'KEffythtrr yatFl' Compafry S3grne5 tt> ir14EUt7e a nandiacffminatton ~laisse'in aU "subcontra.ts .entered iritb for the petfiirmalire. of a sebsiarrttal Tcxtian of the any canUach yau'hove witfl isle Witt'. This clatter mrtst include It'll ~E the categort+t3 ltstffd in quesfitm lA. Yat+ mti;Kt anawea ibis qusstton e~~rr if ;,~ttr o:,mpisny wiEt riot be ffntatiYttg into any s+sixnrr#rarka as6rsr.iatet•1 wiflt •acx:k ixarfrxrnerl fnr the E'ity: • ~ttswer :"YES`' if you 'will n~ree k3 iltcEuds a nandissrrimirmtian clause in suExnnirsacts. • Answer "NC;" if you wiU ntTt agree to incfvdR n ntsntfiscrtrntnation clauses in subr.-virhrsets. C}vestton 2A asks whether your carnpany offers blentefits ist+t:if as n)ec#icnl iriswancel to employees spouses or to empEoyeas ~,e~,~uss #hey-are Inarriad ;u+c#) u~ bereayemscnt lersve which:<ean fse taken brxaase of t#+y dsatf) :sf ty spouse,' isr family insdicaf `Eieav+s which can fxt taken ' becauss of a sE~eu+ harfn~ a :st+riaiis rrledicaE candition#. • Answer °YES"~ if you offer any such bensfita. • Artsw~r "I*E7" if yri+s da riot offer any such fienefRs. t+tOT& Yrw era rorr.Ei<'le)rer~ a aflixren3 c f~xi~eni gran i# yom ,fan'i nap fur tt. if acct4.x~`fv f#!e fieneFrt is c~£i4rred, lx+t Ift+s cast sruft ~ l1<Y:t~ iri W#7tT19 at in f'+cr~l fa;~ t?~e err pe`oyee, ~~ shals3cf stilt answer ". yf:S". r:~ves~on 26 asks .whether yrau company afters benefits ist+ch as medien# insuraetc+r# to +msployees' drmsstie patil)srs or to slrtpkrylerES because they are In a don)estiG parkisrs#rip ~svch as berettssment leave vrhich ores be token firx.:xels8 cf .tire death nF a domestic ptxtrtgr; tx fami#y Inedica# lersve which car) be trsken because of o rjorn«stic. ; parfiier iwviny a sre>•iov medict~l co~ufitiilnj. .:...Art swear "YE5° if you vlfel any such brFtsfits. • Answer °i~ta° if yav do sat offer any such benefits irB-4a-osro7 39 of 40 tl{OTE% iu carspfy:. yrwr answers to t{uas:+Pc>rts 2A red 28 sfusutcf Fartrity Dave Your ctrrn}x>aty's family tarrc Msx#icrsl f~a the stirsw. !rr va,7 fimitacf rd,ruantAances, }nx~ u;r>y tY>srs{xy temve Acf policy;' All comprmres vritls 5t? or ,rnGrR lYifFtout cFfar-ins Cer+efits egtsa!!r:-..Sea RRascncsi~a s4#sasures srnployeas must'>ff>3r this benafif: Ytwr policy should .4pFlictsti:m Forsa. indtcata tlwt empoyees,may fake leave lsewuse of the serirars scFedical rarrd7irm of drRtr spouse ~x drxnestir. ' '3 ~~++ n "C s#wuld ba filled out CtNLY if you have answered p~rriaer. "YES" to questirn 2A trtxi,!•or 213. it asics'y~su to irulicahs whtt-#r benefits you offer. ~ spouses {of mmpluyees because they are married}, which Ixanefits yew offer to domestic ` pbriners Sot w.rnpEayeas beec:auae they are in a c9ostrasfic parbiership}, cmd rahtch #ssnefits you do rru! niter. f'IarasR indic~ss only t#,osR hattzafits offered. tf ycv offer benefits not already listed, writR them in wher+° it say; "atlrer". Rarna.•rsbesr, cffur~nar arcaas As a bensE:'.* %s s~in carsiuare~ a GwreftY, avers iF yoccr aorrrpany dtws rot pay For- ii. .~7cya• if yr>u tun`s affw a!t benefit in a rx>nr3isc+~imb><~K)ry rncr:ner- 3acau_~ of recsons uttsfde vacs cr7n!ro1, , ja.g, t5are srre na i,:s,;ranca ~rovrders wiffirs~'fa aFr`er ;lcniutti; raartrrsr o>vatggai yc+U r.^.c:~ fxs e?igih?a fur flrxrsun<rh{a Mecssurcrs rcxrt;afiarra. 7u r.~rsmpiy on Hs;s l~rcrir, veer must ti~ree to }xry o casFt svtviw[ani, subm;t d corrtp{e!er! ReascrnaEJR hierssvres AFsp{irahcm i-arrn wrtb trU rraadssary atkrcFtrnernts slid F:avu ycwr- opp~catian s~avei:~ by r{ie Pro::urernert division uF Fha Crnr of NFiam3 $a:n:;;. -,Stop 3= ATTACH THE NECESSARY DOWMENTAT1fMl .~iectic~n 3 staftis that yrou must st~~mif docvmantation that verifies <all #senafita mrsrkstd in yaw answer to CJueaiitn 2:' ate altered in a nrsrx-liscriminr9rry<rnnnnRr, When ~x~ssibl*s, it is klast if you Eut>nrit this docuinentahr,n stores with your Deriarniion form, for poli~¢s that ate unwriMen,, submit u letter to the pr,x:urement Dii~ision itKiicating khis. E3sa the list below os a guide for the type of drxvtnantrrtion nestled. fNedical'tnsuranca A statement Gam vats tnadical tnsurarti:.e provicler Choi c,:,nfirrrss spouses aF,d domestic p~wtrer; (as defined under this G~rdtflanr-•e} rereiva rx{ua[ roti~xrrsge in ynur medirtsl plan.. This may be in a Fetter from your- insurassce precis#er, ar reflected in the eiigibility sPrctiom of vats odicral i~svtantis plan dw_vmarct. Siasitar d+xumentoticsn is neadstd her other typal of insurarrc-e pEans. Retit+arnsnt Rbns (including 407 Etc & prnsion pMru) The sections ~:f your pension pEoi detailing ho»• ¢saiployees receiver l>eereiits. This should court, Eoini annuity options and pr+ rsstirametrt cleaffr kx3nefits. E:rxumeittatims should irsdicatat tftut employees with domestic partners and employees with spovvss receive flx same benefits ens! payment options. Bareaverrserat tarare Your berecsvemenf leave sal fusrasul Eea V3 }x~licy irsdicatiry~'t#w bane#it is offered equally, If your policy allcwa e:rrt{rloyerss time aft frtua work bec-uvye trf tfse tlertrth crf rs spouse,- iE shrrvld also alloys for tuner off because of the daatlz of a domestic parhrer. $ the policy all<,ws for fimf off dye to the death t>i a patent in-{aw or othrsr si~fative of rs 9{r5r:~e; rt ntyst in:.lUrfe tin~,r. off for thR dRath of a domestic partner's equivalent rekttive. EParentd Eeavre Your camparrq`s poly irsdscafing th~st rsmph~yees may trslta leave for the t~iilr a' aduptkin cif a child, Ki care fur u chi&# .rfso is iA, andlor trs aHeru# aclxxsi appointmRnta. H leave is'rnrailobfs? far sfRpxhildren {the spruce`s rtvEdl thRn letavei else sho+rk# bet nwniiahle fcx rise child of a damastV: pollees. Em{sloyee Assistance Prog-am Ytnrr cnmprsni(s rem{sloyaR assisturr:~e program {suticy confirming tfxxt spouses, domestic partners and thedr l:~arents acrd chik#ratr era erlv<i#ly eiigiErie {tx ineli~il>ta} fur- such #senefits.. Rsrfacation A Travel Yavr c•.~rrsfratry's policy carsfirrnlnq that RxpRnses for travel ctr rRlacatir>n will F,e paid on 1hR same basis for , spavsss and domestic parfr~rs of ernployaes. Qiaceurrts, Facilities A Events Your cwr>~any's pc+licy confirming that discounts, fa:ilitiess (e.g. gymj and events (eg. holiday party{'are equally sxv&iloble n.. spouses ,~r',d rlantestic. partners nE emplrsy~ees. Creelit iJSsian ; D,x:urnentatian teem lEte er4dtr ,:usrion indiratsrtrd that apn~rses and dameastie: pnrtrresr9 havR equal access Nr credit union services. +Child Cara E7ocmentation that the cPaldrRn ui spouses {eta{*r.~hildrerr} and a#st&#rRn of dnmeatir. l~7rtr,ars Nava Rc{ual a:rass to ciiiEd care services Other Bsteert#itt I3ocymentation of any other 6Rn+sfils listed tc irrdkote that they are offered ayvaliy. for rnediral irssuttanca cnrnpanirss {irtrridirsr,# tinme~stir. partner coverage in the State .:,f fkrrida, .refer to the [tomestic 'f`artnRr Insurance Coreraete search available osrlirte at; w~rw.mramiLxrtachfl txrv under fivsinesa, Procurement drop drswn Eist. Frii• any yuesliona> on Floe City :,# tvkEarni Beach, Ei{ual Benefits Ordinonos or haw to r:oinpleke khe applicable f.~xms, frfease c.~nktct- Csistina Diaa4 Comlvcts s::>mF+karace .`~.pa:iali~ PF!QCt1REMENT t?NiS#?N t 700 Convention Center Diirr, Mimi i?ewdt, fL 33l 34 TeF 305~?3.7446 t Fax: 7gFi.344.64CX~! `cristinadiitzfltmumaiE aacfdi.aar Wa are raat>rdttarf to prewicfi+a7 aor..elisrd cv6&a .s~rrvr-e and oaky to ai.+ wfsn :rs, worfc crsdptay in cw:- sfErvrtf, troprcar: ktsNric July 10, 2007 ITB-48-06A)7 City of Miami Beach 40 of 40