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ITB 48-06/07 Gray BarGoopy&r2 INVITATION TO BID PURCHASE OF ELECTRICAL SUPPLIES ITB# 48-06/07 BID OPENING: OCTOBER 15, 2007 AT 3:00 P.M. Gus Lopez, CPPO, Procurement Director PROCUREMENT DIVISION 1700 Convention Center Drive, Miami Beach, FL 33139 www.miamibeachfl.gov MIAMIBEACH CA MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 305-673-7851 Invitation to Bid No. 48-06/07 PUBLIC NOTICE Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on October 15, 2007 for: PURCHASE OF ELECTRICAL SUPPLIES At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. Purpose: The purpose of this bid is to establish contracts based on a percentage discount off manufacture's catalog for the supply of Electrical Parts and Supplies to the City of Miami Beach, on an as needed basis. Award of orders will be based on the bidder's pricing and availability at time need arises. Minimum Requirements: Prospective Bidders must have a minimum of 3 years experience in supplying electrical supplies and provide at least five (5) separate references for contracts, of which each contract annual cost was twenty five thousand dollars ($25,000) or higher. A Pre-bid conference will be held on September 28, 2007 at 10:00 a.m. in the City Manager's Large Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: *2659980* (note that number is preceded and followed by the star (*) key). The City has contracted with BidNet as our electronic procurement service for automatic notification of bid opportunities and document fulfillment. We encourage you to participate in this bid notification system. To find out how you can receive automatic bid notifications or to obtain a copy of this Bid, go to www.aovbids.com/scriots/southflorida/oublic/home1.aso or call toll-free 1-800-677- 1997 ext. 214. The City of Miami Beach is using RFP Depot, a central bid notification system which provides bid notification services to interested vendors. RFP Depot allows for vendors to register online and receive notification of bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.rfodeoot.com 9/12/2007 City of Miami Beach 2 of 30 ITB -48-06/07 If you do not have Internet access, please call the RFP Depot's vendor support group at 800-990- 9339 or 801-765-9245. Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: (786) 394-4000. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: htto://www.miamibeachfl.aov/newcity/deots/purchase/bidintro.aso • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES — ORDINANCE NO. 2002-3363 • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 • EQUAL BENEFITS ORDINANCE — ORDINANCE NO. 2005-3494 Sincerely, ' '' Gus Lopez, CPPO Procurement Director 9/12/2007 City of Miami Beach 3 of 30 ITB -48-06/07 m MJAMIBEACH N City of Miami Beach, 1700 Convention Center Drive, Miami Beach, FI ida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 786.394.4002 NO BID NOTICE TO PROSPECTIVE BIDDERS ITB 48-06/07 If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED: _Our company does not handle this type of product/service. _We cannot meet the specifications nor provide an alternate equal product. _Our company is simply not interested in bidding at this time. _Due to prior commitments. OTHER. (Please specify) We do do not _ want to be retained on your mailing list for future bids for the type or product and/or service. Signature: Title: Company: Note: Failure to respond, either by submitting a bid or this completed form, may result in your company being removed from the City's bid list. 9/12/2007 City of Miami Beach 4 of 30 ITB -48-06/07 1.13 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 1.14 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. Fax (786) 394-4000. 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall be returned, unopened. 1.16 INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of Toss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.18 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 1.19 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. 1.20 PATENTS & ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 9/12/2007 City of Miami Beach 7 of 30 ITB -48-06/07 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1.22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. 1.23 ANTI -DISCRIMINATION: The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 1.24 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city -sponsored proceeding, please contact 305-604-2489 (voice), 305- 673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform work or services as a result of a bid award, the successful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami -Dade County and City of Miami Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid. 1.27 BID GUARANTY: N/A 1.28 DEFAULT: Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.29 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida 9/12/2007 City of Miami Beach 8 of 30 ITB -48-06/07 reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted in DUPLICATE to the City of Miami Beach, Accounts Payables Department, 1700 Convention Center Drive, Miami Beach, Florida 33139. 1.31 NOTES TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. 1.32 SUBSTITUTIONS: The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice. 1.34 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same by enclosing a self- addressed stamped envelope with the bid. 1.35 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids are required. A copy of such Addendum shall be sent by BidNet® via e-mail or facsimile to each Bidder receiving the Solicitation that is a subscriber to the Bidnet® notification system. Bidders who are not subscribers to the Bidnet® system are responsible for ensuring that they have received all addenda. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govem over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive; provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 9/12/2007 City of Miami Beach 9 of 30 ITB -48-06/07 1.37 DEMONSTRATION OF COMPETENCY: 1) Pre -award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the City in making the award in the best interest of the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplies to the City through the designated representative. Any conflicts between this material information provided by the source of supply and the information contained in the Bidder's Proposal may render the Bid non-responsive. 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.38 DETERMINATION OF AWARD The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: a. The ability, capacity and skill of the bidder to perform the Contract. b. Whether the bidder can perform the Contract within the time specified, without delay or interference. c. The character, integrity, reputation, judgment, experience and efficiency of the bidder. d. The quality of performance of previous contracts. e. The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 9/12/2007 City of Miami Beach 10 of 30 ITB -48-06/07 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. 1.41 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Contractors have the option of selling these commodities or services certified by the Division to the other State agencies at the agencies option. 1.42 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed awarded vendor. However, items that are to be a Spot Market purchased by other methods, i.e. Federal, State or local contracts. 1.43 ELIMINATION FROM CONSIDERATION This bid solicitation shall not be awarded to any person or firm who is upon any debt, taxes or contracts which are defaulted as surety or obligation to the City. in this bid from the Purchased may be in arrears to the City otherwise upon any 1.44 WAIVER OF INFORMALITIES The City reserves the right to waive any informalities or irregularities in this bid solicitation. 1.45 ESTIMATED QUANTITIES Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City for purposes of determining the low bidder meeting specifications may use said estimates. 1.46 COLLUSION Bids from related parties. Where two (2) or more related parties each submit a bid or proposal for any contract, such bids or proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or proposals. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. Bids or proposals found to be collusive shall be rejected. 9/12/2007 City of Miami Beach 11 of 30 ITB -48-06/07 Bidders or Proposers who have been found to have engaged in collusion may be considered non -responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. 1.47 DISPUTES In the event of a conflict between the documents, the order of priority of the documents shall be as follows: • Any agreement resulting from the award of this Bid (if applicable); then • Addenda released for this Bid, with the latest Addendum taking precedence; then • The Bid; then • Awardee's Bid. 1.48 REASONABLE ACCOMMODATION In accordance with the Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact Heidi Johnson Wright at the Public Works Department at (305) 673-7080. 1.49 GRATUITIES Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this proposal. 1.50 SIGNED BID CONSIDERED AN OFFER The signed bid shall be considered an offer on the part of the bidder or contractor, which offer shall be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the part of successful bidder or contractor, after such acceptance, the City may procure the items or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.51 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at the time of Bid submission. 1.52 PUBLIC ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub- contractor, or consultant under a contract with a public entity , and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.53 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In order tobe deemed a responsive bidder, your bid must conform in all material respects to the requirements stated in their Bid. 9/12/2007 City of Miami Beach 12 of 30 ITB -48-06/07 1.54 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time, no ranges will be accepted, i.e.; 12-14 days. 1.55 CONE OF SILENCE This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002-3378. A copy of all written communication(s) regarding this bid must be filed with the city clerk. 1.56 TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the Agreement for all services performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 1.57 TERMINATION FOR CONVENIENCE OF CITY The City may, for its convenience, terminate the services then remaining to be performed at any time without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement for all services actually performed by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this section. 1.58 INSURANCE AND INDEMNIFICATION: (See Check List for applicability to this contract) The contractor shall be responsible for his work and every part thereof, and for all materials, tools, appliances and property of every description, used in connection with this particular project. He shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in connection with the work. It is understood and agreed that at all times the contractor is acting as an independent contractor. 9/12/2007 City of Miami Beach 13 of 30 ITB -48-06/07 The contractor, at all times during the full duration of work under this contract, including extra work in connection with this project shall meet the following requirements: Maintain Automobile Liability Insurance including Property Damage covering all owned, non -owned or hired automobiles and equipment used in connection with the work. No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of Miami Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition. Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in progress. It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to assure an adequate fund for payment of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: "The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and up to the amount of $1,000,000.00 for each occurrence and for all damages to the property of others in and up to the amount of $1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation, all expenses of litigation, including reasonable attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his agents, servants, or employees, or through the mere existence of the project under contract". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents, and employees, as determined by a court of competent jurisdiction. The contractor will notify his insurance agent without delay of the existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. 9/12/2007 City of Miami Beach 14 of 30 ITB -48-06/07 The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing oinQ requinennento as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and omissions of persons directly employed by him. Insurance coverage required in these specifications shall be in force throughout the contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract breached and justifying the termination thereof. If bidder does not meetthe insurance requirements of the specifIcatons; alternate insurance coverage, satisfactory to the Risk Manager, may be considered. It is understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these poJicies for one insured hereunder with respect to a liability claim or suit by another insured hereunder or an employee of such other insured and that with respect to claims against any insured heneunder, other insureds hereunder shall be considered members of the public; but the provisions of this Cross Liability clause shall apply only with respect to liability arising out of the ownership,rnaintanma.uae.00cupmnoyornapairofsuchpmrtionmoftheprerniaesinounadheneunder as are not reserved for the exclusive use of occupancy of the insured against whom claim is made or suit is filed. 9/12/2007 City of Miami Beach 15 of 30 PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06/07 INSURANCE CHECK LIST XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1.000.000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included. 4. Excess Liability - $ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of thes tcations and that evidence of this insurance may be required within five (5) days aft- •� r;•J� g. 4111F1 )a-rO \J Ge 1d-eYwrce, . Bidder Sign. r=l' Bidder c-(2- ()kw tetsi 9/12/2007 City of Miami Beach 16 of 30 ITB -48-06/07 PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06/07 2.0 SPECIAL CONDITIONS 2.1 PURPOSE: The purpose of this bid is to establish contracts based on a percentage discount off manufacture's catalog for the supply of Electrical Parts and Supplies to the City of Miami Beach, on an as needed basis. 2.2 TERM OF CONTRACT: This Contract/Purchase Order shall remain in effect for one (1) year from the time of award by the Mayor and City Commission. 2.2.1 Orders will be placed to vendors on an as needed basis to meet City usage requirements. 2.2.2 Providing the successful bidder(s) will agree to maintain the same price, terms and conditions of the current contract, this contract could be extended for an additional three (3) years, on a year to year basis, if mutually agreed upon by both parties. 2.3 METHOD OF AWARD Award of this contract may be made to the primary and secondary lowest and best Bidders, as defined in General Conditions 1.38. Should the primary vendor fail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the City. Award of orders will be based on the vendor's pricing and availability of materials at the time the need arises. It shall be the sole prerogative of the City as the total amount of awarded vendors on this contract. During the term of this contract, the City reserves the right to add or delete vendors as it deems necessary, in its best interest. 2.4 EVALUATION/SELECTION CRITERIA Bidders must meet or exceed the minimum criteria as established below: a) Maintain a large, stocking inventory in the vendor's own warehouse. The minimum acceptable size is 5,000 square feet with a minimum inventory of $100,000 for the commodities specified on this contract. b) Maintain an office/warehouse within the geographic boundaries of Miami -Dade, Broward, and Palm Beach Counties. This facility shall be staffed with competent company representatives who can be contacted during normal working hours and who are authorized to discuss matters pertaining to this contract. c) Bidder shall be engaged in providing this type of service or commodities for a minimum of three (3) years. d) Bidder(s) will be required to provide same or next day delivery of stock items. e) Proposed Percentage discount off manufacture's catalog. Bids shall be submitted on the basis of a discount from a manufacturer's published price list(s). Such published 9/12/2007 City of Miami Beach 17 of 30 ITB -48-06/07 price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm through September 30, 2008, and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry -wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. 2.4 PAYMENT: N/A 2.5 SHIPPING TERMS: Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered, installed and accepted by an authorized City representative. 2.6 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the Bidder is awarded a contract under this bid solicitation, the prices quoted by the Bidder on the Bid Form shall remain fixed and firm during the term of this contract; provided, however, that the Bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. The City is also interested in receiving bids that include flexible pricing terms that provide the City with maximum options and flexibility as regulatory and marketplace changes take place. 2.7 PRE-BID CONFERENCE: A Pre-bid conference will be held on September 28, 2007 at 10:00 a.m. in the City Manager's Large Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: *2659980* (note that number is preceded and followed by the star (*) key). 2.8 SITE INSPECTION: N/A 2.9 CONTACT PERSON: The contact person for this Invitation to Bid is Maria Estevez. The contact person may be reached by phone: 305.673.7234; fax: 786.394.4002; or e-mail: mestevez@miamibeachfl.gov. Communication between a proposer, bidder, lobbyist or consultant and Procurement Staff is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk, no later than ten (10) calendar days prior to the scheduled Bid opening date. 9/12/2007 City of Miami Beach 18 of 30 ITB -48-06/07 The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a proposal that all addenda have been received. YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.55, ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS. 2.10 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the Bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with Bidder's name. Failure of Bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139 2.11 DELIVERY TIME: Vendors shall specify on the attached Bid Form the estimated delivery time (in calendar days) and lead time for the supply and installation of the floating aerator/decretive water fountain. 2.12 LIQUIDATED DAMAGES: N/A 2.13 PERCENTAGE ABOVE VENDOR COST: N/A 2.14 DISCOUNTS (From published price lists): Bids shall be submitted on the basis of a discount from a manufacturer's published price list(s). Such published price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm through September 30, 2008, and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry -wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. 2.15 ESTIMATED QUANTITIES: Quantities, if stated, are for Bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs. Said estimated quantities may be used by the City for the purpose of evaluating the low Bidder meeting specifications. 9/12/2007 City of Miami Beach 19 of 30 ITB -48-06/07 2.16 WARRANTY: The successful bidder will be required to warranty all equipment and parts supplied. The successful bidder must accept return for full credit for items shipped in error or damaged in shipment. The City of Miami Beach shall return items in "as received" condition. 2.17 GUARANTEE: The successful bidder will be required to guarantee all work performed for Installation for a minimum of one (1) year. 2.18 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM) Each bid must be accompanied by a minimum of five (5) separate references for contracts, of which each contract annual cost was twenty five thousand dollars ($25,000) or higher. Reference shall include the name of the company, a contact person, contact person's E- MAIL ADDRESS, the telephone number and facsimile number. 2.19. COMPLETE PROJECT REQUIRED: N/A 2.20 FACILITY LOCATION: N/A 2.21 PURCHASE OF ITEMS NOT LISTED WITHIN THIS SOLICITATION: N/A 2.22 BIDDER QUALIFICATIONS: In order for bids to be considered, bidders must submit with their bid, or within five (5) calendar days upon request from the Procurement office, evidence that they are qualified to satisfactorily perform the specified work/services. Evidence shall include all information necessary to certify that the bidder: maintains a permanent place of business; has technical knowledge and practical experience in the type of equipment to be repaired; has available the organization and qualified manpower to do the work; has adequate financial status to meet the financial obligations incident to the work; has not had just or proper claims pending against him or his work; and is regularly engaged in providing this type of commodities. The evidence will consist of listing of work that has been provided to public and private sector clients, ei. nature of WORK within the last three (3) years. 2.23 LATE BIDS: At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. 2.24 EXCEPTIONS TO SPECIFICATIONS: Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid to be considered non-responsive. 2.25 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the ORIGINAL AND FIVE COPIES of the Bid Form pages and all required submittal information must be returned, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. 9/12/2007 City of Miami Beach 20 of 30 ITB -48-06/07 2.26 MAINTENANCE AGREEMENT: N/A 2.27 EQUAL PRODUCT: Manufacturer's name, brand name and model number are used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design required and is in no way intended to prohibit the bidding of other manufacturer's items of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit bid as equal. 2.28 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. 9/12/2007 City of Miami Beach 21 of 30 ITB -48-06/07 PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06/07 3.0 MINIMUM SPECIFICATIONS 3.1 GENERAL The purpose of this bid is to establish contracts based on a percentage discount off manufacture's catalog for the supply of Electrical Supplies to the City of Miami Beach, on an as needed basis. The Property Management and Public Works Director(s) and or designated representative(s) will be responsible for obtaining electrical supplies based on best value/business practices. At a minimum they shall consider, but not be limited to the following: quality, price and availability. 3.2. MATERIALS The commodities to be purchased from this contract shall include but not be limited to conduit fittings, conduit bodies, boxes, raceways, ducts, enclosures, wiring devices, wire, cable and accessories, circuit breakers, panel boards, splicing materials, emergency lighting, fuses and accessories, meters, transformers, capacitors, controls, resistors, relays, timers, jacket plugs, sockets, transistors, LEDs, and all other related materials that may be required during the term of this contract. 3.3. SCOPE OF SERVICES Successful bidder(s) will be required to supply electrical supplies to the Property Management Division and Public Works Department. The City will issue Standing Orders to the selected vendor(s) for the purchase of supplies on an as needed basis throughout the year. 3.3.1 Orders shall be placed by Property Management Division and Public Works Department personnel, as needed. Employees from other City Departments may utilize this contract, provided they comply with Section 3.1 above. 3.3.2 Same day or next day delivery shall be provided on all stock items. 3.3.3 Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized City representative. Minimum order requirements, if any shall be indicated in the Bid Form. 3.3.4 City employees are authorized to pick-up materials against purchase orders issued to the bidder(s). Only personnel showing City's identification shall be authorized to pick up materials. Packing slip shall be marked with the employees name and signature. There shall be no minimum order requirement for customer pick-up. 3.3.5 Bidder must provide written quotes of the items being requested before delivery or pick-up of materials. 3.3.6 Invoices and packing slips shall include adequate information including: department's name, location, full item description, unit prices, Standing Order number, receiving signature, quantities picked up, delivered and backorder status. 9/12/2007 City of Miami Beach 22 of 30 ITB -48-06/07 3.3.7 There will be no restocking charges (or other charges) for items retumed by the City, provided items are returned in their original packaging and in good, saleable condition. 9/12/2007 City of Miami Beach 23 of 30 ITB -48-06/07 PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06/07 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: An Original and five (5) copies of the Bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified hereon and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Facsimile, electronic, or e-mailed bids will not be accepted. 1.2 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not submitting a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid mailing list. 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 1.5 TAXES: The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 04-00097-09-23. 1.6 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the time of this 9/12/2007 City of Miami Beach 5 of 30 ITB -48-06/07 bid). AH contaners shail be suitable for storage ar shipment,and all prices shall include standard commercial packaging. 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. 1.9 BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beaoh, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the foUovvng, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform in qum|itV, design and construction with all published claims of the manufacturer. Brand Names: Catalog numnbemm, manufacturers' and brand names, when |iated, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified brondo, and shall indicate ANY deviation from the specifications as Iisted. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with speciflcations. Item delivered, not conforming to apmcjfioabonm.may be rejectedmndreturnedatvendor'sexpanse. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor Iist. B) All departments being advised not to do business with vendor. 1.12 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders wiU be responsible for the removal of all samples furnished within (30) days after bid opening. /N| samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidder to either deliver required samples or to clearly identify samples may be reason for rejection rejection ofthe bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 9/12/2007 City of Miami Beach PURCHASE OF ELECTRICAL SUPPLIES ITB# 48-06/07 BID PROPOSAL PAGE 1 OF 3 COMPANY NAME: We propose to furnish F.O.B. Destination Electrical Supplies in accordance with Bid Provisions and Specifications. QUALIFICATION'S QUESTIONNAIRE 1. WAREHOUSE SIZE: 2. CURRENT INVENTORY SIZE: 1 3. OFFICE / WAREHOUSE ADDRESS: TEL/FAX NUMBER: FAX CONTACT PERSON: 4. ADDITIONAL OFFICE/WAREHOUSE LOCATION: TELEPHONE NUMBER: FAX NUMBER: J�(�! O0 0 Sq. Ft. D CM. (900.0D Dollar Value /1"14"-; "i4 r (t 2cD i `al j S 4 �I (331-76) 3©- SW -4eo0 300- SW -4' Sz) Loaa e.CL J (S) 5-240 661/e/qs-6'; f/3- 739.- 4/00 (/3 - c1 - 4/ '” C 52e alb .- tC�-ve 7 sJ USE SEPARATE SHEET OF PAPER FOR ADDITIONAL LOCATIONS 73 (k1t 5. BUSINESS HOURS: 6. NUMBER OF EMPLOYEES: p 7. NUMBER OF YEARS IN OPERATION: 0 Z Yrs. 8. CAPABILITY TO PROVIDE NEXT DAY DELIVERY: WIC Yes or No 9. WILL YOU DELIVER WITH YOUR OWN VEHICLES? 4„e\% Yeses or No 0i 14A" 1(f 6a41 °4147. IF YES, NUMBER OF DELIVERY TRUCKS: 10. DISTRIBUTORS OF THE FOLLOWING MANUFACTURE: al/eau,/ (9 GraybaR. To: BID PROPOSAL ITB#48-06/07 From: Lazaro Echevarria Company: C.MIAMI BEACH Company: Graybar Electric Co., Inc. Fax: Pages: (including cover) Phone: Date: Monday, October 22, 2007 Re: CC: ® Urgent ® For Review ® Please Comment ❑ Please Reply ❑ Please Recycle PLEASE ATTACHED SHEET FOR ALL Graybar Electric, CO. LOCATIONS NATION WISE. NOTE:Graybar Electric, CO. HAS IN FLORIDA 20 ADDITIONAL LOCATIONS FOR DISTRIBUTION OUR ZONE WAREHOUSE IN TAMPA ,FL CAPABLE OF DELIVEING NEXT DAY. HAS 300,000.00 SQUARE FT WITH MORE THAN $25,000,000.00 ON INVENTORY. 2111 NW 22ND Avenue : Miami, FL 33142: Phone 305-575-1037 (direct) : Fax 305-326-0236 ALABAMA Birmingham / 1040 London Drive, 35211 / 205 322-1861 Huntsville / 2811 University Drive, Northwest, 35816 / 256 536-6651 Mobile / 4359 Halls Mill Road, 36693 / 251 666-6600 ALASKA Anchorage / 5501 "A" Street, 99518 / 907 562-2214 Fairbanks / 3540 Royal Road, 99701 / 907 479-9697 ARIZONA Mesa / 1866 South Fraser Drive, 85204 / 480 926-7610 Phoenix / 3350 West Earl! Drive, 85017 / 602 269-2131 Scottsdale / 15439 North 79th Place, Suite 102, 85260 / 480 922-4860 Tucson / 1490 South Cherrybell Stravenue, 85713 / 520 884-8000 ARKANSAS Conway/ 1015 Lincoln Street, 72032 / 501 730-0500 Little Rock / East Fourth and Byrd Street, 72202 / 501 376-2001 Springdale / 516A East Robinson Avenue, 72764 / 479 872-3400 CALIFORNIA Anaheim / 1640 South Sinclair Street, 92806 / 714 712-9425 Bakersfield / 6100 Schirra Court, 93313 / 661 397-6100 City of Industry / 383 South Cheryl Lane, 91 789 / 909 451-4300 Costa Mesa / 2959 Century Place, 92626 / 714 668-5747 Fresno / 2626 Hamilton Avenue, 93721 / 559 237-4174 Hayward / 2368 Lincoln Avenue, 94545 / 510 259-0122 Long Beach / 800 West 16th Street, 90813 / 562 432-2912 Los Angeles Counter (Los Angeles) / 1460 East Fourth Street, 90033 / 323 268-4112 Martinez/ 4591 Pacheco Boulevard, 94553 / 925 228-5110 Modesto / 630 North 9th Street, 95350 / 209 574-1488 Rancho Cordova / 2747 Mercantile Drive, Suite 100, 95742 / 916 288-4100 Sacramento / 1211 Fee Drive, 95815 / 916 561-1900 San Bernardino / 655 South "H" Street, 92410 / 909 889-1051 San Diego / 8606 Miralani Drive, 92126 / 858 578-8606 San Francisco Downtown (San Francisco) / 1760 Cesar Chavez, Suite A, 94124 / 415 970-5444 San Jose / 2201 Ringwood Avenue, 95131 / 408 964-2100 San Marcos / 220 Bingham Drive, Suite 101, 92069 / 760 591-4788 Santa Barbara (Goleta) / 5360 Overpass Road, 93111 / 805 964-7771 Santa Maria / 3130 Skyway Drive, Unit 201, 93455 / 805 922-6640 Van Nuys / 16301 Raymer Street, 91406 / 818 779-4820 COLORADO Colorado Springs / 4635 Galley Road, 80915 / 719 596-7203 Denver / 1375 West 47th Avenue, 80211 / 303 458-7770 CONNECTICUT Hamden / 2460 State Street, 06517 / 203 288-3811 Wallingford / 25 Research Parkway 06492/ 203 284-4500 DELAWARE Wilmington (New Castle) / 43 Boulden Boulevard, 19720 / 302 322-2200 DISTRICT OF COLUMBIA Washington, DC (Lanham, MD) / 4800 Forbes Boulevard, 20706 / 301 459-2600 FLORIDA Daytona Beach / 930 Mason Court, 32117 / 386 258-5461 Fort Myers / 3121 Evans Avenue, 33901 / 239 332-2711 Fort Pierce / 3451 Oleander Avenue, 34982/ 772 465-6922 Gainesville/ 1015 South Main Street, 32601 /;. 352 338-9200 Jacksonville / 1563 Jessie Street, 32206 / 904 356-7611 Lakeland / 2100 Crystal Grove Drive, 33801 / 863 656-6822 Melbourne / 6952 Sonny Dale Drive, 32904 / 321 768-7661 Miami / 11250 Northwest 91st Street, 33178 / 305 520-4800 Naples / 800 Industrial Boulevard, 34104 / 239 643-4000 Orlando / 2400 South Division Avenue, 32805 / 407 841-4810 Panama City / 3513 Transmitter Road, 32404 / 850 767-2600 Pensacola / 197 Lurton Street, 32505 / 850 432-3463 Pinellas (Clearwater) / 5028 113th Avenue North, 33760 / 727 573-3553 Pompano Beach / 1255 Northwest 21st Street, 33069 / 954 977-6800 Port Charlotte / 4170 Whidden Boulevard, 33980 / 941 764-1101 Sarasota / 2475 17th Street, 34234 / 941955-0905 Tallahassee / 110 Century Park Drive, 32304 /_ 850 575-8666 Tampa / 4010 West Osborne Avenue, 33614/ 813 253-8881 Tampa (North Tampa) / 12811 North Nebraska Avenue, Suite N, 33612 / 813 978-8188 West Palm Beach / 1871 Old Okeechobee Road, 33409 / 561 683-3801 GEORGIA Atlanta (Norcross) / 2050 Nancy Hanks Drive, 30071 / 770 441-5580 Atlanta Midtown (Atlanta) / 1834 Marietta Boulevard, 30318 / 404 355-1040 Augusta / 3222 Mike Padgett Highway, 30906 / 706 798-0450 Cartersville / 85 Peeples Valley Road Southeast, 30121 / 770 386-9952 Fayetteville / 110 North 85 Parkway, 30214 / 770 460-1658 Marietta / 1230A Kennestone Circle, 30066 / 770 422-5400 Savannah / 10 Westgate Boulevard, 31405 / 912 232-1121 HAWAII Honolulu / 2915 Kaihikapu Street 96819 / 808 838-1588 IDAHO Boise / 801 South 13th Street, 83702 / 208 343-2594 . ILLINOIS Chicago (Glendale Heights)./ 900Regency Drive, 601.39°/:630 893-3600 Chicago Downtown (Chicago) / 539 West 14th Place, 60607 / 312 491-1123 East 'Peoria /.2424 North Main Street 61611 / 309 694-4281 Naperville/1811 Highgrove Lane, 60540/ 630 3694383 Springfield Sales Office (Springfield) / 2205. Wabash Avenue, Suite 1048, 62704 / 217 726=1452 INDIANA :; Evansville /211p Highway 41 North, 47711 / 812425-4521 .. Fort Wayne / 5425 Distribution Drive; 46825 / 2604847751 Hammond ./ 6445 Indianapolis Boulevard, 46320/ 219 844-7800 :Indianapolis / 1300 West 16th Street, 46202 / 317631-1411 . :South Bend./ 1834 Kenmore Street, 46628 / 574280-1111 . . Cedat Rapids / 3336 Sixth Street Southwest, 52404/ 319364-1190 Davenport / 5008 Tremont Avenue, 52807 / 563 388-8182 Des. Moines / 600 East 4th Street 50309 / 515 243-8611 KANSAS:: . Wichita / 3609 West Pawnee, 67213. / 316 2658964 .: KENTUCKY. Lexington/ 1740 Fortune Court, 40509 / 859 299-3787 Louisville.:/ 3880 Business Park Drive, 40213 / 502 969-2971 LOUISIANA Baton Rouge / 7676 Airline -Highway, 70814 / 225 926-2020 . Lake Charles/ 1906 Bitbo Street, 70601 / 337439-9481 NewOrleans (Harahan) / 1205 Distributors Row,.70123 / 504 733-5450 Shreveport/2536 Linwood Avenue, 71103 / 318 425-3271 MAINE Portland / 29 West Commercial Street, 04101 / 207 773-1766 MARYLAND ' r Baltimore / 3701 East Monument Street, 21205 /410 342-5500 Washington, DC (Lanham) / 4800 Forbes Boulevard, 20706 / 301 459-2600 MASSACHUSETTS Boston / 345 Harrison Avenue, 02118 / 617 406-5000 Somerville / 34 Sturtevant Street, 02145 / 617 625-4700 West Springfield / 31 Pearson Way, 01089 / 413 788-7331 Worcester / 52 Millbrook Street, 01606 / 508 756-4311 MICHIGAN • Detroit (Auburn Hills) /2325 Featherstone Road,48326 / 248 373-3100 Detroit(Belleville)/ 8350 Haggerty Road, 48111 / 734 957-5500 East Livonia (Livonia) / 28188 Schoolcraft Road, 48150 / 734421-8906 : Flint / 2424 Kansas Avenue, 48506 / 810 2324101 Grand.Rapids (Walker) / 2204 Turner Avenue, • 49544/ 616451-2701 ::;Lansing / 401 Elm Street, 4891.2 / 517 487-5075 MINNESOTA Burnsville / 670 East Travelers Trail, Suite 100, :: Austin (Pflugerville) / 1922 Waukesha Drive, 78660 / 512 421-2300 Beaumont / 5050 Washington Boulevard, 77707 / 409 842-9500 Corpus Christi / 1402 Laredo Street, 78401 / 361 886-4100 Dallas Counter (Dallas) / 1830 Royal Lane, 75229 / 972 869-1843 Dallas (Fort Worth) / 4601 Cambridge Road, 76155 / 817 21 3-1 300 El Paso / 3300 Durazno Street, 79905 / 915 532-3981 Freeport (Clute) / 825 Suite E Industrial Street, 77531/ 979 265-3100 Houston / 6161 Bingle Road, 77092./; 713 423-3200 San Antonio / 4503 Perrin Creek, 78211 / 210 248-3100 UTAH Salt Lake City / 2841 South,900 West, 84119 / 801 975-1115 VERMONT Burlington (Williston)/58 Miller ,Lane, 05495 / 802 660-9900 =. • ' . ' Rutland J 21- •Allen .Street, 05701 / 802 775-2555',„'• :6 Regkina! C7rve, 23661 / Progress Road, Industrial Park, 857-1241'• 1510 Tornlynn Street, 23230 / 00 'Commonwealth Controls - A lied:subsidiary / 7630 Whitepine 7 / 804 271-7700 /1"125 Salem Avenue Southwest, 40 343-3611 4445145 Ocean Court, 20166 / 1'7.4!3600 HINGTON / 2120 37th Street, 98201 / 258-9592 f 21804 64th Avenue South, 98032 / 1'872-5477 e/ 1919 Sixth Avenue South, 98134 / 2.-4848 e / 4001 East Ferry Avenue, 99202 / 32-9211 Tcoma / 1414 Center Street, 98409 / 253 627-0164 WEST VIRGINIA Charleston / 1010 Young Street, 25301 / 304 344-2371 Wheeling / 3200 Jacob Street, 26003 / 304 232-0270 WISCONSIN Green Bay / 610 Lombardi Avenue, 54304 / 920 437-3284 Madison / 1301 West Badger Road, 53713 / 608 255-0005 Manitowoc / 2010 South 30th Street, 54220 / 920 684-4401 Marinette / 56 West Bay Shore Street, 54143 / 715 735-9304 Milwaukee (West Allis) / 650 South 108th Street, 53214 / 414 607-7700 Neenah / 2395 American Drive, 54956 / 920 832-8336 Racine (Sturtevant) / 1631 Renaissance Boulevard, 53177 / 262 886-8260 Stevens Point / 2917 Hoover Avenue, 54481 / 715 345-2878 International CORPORATE Graybar International / 11885 Lackland Road / St. Louis, MO 63146 / 314 573-5700 CANADA Graybar Canada Headquarters / 3600 Joseph Howe Drive / Halifax, Nova Scotia, B3L 4H7 / 902 457-8787 GRAYBAR ONTARIO ' Ontario Guelph / 494 Massey Road, N 1 K 1B4 / 519 821-2580 Hamilton / 85 Morley Street, L8H 3R8 / 905 547-8040 Kitchener / 130 Hayward Avenue, N2C 2E4 / 519 576-4050 Mississauga / 5895 Whittle Road, L4Z 2H4 / 905 507-0533 Niagara Falls / 4400 Montrose Road, L2H 1K2 /905 374-1113 Ottawa / 2-1730 Bantree Road, Kt B 3W4 / 613 688-0124 Windsor / 2760 Deziel Drive, N8W 5H9 / 519 9444414 GRAYBAR WEST Alberta Unit 125, 2611 Hopewell Place N.E. / Calgary, Alberta, T1 Y 7J7 / 403 250-5554 HARRIS & ROOMESUPPLY, LTD. New Brunswick Bathurst / 1765 Connolly Avenue, E2A 4W7 / 506 548-2922 Florenceville / 16647 Route 2, E7L 1 Y9 / 506 392-6084 Fredericton / 668 Prospect Street, E3B 6G9 / 506 458-8265 Moncton / 385 Edinburgh Drive, El E 2L2 / 506 853-8188 Saint John / 300 Charlotte Street, E2L 5A4 / 506 634-2094 Newfoundland Comer Brook/ 356 O'Connell Drive, A2H 7E5 / 709 632-7315 Grand Falls -Windsor / 4 Bayley Street, A2A 2T5 / 709 4894161 St. John's / 47 Pippy Place, Al B 4H8 / 709 722-6161 Wabush / 4 First Street, AOR 1 BO / 709 282-3555 Nova Scotia Automation Controls (Dartmouth) / 260 Brownlow Avenue, B3B 1V9 / 902 468-2865 Bridgewater / 108 Logan Road, B4V 3J8 / 902 543-9155 Comm/Data (Dartmouth) / 260 Brownlow Avenue, B3B 1 V9 / 902 481-2565 Dartmouth / 260 Brownlow Avenue, B3B 119 / 902 468-6665 Halifax Branch and Lighting (Halifax) / 3600 Joseph Howe Drive, B3L 4H7 / 902 443-8311 Kentville / 9 Roscoe Drive,134N 3V9 / 902 678-2800 New Glasgow / 136 Terra Cotta Drive, B2H 5W5 / 902 755-4673 Oil & Gas Division (Dartmouth) / 260 Brownlow Avenue, B3B 1V9 / 902 468-6665 Sydney / 1 100 Upper Prince Street, B1 P 5P6 / 902 564-5504 Truro / 45 Polymer Road, B2N 6T8 / 902 893-4251 Utility Division (Dartmouth) / 260 Brownlow Avenue, B3B 1V9 / 902 468-2792 Yar mouth / 6 Industry Avenue, B5A 4M1 / 902 742-6771 Prince Edward Island Charlottetown / 13 Walker Drive, C1 A 855 / 902 566-1404 JAPAN Konishi Electric Co„ Ltd. (Authorized Agent) / 2-16-6 Minami Shinagawa / Shinagawa-Ku, Tokyo (140-8678) Japan / 011-81-35-479-5500 MEXICO Graybar Electric de Mexico, S. A. de C. V. / Via Dr. Gustavo Baz #2160 / Edif. 4 Puerta 3 Fracc. / Ind La Loma llalnepantla Edo. de Mexico / C.P. 54060 / 011 (5255) 5366-7310 PUERTO RICO Graybar International Puerto Rico / Besthree Building, Lot A, LMM International Airport, Cargo Area -Base Muniz / Carolina, Puerto Rico, 00979 / 787 622-2255 Zone Warehouses CALIFORNIA Fresno/ 4401 East Central Avenue, 93725 FLORIDA Tampa (Riverview) / 8520 Eagle Palm Drive, 33569 GEORGIA Atlanta (Austell) / Building 100, Woodlands Business Park, 8180 Troon Circle, 30168 ILLINOIS Joliet / 1700 Crossroad Drive, 60431 MASSACHUSETTS Taunton / 305 John Hancock Road, 02780 MISSOURI Springfield / 1904 North LeCompte Road, Building #12, 65802 NORTH CAROLINA Charlotte / 1700 West Pointe Drive, Suite A, 28214 OHIO Youngstown / 1 100 Ohio Works Drive, 44510 TEXAS Stafford / 13131 North Promenade Boulevard, 77477 VIRGINIA Richmond / 2501 Distribution Drive, 23231 Graybar Team work: a vital link in the supply chain works to your advantage Our employee -owners work together with shared interests and a common mission: To be the vital link in the supply chain, adding value with efficient and cost-effective service and solutions for our customers and suppliers. When you partner with us, we can help you streamline your processes, reduce your inventory levels and consolidate your buying efforts to meet your long-term purchasing objectives. That's Graybar teamwork, and that works to your advantage. LEARN MORE ABOUT HOW GRAYBAR WORKS TO YOUR ADVANTAGE AT GRAYBAR.COM OR CALL 1-800-GRAYBAR (During Normal Business Hours or After Hours for Emergency Service). Increase Your Graybar Works to Your Advantag Reduce Your Cost of Doing Busine • Quality electrical and telecommunications service solutions and products • A network of 250 North American distribution facilitteSt • • Same-day pick up or delivery from local inventory • Strategically placed zone warehouses with backup sfbck and hard -to -find items • Convenient counter/will-call service • Graybar Project Management Services • Technical assistance • eBusiness solutions •t• • Custom billing options • Networking Systems Specialists on staff • BICSi-trained RCDDS on staff • Inventory management • product sourcing • Kitting • Training • Corporate agreements • Leasing and customized financing solutions from Graybar Financial Services (GFS) • Government service provider under GSA Schedule tGS-07F-0214M and IT Schedule ,GS -35F -0374M For superior customer service, call Graybar! 1-800-GRAYBAR (During Normal Business Hours or After Hours for Emergency Service) graybar.com rL.rP,M ,11,,',1,1•_,, '111.,Ing con, lc!. nt ;htv o works to your advantage COMPANY NAME: PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 BID PROPOSAL PAGE 2 of 3 giVa kg1) eatt ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: a f OL! 6-4 PERCENT DISCOUNT OFF LIST PRICE: IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ 6z-letad-ceel 4. ABILITY TO PROVIDE USAGE REPORTS SUBMITTALS Yes or No • 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) alkAtiaof1. 1) 3. PROOF OF BUSINESS LOCATION (Occupational License) Pei ii t r L..1\I1111 I VGIN 1 IiIVM I G MIAMI-DADE FIRE RESCUE DEPARTMENT ANNUAL OPERATING PERMIT 9300 NW 41ST STREET MIAMI, FLORIDA 33178 (786) 331- 4800 Permit #: 07128 00000 01101 Permit Amount: Permit Description: Business Name: Business Owner/Rep.: Billing Address: 11250 NW 91 ST MEDLEY, FL 33178 $ 300.00 (This is not a bill) LSP - Storage Hazardous Use GRAYBAR ELECTRIC CO, INC '1, R A REYNOIDS Permit Expiration Date: 06/20/2008 Location Address: 11250 NW 91 ST MEDLEY, FL 33178 This Permit is issued in accordance with Article III, Section 14-53, of the code of Miami -Dade County and the South Florida Fire Prevention Code under conditions set forth herein. Violations of the aforementioned will be grounds for immediate revocation. 11/29/1999 01)§080-4 BU4i SS NAME / LOCATION IAYBAR ELECTRIC CO INC 1150 NW 91 ST 3178 UNIN DADE COUNTY Permit Authorized by: Date Printed: 07/30/07 2006OCCUPATIONAL LICENSE, TAX 2007 MIAMI-DADE COUNTY - STATE OF FLORIDA 2007 MUST BE DISPLAYIREED AT PLACE OF BUSINESS PURSUANT TO COUNTY CODE CHAPTER 8A - ART. 9 & 10 TAM IS PICT A C:Li -7,D ;10T, PAY RAYBAR ELECTRIC CO INC T of Business 2rWIIOLESALE/DISTRIBUTOR s otrug couxrrrui nnnnna0215 Chief Manuel Mena, Fire Marshal Miami -Dade Fire Rescue Department FIRST-CLASS U.S. POSTAGE PAID MIAMI, FL PERMIT NO. 231 RENEWAL LICENSE NO. 008080-4 EMPLOYEE/S 65 r. - i DO NOT FORWARD GRAYB4R ELECTRIC CO INC R A REYNOLDS PRES 11250 INW 91 ST MIAMI AFL 33178 1283 Gravbar Electric FAX:305-520-4950 BID#48-06/07 BID PROPOSAL ATTACHMENT OF PAGE 2 OF 3 ITB -48-06-07 W V a 1- U. 0 ►-X000 0 00 Z O r N 1- N N 0 V G H z w V w a 00 Cr) CD N 000 0 QOOON vr 000000 NotoPsLOCO 0� N 0 a7 O 0o Y O z t�F-w rn �00�� • (qN HN oO�U m movti o a o Q m J O m W m~ N d o 1- W O o NO W W awde-z w Jn.Q'0 W a J U aaco:' ,�c�v►-�U�=gym oo Q mQzaiz�da�d��0 cf)i?z< d 'n6-FU--Va0 z J cO In oh" W 4 QR'W— �0�zao��Wc~n°>OZz�UZ~�wg2a�J zmOOwfq`- NmMzQ� z—Wcf)J��QQWZxF- OQW�p��Wc~nO�O�OUa(.nQwYz cnm�QF-w O W wpOm~Jc9QCQ W8cni-az8 HQZUJZ� I- uj<C1 �,or4Wz�m=oWgQi_o L.L. oCf)� UJ _.1 C V w co UNQeja O Qj �' 220U w nmow aZ `a ci O� Oa oww� o R 10 1- O w C7 O 0 0 C) -2 F- 0 0 cc n e . e z eh 0 O 1-w o a co M N '' LU m W J O w Q I- Q O az O. F- e e a e 2 0 LL' _ Nr oN O 1— 0 w ct w Z N w° W U 0 u)F- Li j Z = W a 1- WNN z !n _N Q E' CZ J IJ- 1- O. Q gym 0. 0 CO u..W0 1 a J OQw F - can I- a m 0 O C2F_ w 0 a a) 0 N m CI ww gQ °Cm_ U m OOw3 >,2 o w220 ccv co = z aO co awwaw`-' EEO u) :4" O 000�(�O o m 0 00 a cc ce 0_ • c• co a ID u m F- F- ~ d N c o� y w D 2W(.9c)0Q • m'> E o=.o a� m =? z5 Q V w o o fn E 3 a a •^�▪ " (9==Q�� m``n oar 3 n ,-, W .0 c c -- C% 1, © O OJ J J w 0 �L N C43 N 3 M 7 0 o O n. � CJ F- ▪ E N y c a `'' O O 0.4 < ZYI-02u) c• 3 - _JO �, M M E as• p, E?ai N N pO N Ln kr) .G H G4 0 0 PRICE SHEET NUMBER : 41902 T—NUMBER LINE NO. COMMODITY/SERVICE DESCRIPTION QO IPH LC, 12-42 CKT, NEMAI-DE3A QO IPH LC, 12-42 CKT, NEMA3R-DE3A QO 3PH LOAD CENTER, INDOOR-DE3 QOM -VH MAIN CB -DESA QO IPH LC, 2-8CKT. NEMA I, 3R-DE3A HOM LC&CVR, 12-42 CKT NEMA3R-DE3C HOM 40-50A 1P, 70-110A 2P-DE3D HOM 2 POLE GFI CB, 40A MAX-DE3D HOMELINE CSED DEVICES -DESA HOM 2-8 CKT, MLO, NEMA2 & 3 R-DE3C 00129 COMMODITY CODE 285-99-042296 ELECTRICAL PRODUCTS SQUARE D - RTA PB BOX -STD NEMA 1-PEIA 1 -LINE PB RTA-PEIA QMB INTERIORS & FRONTS-PEIA QMB BRANCH CB, SW, & MAINT SW-PE1A NQOD PANELS RTA-PEIA 00130 COMMODITY CODE: 285-99-042297 ELECTRICAL PRODUCTS SQUARE D- QO Idc2 POLE GFI CB 30A MAX-DE2A QO, QOT 10-30A 1P, 10-60A 2P-DE2A QO, Q2L 2P ENCL & BREAKERS-DE2A Q03 POLE CIRCUIT BREAKERS-DE2A QO CB ACCESSORIES-DE2E 00131 COMMODITY CODE 2.85-99-042298 ELECTRICAL PRODUCTS SQUARE D. D & DU SW, NEMAI, 30-200A-DE1A D & DU SW, NEMA1, 40-600A-DE1A H&HU SW, 2&3P, NI, 30 -200A -DEI H&HU SW, 2&3P, N3R, 30-200A-DE1 H&HU SW, 2&3P, N4, SS, 30-200A-DE1 00132 COMMODITY CODE 285-99-042299 ELECTRICAL PRODUCTS SQUARE D- QOB CIRCUIT BREAKERS-DE2 QO, Q2L 3P ENCL & BREAKERS-DE2A QO 2 POLE GFI CB 40-60A-DE2A QO 35-70A IP. 70-125A 2P CB-DE2A QOU BREAKERS & SWITCH-DE2 FAL 240V BREAKERS Bc SWITCH-DE2 FAL 480V BREAKERS & SWITCH-DE2 FA/HL 600V BRKR+SW+MAGGARD-DE2 FCL CIRCUIT BREAKER-DE2 SUPP PROTECTERS-C60N-DE2 MOUNTING BASES. S/N-DE3A QO-EPD, QOB-EPD BREAKERS-DE2A FIL CIRCUIT BREAKER-DE2 GROUND FAULT EQUIPMENT-DE2 KA/HL BRKR & SW & MAG-GARD-DE2 SUPP PROTECTERS NC100-DE2 IEC UNIT MTG MCCB & ACCESS-DE2 PSPRSH, INFORMS 1995 TERM CONTRACT VENDOR : GRAYBAR ELECTRIC QUANTITY UNIT FROM/TO UNIT PRICE DISCOUNT OFF CATALOG PRICE 1 LO 67.77% 1 LO 58.76% 1 LO 62.96% 1 LO 58.77% PRICE SHEET TERM CONTRACT NUMBER : 41902 T -NUMBER LINE NO. COMMODITY/SERVICE DESCRIPTION IEC I -LINE MCCB'S-DE2 KCL CIRCUIT BREAKER-DE2 QO IND SPECIALTY CB-DE2A KIL CIRCUIT BREAKER-DE2 EDB CIRCUIT BREAKERS-DE2 FD, FG BREAKER & SWITCH-DE2 Q4L BREAKER & SWITCH-DE2 KD, KG, KI BREAKER & SWITCH-DE2 LAL/LHL BRKR, SW, MAG-GARD-DE2 LXIL 250, 400, 600 A FRAME-DE2 LCL CIRCUIT BREAKER-DE2 LIL CIRCUIT BREAKER DE2 LXL 250, 400, 600 A FRAME-DE2 LEL 250, 400 A FRAME-DE2 LEL 600 AMP FRAME-DE2 FA 240V BREAKER & SWITCH-DE2 FA 480V BREAKER & SWITCH-DE2 FY CIRCUIT BREAKER-DE2 FA/FH 600V BRKR+SW+MAGGARD-DE2 FC 240V CIRCUIT BREAKER-DE2 FC CIRCUIT BREAKER-DE2 FI CIRCUIT BREAKER-DE2 Q2 BREAKER & SWITCH-DE2 KA/KH BRKR, SW, MAG-GARD-DE2 KC 240V CIRCUIT BREAKER-DE2 KC CIRCUIT BREAKER-DE2 KI CIRCUIT BREAKER-DE2 Q4 CIRCUIT BREAKER -DM LA/LH BRKR, SW, MAG-GARD-DE2 LC 240V CIRCUIT BREAKER-DE2 LXI 250, 400. 600 A FRAME DE2 LC CIRCUIT BREAKER-DE2 LI CIRCUIT BREAKER-DE2 LX 250M 400, 600 A FRAME-DE2 LE 250. 600 FRAME LE 600 AMP FRAME 00133 COMMODITY CODE: 285-99-042300 ELECTRICAL PRODUCTS SQUARE D- QO 3PH LOAD CENTER, OUTDOOR-DE3 QO METER MAINS -DESA HOM LC&CVR, 12-42 CKT, NEMA I-DE3C HOM METER MAINS-DE3A HOM/T 15-30A IP, 15-60A 2P-DE3D HOM I POLE GFI CB, 20A MAX-DE3D QO LC ACCESSORIES-DE3A CSED & METER MAIN ACCY-DE3A 00134 COMMODITY CODE: 285-99-042301 ELECTRICAL PRODUCTS SQUARE D - EZ METER-PAK-DE4 METER-PAK-DE4 METER SOCKETS & HUBS-DE4 Q2 & QE METERING BREAKERS-DE2A 00135 COMMODITY CODE: 285-99-042302 ELECTRICAL PRODUCTS SQUARE D- PSPRSR, INFORMS 1995 VENDOR : GRAYBAR ELECTRIC PAGE 12 QUANTITY UNIT I UNIT PRICE DISCOUNT OFF FROM/TO CATALOG PRICE 1 LO 66.65% 1 LO 69.78% 1 LO 62.49% PRICE SHEET TERM CONTRACT NUMBER : 41902 VENDOR: GRAYBAR ELECTRIC I PAGE T -NUMBER I{ 13 LINE COMMODITY/SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE DISCOUNT OFF NO. FROM/TO CATALOG PRICE IND CB INCL NEMA 1, 3R -DEI IND CB ENC N 4, 4X, 5, 12, 12K-DE1 00136 COMMODITY CODE 285-99-042303 ELECTRICAL PRODUCTS SQUARE D- B -HUBS. 3/4" THRU 4"-DE1A DT SWITCH, NEMA 1-DE1 H&HU SW, NEMAI, 400 -1200A -DEI H&HU SW, NEMA3R, 400-12001-DE1 MISC SWITCH ACCESSORIES -DEI D & DU SW, NEMA3R, 30 -200A -DEI D & DU SW, NEMA3R, 400 -600A -DEI H&HU SW, 2&3P, NI2, 30 -200A -DEI H&HU SW, 2&3P, N I2K, 30-200A-DE1 H -HUBS -DEI DT SWITCH, NEMA 3R -DEI DT SWITCH, NEMA 12 -DEI H&HU SW, NEMA 12, 400-1200A-DE1 00137 COMMODITY CODE: 285-99-042304 ELECTRICAL PRODUCTS SQUARE D - LD WIREWAY, NEMA I-PE9 RD WIREWAY, NEMA 3R-PE9 LDR WIREWAY, NEMA 3R-PE9 00138 COMMODITY CODE: 285-99-042305 ELECTRICAL PRODUCTS SQUARE D- LTWIREWAY, NEMA 12-PE9 NP, NAIL PLATES-PE9 LDG GALV. WIREWAY, NEMA 1-PE9 00139 COMMODITY CODE: 285-99-042306 ELECTRICAL PRODUCTS SQUARE D- NF MLO INTERIOR RTA-PEIA NF MB INTERIOR RTA-PEIA 00140 COMMODITY CODE: 285-99-042307 ELECTRICAL PRODUCTS SQUARE 13 - MIL 3PH DRY 15.01-100KVA-PE2 MIL IPH DRY 15.01-1OOKVA-PE2 MIL IPH DRY 100.1KVA & UP-PE2 MIL 3PH DRY 100.1KVA & UP-PE2 MIL 3PH DIT 100.1-500KVA-PE2 MIL 3PH DIT 500KVA & UP-PE2 NL/NLP 15-100KVA MIL-PE2 NL/NLP 15-100KVA OSH-PE2 NLJNLP 100.1-500KVA MIL-PE2 NL/NLP 500.1 & ABOVE MIL-PE2 i LO 63.20% 1 LO 66.90% 1 LO 67.27% 1 LO 67.69% 1 LO 68.40% 00141 COMMODITY CODE: 285-99-042308 1 LO 38,63% PSPRSH, INFORMS 1995 PRICE SHEET TERM CONTRACT NUMBER : 41902 T -NUMBER LINE NO. COMMODITY/SERVICE DESCRIPTION ELECTRICAL PRODUCTS SQUARE D- 9070 T (NOT TF) 50-200VA-CPS 9070 T (NOT TF) 250-2000VA-CP8 9070 TF (NOT T) 50-200VA-CP8 9070 TF (NOT 1) 250-1000VA-CP8 9070 T FUSE BLOCKS & ACCES-CP8 9070 SK-CP8 9080 FB-CP8 00142 COMMODITY CODE: 285-99-042309 ELECTRICAL PRODUCTS SQUARE D- 8501 T041 & 8501 T043-CP2 9050 JCK60, 70 PROGRAMMABLE T-CP2 9065 A, C, F, G, S (NOT SS)-CP2 THERMAL UNITS-CP2 00143 COMMODITY CODE: 285-99-042310 ELECTRICAL PRODUCTS SQUARE D- 8501 XDO (DC) -CPI 8501 XO (AC) -CPI 8501 X ACCESSORIES -CP) 9050 B FIVE MINUTE PNEUMATIC T -CPI 9050 F SOLID STATE INDUSTRIAL -CPI 9505 C, H DC PNEUMATIC TIMERS -CPI 9050 JCK(NOT 1CK60. 70) GP TUNE -CPI RELAYS. SPEED CONTROL -CPI TIMER -RE -CPI 00144 COMMODITY CODE: 285-99-042311 ELECTRICAL PRODUCTS SQUARE D- 8502. 36 SA, SB(NOT $•R, T, W) -CPI 8502, 36 SC, SD(NOT Solt, T, WI -CPI 8502. 36 SE, SF(NOT S'R. T, W) -CPI 8502.36 SG(NOT S•R. S'T, PW) -CPI 8502, 36 SH, SJ(NOT S•R, T, W) -CPI 8502, 36 S•R, S•T. S•W-CP1 8502, 36 W/STAINLESS ENCLOSURE -CPI 8502 W-NONREV VACUUM CTRS-CPI 8538, 39SB(NOT S•R, S•T, S•W)-CP1 8538, 39SC, SD(NOT S•R, S'T, S•91) -CPI 8538. 39SG(NOT S•R, S•T, S•W)-CP1 8538, 39SH, SJ(NOT S•R, S•T, S•W)-CPI 8538. 39SE, SF(NOT S•R, S'T. S•W)-CPI 8538, 39 S•R, S'T. VW -CPI 8538. 39 W/STAINLESS ENCLOS-CPI 8606 (NOT S•K)-CP1 8702, 36 SC, SD (NOT S'4, T. W) -CPI 8702, 36 SE, SF (NOT S•R, T, W) -CPI 8702, 36 SG (NOT S•R, T, W) -CP) 8704 36 SH, SJ (NOT S•R, T, W) -CPI 8702, 36 S"R. S•T, PW-CP1 8702, 36 W/STAINLESS ENCLOSURE -CPI 8702 W -REV VACUUM CTRS-CPI 8738, 39 SB(NOT S•R, S•T, PW)-CP1 8738, 39 SC, SD(NOT S•R, S•T, $•W) -CPI PSPRSN, INFORMS 199S VENDOR: GRAYBAR ELECTRIC I PAGE 14 QUANTITY UNIT UNIT PRICE DISCOUNT OFF FROM/TO CATALOG PRICE LO 17.59% 1 LO 23A3% 1.0 18.59% PRICE SHEET TERM CONTRACT NUMBER : 41902 T -NUMBER - LINE NO. COMMODfrY/SERVICE DESCRIPTION 8738, 39 SE, SF(NOT Solt, S"T, VW) -CPI 8738, 39 SG(NOT S"R, STT. S*W)-CPI 8738, 39 SH. SJ(NOT S*R, STT, S'W)-CP1 8738, 39 S'R, S•T, VW -CPI 8738, 39 W/STAINI PCC ENCLOS-CPI 8810, 11, 12 C, D, U-CP1 8810, 11, 12 S-CP1 8903 L (NOT LX) -CPI 8903 LX (NOT L) -CPI 8903 PB-CP1 8903 S (NOT STC) MECH.-CPI 8903 S (NOT STC) ELECT.-CP1 8903 L STC -CPI 00145 COMMODITY CODE: 285-99-042312 ELECTRICAL PRODUCTS SQUARE D- 9001.1, 0 AND ACCESSORIES-CP1 9001 K (NOT KA, KM, KX)-CP1 9001 KX-CPI 9001 P PALM BUTTONS-CP1 9001 SK. SKY-CP1 9001 E (ADVANTOUGH)-CPI 9001 SKYP, SKRU-CP1 9001 T AND ACCESSORIES -CPI 9001 ACCESS FOR K, KX, SK -CPI 9001 KA CONTACT BLOCKS-CP1 9001 KM LIGHT MODULES -CPI 9001 K CAM SWITCHES-CP1 00146 COMMODITY CODE: 285-99-042313 ELECTRICAL PRODUCTS SQUARE 0- 8606 S*K OEM KITS -CPI 8630 (NOT S•K)•CP1 8630 S'K OEM KITS -CPI 8640 (NOT S*K) CP1 8640 S"K OEM KITS-CP1 8702, 36, SA, SB(NOT S'R, T, W)-CP1 00147 COMMODITY CODE 285-99-042314 ELECTRICAL PRODUCTS SQUARE D- 9007 SG SAFETY GATE-CP1 9012 G INDUSTRIAL PRESSURE SW -CPI 9013 FHG(INDIVIDUAL-DISCOUNT)-CPI 00148 COMMODITY CODE: 285-99-042315 ELECTRICAL PRODUCTS SQUARE D- 9007 A SNAP SWITCHES -CPI 9007 C SNAP SWITCHES -CPI 9007 ARMS FOR AW, C-CP1 9007 ARMS FOR FT, T -CPI 9007 AO 12-A0 56 OPEN AW SWITCH -CPI 9007 AW PRECISION LIMIT SWITCH -CPI 9007 FT, T OIL TIGHT AND FOUNDRY-CP1 9007 C LIMIT SWITCHES -CPI PSPRS}t, INFORMS 1995 VENDOR: GRAYBAR ELECTRIC PAGE 15 QUANTITY UNIT UNIT PRICE DISCOUNT OFF FROMRO CATALOG PRICE 1 LO 19.31% 1 LO 45.78% 1 LO 19.28% 1 LO 18.32% PRICE SHEET TERM CONTRACT NUMBER 2 41902 T -NUMBER LINE COMMODITY/SERVICE DESCRIPTION NO. 9007 XA MINIATURE ENCLOSED R -CPI 9001 MISCELLANEOUS -CPI 00149 COMMODITY CODE: 285-99-042316 ELECTRICAL PRODUCTS SQUARE D- 9013 FSG. FYG(INDIVIDUAL-CP71)-CP71 9013 G COMMERCIAL PRESSURE-CP71 00150 COMMODITY CODE: 285-99-042317 ELECTRICAL PRODUCTS SQUARE D- 9050 A ONE MINUTE PNEUMATIC-CP7G 00151 COMMODITY CODE: 285-99-042318 ELECTRICAL PRODUCTS SQUARE D- 9065 SS -CPI 9070 AP, E, G, H, SB -CPI 9991 MISC. (NOT P, 5, UE1)-CPI 9991 UE1-CP1 VENDOR GRAYBAR ELECTRIC PAGE 16 QUANTITY UNIT UNIT PRICE DISCOUNT OFF FROM!TO CATALOG PRICE 1 10 21.12% 1 LO 28.91% 19.20% 00152 COMMODITY CODE: 285-99-042319 1 10 23.55% ELECTRICAL PRODUCTS SQUARE 13- 9080 G (NOT GCB) -CPI 9080 K(ACCESSORIES) MS1, MS6-CPI 9080 K(ASSEMBLIES)-CP1 9080 LB -CPI IEC TERMINAL BLOCKS -ABI, AMI -CPI 9080 M(NOT MSI & M56)-CP1 00153 COMMODITY CODE: 285-99-042320 ELECTRICAL PRODUCTS SQUARE D- 9080 GCB -CPS 9080 K (BLOCKS ONLY)-CP5 00154 COMMODITY CODE: 285-99-042321 ELECTRICAL PRODUCTS SQUARE D- 9991 S-CP1 00155 COMMODITY CODE: 285-99-042322 ELECTRICAL PRODUCTS SQUARE D - VOLTAGE TESTERS & ACCESS -CPI 00156 COMMODITY CODE: 285-99-042323 ELECTRICAL PRODUCTS 95PR5H, INFORMS 1995 1 10 23.08% 1 10 29.02% 1 10 14.73% 1 LO 51.82% PRICE SHEET TERM CONTRACT NUMBER : 41902 T -NUMBER LINE NO. COMMODITY/SERVICE DESCRIPTION SQUARE 13- CTRS, D -LINE, ENCL (METAL) -I12 CTRS, D -UNE. ENCL (PLASTIC) -112 CTRS. E -LINE, ENCL (METAL) -112 CTRS, E -UNE, ENCL (PLAST1C)-112 CONTACTOR. F -LINE, ENCLOSED -112 SOLID STATE OVERLOAD(LT7)-112 MAN STR PROTECTORS-GVIIGV3-112 00157 COMMODITY CODE 285-99-042324 ELECTRICAL PRODUCTS SQUARE 0 - CONTACTOR, D -LINE, OVERLOADS -I11 CONTACTOR, F -LINE, OVERLOADS -111 CONTACTOR, E -UNE. OVERLOADS -I11 CONTACTOR. D. K, & F ACCESS -111 MANUAL STR PROTECTOR-GV2-111 RELAYS, CONTROL -111 00158 COMMODITY CODE: 285-99-042325 ELECTRICAL PRODUCTS SQUARE D - PUSHBUTTONS, I6MM-T 00159 COMMODITY CODE: 285-99-042326 ELECTRICAL PRODUCTS SQUARE 13 - PUSHBUTTONS 22MM(PLASTIC)-1 PUSHBUTTONS 22MM(METAL)-1 CAM SWITCHES -I PUSHBUTTON, ACCESSORIES -I PUSHBUTTON, PENDANTS -I PSPRSR, INFORMS 19'S VENDOR : GRAYBAR ELECTRIC QUANTITY UNIT FROM UNIT PRICE PAGE 17 DISCOUNT OFF CATALOG PRICE 1 ID 36.36% LO 29.88% LO 32.84% PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06/07 BID PROPOSAL PAGE 3 OF 3 PAYMENT TERMS: NET 30. If other, specify here RA 30 ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. ialemolge144)6 x/eeZ SUBMITTED BY: COMPANY NAME: SIGNED: f authorized to execute this proposal and idding firm) (I certi comm Bidders must acknowledge receipt of addendum (if applicable). Addendum No. 1: Insert Date Addendum No. 3: /0 SA -7 NAME/TITLE(Print): ADDRESS: CITY/STATE: Addendum No. 2: Addendum No. 4: /6 4`07 Inert Date /0421©7 ert/bate /Ins rt Date bael(24 CeittiAVOLL41 r'f 3V ,VW /s/ /"► tau.‘4 /// ZIP: 33/7F r TELEPHONE NO: ` 5"�( FACSIMILE NO: 32[- 5.2 1 'gyro FEDERAL I.D.#: - 438 SIGNED: PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06/07 BID CHECK LIST To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items have been completed and submitted as required. X Original and five copies of bid (including all submittal information) General Conditions Section 1.1 Special Conditions Section 2.22 X Execution of Bid General Conditions Section 1.2 N/A Equivalents/Equal Product General Conditions Section 1.10 Special Conditions Section 2.24 Insurance and Indemnification (including Insurance Checklist) X General Condition Section 1.26 General Conditions Section 1.58 N/A Bid Guaranty/Performance Bond General Condition Section 1.27 X Warranty General Condition Section 2.17 N/A Product/Catalog Information Special Conditions Section 2.15 X References Special Conditions Section 2.18 and Page 27 X Bidder Qualifications Special Conditions Section 2.22 X Minimum to Specifications Special Conditions Section 3.0 Contractor's Questionnaire X (Page 31,32) 9/12/2007 City of Miami Beach 27 of 30 ITB -48-06/07 2004 present 1999-2004 1997-1999 Lazaro Echevarria Telephone:305-345-3892 Fax:305-520-4950 @OAIUFICATIONS Mere than 10 years experience in supplying electrical supplies to different customers in South Florida and in general. Master degree in Mechanical Engineering with five years experience specializing in machinery construction including all aspects of the discipline. Extensive experience in mechanical design and project management Familiar with administrating procurement, 5 years of technical experience in manufacturing processes and quality control. WORK NISTORY Electrical Sales representative at Graybar Electric, CO. Rookie of the year as a sales rep in 2005 at the Miami branch. Sales and distribution of electrical supplies for Dade County Customers including Municipalities, Cities and Electrical Contractors. Sold and maintained extensive electrical contracts for more than ($1000,000.00) annually with MDC -Public. Schools Outside support for various electrical contracts for Hospitals (Premier Contract). Supportted Contracts for more than $100,000.00 a year with Cities including C.Miami, C.Miami Beach and C.Miramar. (US Communities Contract) Supportted Contracts for more than $100, 000.00 a year with MDC all dept and VA hospital with GSA contract. High Tech Dept Sales Representative for Electrical supplies at Mercedes Electric Supply, Inc. Sales and distribution of export and domestic electrical supplies in the areas of industrial, commercial and automation. Distributing SQD,Modicom, and other high tech manufacturers. Estimate cost of different electrical projects. Calculation of cost in the gear and lighting for industrial and commercial jobs. Direct dealing with Dade and Broward municipalities in the electrical distributing business. Grade A TechOperator -Floater, Black & Decker Co. Setting up, operating , loading, and unloading any related production equipment. Performing adjustments to machines and equipment. Maintaining proper flow of product to insure high customer service fill rates. Preparing and maintaining any materials required to processing each operation,quality control in the entire manufacturing process. CNC Programmer Operator, Black & Decker Operating , maintaining, and programming of CNC Universal Tool and cutter grinder with GE FANUC 16 -MC controller. Grinding and maintenance of cutter (mills) that are used for production in milling dept. Backup operator of the CNC in milling dept. Welding CN machine operator. Trained 3 employees in the use and maintenance of the machines in the Plant. 1995-1997 1994-1995 1992-1994 1990-1992 CNC Punch Press Operatorand Programer. Polypack, Inc Hands -on sheet metal, work for PKG manufacturing. Programmed and operated CNC punch presses, interpreting design projects for packaging machinery Hands -on sheet metal, work for PKG manufacturing. Programmed and operated CNC punch presses, interpreting design projects for packaging machinery. Sales rep for communication and electrical equipment and supplies for Motorola in Czech Republic. (Prague) supporting Government and various companies and contractors trough Europe. Mechanical Engineer CAD -CAM Department, Medical Equipment Institute CNC programmer for machine shop machinery including AMADA punch presses and lathes with OKUMA and FANUC control. Performed complex CNC designing , turning , and punching operations on diversified parts for medical and packaging industry. Design and calculation of equipment and hardware used in the chemical and medical industry. Supervised the production in different phases of manufacturing, welding, metal stamping, and sheet metal, ECT. Solve projects from conceptualization to quality control. Supervised equipment set ups and maintenance in the manufacturing process. Provided mechanical, electrical and structural drafting. Mechanical Engineer (Designing Engineer in heavy construction machinery) Planta reparadora del Ministerio de La construccion Designing and maintenance of transit and construction vehicles and machinery. Development of structural projects, section and detailed drafting,. Design of all mechanical aspects of a sheet base structure, cost estimation, calculations, and selections of water pumps, heat transfer calculations, design and reconstruction of parts of heavy equipment and machinery in the industry. Selection of material in the design of critical replacement parts, stress strain calculations and thermal treatments of mechanical parts. EDUCATION 2004 -Present various courses and trainings for Sales and Customer Services all provided by different manufactories specialized in the Electrical Industry. April 2004 Registered for the Professional Engineering Examination (PE) April 2003 Passing score in the Fundamentals of Engineering Exam (EIT) 1998-1999 Industrial Electricity/ Erwin Technical Center, Tampa 1997-1998 Certificates in AutoCAD for Professional Release 14, Update, Level 1, Level 2, and 3D/ Erwin technical center, Tampa 1991-1992 Certificates in CNC Tool Programming/ Superior Technical Institute, Havana 1985-1990 Mechanical Engineer degree completed in 1990, equivalent to a US degree of a Masters of Science in Mechanical Engineering, Czech Technical University of Prague, Czech Republic. SPECIAL SKILLS Excellent written and oral communication skills in English, Spanish, and Czech Deep knowledge of electrical products used in the electrical industry by electrical contractors and MRO in USA. Experience in Street Lighting design (products and engineering) Excellent in AUTO CAD RLS 14, 2000 Familiar with measuring interments, ISO standards units Excellent mechanical assembly skills Familiar with SFBC and ADA requirements Ability to interpret design requirements, regulatory, and quality standards Familiar with electrical material and products in the automation, industrial and commercial areas.. REFERENCES Furnished upon request CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of five (5) separate references for contracts, of which each contract annual cost was twenty five thousand dollars ($25,000) or higher. (Please provide relevant documentation to prove the business relationship with this customers) 1) Company Name HDC ' --P(.b 11 C_ WO1)-k. Address 7100 N Wi 36 -1-+I sirteETAILA444.1 F163166 Contact Person/Contract Amount TaJae ae4 3 ez I /woke / .,e{73, 200 Telephone No.305/5'92 - 3S -T0 Fax No. 30S--- 477- 6 4 2 2- E - m a i I E-mail JHHJ-6 A-I/4Hfl4Dc ,(goy 2) Company Name �% e- /41//a Z eA/ Address 43 3/ /VW 22nd 51re�1,4 r% 7733/22- Contact Person/Contract Amount (< /&,, P/4 42-7. 33.5-4"-DA/w,s' Telephone No. SOF-876-0S- 66 Fax No. 305--F26- a 3 ? 3 E-mail gPL AP Ali Ain I-- /1-//ZPo/LTT eoyn 3) Company Name 60.4vi,edU / 2A 1 i 10a ies .2--oc._ Address 342( i 73 r 1 v � ac.t rate. Contact Person/Contract Amount Oa/162s &z+iceh -4-71,10 zso 67��.s Telephone No. 7e6- 5 75-76ST Fax No. 3O3 6' - k2 cf 3 E-mail eadO9 0 GWOCE✓ OIeC4 , COW') ;F Noie:goa si. %ow fG.L r,u�e ca,,t11-&-Aw(6'e.,,,teete,7�G CUSTOMER REFERENCE LISTING (CONTD.) 4) Company Name /` of e bout L4-4c4,te_.xte, Address vaciVe/ 7_e)//1446c. y/ �� 33d y Contact Person/Contract Amount eC DMZ O /29/f /3' . a v �fUS� puL 30.5" _81 _ 1 - y Telephone No. .S � �D�v � Fax No. � �.�- gig 42. ZZ E-mail 5) Company Name Address c54490/0a,zz oficeAfie -zoo/ so est Contact Person/Contract Amount otleihei daisdL ,Sx,4717)/6 Telephone No. 30S: -WS--- 2-314) Fax No. J05 - 5-23-232P__ E-mail H 4Z( 't12 ( da S ki(1C3 /S• ✓1 el - 6) l- 6) Company Name and/ f'L 77,UEX- Address /Se() A/W 7'8 Contact Person/Contract Amount fJ lex / !/2Atzsv, P-zrz) 1/) 14s/yl«j Telephone No. 395- -9nris Fax No.2 01-- 46,— `1 E-mail a , l7rse 6144 cien-hau .647b . e efo-, AVIATION DEPARTMENT 4200 NW 36TH Street Miami FL United States Vendor: 0000002457 GRAYBAR ELECTRIC CO INC PO BOX 403062 ATLANTA GA 30384-3062 Work Order: 200707,918603 Tax Exempt? Y Tax Exempt IDc 59-6000573 tine-Sch Item/Description 1- 1 Crouse Hinds 45 Watt 6.6 Amp Lamp Assemlies Part # 19868 Contract ID: ABCW0600418 Purchase Order Purchase Order Date AVIAT-0000007018 07/23/2007 Payment Terms Freight Terms Immediate Destination Buyer Phone Glenwood E. Pla -MDAD 305 876 Ship To: ; Warehouse Bldg 3040 4331 NW 22nd Street Miami FL 33122 - United States Bill To: Accounts Payable P.O. Box 526624 MIAMI FL 33152-6624 United States Replenishment OptIonJ Standard Mfa ID Quantity UOM 500.00 EA Contract Line: 0 Item Total PO Price 54.67 Release: 813 Total PO Amount Authorized Signature Dispatch via Print Revision Page Ship Via Common 0566 Extended Amt Due Date j 27,335.00 08/17/2007 27.335.00 27,335.00` DATE: 05/29/2007 ** ORIGINAL ** MIAMI-DADE COUNTY PURCHASE ORDER PAGE: 1 PO NUMBER: POPW0701359 VENDOR: REQUESTING DEPARTMENT OR AGENCY: GRAYBAR ELECTRIC COMPANY INC PUBLIC WORKS TRAFFIC SIGNALS & 11250 NW 91ST STREET 7100 N.W. 36TH STEET MEDLEY, FL 33178 MIAMI, FL 33166 VENDOR ID: 130794380 02 'VENDOR TEL: (305)520-4837 PLEASE REFER ALL QUESTIONS 'TEL: (305)592-3580 CONCERNING THIS ORDER TO: JAMES JACKSON lEXT: 265 CASH DISCOUNT: 'FREIGHT CARRIER: NET30 FOB: DEST FOB DESTINATION, FREIGHT COLLECT. THE BUYER PAYS AND BEARS THE FREIGHT CHARGES. AGENT CONTACT: PRUNA BASIA 'DELIVERY REQUIREDIDEPT. NO. IREQ NO. (305)375-5018 106/30/2007 1PW1501 1P0PW0701359 ISSUED UNDER CONTRACT NO: 0548-3/08-2 BPO ID : ABCW0700013 SHIP TO: 7100 NW 36TH ST MIAMI, FL 33166 ITEM COMMODITY ID QUANTITY COMMODITY NAME/SPECIFICATIONS 001 285 1BILL TO: i111 NW 1 ST 16 FLOOR MIAMI, FL 33128 U/M UNIT PRICE TOTAL PRICE 1.00 LO 383,700.0000 383,700.00 ELECTRICAL EQUIPMENT AND SUPPLIES (EXCEPT CA (CONTINUED ON NEXT PAGE) 1 i'440.1**14.44k*Vicial$811114101iiIIINMIIIIIIIIIIIi14114..111111111111011111 1 t 1, 11111,111, 1 1 111.111 lilt, 1 P111111 1 lIlIllIl 101,111, 1111 IlII 1 IIlL, Il 111 1IiI 11 AO ,4111.1 11 11 1111,1 w 10 111 1JF. ! 111, dill, IA 11 k MIAMI-DADE COUNTY PURCHASE ORDER PAGE: 2 DATE: 05/29/2007 ** ORIGINAL ** ITEM COMMODITY ID QUANTITY U/M COMMODITY NAME/SPECIFICATIONS 40' DECORATIVE POLE - VERTEX ILLUMINATION # MDADP-391006-SDA06-DBI-BL 002 285 PO NUMBER: POPW0701359 UNIT PRICE TOTAL PRICE 100 EACH @ $3837.00 = $383,700.00 1.00 LO 89,500.0000 89,500.00 ELECTRICAL EQUIPMENT AND SUPPLIES (EXCEPT CA 400 WATT/480VOLT FIXTURES GE CATALOG# MDF-LA40S5A-31XOBL t COMMODITY LINE TOTAL GRAND TOTAL 100 EACH @ $895.00 = $89,500.00 COSTS OF MANDATORY RANDOM AUDIT BY THE INSPECTOR GENERAL ARE INCORPORATED INTO THIS CONTRACT AS 1/4 OF 1% OF THE CONTRACT PRICE. ADDITIONAL REQUIREMENTS AND TERMS: 473,200.00 473,200.00 THIS CONTRACT IS SUBJECT TO A USER ACCESS FEE UNDER THE COUNTY USER ACCESS PROGRAM (UAP) IN THE AMOUNT OF TWO PERCENT (2%). THE VENDOR PROVIDING GOODS AND SERVICES UNDER THIS CONTRACT SHALL INVOICE THE CONTRACT PRICE AND SHALL ACCEPT AS PAYMENT THEREOF THE CONTRACT PRICE LESS THE 2% UAP AS FULL AND COMPLETE PAYMENT FOR THE GOODS AND/OR SERVICES SPECIFIED ON THE INVOICE. THE COUNTY SHALL RETAIN THE 2% UAP FOR USE BY THE COUNTY TO HEp) DEFRAY THE COST OF THE PROCUREMENT PROGRAM. VENDOR PARTICIPATION IN THIS INVOICE REDUCTION PORTION OF THE UAP IS MANDATORY. ACCOUNTING INFORMATION: SFX INDEX SUBOBJ USERCODE PROJCT PRJDTL GRANT GRNTDTL 01 PW212605 45021 AUTHORIZED SIGNATURE: DATE: AMOUNT / % 473,200.00 Hyatt Pool & Lobby Renovation 2301 SE 17street Fort Lauderdale, FL 33316 Purchase Orders Detailed, Grouped by To Company Project # 10-904 Tel: 786-515-7655 Fax: 305 269-8283 1 Gancedo Technologies, Inc. GRAYBAR Date: 3/2812007 To: GRAYBAR Lazaro Echevarrla 11250 NW 91 Street Miami, Florida 33178 From: Gancedo Technologies, Inc. Carlos Gancedo 3425 Northwest 73rd Avenue Miami, Florida 33122 Purchase Order # Description Reference tu 5159 Ughting Fixtures trfoqz°- ' Atr, 5/31/2007 1-147 001 1 002 69 003 69 004 005 30 006 30 007 30 008 0 009 8 010 011 24 012 24 013 48 014 17 015 17 016 8 017 8 018 14 019 14 020 211 021 211 022 11 023 11 024 11 025 14 026 14 027 20 4/26/2007 DELIVERY MOM vt#, 016525GAN kNORKINNtliit INCLUDED 30 DAYS LOT PRICE CEDIM16 W/SPREAD LENS MR16 W/ LABEL: "REPLACE LAMP WITH 50MR16/1R/40/FL ONLY" CED-1-M16CA?/HOOD W/ LABEL PER BELOW SNOOT MR16 HD=1-100D RSA COMBO #CED1P38 W/SPREAD LENS 100PAR38 CED2M16 W/SPREAD LENS SNOOT MR16 CED1118 42 CA 120 DIMMING TRT42 CEL1TTB 42 CA 120 DIMMING TRT42 CED1TTB42 CA 120 DIMMING TRT42 MR16ACM510/ACM101 SS REMOTE MR16 ACM510/ACM5101 SS REMOTE LN21 MR16 ACM510/ACM5101 WH REMOTE MR16 CO2163 W -i WH 50 RT MAG 120V Prolog Manager Printed on: 5/31/2007 gtech Approved lehaMOTtiFtWITaliggiIrlir.4 Materials Yes 205,000 No No No 0 No 0 No 0 No 0 No 0 No 0 No No No 0 No No 0 No 0 No 0 No 0 No 0 No 0 No 0 No 0 No 0 No No No 0 No No 0 205,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 1 Purchase Orders Detailed, Grouped by To Company 028 40 LN21 No 0 0 029 40 MR16 No 0 0 030 16 C0616S-WH-WH-50-RT-MAG-120V No 0 0 031 96 LN21 No 0 0 032 96 MR16 No 0 0 033 1 WGS-MR16-20-6" ON CENTER - TOTAL RUN LENGTH No 0 0 =50' 034 100 MR16 No 0 0 035 1 WGS-MR16-20-6" ON CENTER - TOTAL RUN LENGTH No 0 0 =36' 036 72 MR16 No 0 0 037 1 NIPPO SEAMLESSLINE (1) X 40' No 0 0 038 1 GRX-PWM DIMMING INTERFACE No 0 0 039 0 NOT USED No 0 0 040 1 NIPPO SEAMLESSLINE (1) X 40' No 0 0 041 1 GRX-PWM DIMMING INTERFACE No 0 0 042 1 NIPPO SEAMLESSLINE (1) X 48' No 0 0 043 1 GRX-PWM DIMMING INTERFACE No 0 0 044 1 NIPPO SEAMLESSLINE (1) X 56' No 0 0 045 1 GRX-PWM DIMMING INTERFACE No 0 0 046 1 NIPPO SEAMLESSLINE (1) X 11' No 0 0 047 1 GRX-PWM DIMMING INTERFACE No 0 0 048 1 NIPPO SEAMLESSLINE (1) X 52' No 0 0 049 1 GRX-PWM DIMMING INTERFACE No 0 0 050 1 NIPPO SEAMLESSLINE (1) X 56' No 0 0 051 1 GRX-PWM DIMMING INTERFACE No 0 0 052 1 NIPPO SEAMLESSLINE (1) X 110' No 0 0 053 1 GRX-PWM DIMMING INTERFACE No 0 0 054 0 No 0 0 055 0 TO <DELETE> THE FOLLOWING IN THE CLOUDED No 0 0 AREA OF DRAWING PER CONTRACTOR'S REQUEST 056 0 (12) TYPE CA No 0 0 057 0 (4) TYPE CA1 No 0 0 058 0 TOTAL <DEDUCT> $2,300.00 C/N No 0 0 059 0 No 0 0 060 0 DIMMING SYSTEM No 0 0 061 1 7000 PROCESSOR CONTROLLED DIMMING SYSTEM No 0 0 062 1 LIDA PANEL No 0 0 063 1 L1DB PANEL No 0 0 064 3 PROGRAMMING JACKS No 0 0 065 1 HAND HELD CONTROLLER No 0 0 066 1 RP1 WAL STATION No 0 0 067 3 RP2 WAL STATION No 0 0 068 1 RP3 WAL STATION No 0 0 069 1 PARTISION CONTROL No 0 0 070 1 RS232 INTERFACE No 0 0 071 1 FACTORY COMISSIONING No 0 0 072 0 No 0 0 073 0 PO DISCLAIMER REQD. No 0 0 Prolog Manager Printed on: 5/31/2007 gtech Page 2 Purchase Orders Detailed, Grouped by To Company 074 0 SEE ATTACHED DISCLAIMER No 0 0 075 0 NO ESCALATION PRICE ALLOWED No 0 0 Ship To: 2301 SE 17street PO Subtotal 205,000 Taxable Amount 205,000 Tax at 6.02% 12,350 PO Total 217,350 Fort Lauderdale, FL 33316 ovaiTafreaiiwirifs-pi "- IFY-q rfiRiiifiMartiatkr-faMeriVlaNarM-Ri Released for Production as per approved submittals 05/31/2007 Prolog Manager Printed on: 5/31/2007 gtech Page 3 Horsepower Electric, Inc. Purchase Order 8105 West 20 Avenue Hialeah. FL 33014-3231 VENDOR SHIP TO Graybar Electric Company, Inc 11250 NW 91 Street Horsepower Electric. )no. 8105 West 20 Avenue Hialeah. FL 33014.3231 DATE P. O. N0. 6/18/2007 2496-138 ITEM DESCRIPTION QTY RATE AMOUNT POLES & FIXTU... LUMINAIRE & POLE 50 2,789.88 139.494.00 LUMINAIRE; LUMEC ACORN STYI..F.1-29RR3MD 175MH POLI:: AMERON SMALL OCTA.GONAI.. SE0-5-6P3-HMSTSPL I'AESTRESSED CONCRETE POLE EMBEDDED WITH SPLIT BASE -PUgCHAS W -.P( .13,1I;4B&T CR.. :_ P OVAL:.OP• Si-TOP,.O AW:j OOY'$J OF:d4OMF TFAI -HOLD ORDER TILL .RI:.LEASE....:...::.. -NOTIFY 48 HOURS BT:FORE DELIVERY Total $139,494,00 he N .Z.1 coo o U, -II o+ ¢ •1 '1 M +t .t W W as O+ in o M W Q ,, Mo N CC a < 0% %,.? Ln •l CO N. 0+ M .7 I ON M NO 1 In I OW W F- I- CO �• M W F- N N o p' H ¢ G H H 1 Z ANO A M A A M W0 NZ HS J J H F- 01-1 • I -I H Q S ZM %0 E ZO. d~ NT -I O E Z W oo IL 100 Z W H O Lf) OX NN + n N HW J W H NW 1- J MHZ IX O.X < 00¢ +o o E¢ I- O H COI- WI-)- - 1. - NNE n N X 0 WW W NSHD_ F-0 XH H Q F- X A 13N cr W -- O M cew o: ,JM O W W J A i >. U.< WW1: }'M W' M Z53 J 0 wm J J =LA, li w JCA CO F- V + a o QH o¢Cw N tJAZ .1 A M OO N U. X MWetQ i O� Q CC LI Z M WN CYW =w L. % gW 0. he 1 -CO m= , W-' CLO z Qd o= cd O. A)-�N ZU Wz OW W<NZ ‹MIO EQ I-Io0 Qo mw=1L WW W¢ MU ME fey 0=0H 00 ON �y p,r OOME 4F- \� C=1UD►ai ZZ 00 CcNQO.E 0. XI -- W 1-1-1 OI- AA HZ>0HUW A z Oa 1v ~ v �- o U. = p o z w� M ¢ ~ cit N IC). O 1 C._) Ho C=A Q~ Q H N. -SA Z I- I -M Z WUO1 Q A A O •Z XI�_ 1 30 00 O OO UO LL.� WON ot (I'&'., OHCIH--o ¢ I q•CO �� UUNM WA 00 NN I el _ -MO HM l'1 L') r Z MM -A�_ CICEZLL m aW MM E MVZ OH o W)C } Z ZQ P.O. NUMBER J00501147 08/: WLnz w OIL OH,H� o } 0. a >WZAOCLS H z 0 '•�E: UNIT PRICE o• 0 4 a W W 4 c VENDOR ITEM NO DCPS CATEGORY / ITEM NUMBER ITEM DESCRIPTION zo HZ J DO NOT DUPLICATE >- Z ¢ Z W WO O HW AW ZI 0 a� <0 01 F- WO WIll ix� +o AF- mm FWoow Oct WQ Z + ...liaN\ N O N o E CO1 QA\N QU Co F - 0,4\H 0 I--ZZ0 + W3N - Z • =OHM F -4.-1W OA F -1-1W¢ CO • Q OW +SH a 0.. I-UWMW J U m00•01- S0.. V) W S WQ JO.o=U UH N A F- W 00WI0 W4O4rC0 .)) Q 14 i N VO oOE OF -W N WMZ Ce 3 W A VA 0 M 1-41-1 F -E OWW W Nr -1 L. N r -I'• + 0W -1-1W00. M 0 MW*O+D OF- L.)-LL.WZ 0 EW Oo EH HWWQ +M W QAAN\ WI-ZJN F -O' 00 JZH\4• W} 0 ZO+ <0 OMWo UJ A> W UW 1 \\ HZ U)Z04 NUH +\ W LL. N N WO Z Q 4'0W O+ N 0 .i ,-1 0. 0 A. 0W4 Z%7 0Q W H +W ODCO' HO- AS0 -Z A 0^1- •• I= CI_V) AUZWO • ••= HNQZ '00-4 H\ I ZOO N (/4J •OvOCH CO -1M CQCO ooH1-100 WUI!)OMOQ MW. -1 F - .+CLF -I -W\ UZWOCMO,.S 1.1 EN H HUAN HHC CL'-IOCU + 4/)AWCe0 0 Z •0 0o HW AHZLL.Q\ 904JI-UO. ME= A HSOLL3N ZZSJCOZO. C041-4 WW 1:0l-UW4,-4 HQU¢NHQ NJo ECD 30,816.00 38.52000 30,816.00 11/06/2007 .•1 0 0 O MAY -30-2006 TUE 08:53 AM Name Address City Phone Job r. uvc TOWER Coo P.O. No. 31-067 Vendor Graybar Electric 11250 NW 91 ST Medley State FloridaZIP 305-620-4837 Fax 305-520-4882 • 33178 Proactive Street Light Maintenance Contract - Zone A & Zone B ITEMS REQUESTED BID ITEM 0 Description QUOTE 0 203083840 100 145' MH Al. S/L POLE W/ 10' ARM 200 114' MH AL DECORATIVE S/L POLE 300 114' MH AL DECORATNE S/L POLE 400 IDYNAMIC POST TOP LUMINAIRE 480V 150W HPS 500 DYNAMIC POST TOP LUMINAIRE 240V 180W HPS 800 70' POLE DISTRIBUTION CABLE 700 1TEAR DROP LUMINAIRE fah Street) 400W HPS 800 1110LOPHANE POST TOP LUM (8th Street)240V 150W HPS 900 ;LAMP 150W HPS MEDIUM SASE tlef 5-9 Kea Signed by: AIixnder Time !Total Amount Vice President Title 1380 NW 78 Avenue Dora!, FL 33126 Phone (305) 488-9900 Fax (305) 468-9955 Date 5/30/2008 1 Qty UM Prise . Extended 50 EA 25 EA 10 1 EA 30 I EA 10 EA 28 1 EA 10 I' EA 10 1 EA 70 EA 1 1 WY' $ $ $ 148,972.85 ' Date PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 CONTRACTOR'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers may be grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City ofMiami Beach, Florida: By LA2R l ctdteucLinrt , Lii / Ego 2.4- a? _, Principal Office 34 J,n 4L- r'lr? tra i ted How many ears has name? /r�v (0100 your organization been in business under your present business -Net g 2 yealt a-fide/1.-C Etetre.) Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? /& Please state license(s) type and number: 0 0 (904)O " T Include copies of above licenses and certificates with proposal. Have you ever had a contract terminated due to failure to comply with contractual specifications? /V If so, where and why? N/A In what other lines of business are you financially interested or engaged? iV//t Give references as to experience, ability, and financial standing 7) 04t? 'B/^aid SfrT CONTRACTOR'S QUESTIONNAIRE (CONTD.) Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entities (including your sub -consultants) with a controlling financial interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. b. Individuals or entities (including our sub -consultants) with a controlling financial interest: have have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to whom said contribution was made. I HEREBY CERTIFers are true and correc /444/9-fv0 04C. A/2 Aldrd /?!1'a (SEAL) � U (SEAL) THOMAS F. DOWD SENIOR VICE PRESIDENT. SECRETARY AND GENERAL COUNSEL TEL: (314) 573-9221 FAX: (314) 573-9445 E-MAIL: WWW.THOMAS.DOWD@GBE.COM Gray b CORPORATE OFFICE 34 NORTH MERAMEC AVENUE P.O. BOX 7231 ST. LOUIS, MO 83177 SECRETARY'S CERTIFICATE I, T. F. Dowd, hereby certify that I am Secretary of Graybar Electric Company, Inc., a New York corporation, with its principal office at Clayton, Missouri; that as such I am custodian of the records and official seal of said Corporation, and that the following is a true and correct copy of a resolution duly adopted by the Board of Directors of said Corporation at a meeting held in Clayton, Missouri, on March 1, 2004: "RESOLVED, that the Area Financial Manager of each of the Company's branch houses be and each hereby is authorized to execute in the name and on behalf of the Company Waivers of Lien for contractor customers not to exceed $100,000 and that the Financial Manager of each of the Company's branch houses be and each hereby is authorized to execute in the name and on behalf of the Company Waivers of Lien for contractor customers not to exceed $50,000 to reflect payments made in satisfaction or partial satisfaction of the accounts secured by such loans." Further, that the foregoing meeting was convened and the proceedings held in accordance with the law and the charter and By -Laws of said Corporation, and have not been revoked, annulled, or amended. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the corporate seal of the Corporation the 4th day of October, 2007. Secretary of GRAYBAR ELECTRIC COMPANY, INC. 4 (Rev. 7/14/03) (Branch - Waivers of Lien) MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 , Fax: 786.394.4000 October 22, 2007 To: Phone: Fax: E-mail: Subject: Performance Evaluation of Number of pages including cover: 2 To Whom It May Concern: L&2ctn) geLoA)curArt/4e gettk, The City of Miami Beach has implemented a process that collects past performance information on companies that provide Electrical Supplies. The information will be used to assist City of Miami Beach in the procurement of Electrical Supplies. The group or individual listed in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both, the group or individual and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you cannot answer a particular question, please leave it blank. Please return this questionnaire to Maria Estevez by October 25, 2007at 3:00 p.m. by fax: 786.394.4002; or e- mail mestevez@miamibeachfl.gov Thank you for your time and effort. Gus Lopez, CPPO Procurement Director /VA: —Y4,s ��seuAr, 6rvix-i,s 9d. 5 , �f j;s��" Hw& gs a City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490, Fax: 786.394.4002 PERFORMANCE EVALUATION SURVEY Group or individual Name: Point of Contact: Phone and e-mail: Please evaluate the performance of the group or individual (10 means you are very satisfied and have no questions about hiring thein again, and 1 is if you would never hire them again because of very poor performance). If you don't know, please leave blank. NO CRITERIA 1 Ability to fill purchase orders accurately 2 Ability to maintain delivery schedule (on-time / conforming to regulated delivery hours or early) 3 Professionalism and ability to manage (includes responses and prompt payments to suppliers and subcontractors) 4 Professionalism of delivery services 5 Condition of products at delivery 6 Quality of Products 7 Ability to provide products under emergency conditions Overall customer satisfaction based on performance and quality of products 8 Overall Comments: Agency or Contact Reference Business Name: Contact Name: Contact Phone and e-mail: Date of Services: Dollar Amount for Services: UNIT (1-10) (1-10) (1-10) (1-10) Please fax this questionnaire to Maria Estevez at 786-394-4002 G� 6.,,yLaR. 2007 Affirmative Action Program For Minorities and Women Miami, FL Tampa District 2 3 4 5 6 7 9 Program Overview Workplace Policy Exhibit 1 Workforce Analysis Exhibit 2 Job Group Analysis Exhibit 3 Availability Analysis Exhibit 4 Utilization Summary Exhibit 5 Veterans and Disabled Affirmative Action Program for Minorities and Women From January 1, 2007 to December 31, 2007 Graybar Electric Company, Inc. 11250 N.W. 91st Street, Medley, FL 33178 Dun & Bradstreet #: 00-185-9008 Employer Identification #: 13-0794380 EEO Contact: Ms. Reyne Boik Director, Employment Practices and Policy Graybar Electric Company, Inc. 34 N. Meramec Avenue St. Louis, MO 63105 (314) 573-9200 1. NOTICE OF CONFIDENTIALITY 3 2. INTRODUCTION 4 PROGRAM TERMINOLOGY 4 COMPANY PROFILE 4 3. EQUAL EMPLOYMENT OPPORTUNITY POLICY 5 4. DESIGNATION OF RESPONSIBILITY 6 5. IDENTIFICATION OF PROBLEM AREAS 8 6. ORGANIZATIONAL PROFILE 9 7. JOB GROUP ANALYSIS 10 8. EVALUATION OF PERSONNEL ACTIVITY 11 THE FOUR-FIFTHS RULE 11 THE FISHER'S EXACT TEST 11 THE Two STANDARD DEVIATION ANALYSIS 11 9. AVAILABILITY ANALYSIS 12 10. PLACEMENT GOALS 13 2007 PLACEMENT GOALS 14 11. ACTION ORIENTED PROGRAMS 15 THE SELECTION PROCESS 15 RECRUITMENT 15 PROMOTIONS 16 12. INTERNAL AUDIT AND REPORTING SYSTEMS 17 13. RELIGION AND NATIONAL ORIGIN DISCRIMINATION GUIDELINES 18 ACCOMMODATION FOR RELIGIOUS OBSERVANCE AND PRACTICE 18 2 NOTICE OF CONFIDENTIALITY This Aff,rmative Action PIan (the "Plan") contains confidential, commercial and financial information that relates to the p[0CeSS, operation and style of work of the COFOpaOy, including, without limitation, information on staffing patterns, pay scales and personnel file data. The Plan is an internal company document that is not available for public disclosure. G[aVba[UDlds access to this Plan to those management and supervisory personnel who have a need to know its contents. Pursuant to Part 60-40 of the OFCCP regulations, Graybar hereby gives notice of a request that this Pian be kept confidential. The Company further requests that any individual who has access to this Plan maintain its confidentiality. The Company does not consent to the release of any information whatsoever contained in this Plan under the Freedom of Information Act or otherwise. This information is exempt from mandatory disclosure under the Freedom of lnformation Act pursuant to Exceptions 3 and 4 of the Act (5 U.S.C. Sections 552(b)(3) and (4)) and is prohibited from being disclosed by 18 U.S.C. § 1905. Disclosure of this information is not authorized by law within the meaning of 18 U.S.C.G19O5. In the event of a request for public disclosure of this information, Graybar requests that the OFCCP notify the Company at least five business days in advance of the date on which disclosure of any part of this Plan is contemplated. INTRODUCTION Program Terminology Graybar has developed this Affirmatve Action PIan as one of several tools toimplement our affirmative action policies effectivelyHowever, the form, Ianguage and analysis of the plan comply with the requirements of 41 CFR 60-2, et seq. (Affirmative Action Prognarns), and other regulations established pursuant to the provisions of Executive Order 11246, the Civil Rights Acts of 1964 & 1991, the Age Discrimination Act of 1975, the Vietnam Era Veterans Readjustment Act of 1974, the Rehabilitation Act of 1973 as amended by the Civil Rights Restoration Act of 1987, the Americans with Disabilities Act of 1990, the Immigration Reform and Control Act of 1986, the Family and Medical Leave Act of 1993, the Uniform Guidelines on Employee Selection Procedures of 1978, the Fair Labor Standards Act of 1936, the Equal Pay Act of 1986, and all other civil rights related laws and regulations that have or may be enacted, as amended. /\ocondinA|y.tenninmlogysuchao"prob|ennanaas"and"uU|izaUoneno|ysia." appearing in this Affirmative Action Plan is that which our organization is required to use by these regulations. The criteria used in relation to these terms are those specified by the Government. These terms have rio independent legal or factual significance whatsoever. Although Graybar has used this terminology and methodology in connection with this Affirmative Action Plan and our affirmative action policies, such usage does not necessarily signify that our organization agrees that these terms are properly applied to any particular factual situation. Company Profile Established in 1925, Graybar Electric Company, Inc. procures, stores (in warehouses), and delivers electrical, communications, and data products and components throughout North America. Graybar is headquartered in St. Louis, Missouri and employs approximately 74 people at its Miami, Florida branch. 4 EQUAL EMPLOYMENT OPPORTUNITY POLICY 41 C.F.R. Section 60-1.4 Graybar Electric Company, Inc. ("Graybar") maintains a policy and practice of equal employment opportunity in all terms and conditions of employment. Graybar will not discriminate against any applicant or employee because of race, color, religion, gender, national origin, age, disability or veteran status. As part of its commitment to implement this policy, the Company will take affirmative action to ensure that applicants and employees are treated, in all aspects of the application process and employment, without regard to their race, color, religion, gender, national origin, age, disability, veteran status, or any other factor prohibited by applicable federal, state and local laws. Graybar hereby reaffirms its policy and practice of equal employment opportunity. The Company will recruit, hire, train and promote individuals in all employment positions without regard to the aforementioned factors. All employment decisions will be based on the above- described principles of equal employment opportunity. The Company will ensure that all personnel actions, including but not limited to, compensation, employee benefits, promotions, transfers, layoffs, training, social and recreation programs, will be administered in accordance with its policy against discrimination. The Company commits itself to a program of affirmative action with the objective of equal employment opportunity. Graybar will not use any guidelines established by this Plan to discriminate against any applicant or employee because of race, color, religion, gender, national origin, age, disability, veteran status or any other factor prohibited by applicable laws. The Company has developed and will implement this Plan in order to provide the opportunity for all employees to perform at full capacity in accordance with their qualifications and interests. Reyne Boik, Director, Employment Practices and Policy, who reports to Kathy Mazzarella, Senior Vice President, Human Resources and Strategic Planning, is responsible for the overall development, implementation and monitoring of the Company's Affirmative Action Program. Any request for further information regarding this Plan or equal opportunity policy should be addressed to Ms. Boik. As Chairman of the Board, President and Chief Executive Officer of Graybar, I endorse this Plan and direct its full implementation. Robdi.A-R4nol 5 DESIGNATION OF RESPONSIBILITY 41 C.F.R. Section 60-2.17(a) Ms. Kathy Mazzarella, Senior Vice President, Human Resources and Strategic Planning, has overall responsibility for implementation of the Equal Employment Opportunity Policy and the overall development, implementation and monitoring of the Company's Affirmative Action Program. Ms. Reyne Boik, Director, Employment Practice and Policy, has responsibility for the development, implementation and monitoring of the Affirmative Action Plan. Ms. Boik's responsibilities in regard to the Affirmative Action Program include but are not limited to the following: 1. Developing policy statements and affirmative action programs. Graybar's Non- discrimination and Harassment Free Workplace Policy is attached as Exhibit 1. 2. Developing internal and external communication procedures. 3. Assisting department supervisors and their H.R. Managers in arriving at solutions to problems. 4. Designing and maintaining an internal audit and reporting system that will: a. Identify any areas requiring remedial action and develop programs to correct those problem areas. b. Determine the degree to which the goals and objectives have been reached. 5. Serving as a liaison between Graybar and enforcement agencies. 6. Serving as a liaison between Graybar and minority organizations, women's organizations and community action groups concerned with employment opportunities of minorities and women. 7. Keeping management informed of the latest developments in the equal employment opportunity area. 8. Assisting management in solving any identified problems. It shall be the responsibility of H.R. Managers to provide the Director, Employment Practices and Policy with information and/or statistical data necessary to measure progress toward the attainment of goals and to assure good faith efforts to implement the Affirmative Action Plan. Such information and/or statistical data shall be used to identify and analyze areas of minority and female underutilization, and in setting reasonable goals for correcting any identified deficiencies. 9. Providing assistance as needed to local H.R. Managers in their duties of: a. Ensuring proper display of EEO posters and policies; b. Meeting with supervisors to make certain that the Graybar's EEO policies are being followed; 6 c. Meeting with employees to be certain Graybar's policies are being followed; d. Reviewing the qualifications of employees to ensure that minorities and women are given full opportunities for transfers and promotions; e. Ensuring minority and female employees are encouraged to participate in all Company sponsored educational, training, recreational and social activities; and Being involved with local minority organizations, women's organizations and community service programs. 7 IDENTIFICATION OF PROBLEM AREAS 41 C.F.R. Section 60-2.17(b) As part of our monitoring practice,anaof personnel matters will be conducted for the current plan year. The following items will be considered: 1. Composition of the workforce by minority group and gender. Areas where statistical underutilization is indicated are addressed by setting realistic, good faith goals. 2. Composition of applicant flow by minority group and gender. Corrective action wUJ be taken as appropriate if the referral ratio of women and minorities to the hiring manager indicates a significantly higher percentage are being rejectedaacornponed to non -minority and male applicants. 3. Evaluation of the compensation system to determine whether there are gender, race or ethnicity -based disparities. The purpose of the analysis is to identify potential areas where impediments to equal employment opportunity may exist. Disparities alone do not necessarily indicate a problem area; there may be non-discriminatory reasons for a disparity. 4. The selection process including: position descriptions, UUes, application forms, pre- employment h}nna, interview procedures, test validity and adnniniatration, referral procedures, and final selection process. 5. Any other areas that may impact the success of our affirmative action program, including: a. Transfer and promotion practices. Promotions and transfers are made on the basis of qualifications of the individual without regard to race, color, gender, religion, national origin, diaab|ed. or veteran status. b. Access to Facilities and Company -sponsored recreational social, and educational events to ensure that women and minorities are not excluded from participation. c. Display of EEO posters and poticy statements. The EEO ctause wilt be inctuded and inco.bvrefenenoe.unpurch8semrders'lGaSGGandcontracts. d. Graybar's training programs, both format and informal to ensure that they comply with the Company's affirmative action and non-discrimination policies. 8 ORGANIZATIONAL PROFILE 41 C.F.R. Section 60-2.11(c), 60-2.179bK1 ) Graybar has chosen to produce a Workforce Analysis report in lieu of an Organizational Display. 1. The Workforce Analysis is a listing of each job title within each department, including departmental supervision. For each job tite, the total number of mae and female incumbents in each of the following groups is given: Blacks, Hispanics, Asians/Pacific Isanders, and American Indians/Alaskan Natives. All job titles, including all managerial job titles, are listed. 2. Employees at this Iocation who report to and are included in the plan of another location are listed separately in a Workforce Analysis Annotations Report. Both the Workforce Analysis Report and the Annotations are attached as Exhibit 2. 9 JOB GROUP ANALYSIS 41 C.F.R. Sections 60-2.12, 60-2.17(b)(1) The Job Group Analysis combines jobs with similar content, wage rates, and opportunities into job groups. This analysis incudes a Iist of the job tities hat comprise each job group. Graybar has separately stated the percentage of minorities and the percentage of women it employs in each job group. Employees who are Iocated at this establishment but who report to and are included in an Affirmative Action Plan for another establishment are listed in a separate annotations report. The Job Group Analysis Report and the Annotations are attached as Exhibit 3. 10 EVALUATION OF PERSONNEL ACTIVITY 41 C.F.R. Section 60-2.17(b)(2) The purpose of the Adverse Impact Analysis of personnel activity is to identify potential areas where impediments to equal employment opportunity may exist. Failure of any particular test does not in and of itself indicate a problem area, but merely identifies those areas requiring further examination. We use three statistical tests to identify potential areas where impediments to equal employment opportunity may exist. They are: The Four -Fifths Rule The Four -Fifths, or 80% Rule compares the participation of minorities to whites, and females to males in areas such as hiring, promotions, transfers, and terminations. For instance, if the selection rates of a particular job group are being tested, the minority selection rate is compared to the white selection rate, and the female selection rate to the male selection rate. Theoretically, if the selection rate of minorities or females is less than 80% of their counterparts, under -representation is presumed. For "negative" employment actions (layoffs, terminations), the selection rate of minorities should not be greater than 120% of the rate of whites and females not more than 120% of the rate of males. The "Expected" column shows how many selections are expected given the overall selection rate for the group being tested. The expected number is rounded down to zero if the result is less than a whole person. This rounding explains why results may fail the 80% Rule test and still have a zero reported in the Expected column. The "Difference" column is the difference between the actual and the expected number of selections. The Fisher's Exact Test • This test was developed to more accurately compare the selection ratios of minorities to whites, and females to males in small sized groups. The Federal Contract Compliance Manual, Chapter Three, recommends that this test be used when the selection pool numbers less than thirty (30) persons and the expected number of selections of minorities or females is Tess than five (5). A number reported greater than .05 passes the Fisher's Exact test. A number of .05 or less may be considered to be a statistically significant indication that the difference in selection rates occurred by something other than chance. The Two Standard Deviation Analysis The Two Standard Deviation Analysis is a complex mathematical test based upon a bell curve and is applicable to larger groups. A group passes the Two Standard Deviation analysis if the number reported is between -2 and +2. 11 AVAILABILITY ANALYSIS 41 C.F.R. Section 60-2.14 Availability is an estimate of the number of qualified minorities Cr women available for employment in a given job group, expressed as a percentage of all qualified persons available for employment in the job group. The purpose of the availability determination is to establish a benchmark against which the demographic composition of our incumbent workforce can be compared in order to determine whether barriers to equal employment opportunity may exist within particular job groups. Graybar has separately determined the availability of women and minorities for each job group. To determine availability, Graybar has considered the following factors: 1. The percentage of minorities or women with requisite skills in the reasonable recruitment area. The reasonable recruitment area is defined as "the geographical area from which the contractor usually seeks or reasonably could seek workers to fill the positions in question." 41 C.F.R. 60-2.14(c)(1). We have chosen to break this factor down into three subcategories to more clearly identify the rationale behind this recruitment factor: Factor 1 a considers the percentage of women and minorities with requisite skills in a local recruitment area. The decennial census data is applied in compliance with OFCCP guidelines to use the most current information available. When this factor is used, it is because Graybar recruits, and many of its applicants live within the local recruitment area; or because we plan on recruiting in this region in the future. Recruitment practices for each job group are described on the Availability Analysis. Factor 1 b considers the percentage of women and minorities with requisite skills outside the local recruitment area. Again, the decennial census data is applied in compliance with OFCCP guidelines to use the most current information available. When this factor is used, it is because we recruit, and some of our applicants live beyond the local recruitment area; or because we plan on recruiting in this region in the future. Factor lc considers the percentage of women and minorities in schools and training institutions where the contractor might reasonably recruit. When this factor is used, it is because we post or plan to post available positions at local training institutions; or because many of the applicants who respond to open positions are graduates of these training institutions. 2. The percentage of minorities or women among those promotable, transferable, and trainable within the organization. The Availability Analysis for each job group is attached as Exhibit 4. This information is summarized in the Utilization Summary attached as Exhibit 5. 12 PLACEMENT GOALS 41 C.F.R. Section 60-2.16 Graybar has compared the percentage of women and minorities in each job group with the availability for those job groups determined pursuant to Sec. 60-2.14. When the percentage of minorities or women employed in a particular job group is less than would reasonably be expected given their availability percentage, a placement goal is established in accordance with Sec. 60-2.16. The establishment of a placement goal does not amount to an admission of impermissible conduct. It is neither a finding of discrimination nor a finding of a lack of good faith affirmative action efforts. Rather, the creation of a placement goal is designed to be a technical targeting term used exclusively by Affirmative Action Planners who seek to apply good faith efforts to increase the percentage of minorities and women in the employed workforce. In establishing placement goals, the following principles from Sec 60-2.16(e) apply: 1. Placement goals may not be rigid and inflexible quotas, nor are they to be considered as either a. ceiling or a floor for the employment of particular groups. Quotas are expressly forbidden. 2. All employment decisions must be made in a nondiscriminatory manner. Placement goals do not provide a justification to extend a preference to any individual, select an individual, or adversely affect an individual's employment status on the basis of that person's race, color, religion, gender, or national origin. 3. Placement goals do not create set -asides for specific groups, nor are they intended to achieve proportional representation or equal results. 4. Placement goals may not be used to supersede merit selection principles. Affirmative action programs prescribed by the regulations in this part do not require a contractor to hire a person who lacks qualifications to perform the job successfully, or hire a less qualified person in preference to a more qualified one. 13 2007 Placement Goals Graybar has applied the 80% rule to determine whether the percentage of minorities and women in a particular job group is Tess than would reasonably be expected, and whether a placement goal is required. Where a placement goal is required, the goal is equal to total availability for the job group. The Company will apply its action -oriented programs (outlined in section 11 of this plan) in an effort to achieve these percentage goals. In 2007, Graybar has set placement goals for the following job groups: Managers Women: Minorities: Professionals Women: Minorities: No goals required. No goals required. No goals required. No goals required. Sales Women: 24.66% Minorities: 65.56% Sales Support Women: No goals required. Minorities: No goals required. Office and Clerical Women: No goals required. Minorities: 73.54% Operatives Women: 6.12% Minorities: No goals required. 14 ACTION ORIENTED PROGRAMS 41 C.F.R. Section 60-2.17(c) Graybar has developed action -oriented programs to correct any problem areas identified in the Identification of Problem Areas 41 C.F.R. Section 60-2.17(b) and to attain established goals and objectives. The Selection Process 1. The Company has validated the employee specifications for each job title using only job performance criteria. These specifications are nondiscriminatory with respect to race, color, religion, gender and national origin. Specifications for a particular job are consistent in all locations. 2. Position descriptions are available to all members of management involved in the recruiting, screening, selection, and promotion processes. Copies are also available to recruiting sources. 3. All Company selection processes have been evaluated and are nondiscriminatory. 4. Personnel who have roles in the selection process are provided training to ensure that the selection processes remain nondiscriminatory. Recruitment Any one or all of the following techniques may be used to improve recruitment and increase the flow of minority or female applicants: 1. Recruitment organizations may be contacted; 2. Encouragement of minority and female employees to refer qualified applicants; 3. Inclusion of women and minorities in Human Resources positions; 4. Minority and female participation in career days and/or other similar programs in the community; 5. Minority and female participation in job fairs; 6. Active recruiting at training institutions, especially those having high minority and female enrollments; and 7. Expansion of help -wanted advertising to include resources likely targeted to minorities and women. 15 Promotions Any one or all of the following may be used to improve promotional opportunities for minority and female employees: 1. Posting of all appropriate job openings pursuant to Company policy; 2. On-the-job training; 3. Formal performance evaluations, which include developmental goals, if applicable, and the employee's self evaluation identifying their career interests as well as the employee's identification of training or development actions that they would like for the upcoming year. 4. Requiring justification by supervisors when apparently qualified minority or female employees are passed over; 5. Tuition assistance; 6. Review of seniority practices in labor contracts to ensure that they are nondiscriminatory; 7. Ensuring that company -sponsored recreational and social activities are equally available; and 8. Encouragement of childcare, housing and transportation programs. 16 INTERNAL AUDIT AND REPORTING SYSTEMS 41 C.F.R. Section 60-2.17(d) Specific monitoring and reporting procedures have been developed to evaluate the extent to which the goals of the Affirmative Action Plan are being met. These include: 1. Maintaining and analyzing applicant flow data. Information on race and gender is obtained when an application for a position is submitted. 2. An Adverse Impact (Impact Ratio) Analysis will be performed when sufficient data exists on placements, promotions, transfers, and terminations using the 80% Rule, the Two Standard Deviation, and the Fisher's Exact tests to ensure compliance with the Uniform Employment Selection Guidelines. 3. The Utilization Analysis for women and minorities will be studied and goals established for all job groups showing underutilization. 4. Progress toward established goals will be analyzed at least annually and necessary adjustments made to correct potential deficiencies. 5. H.R. Managers will report on a scheduled basis to the Director, Employment Practices and Policy indicating their efforts and progress toward attaining goals. 6. Results of the Affirmative Action Plans are reviewed with local management. 7. Executive management is informed on a regular basis of the effectiveness of these policies and any recommendations for improvement. 17 RELIGION AND NATIONAL ORIGIN DISCRIMINATION GUIDELINES 41 C.F.R. Section 60-50 Graybar reaffirms its policy to afford equal employment opportunity to all individuals. See Exhibit 1. Neither national origin nor religion is a factor in recruitment, selection, promotion, transfer, termination, or participation in training. The following activities are undertaken to ensure religion and national origin are not used as a basis for employment decisions: 1. Employment practices are reviewed to ensure that members of particular religious and/or ethnic groups are given equal employment opportunities. 2. All employees, including supervisors, managers, and executives are informed of our commitment to provide equal employment opportunity without regard to religion or national origin. 3. Recruitment sources are informed of our commitment to provide equal employment opportunity without regard to religion or national origin. 4. Internal procedures exist to implement equal employment opportunity without regard to national origin or religion. Accommodation For Religious Observance and Practice Graybar accommodates the religious observances and practices of employees, except where such accommodation would cause undue hardship on conducting Company business. The accommodation offered is determined by consideration of business necessity, financial expense, and any personnel coverage problems that may result. 18 FOR t9 REFERENCE Grawbalt. ONLY G.I. 3.3 February 11, 2005 NON-DISCRIMINATION AND HARASSMENT -FREE WORKPLACE POLICY 1. GENERAL 1.1. Graybar is committed to maintaining a workplace in which all employees are treated with dignity and respect. Graybar believes that every employee has the right to work in an environment free from unlawful discrimination, harassment, and retaliation. 1.2. Graybar expressly prohibits any form of unlawful discrimination or harassment, including discrimination or harassment based on sex, race, age, national origin, color, religion, disability, marital status, pregnancy status, veteran status, or any other legally protected status. 1.3. Graybar further prohibits retaliation of any kind against an employee who makes a good faith report of discrimination or harassment or who assists management during the investigation of a report of discrimination or harassment. 1.4. The prohibitions set forth in the General Instruction also apply to applicants for employment. 1.5. Graybar expects all employees to conduct themselves in a manner that is business -like and refrain from conduct that violates this Genera! Instruction. 2. DEFINITIONS 2.1. Discrimination means any adverse treatment of an employee by management with respect to compensation or other terms, conditions, or privileges of employment based upon an employee's legally protected status. Failure to provide reasonable accommodation for an employee's disability or bona fide religious beliefs and practices is also considered discriminatory. 2.2. Harassment refers to any verbal or physical conduct by management or any other employee that denigrates or shows hostility or aversion toward an individual because of the employee's legally protected status and: a. Submission to such conduct is made explicitly or implicitly a term or condition of employment; or FOR E b. Submission to or rejection of such conduct is used'as a facf� decisions affecting compensation, promotion, or otlONLoy conditions of employment; or V c. The purpose or effect of such conduct is to unreasonably interfere with an employee's work performance; or d. The purpose or effect is to create an intimidating, hostile, or offensive work environment. 2.2.1. Sexual harassment is one form of unlawful harassment. Sexual harassment includes unwelcome, unsolicited, and personally offensive conduct of a sexual nature. 2.2.1.1. One form of sexual harassment is the presence of an intimidating, hostile, or offensive environment. Examples of this type of harassment include unwelcome demands for sexual favors; touching of a sexual nature; graphic or suggestive comments about an employee's body, dress, or appearance; obscene jokes; sexually explicit or offensive language; display of pornographic material; or other offensive behavior directed toward an employee because of or on account of the employee's gender. 2.2.1.2. Another form of harassment includes threats or insinuations made by a manager or supervisor that an employee's refusal to submit to sexual advances will adversely affect the employee's employment, evaluation, compensation, advancement, duties, shift assignment, or any other condition of employment, regardless of whether such threats are carried out. 2.3. Retaliation refers to any adverse action taken against an employee who in good faith, lawfully and truthfully, seeks advice, raises a concern, makes a report, or participates in an investigation of a perceived violation of this policy. 3. REPORTING VIOLATIONS OF THIS POLICY 3.1. All employees are expected to report violations of this policy. 3.2. Employees may contact their manager, supervisor or District Human Resources Manager, any Vice President, the Corporate Director, Personnel, or the Ethics Hotline to initiate a report. Employees may also follow the procedure set forth in G. 1. 8 Supplement 1, Code of Business Conduct and Ethics Reporting Process to report any perceived violations of this policy. 3.3. Nothing in this policy requires any employee to make a report of discrimination, harassment, or retaliation to the person who is the subject of his/her complaint. 4. RESPONSIBILITY ■ NOW 1111r REFERENCE ONLY 4.1. All employees have significant responsibility under this policy. 4.1.1. All employees must sign Attachment B as an acknowledgment of their understanding and agreement to abide by this G. I. This acknowledgement will be placed in each employee's personnel file. 4.1.2. Any employee who violates this policy is subject to discipline up to and including immediate discharge for gross misconduct. 4.1.3. Any employee who intentionally makes a false report under this G. I. or provides false information during the course of an investigation of such a report will be subject to discipline up to and including immediate discharge for gross misconduct. 4.2. Managers and supervisors have significant additional responsibilities under this policy. 4.2.1. Managers and supervisors must conduct themselves in compliance with this policy and are responsible for ensuring that employees work in an environment that is free from unlawful discrimination, harassment, or retaliation. 4.2.2. Managers and supervisors must report all complaints of unlawful discrimination, harassment, or retaliation to their District Human Resources Manager or the Corporate Director, Personnel immediately upon receipt. 4.2.3. Managers and supervisors who fail to perform their duties under this policy are subject to discipline up to and including immediate discharge for gross misconduct. 4.2.4. Managers and supervisors must complete the Graybar harassment -free workplace course in the Employee Development System (EDS). 4.3. The Officer or responsible District Vice President will ensure that a letter detailing Graybar's Non -Discrimination and Harassment -Free Workplace Policy (Attachment A) and any additional notices required by applicable state and federal law are conspicuously posted at all locations. 4.4. The Vice President -Human Resources and Strategic Planning is responsible is responsible for the interpretation and application of this G. I. As needed, the Corporate Director, Personnel will provide guidance and assistance to management in the proper handling of all complaints under this General Instruction. ROBERT A. REYNOLDS, JR. President FOR Related: REFERENCE G. I. 3.3, Attachment C, Non -Discrimination And Harassment -Free Workplace Policy (California Employees Only) ONLY! G. I. 3.3. Attachment D, Non -Discrimination And Harassment -Free Workplace Policy (Maine Employees Only) G. I. 3.3. Attachment E, Non -Discrimination And Harassment -Free Workplace Policy (Massachusetts Employees Only) G. I. 3.3, Attachment F, Non -Discrimination And Harassment -Free Workplace Policy (Rhode Island Employees Only) G. I. 3.3, Attachment G, Non -Discrimination And Harassment -Free Workplace Policy (Vermont Employees Only) G. I. 3.1, Supplement 3, Americans With Disabilities Act G. I. 8, Code of Business Conduct and Ethics Reason for reissue: Replaces issue dated May 13, 2002 Changes throughout Assigned to: Officers District Management Committee District Accountants Branch/Area Managers Managers, CommData/Electrical Business Sales Managers 41 CFR Section 60-2.11 AMIONIMMIS Job Code : Job Name : Job Group Code M : Administration Department 1 N 0 C. 'Kr 44.44 100.00 - 0 CD 0 0 CD 0 16.66 100.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C) 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c,) c; o 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 .... 0 0 %--- NI `-. ul L() 0 0 0 ..-- 0 0 0 0 0 .- C) co ca cci 10 N v... ...-- .t.- N •- co co a 0 a s- 0 o 00 0 OD c., co ca co CD 0 0 0 0 0 0 0 0 CD 0 0 0 0 CD CD v- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 CD 0 0 c E t o. 5, 0 Ta 07 150 E cn uJ 1 0 O 0 0 • 0 0 0 0 0 0 0 0 0 0 0 00 • N 0 00 00 CD 0 Co 0 00 00 00 00 resentative 11 : 4A SR2 : Outside Sales R LL 0 0 0. li- c a) ra .0 w w C,) CC; 0 0 0 0 0 CA 0 o N.. 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CC CC CD m C0 • V O 0 CC cC co 0 to To 1- a) E > F- 3 m c a d +. a c a) a) CC a) m co v a) a) V 0 S c 7 m 0 O `) C O a)co E co a) o) O CO co2 It ©2007, Yocom & McKee, Inc. v 9.0.020 Plan Year: 01/01/2007 - 12/31/2007 Plan Year: 01/01/2007 - 12/31/2007 ©2007, Yocom & McKee, Inc. v 9.0.020 # : Manages more than one department — : Part Time n 0 3 0 0)O f7 0 0 a Cu CODJ 0 y Z£'4Z Z9'LL -o CD cD E N N 0 0 0) y AWHSA : Assistant To Warehouse Supervisor A : 7 L : JeIpueH tepaaew JotueS : SHIN L : I Jan!Ja Ionil : Lal L Il Janco Mond Zai K C0 cn w D 7J N N 0) CC/3 N m g .. 3 3 0 I y * (1(sD � � O CD C1 2 2 o - CD D C 7a 7J VCD CD a '0O o CO N CD 03 P. N C L' 3 CD CD CO - 3 -fa 43a — 03 co 0 O 0 .p - - - CP (J1 -. CD N N N N -+ O 0) y 0 0 X XW 0 > (C ( A y() N 3 d (D � Cn O (D ' C CD N 7J O m 3 'p N y N Fs (D CO CO CI) CI) ( 0) N Cf1 C.13 1C::3 'CO CD CD O O 0 0 (CD N (D (D CA 0) coal CD to 0 Cn 73 (D CD 7 O 0c y O 3 co co n co 73 co N N (D 0 co co W W N W 0 -_ -a W V O A- 0 0 0 0 0 -1. 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Inc. v 9.0.020 # : Manages more than one department — : Part Time 0 0 3 v •o o v 3 0 0 10 m 0 0 0 o rn 0 0 o Q) BMEA : Branch Manager, Electrical A : 1 DSALES : District Sales Department 0 (0 CD (0 w 37 o d o a 5i m m N (p tl) (T) 00'006 00'006 0 0 0 0 (n 0 0 0 s 0 0, 0 0 O 0 0 m m 0' 07 0) 0 O. 7 D m c- - O O m r 7J Cnc 0 O 0 c n 0 cn0 (A 0 v 3 y 0 3 0 m m 03 y 0 a 7 w -n r (0 0 0 a O m r cn cn 73 o 0 0 y a a (0 (0 m m m M (0!) 0' N cu 7.3 2n 73 CD CD CD 0. 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KKKKKK o 0) O) N —.a— p —— W — —+ O 0) A O s s p o W N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 0 W O— 0 0 0 O O O O -+ — 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W W W N 0 0 — 0 0 ££'£6 00'0 eI!1 qor : apo° qor N m m 0 x w r 0 0 0 0 0 0 0 41,1 N O — O — 0 0 O 0 0 0 0 0 0 0 0 0 O O O o O o o 0 0 0 -. 0 0 o 0 0 o o o 0 0 0 0 Vt W O W O O -+ O — O O O o— O> W N — 0 0 0— 0 O O O co co O -+ — O O O 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O co O O co o O co co o O O co O O co O N O O O O — O O co O co O O 0 0 O 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 07 W O N O O O co O 1 ((G W CJ O -. W N -3 0 O 0 -. O O O 0 O 0 0 00'006 00'00I. 00'0 0 0 0 O 0 O 0 0 0 0 0 0 0 O O o O O O O 0 0 0 00.001. 99'99 O O O 0 n� A 6S T 6. CA 60 05CZ N (n y. Ga �N _1) "0 O G) Q 03 m CD co N aoci z rctot W � 11) 00 0:0 3 T1 r •p # y K co D N D t0 y z 3 `b. O (D V i v 5 z 3 0 CDCD N o. CD a Co 0) v 3 y co z = V ) co -1 3 (D ©2007. Yocom & McKee. 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II1 N m A y al 3 ar to (o Factor la: 2000 U.S. Census Bureau Statistics for Miami, FL PMSA :seoinoS IeolispolS -o N fD 7 C kClt O o C co < c c ? i- 0 0 0 00) co co O O) 0) O 0 D e 0 0 JotoeJ wotsn3 pasnuf •£ Persons trainable to jobs in this job group during the AAP year Promotable and transferable persons from within the company . . 0 f Training institutions capable of training persons in requisite skills 0' Persons with skills in reasonable recruitment area 1 a. Persons with skills in immediate recruitment area T o co....0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 o o 0 0 v e v e v e e "A O Et B 0 0 of 0 a) c •3 0 veveve�it :d ov <D a O O a) O O W !. • N •ti N 0 0 w o 0 (n ..; 0 o a) 0a V " = co eeeeee:.--.."0.1"..'D� N V73 0 (C 0 0 (n 0 0 0) < • 3 CD 0 0 a o is o }; 3 N 0 0 0o (o 00 e O s:0 veevee�n t_ A o ,p ?. 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NcrS 3 < I' '; 0)0 N CD m ;m 3 01 0 7 6 7 m 4. c c a - v 3 3- v o - Ip -8 N - m s' 3 ' Wm a O, 3 m 3 m 0 coo SL m �p 8 O C C m m 3 N C 7 N -, n H m (CD m :se3Jnos Rappels m p N' 9, o co R1 m m D1 O 11 57N- O m m m (Q P. N N _loped wotsn3 pasnun •E N Q' m n v P) o. 3 7 o iu m (D y E 0 m Persons trainable to jobs in this job group during the AAP year Persons with skills in reasonable recruitment area Persons with skills in immediate recruitment area 0 O 0 0 01 O 0 O O 0 0 O O O O s e e s e e s 0 0 0 0 O O O O W N o o 0 0> o T` C, rn o v v e e e 0 0 0 0 Z o 0 0 o e e e o O 0 O 0 o _, _, e O W --1 OO N oNo O O O e 0 o O O e 0 oO oo 0 0 o rne 0 0 0 0 e e e e 0 0 O O O O O in iv 0 0 m o o e e e e e O O O W A o O O N O O O O A A e e e e e T m m M m O --1 GI o °' a COM -ii 33 < m ciF N 0 DJ a N CD 0 01 m �� Z 0 o 0, DW 0 0 = a = w �.< o y N CU -� -+ C., F _ 'ted CD 0 N 4.. 02 CD0 a �• 0 ' cc 3 a -n r Pian Year: 0110112007 -12131/2007 OZO'016 A .3U '88>131 J +g w000,. 'LOOZO 3 0 > > -1 -i 83 m y O. a m O � O N a. O 3 7 Og. N T o a cn m °� o tor• 0 o` -I *. n' m m m 0S CD - E m O C O y N70 H m 3 v-0 m N N Sd 0 O .. 7' CD c . 0• m O m7 O O N C 7 =.m 2 of o > 3 N y in W m 0 m< n N o p� M. < C] m a N N m ji `O' fl C lj la O 3 0 O 7 7 c o N 7 13 3 al:7 v m cn . II. o g. W y pl 0 -T1 i 7 7 f C d N �* C) co co c O< y co N cn e e e — CD S n Q y 0 TD- m e W `� m N O 7 -I 7 0Om 0) (0 3 A Ng (Op =)Iv - 0 O 0 m 7 a -I 7 5'-0 0 y a G) c o D 40- 3i m 7• m 7,1 m co o 3 N 4. (j 7 7 L.-,._*: 0 D 3 N ?�p cn y o rn 0 v ,$ o 3 -0- o- cn trg m S. 5. )o-0 3 m G y C cm S ° 3 CD Cf3 J. a N < Q CL - -, 7. c »1 7 - N N cn O 5 7 m N c 3 3 m )aa c 5 n ?< mm 14 Cn m = p .•. °1 N X a �us 10 c 0 9 m 0 co -51 _o y 3 0. T CD O 7• m 03 3 m N o m um) o c `C N c a 0 co r o N o- m N O c c O a N .. o in y N m G N m5 VP - m m 3 • y :saoinos !ea!3S! V S 41 Jobed wotsn3 pasnun £ 2b. Persons trainable to Jobs hi this job group during the AAP year Promotable and transferable persons from within the company Training institutions capable of training persons in requisite skills .. . Persons with skills in reasonable recruitment area Persons with skills in immediate recruitment area G O 0 0 O 0 0 O m n O O O O O O O O S O O O O 0 0 0 'i 0 o e o 0 0 xi 000 0 .ON) a r k- 0 0 0 o cn o) o 0 0 o cm a e o-3 a!. O O V in _ _, ZW• 0 iO O W O) O O N O O N .mi :j y A e 0 4. O O O O O in ;3 O O 0 0 0 O) } .4 e e e e a . � 0) W 0 0 0 0 W ) 0 0 0 0 iv m 1 is;� o o 0 o cn e; o �iO 0 0 0 e e e O ,. O N con Z it •'•7 m 74. • O (an m O O cm O IV O co w 4) ':,« CD N CO o 0 o O O O O O in ' O O O O O O) _ 0 0 -e o e e 0 m v 0 cD co cn D su O Ip N CD 0 1r 0 0 c a 147-09 uolioeS tin 6ti G) D7 m 0 0 0 0 3 r Pian Year: 0110112007 -1213112007 •oul 'ee>low g w000A 'LOOZ© 3 p� a 3 oyy m 7 -1 F, '< N 0- c cc ca N oS a c S mC o 0 3 0 N N a. S < O W @. 0. c C (p 0 c O 3- N o $ m g) 3 0 oa c m N FD N O_ O fl O W0 .�S 7 3 0 al N O; 0 0D 3 g m 0 m (p 0 W 3 0 o p� 0 0 -13 t0 a 8_ 0 m 0 9 0 0 3 o mO n� O -0 0 m < r i 00 (o co cc c o c. -0 0 o ° _0 0 0 7 O a < 0 E W 0_ m 0 3 •11)- -a 0 o a m m 0 N y' 0 Of Er 0 0 0 mm O 13 S N- 0 m f!1 m co o D 3 m lit O O < H 0• m O O c 0 a cp O c .< a m 0. m - m 0 0. v H 7 8_ a 30 o a 0 O O 0 0 0 N u0)- 3 5 o W v 3 o o- n_ m n: 0. 5. 0 O c 3 W 5 IL R-. a �o 3 0 s m c 3 g a c m g 3 2 cn m 7. n m aW a O 0 ID cn a 8 :setoN leuonlppb Factor 1b: 2000 U.S. Census Bureau Statistics for Miami, FL PMSA Factor 1 a: 2000 U.S. Census Bureau Statistics for Miami, FL PMSA :seoinos InoD fniS 8 al 3 0 m 0) C a 9 9 co co C) co D 0 o c o < e e e• c c � _P m m e m _locoed wotsn3 pasnuN •E N N — O 0 0 Q 0 3 Ra. O 0_ O 0 4) y E 0 O N M 0 -a m 0 W o j. N j O 3 a W 5r a ut W 9 8 c 3N a m. g • • a Persons trainable to jobs in this job group during the AAP year Persons with skills in reasonable recruitment area Persons with skills in immediate recruitment area 0 0 0 0 O O O O O O O O 0 0 e e e e e e e 0 0 O 0 N N e • o w m Z o 0 0 o e e e 0 0 co co O) Z o iv 0'n a O o c01 0 0 0 o e e e 0 0 0 0 0 0 0 0 0 0 e e e e e T 0 (p n m o o a e e o O O coNO O O o cn o 0 0 :.i O V 0 O O O 0 O N ~ 0 0 0 o IV . o O o 0 .tom e e e e e^ Yii ( r r O O N O W 0 0 00 0 0 0) o 0 o a z e • a 3` 0 O 01 3m O <D N a 0 CD L O a G) O c a w (1) cn O 171.7-09 uolIoOS tin It <D a_ <D -n r G1 W 03 th O Z CO En CD a) m 0 O 3 a) 0 3 -nr J O LL N c� C d •� C) O CD ;:j cp ") >,Nch C o U> 14 r- M Q c O O. CO J O a E � � as< Oz m _ un ezc CD •"N Q0 0._ o 'n 0. W E cs W .0 CO76 4.. 6. 0 c3 H al u a 78.12% 46.87% 0 0 0 0 0 0 0 ti 0 0 0 o cO 0 0 0 o (0 0 0 0 0 0 0 0 CN1o ti o 0 o co 0 0 60(000 0 0 0 0 0 0 CO 0 o r- 0 0 CO 0 0 CO o 0 L0 O O N O O 6 0 0 0 0 0 v c o rs. 0 0 CI: O CO O Cr OD m 0 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 t00 o 0 00 0 O O 0 la. Persons with skills in immediate recruitment area Persons with skills in reasonable recruitment area • • • T a O U to -c C_ E 0 N O m a m 'D m O O 0 0 0 0 m m 6 00 0 • ri 0 � In -4- e 0 0 Z lA O O O ti CO CO 1,+ mn m m C E.CC Ce >O O co co < 0 c O u/ c N m 0 Statistical Sources: Factor 1 a: 2000 U.S. Census Bureau Statistics for Miami, FL PMSA Additional Notes: Ifl u) m m 07 O V 2 a m O) m 8m Z 0 U C_ r+ f) NN E ° `0 N >, m m >. a E N R E a R U O L 6 .c .c Nto L w c$- 07 p n C .� } cco 0 p7 ® t O N C yy�� 0 O 1 5. g g 5 > j U El04,1 O) OD E � w Q i` me � 3 mm 6 pc 16 E ..c ac) v rn m m c) l6 m -2 g, S' m m m 0_ m `m o E E m =0 a E m o Z c 0 •- E w m E p m c :. L m w y t5 Q O V u) )�U C7 c 5 C 2 8 me c m 4-- --0" °u V0 m L_ c NG 3 y y m p 12 >. m y V 3 w 5 N 0 0 E E m E w k 6 N L C 13. O J N N 0 a m o E )vTom 8 u m Q H g O — co 0Q `y 'a C m E 'E "E - H O Q o u E ms L ' y 41 .aU C C L L c >.31— O E p U 5 p E5> TO 0 . m cIS m E � E U L y U V/ O — Fi c E L ©2007, Yocom & McKee, Inc. v 9.0.020 Plan Year: 01101/2007 -1213112007 J LL. E C d ti C N Cr) Cri -1E U Z m O T.: N d N W 41 CFR Section 60-2.14 z O to O > > o cu a Cc . U) ti m 0. w O H `' u LL e co.co O st O - ti n v v e e 0 cm o OIL' N N 0 0 e e 0 0 coo 0 la Persons with skills in immediate recruitment area 1 b. Persons with skills in reasonable recruitment area 10 m m m u m m2 co c$ L o 'DC "' N w N N i, c = o = in m o N m C '018' N C l0 m l6 _ -6G a co l6 0 id cU $ m 2 v m S E •,a 2o c 0) c 7 •m O. O N 2 i E- -0 0 0)2, m c o0i o_ hl O > N UO ID )yT C m O y a L m 3 E c EE N O 4- O1la 3m O e o 0 o 0 �� C O O o co O C 1p C O O O O 0 0 e 0 0 N O Opt O O COCO 00) 0 0 Z O 8C 'd' i.6 O o Oi m e e e e a)o E a 0 0 o 0 0 0 0 0 0 a m' L. O O O O O oi CL m o y c eeee i m> 0 0 0 aQ 0 0 0 0 0 0 0 0 'c\ioo0 °' E g o m O) O O '". C U N c0vo o m m e e e e d m E 0 0 0 00 m Q O O O O {a O V N e e e e e E 0 o 5 0 0 o o 0 E E c 0 o 0 0 0 - 0 00 0 0 00 1 a °= c N o d N u . z, m e m m N .= m _ a•0 N r mcrCCrec' 1--N a•N b :O zitri g _ N w yE o v.co U co03 c • ci m N um , 8 01 g rs :? m m D (7 c a c N o 3 N t C 7 NC N E w Ol lg P N N C Zo _ aoCL T. D m 7 m C j rn w O 8 'lim g c cm cao c ca rn Q1-=1- 3 y mc� ' o . E co. a- p N y m m . C oUL m 7 .-. m 4ipN N C t p m O° mO• cN N to ou a N ° f0 y m _ 1o yo >tQ vC o E 2 m . _c t :in R c O 7 00 y m T I-- a) i .5 7 (n N 0 Z 0 Q UC c O C -U tl .0 MC o R O t- a s a l 8 r o E a. o ci ai LL H Q Q= c E N N 3 ©2007, Yocom & McKee, Inc. Plan Year: 01/01/2007 -1213112007 J U. coE 2 Li c a CO �. ) C C. CO J E Z d o N co cc E c 0 fa ,N 41 CFR Section 60-2.15 'Total Employees: 6 e e e o Z co COro CO o C) Cm COO N e e e C O) m CO O 0 of ,- c+c)) Z xta 0) m EinErCLCC e m e V Q 00o U m 0co N N O "O 0 E E 0) a 8 0 Total Employees: 2 m m ns c15_ 0- � o .4 o m w N R U N O N N 0) o 8 N O N I$ v `o 5" N �0 o' a R O E a. t OC U 0) >-0 lC .L 01 E a o m d m C O� N O - 7 rn N N e e e p Z CO CNI CO 0 -o E 3 w N C EN Q f6 lQ O_ E e e e 0 i.15. V O 0 0 0 0 •d m N t0 Uo,) Z t p O U < •C m F In xt d e o o c E o j e tee , 'O N U Q coV co co `ns u .14 C O R m D U C OC • CO N C m O n. 8 is v - U 7 7 O Z' N m r., -8 m 2 > Q L Of g C O L @ �y � � O V7y� L 7 O L N c EE U .0 01 Q m I-E0 L • U 02007, Yocom & McKee, Inc. v 9.0.020 Plan Year: 01/01/2007 - 12/31/2007 i • I ar N O m m e e e 2 (O 'R O NI' } CO (1O M e e e rn CO N. o O• 0 N ai i u, m e e ( Q Z co N N O ai CO (O 1••••• • e e o N Is. 7 0 M tri N (+O) 5 m C N N O E m m m m � L V1 w N V) N U W O to in m 0 m N To yN L. co (6 m C+ C W O 15. O- m ° o a m 5 ani c v• ° rn E 0 o m E a) rn o Q$ 0 W C 5 $'c Le ▪ " • 0. U • ) L, - C T., m � U Q m C Eco m c E 4- o v m ((0 U L Y) 1q O 1-aN (p C O C f6 O y N N • • v T N O = '.•. 2m`0 N U • 7 4= ▪ t Of (q E y (a O (7 y NO N(5 O L N • 7 s c T L y C m L O • U E ( a L E • UF- Int^ vQnn7n Pian Year: 01/01/2007 - 12/31/2007 J LL E rtsE 0 U c.) d W 0 N Q>i z N r - Medley, FL 33178 E E VJ c O �a+ Ri N 75 41 CFR Section 60-2.15 0 0 0 • lto Oos ti O t) } e e e o U ) O 0 0 0 N C O Z ee Co Z cco c)oo co O O Off) tri (- co e e e rn 0 0 (0 V O a.0 a.m e m m R Ix '11 ` < coo U ago co m m ~ 0 C '6 y E a) ti Company Totals: m m y y O E m m m m U O :0 w N y U W = O l6 o y U UC N aj y .t.. lQ O O m m C- Yrs 16 C d O O 3 a0 m m m G c >, .= y L g m C > U '0 OS L co E O rn fi E ayi m rn o rn E03 pmt c N V1 m E R c Eo rn o 2 d ma L $ c 0 m U 0 Ua C C WI . E O m m c E a a, < CV 'O a) 5 U L.' fq jp O (� , d oO U O y m m E .D U 7 O y CNu 7 !c (.7 O. y h y E vi -6 - a 4- t5 N gn , L m U L (n C tC>QL C m L E u O ,� E U m a 2.L 1- O L w U ©2007. Yocom & McKee. Inc. v 9.0.020 Pian Year: 01/01:2007 - 12/3112007 Affirmative Action Program for the Disabled and Veterans From January 1, 2007 to December 31, 2007 Graybar Electric Company, Inc. 34 N. Meramec Avenue St. Louis, MO 63105 Dun & Bradstreet #: 19-032-02 Employer Identification #: 13-0794380 EEO Contact: Ms. Reyne Boik Director, Employment Practices and Policy Graybar Electric Company, Inc. 34 N. Meramec Avenue St. Louis, MO 63105 (314) 573-9200 EQUAL EMPLOYMENT OPPORTUNITY POLICY 41 C.F.R. Section 60-741.44(a); 60-250.44(a) It is the policy of Graybar to provide equal employment and advancement opportunities to all qualified individuals. Graybar does not discriminate against any employee or applicant for employment because he or she is a qualified individual with a disability, a disabled veteran, a recently separated veteran, or any other protected veteran. Graybar is committed to taking affirmative action to employ and advance in employment all qualified persons regardless of their status as individuals with disabilities or protected veterans, and to base employment decisions only on valid job requirements. This policy applies to all personnel actions, including but not limited to, compensation, employee benefits, promotions, transfers, terminations, training and participation in social and recreational programs. Employees and applicants are protected from harassment, intimidation, threats, coercion, and discrimination for: (1) Filing a complaint; (2) Assisting or participating in an investigation, compliance review, hearing, or any other activity under Section 503 of the Rehabilitation Act of 1973, Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974 or any other law requiring equal opportunity for disabled persons or protected veterans; (3) Opposing any practice made unlawful by the Act or any other law requiring equal opportunity for disabled persons and protected veterans; or (4) Exercising any other right protected by these Acts or the implementing regulations. This EEO policy has the full support of Ms. Kathy Mazzarella, Senior Vice President, Human Resources and Strategic Planning, who has assigned responsibility for its implementation to Ms. Reyne Boik, Director, Employment Practices and Policy. Graybar has designed and implemented an audit and reporting system to monitor and maintain its compliance with this policy. A copy of our Equal Employment Opportunity statement is posted which reaffirms our commitment to qualified disabled individuals and covered veterans. This program is available for review upon request of any applicant or employee by contacting their District Human Resources Manager or Reyne Boik (314-573-9200) during regular business hours. REVIEW OF PERSONNEL PROCESSES 41 C.F.R. Section 60-741.44(b); 60-250.44(b) Graybar will periodically review its employment procedures to ensure careful and thorough consideration of the job qualifications of known disabled individuals and covered veteran applicants for job vacancies filled either by hiring or promotion, and for all training opportunities offered or available. In determining the qualifications of a protected veteran, Graybar limits its review of the individual's military record, including discharge papers, to the portion of the record that is relevant to the specific job qualifications of the position for which the individual is being considered. Based upon Graybar's review of its personnel processes, Graybar will modify the processes when necessary and will include the development of any new procedures in this Affirmative Action Program to ensure equal employment opportunity. PHYSICAL AND MENTAL QUALIFICATIONS 41 C.F.R. Section 60-741.44(c); 60-250.44(c) Graybar periodically reviews all physical and mental job qualification requirements to ensure that to the extent qualification requirements tend to screen out qualified disabled individuals or disabled Veterans, they are job-related and consistent with business necessity and the safe performance of the job. REASONABLE ACCOMMODATION 41 C.F.R. Section 60-741.44(d), 60-250.44(d) Graybar makes reasonable accommodations to the physical and mental limitations of employees or applicants to the extent that such accommodations do not impose an undue hardship on the conduct of its business. In determining the extent of its obligation, Graybar will consider business necessity and expense, among other factors. HARASSMENT 41 C.F.R. Section 60-741.44(e); 60-250.44(e) Graybar employees and applicants will not be subject to harassment, intimidation, threats, coercion, or discrimination because they have filed a complaint, assisted in a review, investigation or hearing, or have otherwise sought to obtain their legal rights related to any federal, state or local law regarding equal employment opportunity for qualified individuals with disabilities or qualified protected veterans. Any employees or applicants who believe that they have been the subject of harassment, intimidation, threats, coercion, or discrimination in violation of Graybar policy should contact their District Human Resource Manager or Reyne Boik. EXTERNAL DISSEMINATION OF POLICY 41 C.F.R. Section 60-741.44(f), 60-250.44(9 Graybar undertakes the following outreach and recruitment activities that are reasonably designed to recruit qualified disabled and special disabled veterans, veterans of the Vietnam era and other covered veterans: Graybar notifies all applicants of the EEO policy. 2. Graybar invites individuals to self -identify as disabled persons or veterans after an offer of employment but before they begin work. 3. Notices to recruitment sources and all employment advertisements state the Company's EEO policy. 4. Graybar lists all suitable employment openings with the appropriate local office of the state employment service. 5. All advertisements seeking applicants for employment identify Graybar as an "equal opportunity employer." 6. Graybar incorporates the Equal Opportunity Clause regarding disabled individuals, disabled veterans, Vietnam Era veterans, and other protected veterans in its purchase orders and subcontracts as required by law. 7. Unions are notified annually of Graybar's commitment to affirmative action for disabled persons and protected veterans. INTERNAL DISSEMINATION OF POLICY Graybar has developed the following internal procedures to communicate its obligation to engage in affirmative action efforts to employ and advance in employment qualified individuals with disabilities and protected veterans. These procedures are designed to foster understanding, acoaptanoe, and support among execudve, rnanmgonnmnt, supervisory and other employees and to encourage such persons to take the necessary actions to meet this obligation. 1. The EEO policy statement for individuals with disabilities and veterans will be posted on the employee bufletin board in a manner and place that ensures individuals are informed of its contents. This notice states the name of the EEO Coordinator, the support of top-Jevel management toward this policy, and to whom questions or comments should be directed. A statement is included that employees are protected from coercion, inUmidobon, interference or discrimination for filing a complaint or assisting in an investigation under the Acts. Ali required state and federal EEO notices are also posted on bulletin boards. 2. Briefing sessions are conducted periodically for managers and supervisors to review our program 3. This plan is available in the office of the District Human Resources Manager and EEO Coordinator for employee review. 4. A non-discrimination clause wilt be included in any union contracts and any such AUDIT & REPORTING SYSTEM 41 C.F.R. Section 60-741.44(h); 60-250.44(h) Graybar has designed and implemented an audit and reporting system that will: 1. Measure the effectiveness of the affirmative action program. 2. Indicate any need for remedial action. 3. Determine the degree to which the objectives have been attained. 4. Determine whether individuals with known disabilities have had the opportunity to participate in all company sponsored educational, training, recreational and social activities. 5. Measure compliance with the affirmative action program's specific obligations. Where the affirmative action program is found to be deficient, corrective action will be taken to bring the program into compliance. RESPONSIBILITY FOR IMPLEMENTATION 41 C.F.R. Section 60-741.44(i); 60-250.44(i) Ms. Reyne Boik, Director, Employment Practices and Policy, has been designated to direct the activities of this Affirmative Action Program. Ms. Boik has the full support of Ms. Kathy Mazzarella, Senior Vice President, Human Resources and Strategic Planning, in carrying out Graybar affirmative action policies. Ms. Boik will be responsible for: 1. Developing policy statements and affirmative action programs. 2. Developing internal and external communication procedures. 3. Assisting department supervisors and their H.R. Managers in arriving at solutions to problems. 4. Designing and maintaining an internal audit and reporting system that will: a. Identify any areas requiring remedial action and develop programs to correct those problem areas. b. Determine the degree to which the objectives have been reached. 5. Serving as a liaison between Graybar and enforcement agencies. 6. Serving as a liaison between Graybar and disabled and veterans' organizations. 7. Keeping management informed of the latest developments in the equal employment opportunity area. 8. Providing assistance as needed to District Human Resources Managers in their duties of: a. Ensuring proper display of EEO posters and policies; b. Meeting with supervisors to make certain that the Graybar's EEO policies are being followed; c. Meeting with employees to be certain Graybar's policies are being followed; d. Reviewing the qualifications of employees to ensure that disabled persons and veterans are given full opportunities for transfers and promotions; e. Ensuring veterans and disabled employees are encouraged to participate in all Company sponsored educational, training, recreational and social activities; and . Being involved with local organizations for the disabled and veterans. TRAINING 41 C.F.R. Section 60-741.44(j), 60-250.44(j) All personnel involved in the recruitment, screening, selection, promotion, disciplinary, and related processes will be trained to ensure knowledge of equal employment opportunity and affirmative action laws.