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Condo Electric Industrial Supply, Inc. Bid Proposal~~~~~ ,. PURCHASE OF ELECTRICAL SUPPLIES ITB# 48-06/07 BI® PROPOSAL PAGE 1 OF 3 COMPANY NAME: CONDO ELECTRIC INDIISTRIAL SDPPLY, INC. We propose to furnish F.O.B. Destination Electrical Supplies in accordance with Bid Provisions and Specifications. QUALIFICATION'S QUESTIONNAIRE 1. WAREHOUSE SIZE: 8,000 Sq. Ft. 2. CURRENT INVENTORY SIZE: ~ 308,000. $ Dollar Value 3. OFFICE /WAREHOUSE ADDRESS: 3746 EAST 10TH coiJRT HIALEAH, FLORIDA 33013 TEUFAX NUMBER: TII. (~n5) ~g~-54no FAX FA% (305) 691-6564 CONTACT PERSON: JosE G. ESPINOLA 4. ADDITIONAL OFFICE/WAREHOUSE LOCATION: 3615 EAST 10TH CODRT HIALEAH, FLORIDA 33013 TELEPHONE NUMBER: Tom. (~nsl f,91-5400 FAX NUMBER: FA% (305) 693-9460 } USE SEPARATE SHEET OF PAPER FOR ADDITIONAL LOCATIONS 5. BUSINESS HOURS: REGDLAR HouRS B:ooAM To 5:00 PM MONDAY THRII FRIDAY EMERGENCY SERVICE 24 HOt1RS 6. NUMBER OF EMPLOYEES: 10 7. NUMBER OF YEARS 1N OPERATION: 23 Yrs. 8. CAPABILITY TO PROVIDE NEXT DAY DELIVERY: YES Yes or No 9. WILL YOU DELIVER WITH YOUR OWN VEHICLES? YES Yes or No IF YES, NUMBER OF DELIVERY TRUCKS: 5 9/12/2007 City of Miami Beach 24 of 30 I1'B-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 -BID PROPOSAL PAGE 2 of 3 COMPANY NAME: CONDO ELECTRIC INDIISTRTAT" SIIPPLY, INC. ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: ac-r anvAxcE cor~TROLS iNC. ~~105 2005 PERCENT DISCOUNT OFF LIST PRICE: 25 IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: NONE 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ ~ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ ~ 4. ABILITY TO PROVIDE USAGE REPORTS YES Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) J 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) ~ 3. PROOF OF BUSINESS LOCATION (Occupational License) ~ s/~ tizoo~ City of Miami Beach 25 of 30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 -BID PROPOSAL PAGE 2 of 3 COMPANY NAME: CONDO ELECTRIC INDIISTRTAT. STIFFLY, INC. ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: AEG ELECTRICAL ~ ELECTRONIC CONTROLS IC-11 2007 PERCENT DISCOUNT OFF LIST PRICE: 25 IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: NONE 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ ~ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ ~ 4. ABILITY TO PROVIDE USAGE REPORTS YES Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) 3. PROOF OF BUSINESS LOCATION (Occupational License) s/i z/2oo7 City of Miami Beach 25 of 30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 -BID PROPOSAL PAGE 2 of 3 COMPANY NAME: CONDO ELECTRIC INDIISTRTAT. SiJPPLY, INC. ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: AsB CONTROLS AC1000 11/03 PERCENT DISCOUNT OFF LIST PRICE: 35 IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ ~ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ ~ 4. ABILITY TO PROVIDE USAGE REPORTS YES Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) 3. PROOF OF BUSINESS LOCATION (Occupational License) 9/12/2D07 City of Miami Beach 25 of 30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 -BID PROPOSAL PAGE 2 of 3 COMPANY NAME: CONDO ELECTRIC INDUSTRIAL SUPPLY, INC. ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: DELTA DRIVES PERCENT DISCOUNT OFF LIST PRICE: 35 IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: NONE ~ ' 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ ~ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ ~ 4. ABILITY TO PROVIDE USAGE REPORTS YES Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) 3. PROOF OF BUSINESS LOCATION (Occupational License) a si~zrzoo~ City of Miami Beach 25 of 30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 -BID PROPOSAL PAGE 2 of 3 COMPANY NAME: CONDO ELECTRIC INDIISTRTAT• SDPPLY, INC. ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: DANFOSS DRIVES VLT 2004 PERCENT DISCOUNT OFF LIST PRICE: 35 IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: NONE ~ ' 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ ~ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ ~ 4. ABILITY TO PROVIDE USAGE REPORTS YES Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) 3. PROOF OF BUSINESS LOCATION (Occupational License) 9!12/2007 City of Miami Beach 25 of 30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 -BID PROPOSAL PAGE 2 of 3 COMPANY NAME: CONDO ELECTRIC INDIISTRTAT• SDPPLY, INC. ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: JosLYN CLARK CONTROLS #240 2007 PERCENT DISCOUNT OFF LIST PRICE: 30 IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: NONE 2. MINIMUM ORDER VALUE FOR DELIVERY (!F ANY): $ ~ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ ~ 4. ABILITY TO PROVIDE USAGE REPORTS YES Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) 3. PROOF OF BUSINESS LOCATION (Occupational License) i 9/12/2007 City of Miami Beach 25 of 30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 -BID PROPOSAL PAGE 2 of 3 COMPANY NAME: CONDO ELECTRIC INDIISTRTAT. SUPPLY, INC. ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: HAMMONDE.ENL1ZesURES E4 04/03 PERCENT DISCOUNT OFF LIST PRICE: 35 IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: NONE 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ ~ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ ~ 4. ABILITY TO PROVIDE USAGE REPORTS YES Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) 3. PROOF OF BUSINESS LOCATION (Occupational License) i 9/1 212 0 0 7 City of Miami Beach 25 of 30 [TB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06107 -BID PROPOSAL PAGE 2 of 3 COMPANY NAME: CONDO ELECTRIC INDUSTRTAT. SUPPLY, INC. ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: MICRON INDUSTRIES G6 803 PERCENT DISCOUNT OFF LIST PRICE: 30 IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: NONE ~ '' 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ ~ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ ~ 4. ABILITY TO PROVIDE USAGE REPORTS YES Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) 3. PROOF OF BUSINESS LOCATION (Occupational License) sn zr'zoo~ City of Miami Beach 25 of 30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 .BID PROPOSAL PAGE 2 of 3 COMPANY NAME: CONDO ELECTRIC INDUSTRTAT• SUPPLY, INC. ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: MITSUBISHI ELECTRIC AUTOMATION 9TH EDITION ZOO7 PERCENT DISCOUNT OFF LIST PRICE: 25 IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: NONE 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ ~ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ ~ 4. ABILITY TO PROVIDE USAGE REPORTS YES Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) 3. PROOF OF BUSINESS LOCATION (Occupational License) i 9/12/2007 City of Miami Beach 25 of 30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 -BID PROPOSAL PAGE Z of 3 COMPANY NAME: CONDO ELECTRIC INDIISTRIAL SIIPPLY, INC. ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: LEESON X1050 7/3/06 PERCENT DISCOUNT OFF LIST PRICE: ' S0 IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: NONE 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ ~ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ ~ 4. ABILITY TO PROVIDE USAGE REPORTS YES Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) 3. PROOF OF BUSINESS LOCATION (Occupational License) i s/~tizoo7 City of Miami Beach 25 of 30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 -BID PROPOSAL PAGE 2 of 3 COMPANY NAME: CONDO ELECTRIC INDIISTRTAT, SIIPPLY, INC. ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: r~R~THON ELECTRIC 2007,,. PERCENT DISCOUNT OFF LIST PRICE: 50 IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: NONE ~ :, 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ ~ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ ~ 4. ABILITY TO PROVIDE USAGE REPORTS YES Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) 3. PROOF OF BUSINESS LOCATION (Occupational License) 9/12/2D07 City of Miami Beach 25 of 30 ITB-48-06/07 PURCH~4SE OF ELECYRICAL SUPPLIES BID # 48-OCI07 .BID PROPOSAL PAGE 2 of 3 COMPANY NAME: CONDO ELECTRIC INDUSTRIAL SiTPPLY, INC. ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE:_ MCKINSTRY/ EUROBE% ENCLOSURES 2007 LIST PERCENT DISCOUNT OFF LIST PRICE: 30 IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: NONE 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ ~ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ ~ 4. ABILITY TO PROVIDE USAGE REPORTS YES Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) 3. PROOF OF BUSINESS LOCATION (Occupational License) sn 2/2007 City of Miami Beach 25 of 30 ITB-48-06/07 PURCH~4SE OF ELECTRICf-L SUPPLIES BID # 48-06/07 -BID PROPOSAL PAGE 2 of 3 COMPANY NAME: CONDO ELECTRIC INDUSTRTAT. SUPPLY, INC. ADDITIONAL INFORMATION 1. IF YOUR COMPANY HAS A VENDOR CATALOG, PLEASE INDICATE BELOW: CATALOG NUMBER/DATE: TECO WESTINGHOUSE 08/01/06 PERCENT DISCOUNT OFF LIST PRICE: 55 IF DISCOUNT DOES NOT APPLY TO EVERY ITEM IN CATALOG, BIDDER MUST LIST ALL EXCEPTIONS: NONE 2. MINIMUM ORDER VALUE FOR DELIVERY (IF ANY): $ ~ 3. IF ORDER DOES NOT MEET MINIMUM, DELIVERY CHARGES WILL BE $ ~ 4. ABILITY TO PROVIDE USAGE REPORTS ~S Yes or No SUBMITTALS 1. PROOF OF WAREHOUSE SPACE (Lease Agreement or Drawings) 2. PROOF OF INVENTORY VALUE (Audit Records or Current Inventory List) 3. PROOF OF BUSINESS LOCATION (Occupational License) 1 sn2/2oo~ City of Miami Beach 25 of 30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06107 BID PROPOSAL PAGE 3 OF 3 PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: JOSE G. ESPINOLA COMPANY NAME: CoNDo SIIPPLY, INC. SIGNED: / ./r1 ~- ertify that 1 a a horized to execute this proposal and commit the bidding firm) Bidders must acknowledge receipt of addendum (if applicable). / Addendum No. 1: JOLY 16, 2007 ~ Addendum No. 2: OCTOBER 4, 2007 Insert Date Insert Date Addendum No. 3: OCTOBER 5, 2007 Addendum No. 4: OCTOBER 12, 2007 Insert Date Insert Date NAMEiTITLE(Print): ADDRESS: CITY/STATE: TELEPHONE NO: FACSIMILE NO: FEDERAL I.D.#: SIGNED: JOSE G. ESPINOLA PRESIDENT 3746 EAST 10TH COIIRT HLALEAH FLORIDA ZIP: 33013 (305) 691-5400 (305) 691-6564 CD-7Z77S/. /. ai~2noo~ City of Miami Beach 26 of 30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06/07 BID CHECK LIST To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items have been completed and submitted as required. X Original and five copies of bid (including all submittal information) General Conditions Section 1.1 Special Conditions Section 2.22 X Execution of Bid General Conditions Section 1.2 N/A Equivalents/Equal Product General Conditions Section 1.10 Special Conditions Section 2.24 Insurance and Indemnification (including Insurance Checklist) X General Condition Section 1.26 General Conditions Section 1.58 Bid Guaranty/Pertormance Bond N/A General Condition Section 1.27 X Warranty General Condition Section 2.17 N/A Product/Catalog Information Special Conditions Section 2.15 X References Special Conditions Section 2.18 and Page 27 X Bidder Qualifications Special Conditions Section 2.22 X Minimum to Specifications Special Conditions Section 3.0 Contractor's Questionnaire X (Page 31,32) si~2/2o0~ City of Miami Beach Y V 1~ 27 of 30 ITB-48-06/07 • ~ CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of five (5) separate references for contracts, of which each contract annual cost was twenty five thousand dollars ($25,000} or higher. 1) Company Name MIAMI-DADE WATER ~ SEWER Address 6800 SW 87 AVENIIE MIAMI, FLORIDA 33173 Contact Person/Contract Amount HIIMBERTO LINARES OVER X25,000 Telephone No. (305) 275-3118 Fax No. (305) 275-3062 2) E-mail A ~ V REFRIGERATION Company Name Address 997 SE 12 STREET HIALEAH, FLORIDA 33010 Contact Person/ContractAmount SERVANDO CoIIGIL OVER X25,000. Telephone No. (305)887-0733 Fax No. (305) 884-2588 E-mail 3) Company Name GRIBETZ INTERNATIONAL Address 13800 NW 4TH STREET SIINRISE, FLORIDA 33325 Contact Person/Contract Amount SIIE NORTON OVER ~ 25 , 000 . Telephone No. (954) 846-0300 Fax No. (954) 846-0352 E-mail 9/12/2007 City of Miami Beach 28 or 30 ITB-48-06/07 CUSTOMER REFERENCE LISTING (CONTD.) 4) Company Name COCA COLA ENTERPRISES Address 3350 PEMBROKE ROAD HOLLYWOOD, FLORIDA 33021 Contact Person/Contract Amount GABS ESTRADA OVER $25,000. Telephone No. (954) 986-3196 Fax No. (954) 986-3195 E-mail 5) Company Name CITY OF MIRAMAR Address 6700 MIRAMAR PARKWAY MIRAMAR, FLORIDA 33023 Contact Person/ContractAmount ROBERT JACKSON OVER $25,000. Telephone No. (954) 967-1552 Fax No. (954) 602-3572 E-mail 6) Company Name C S R RINKER Address 8800 SW 177 AVENGE MIAMI, FLORIDA 33196 Contact Person/ContractAmount SANTIAGO SAIISTEGIII OVER $25,000. Telephone No. (30~~ 8-03~ Fax No. (305) 386-0105 E-mail 9/12/2D07 City of Miami Beach 29 of 30 ]TB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES BID # 48-06/07 CONTRACTOR'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers maybe grounds for disqual~cation from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach, Florida: By CONDO ELECTRIC INDIISTRIAL SDPPY. INC. Principal Office 3746 EAST 10TH COIIRT HIALEAH, FLORIDA 33013 How many years has your organization been in business under your present business name? 22 YEARS Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? YEs OCCIIPATIONAL LICENSE Please state license(s) type and number: MISCELLANEOIIS RETAIL STORES NO. 5999-652 Include copies of above licenses and certifiicates with proposal. Have you ever had a contract terminated due to failure to comply with contractual specifications? No If so, where and why? In what other lines of business are you financially interested or engaged? MOTOR REPAIR, MOTOR REWIND, PIIMP REPAIR Give references as to experience, ability, and financial standing ~r.T.nN Ti1JTTF11 NATTnNAT. BANK MTTCTrrtTCUT FT.F('TRT('_ ADTOMATTnN_ TTY FT.Fr.TRTr MnTnR BLFg•~A~~S~'"~r~l~i6r BANDO IISA INC. MARATAnN Mn•rnu LEESO F'~'1~~£ TEACO WESTINGHOIISE ATT.AS PAPER rcu R=~„gN July 10, 2007 ITB-48-06/07 Clty of Miami Beach 30 of 40 `~ SA ~ 3615 E. 10th Court / Hialeah, Florida 33013 ~ Ny ,~o~ Tel (305) 691-5400 / Fax (3G5) 691-6564 `/~F ASS~J~P WEBSITE: www.condoelectric.com E-MAIL: condoei@bellsouth.net CREDtT REFERENCES MITSUBISHI ELECTRIC AUTOMATION ACCT# 1000105773 500 CORPORATION WOODS PKWY TEL# 847-478-2424 VERNON HILL, iL 60061 FAX# 847-478-2399 U.S. ELECTRICAL MOTOR ACCT# 01262601 8100 W. FLORISSANT AVE. TEL#407-241-2262 ST. LOUIS, MO 63136 FAX# 407-241-0656 CONTACT: RONNIE PUNZALAN FLEX A-SEAL, INC ACCT# CONDO ONE JACKSON ST TEL# 800-426-3594 P.O.BOX 184 FAX# 802-878-2478 ESSEX JUNCTION, VT 05453-0184 BANDO USA INC ACCT# 2382000 1149 WEST BRYN MAWR TEL# 630-773-6600 ITASCA, IL 60143 ~-~304g CONTACT: RODNEY QUALLS FAX# 630-773-6912 BANK REFERENCE MELLON UNITED NATIONAL BANK ACCT# 0011162666 WESTLAND BRANCH 1751 WEST 49 STREET TEL# 305-557-6200 HIALEAH, FL 33012 FAX# 305-558-7342 CONTACT: AMELIA RUBINES h SALES & REPAIRS INDUSTRIAL ~ MARINE MOTORS GENEF~ATORS ELECTRICAL EQUIPMENT t>nARINE ELECT"F~ICI,'4tl~fS ~~ °`-"'~~f; City of Hialeah ,: -~~~ ..y. Zoo6-o7 ~~~.. ~ :y (Jcc~~~ti®a~al License yCppP OP AS~O Mayor Julio Robaina ~I1 ..~- ,~ BUSrNI;SS LEAST THIS AGRE>MFNT, executed this ~~~day of A.pr~.l, 1994, ley and Uet:weer A]3E SEYDERMAN and SUNDRA S);IDERMAN, here- inaf ter oiled t:l;e "Lessor" , and GONllU rLLCTRIC &. INbU,STRTAi, SUI~PLY, INC., Ilcctor Gomez, V.Yres., and nose >JspinoXa, Pzes.ident, a >alozida Corpoxatic~n, ],exe:lrrafter called the "Lessen". W I T N L S S L T ]l: '1'ha~` in consideration of the ml.itual. covenant$ of tho res}~e~tive par:tiea, ns herein provided, acid the strict, prompt tend I,urlct.ual performance of each of the cor7enatita ley the Lessee on h~.s I~AZ:t agreed and covenanted to be performed, the LE',SF3Ur does her.eliy let, lease and demisE and icy L'hese Presents has ler~secl, dem~.sed and let unto t:l~ce Lessee the premises locatl:d at:- 346 L, 10th Court, Hialeah, .I'l. otcupy~.ng 8, 400 square feet, more ax leas (t:}ie Premises) ; 1 7.'EItM T}•il.s lease sha11 begfn nn the date .}. L- ~.s executed by all parties hereto and shall corlt:a.nue t}iere~i.i~tcr urttil December 31,. 1995 sub,jec:t to renewal as provided. :l.n ;~e.ctian V hereof, II itEN'I'AL The Lessee hereby covenants with the Iaessor that he will pay to the Lia~~or at such tjme aiid place as t}~e Leg~or oz iCs agent shall eie~~ignate, the follow~.ng sums of money as rent under the term of th~.s lease for the use of the premises, to--wit: A~ Cornmenc:ing on July 1 , ].991c t:l~irough becerilber 31 , 1994 , the monthly rerxt s}tali be $2 , 666.57 pltie nll applie~ble sales tax 13. CUmmenci~ng on January 1, 1995 through becemL~er 31, . 1995, the mU.nth:1.Y rent 9hu11 be SZ,833.33. r~lus all applical:~le sales tr~x boring tl~c~ term of the renewal fla provided. for. in Section V, the m~~nthly rental skull he as follows: . A. Comm~ncir~g on January 1, 1990 tl'lrough Uecem}Jer 31, 1996, the monthXy. rent shall lie $2,900,()0 p~.us a1l.app.liCable. sales L•a~: 12810 5. W. 89th Court _ Suite 3B, Miami, FL 33176 (305) 255-9119 • FAX {305) 235-q?5'7 ~ LiS WATS (800J 327-8053 1 _ tff'~'~'~!'~~ti{E'k}~l'''~1}1:1 r1~• H'kM ?~+ `5; y'~+~•'y,,'.,c 8' * S,{ J•xi.,.~ ~•: M ., / if.~.k~n~L•iC~Mi.'Sll::~;:1'~~ri?~1~`1Xt!~,li?:~:•::~~;ir'!~'r3,,i..:en~;{~4~!`r'~i7~:li~d~',i+2.'~iH~~ll:^i~'k1l'.~~:!~l~~i:t•11a-Cl(.1~1?1i~:~:U~n~.1:.7~~~i+~Yf ty'R~•.2~'~1,:i`~~}:Y.'ILfiK'~~'Yt.R ~'U r. .. ACQRD CERTIFICATE OF LIABILITY INSURANCE io 22i2 0 ' ~, ~ PRODUCER (305) 714-4400 FAX: (305) 714-4401 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION HBA INSURANCE GROUP INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE , HOLDER. THIS CER77FICATE DOES NOT AMEND, EXTEND OR 2500 NW 79th Avenue ALTER ITiE COVERAGE AFFORDED BY THE POLICIES BELOW. Suite# 101 Miami FL 33122 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURERA:HartfOrd InSUranCe Grou 00914 Condo Electric Motor Repair INSURER B: 3615 EAST 10TH COURT INSURER C: INSURER D: j3TAT.F.AH FL 33013 INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING AN REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN , THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. A REGATE LIMIT H WN MAY HAVE EEN RED D BY P ID LAIM . INSR DD'L TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM/DD/YY POLICY EXPIRATION DATE MMIDD LIMITS GENERAL LIABWTY EACH OCCURREN E S 1 , 000 , 000 X COMMERCIAL GENERALLIABIUTY PREMISES Eao~rrence S 300,000 A CLAIMS MADE a OCCUR 21UIINLH6921 10/22/2007 10/22/2008 MED EXP An one n S 10 , 000 PERS NALBADVINURY 000 S 1 000 , , GENERAL AGGREGATE S 2,000 000 , GEN'LAGGREGATE UMITAPPUES PER: PRODUCTS -COMP/OP AGG S 2 i 000 i 000 X POLICY JE~ LOC AUT OMOBILE LIABILITY COMBINED SINGLE LIMIT X ANY AUTO (Eaacddent) $ 1, 000., 000 A ALL OWNED AUTOS 21IIUNLH6921 10/22/2007 10/22/2008 gODILYINJURY SCHEDULED AUTOS (P~ Pin) $ X HIRED AUTOS BOD X NON-0WNED AUTOS ILY INJURY (PeracddeM) ' S PROP ERTY DAMAGE $ (Per accident) GARAGE LU181LITY 21IIUNLH6921 AUTO ONLY - EA ACCIDENT 3 A ANY AUTO $40000 Comp/$40000 Coll 10/22/2007 10/22/2008 OTHER THAN A S X of 30 GRLL AUTO ONLY: AGG S EXCESS/UMBRELLA LIABILITY H RR E OCCUR ~ CLAIMS MADE AGGREGATE $ DEDUCTIBLE S RETENTION S $ WORKERS COMPENSATION AND LT T- OT - RY T EMPLOYERS' LIABILITY I R ANY PROPRIETOR/PARTNER/EXECUTIVE E.L EACH ACCIDENT S OFFICERIMEMBER EXCLUDED? If yes desrXibe under E.L. DISEASE - EA EMPLOYE 5 , SPECIAL PROVISIONS bebw E.L DISEASE -POLICY LIMIT $ A OTtIER ProP~tY 21IIUNLH6921 10/22/2006 10/22/2007 pgR gCgI,DpT,g ATTACHED DESCRIPTION OF OPERATIONSfLOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIALPRDVISIONS *lO~ WIND/HAIL DEDUCTIBLE WITH A 72 HOIIR WAITING PERIOD WITH REGARDS TO BIISINESS INC047E_ THE BELOW IS ALSO NAMED AS ADDITIONAL INSURED. ITB #48-06/07 BID TITLE: PDRCHASE OF ELECTRICAL SIIPPLIES CERTIFICATE HOLDER rwwrror r w~r~~~ SHOULD ANY OF THE ABOVE DESCRIBED POUgES BE CANCELLED BEFORE THE CITY OF MTAMT BEACH EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 1700 CONVENTION CENTER DRIVE 3O MIAMI BEACH , FL 33139 DAYS WRITTEN NOTICE TO THE CER77F1CATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLJGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHOR¢EO REPRESENTATNE ~~~e~ H8A INSURANCE IMCn~s ~~,~o",o., ©ACORD CORPORATION 1988 Para ~ M ~ ,. ~D„ CERTIFICATE C3F' LIABIL ~cER Serial # A30550 AOIV RIS4( SERVICES, INC. OF FLORIDA 1001 BRICKELL BAY DRIVE, SUITE #1100 MIAMI, FL 33131937 PHONE: 800-743-8130 FAX: 800-522-7514 INSURED ADP TOTALSOURCE FL XI, INC. 10200 SUNSET DRIVE MIAMI, FL 33173 ALTERNATE EMPLOYER: CONDO ELECTRIC INDUSTRIAL SUPPLY, INC. ~/ ~+ p ~+C DATE(MMIDDIYY) 1 ~N!~7~itA~ V [,. 06/1112007 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY AMERICAN HOME ASSURANCE COMPANY A COMPANY B COMPANY C COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED B Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN Mk~i" HAVE BEEN REDUCEG aY PAID CLAIMS. CO POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR TYPE of INSURANCE POLICY NUMBER DATE (MM/DD/YY) DATE (MM/DD/YY) GE NERAL LIABILITY GENERAL AGGREGATE $ COMMERCIAL GENERAL LIABILITY PRODUCTS -COMP/OP AGG $ CLAIMS MADE ~ OCCUR PERSONAL & ADV INJURY $ OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ FIRE DAMAGE (Any one fire) $ MED EXP (Any one person) $ AU TOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE I $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ I OTHER THAN UMBRELLA FORM I I $ WORKER'S COMPENSATION AND WC 1106956 FL 07/01 /2007 07/01 /2008 X ORYL MTS. OER A EMPLOYERS' LIABILITY EL EACH ACCIDENT $ 1, OIOO, OOO THE PROPRIETOR/ PARTNERS/EXECUTNE INCL EL DISEASE -POLICY LIMIT $ 1, OIOO, OOO OFFICERS ARE: EXCL EL DISEASE-EA EMPLOYEE $ 1,ObO,000 (OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS ALL EMPLOYEES WORKING FOR THE ABOVE NAMED CLIENT COMPANY, PAID UNDER ADP/TOTALSOURCE, INC.'S PAYROLL, WILL BE COVERED UNlDER THE ABOVE STATED POLICY. 'THE ABOVE NAMED CLIENT IS AN ALTERNATE EMPLOYER UNDER THIS POLICY. CONDO ELECTRIC INDUSTRIAL SUPPLY, INC. 3615E 10TH CT HIALEAH, FL 33013 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFOICE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION DR LIAfsILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTAIIIVES. AUTHORIZED REPRESENTATIVE AON RISK SERVICES INC. OF FLORIDA CONTRACTOR'S QUESTIONNAIRE (CONTD.) Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entities (including your sub-consultants) with a controlling financial interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. JOSE G. ESPINOLA HECTOR A. GOMEZ b. Individuals or entities (including our sub-consultants) with a controlling financial interest: have ~ have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to whom said contribution was made. CERTIFY t t the a ve answers are true and correct. /•J ` ~~ July 10, 2007 ITB-48-06/07 City of Miami Beach 31 of 40 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490, Fax: 786.394.4002 PERFORMANCE EVALUATION SURVEY Group or individual Name: Point of Contact: Phone and a-mail: Please evaluate the performance of the group or individual (10 means you are very satisfied and have no questions about hiring them again, and 1 is if you would never hire them again because of very poor performance). If you don't know, please leave blank. NO CRITERIA UNIT 1 Ability to fill purchase orders accurately (1-10) 2 Ability to maintain delivery schedule (on-time /conforming to re lated delive hours or earl (1-10) 3 Professionalism and ability to manage (includes responses and rom t a mens to su Tiers and subcontractors (1-10) 4 Professionalism of delive services 1-10 5 Condition of products at delivery (1-10) 6 uali of Products 1-10 7 Abili to rovide roducts under emer enc conditions 1-10 8 Overall customer satisfaction based on performance and quality of products (1-10) Overall Comments: Agency or Contact Reference Business Name: Contact Name: Contact Phone and a-mail: Date of Services: Dollar Amount for Services: Please fax this questionnaire to Maria Estevez at 786-394-4002 July 10, 2007 ITB-48-06/07 City of Miami Beach 33 of 40 CITY OF MIAMI BEACH DECLARATION: NONDISCRIMINATION IN CONTRACTS AND BENEFITS Section 1. Vendor Information CONDO ELECTRIC INDIISTRTAT• Si1PPLY, INC Name of Company: Name of Company Contact Person: JOSE Cz ESPINQLn Phone Number: (305) 691-5400 Fax Number:(305) 691-6564 E-mail: CONDOEL@BELLSOUTH.NET Vendor Number (if known): 017214 Federal ID or Social Security Number. 59-2377544 Approximate Number of Employees in the U.S.: 10 (If 50 or less, skip to Section 4, date and sign) Are any of your employees covered by a collective bargaining agreement or union trust fund? Yes~No Union name(s): N/A Section 2. Compliance Questions Question 1. Nondiscrimination -Protected Classes A. Does your company agree to not discriminate against your employees, applicarrts for employment, employees of the City, or members of the public on the basis of the fad or perception of a person's membership in the categories listed below? Please note: a "YES" answer means your company agrees it will not discriminate; a "NO" answer means your company refuses to agree that it will not discriminate. Please answer yes or no to each category. Race ~ Yes _ No ~ Sex gYes _ No ~ Color ~ Yes _ No ~ Sexual orientation gYes _ No Creed ~ Yes _ No ~ Gender identity (transgender status) E Yes _ No Religion gYes _ No ~ Domestic partner status ~ Yes _ No National origin g_ Yes _ No $ Marital status ~ Yes _ No Ancestry gYes _ No ~ Disability ~ Yes _ No Age H i h ~, Yes _ No ~I AIDS/HIV status gYes _ No e g t gYes _ No $ Weight gYes _ No B. Does your company agree to insert a similar nondiscrimination provision in any subcontract you enter into for the performance of a substantial portion of the contract you have with the City? Please note: you must answer this question, even if you do not intend to enter into any subcontracts. % Yes _ No July 10, 2007 ITB-48-06/07 City of Miami Beach 34 of 40 Question 2. Nondiscrimination -Equal Benefits for Employees with Spouses and Employees with Domestic Partners Questions 2A and 26 should be answered YES even if your employees must pay some or all of the cost of spousal or domestic partner benefits. A. Dces your company provide or offer access to any benefits to employees with spouses or to spouses of employees? Yes _ No B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners' or to domestic partners of employees? Z Yes _No "The term Domestic Partner shall mean any two (2) adults of the same or different sex, who have registered as domestic partners with a government body pursuant to state or local law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domestic partners. A Contractor may institute an internal registry to allow for the provision of equal benefits to employees with domestic partner who do not register their partnerships pursuant to a governmental body authorizing such registration, or who are located in a jurisdiction where no such governmental domestic partnership exists. A Contractor that institutes such registry shall not impose criteria for registration that are more stringent than those required for domestic partnership registration by the City of Miami Beach If you answered "NO" to both Questions 2A and 2B, go to Section 4 (at the bottom of this page), complete and sign the form, filling in all items requested. If you answered "YES° to either or both Questions 2A and 2B, please ~ntinue to Question 2C below. Question 2. (continued) C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medial insurance. BENEFIT Yes for Employees with S ouses Yes for Employees with Domestic Partners No, this Benefit is Not Offered Documentation of this Benefit is Submitted with this Form Health ~ ^ ^ Dental ^ ^ Vision ^ ^ Retirement (Pension, 401 k ,etc. ~ ^ ^ Bereavement ^ ^ Famil Leave ^ ^ Parental Leave ^ ^ Employee Assistance Pr ram g ^ ^ Relocation & Travel ^ ^ ^ Company Discount, Facilities & Events ~ $ ^ ^ Credit Union a ~ ~ ^ Child Care ~ ~ ~ ^ Other n ^ ^ ^ Note: If you can not offer a benefit in a nondiscriminatory manner because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic July 10, 2007 ITB~&06/07 City of Miemi Beach 35 of 40 partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent, submit a completed Reasonable Measures Application with all necessary attachmerrts, and have your application approved by the City Manager, or his designee. Section 3. Required Documentation YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C. Without proper documentation, your company cannot be certified as complying with the City's Equal Benefits Requirement for Domestic Partner Ordinance. For example, to document medical insurance submit a statement from your insurance provider or a copy of the eligibility section of your plan document; to document leave programs, submit a copy of your company's employee handbook. If documentation for a particular benefit does not exist, attach an explanation. Have you submitted supporting documentation for each benefit offered? g Yes _ No t SEE ATTACHMENT A ~ B Section 4. Executing the Document I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that I am authorized to bind this entity contractually. Executed this 23 day f OCTOBER, in the year2007 , at HIALEAH FLORIDA City State 3746 EAST 10TH CODRT HIALEAH, FL 33013 gnature Mailing Address JOSE G. ESPINOLA Name of Signatory (please print) PRESIDENT HIALEAH, FLORIDA 33013 City, State, Zip Code Title July 10, 2007 ITB-4&08/07 City of Miami Beach 36 of 40 y ..._ l ~} rte! rr ~~ '! i ti I CITY OF MIAMI BEACH REASONABLE MEASURES APPLICATION Declaration: Nondiscrimination in Contracts and Benefits Submit this form and supporting documentation to the City's Procurement Division ONLY IF you: a. Have taken all reasonable measures to end discrimination in benefits; and b. Are unable to do so; and c. Intend to offer a cash equivalent to employees for whom equal benefits are not available. You must submit the following information with this form: 1. The names, contact persons and telephone numbers of benefits providers contacted for the purpose of acquiring nondiscriminatory benefits; 2. The dates on which such benefits providers were contacted; 3. Copies of any written response(s) you received from such benefits providers, and if written responses are unavailable, summaries of oral responses; and 4. Any other information you feel is relevant to documenting your inability to end discrimination in benefits, including, but not limited to, reference to federal or state laws which preclude the ending of discrimination in benefits. I declare (or certify) under penalty of perjury under the law of the State of Florida that the foregoing is true and correct, and that I am authorized to ind this entity contractually. Name of Company (please print) of Company Signature Name of Signatory (please print) Title July 10, 2007 City of Miami Beach Zip Telephone Number Date ITB~&06/07 37 of 40 Definition of Terms A. REASONABLE MEASURES The City of Miami Beach will determine whether a City Contractor has taken all reasonable measures provided by the City Contractor that demonstrates that it is not possible for the City Contractor to end discrimination in benefits. A determination that it is not possible for the City Contractor to end discrimination in benefits shall be based upon a consideration of such factors as: (1) The number of benefits providers identified and contacted, in writing, by the City Contractor, and written documentation from these providers that they will not provide equal benefits; (2) The existence of benefits providers willing to offer equal benefits to the City Contractor; and (3) The existence of federal or state laws which preclude the City Contractor from ending discrimination in benefits. B. CASH EQUIVALENT "Cash Equivalent" means the amount of money paid to an employee with a Domestic Partner (or spouse, if applicable) in lieu of providing Benefits to the employees' Domestic partner (or spouse, if applicable). The Cash Equivalent is equal to the employer's direct expense of providing Benefits to an employee for his or her spouse. Cash Equivalent. The cash equivalent of the following benefits apply: a. For bereavement leave, cash payment for the number of days that would be allowed as paid time off for death of a spouse. Cash payment would be in the form of wages of the domestic partner employee for the number of days allowed. b. For health benefits, the cost to the Contractor of the Contractor's share of the single monthly premiums that are being paid for the domestic partner employee, to be paid on a regular basis while the domestic partner employee maintains the such insurance in force for himself or herself. c: For family medical leave, cash payments for the number of days that would be allowed as time off for an employee to care for a spouse that has a serious health condition. Cash payment would be in the form of wages of the domestic partner employee for the number of days allowed. July 10, 2007 ITl3-4&06/07 City of Miami Beach 38 of 40 QUICK REFERENCE GUIDE TC7 EQUAL BENEFITS COMPLIANCE STEP 1: UNDERSTANDING THE LAW What does the law require? The proposed Ordinance will require certain contractors doing business with the Ctty of Miami Beach, who are awarded a contract pursuant to competitive bids, to provide "Equal Benefits" to their empbyees with domestic parMers, as they provide to employees with spouses. Who is covered by this Ordinance? Competifively bid City contracts valued at over X100,000 whose contractors maintain 51 or more full time employees on Heir payrolls during 20 or more calendar work weeks. For more information, see Equal Benefits Ordinance Summary. What benefits are covered? The Ordinance applies to all benefits offered by a contractor to its employees who have spouses or domestic partners and all benefits offered directly to such spouses or domestic partners, even when the employee pays the entire cost of the benefit. This includes but is not limited to: sick leave, bereavement leave, family medical leave, and health benefits. Whar is a Domestic ParMer? A "Domestic Partner' shall mean any two (2) adults of the same or different sex who have registered as domestic partners with a government body pursuant to state and local law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domest'~c partners. What if a contractor is unable to offer benefits equally? Some contractors are unable to find an insurance company willing to offer domestic partner coverage. When a contractor takes all reasonable measures to stop discriminating, but can't for reasons outside its control, it can comply with the Equal Benefits Ordinance if it cigrees to pay a cash equivalent. A cash equivalent is the amount of money paid by an employer for the spousal benefit that is unavailable for domestic partners, or vice versa. For more information, see Reasonable Measures Application. What if a company will comply but needs time to do ir? Once a contractor makes it clear that it will comply wits the Declaration, in certain situations ending discrimination in benefits may be delayed. For instance, offering medical insurance may be delayed until the contractor's next enrollment period; other benefits, such as bereavement leave, may be delayed until the contractor's personnel policies can be revised. For more information, see Rules of Procedure of the Substantial Compliance Form. STEP 2: HOW TO COMPLETE THE DECLARATION: NON-DISCRIMINATION IN CONTRACTS ANO BENEFITS FORM Section 1 asks for information about your company. R the company employs 50 or less employees in the U.S., skip to Section 4, date and sign. Section 2. Question lA asks whether your company prolsibits dixrimination against people based on the categories listed. ^ Answer "YES" if your company does have such a policy. ^ Answer "NO" if your company does not have such a poicy. Question 1 B asks whether your company agrees to include a nondtxrimination clause in all subcontracts entered into for tie performance of a substantial portion of the any contracts you have with the Ciy. This clause must include all of the categories listed in question lA. You must answer this question even if your company will not be entering into any subcontracts associated with work performed for the City. ^ Answer "YES" if you will agree to include a nondiscrimination clause in subcontracts. • Answer "NO" if you will not agree to include a nondiscrimination clause in subcontracts. Question 2A asks whether your company offers benefits (such as medical insurance) to employees' spouses or to employees because they are married (such as bereavement leave which can be taken because of the death of a spouse, or family medical leave which can be taken because of a spouse having a serious medical condition). ^ Answer "YES" if you offer any such benefits. • Answer "NO" if you do not offer any such benefits. NOTE: You are considered as ofkrinq a beneh't even if you don't pay for it. ff access to the benefit is offered, but the cost must be paid in whole or in part by dre employee, you should still answer "YES". Question 26 asks whether you company offers benefits (such as medical insurance) to employees' domestic partners or to employees because they are in a domestic partnership (such as bereavement leave which can be taken because of the death of a domestic partner, or family medical leave which can be taken because of a domestic partner having a serious medical condition). • Answer "YES" if you offer any such benefits. • Answer "NO" if you do not offer any such benefits July 10, 2007 City of Miami Beach ITB-48-06/07 39 of 40 NC/TE: 7o comply, your answers to questions 7A and 2B should be the same. kr very limited circumstances, you may comply without offering benefits equally. See Reasonable Measures ApplicaNa7 form. ~1+UP.Stlan 2C should be filled out CNdIY if you have answered "YES" to question 2A and/or 2B. It asks you to indicate which berwHts you offer to spouses (or employees because they are married), which benefits you offer to domestic partners (or employees because they are in a domestic partnership), and which benefits you do not offer- Please indicate only those benefits offered. If you offer benefits not already listed, write them in where it says "other". Remember, offering access to a benefit is still considered a beneh't, even if your company does not pay for it. Note: /f you can't offer all benefit in a nondiscriminatory manner because of reasons outside your control, (e.g. there are no insurance providers willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. 70 comply on this basis, you must agree to pay a cosh equivalent, submit a completed Reasonable Measures Applicafion Form with all necessary attachments and /rave your application approved by the Procurement fh'vision of the City of Miami Beach. Step 3: ATTACH THE NECE55ARY L1000MENTATION Section 3 states that you must submit documentation that verifies all benefits marked in your answer to Question 2C are offered in a nondiscriminatory manner. When possible, it is best if you submit this documentation along with your Declaration form. For policies that ore urwvritten, submit a letter to the Procurement Division indicating this. Use the list below as a guide for the type of documentation needed. Medical In:urance A statement from your medical insurance provider that confirms spouses and domestic partners (as defined under this Ckdinolxe} receive equal coverage in your medical plan. This may be in a letter from your insurance provider, or reflected in the eligibility section of your official insurance plan document. Similar documentation is needed for other types of insurance plans. Retiromenf Plans (including 401k $ pension plans} The sections of your pension plan detailing how employees receive benefits. This should cover joint annuity options and pre retirement death benefits. Documentation should indicate that employees with domesf~c partners and employees with spouses receive the some benefits and payment options. Bereavement Leave Your bereavement leave of funeral leave policy indicating the benefit is offered equally. If your policy allows employees time off from work because of the death of a spouse, it slwuld also allow for time off because of the death of a domestic partner. H the policy allows for time off due to the death of a parent tirlaw or other relative of a spouse, it must include time off for the death of a domestic partner's equivalent reactive. Family leave Your company's Family and Medical Leave Act policy. All companies with SO or more employees must offer this benefit. Your policy should indicate dwt employees may take leave because of the serious medico) condition of their spouse or domestic partner. Parental Leave Your company's policy indicating chat employees may take leave for the birth or adoption of a child, to care for a child who is ill, and/or to anencl school appointments. If leave is available for stepchildren (the spouse's child) then leave also should be available for the child of a domestic partner. Employee Assistance Program Your company's employee assistance program policy confirming That spouses, domestic parfiers and their parents and children are equally eligible (or ineligible) for such benefits. Relocation 8~ Travel Your company's policy confirming that expenses for travel or relocation will be paid on the same basis for spouses and domestic parners of employees. discounts, Facilities $ Evenfs Your company's policy confirming that discounts, fact-ities (e.g. gym) and events (e.g. holiday party} are equally available to spouses arxf domestk partners of empbyees. Credit Union Documentation from the credit union indicating that spouses and domestic partners have equal access to credit union services. Child Care Documentation that the children of spouses (step-children) and children of domestic partners have equal access to child care services. Other Benefits Documentation of any other benefits listed to indicate that they are offered equally. For medical insurance companies providing domestic partner coverage in the State of Fbrida, refer to the Domestic Parfier Insurance Coverage Search available online at: www.miamibeachfl.gov under Business, Procurement drop down list. For any questions on the City of Miami Beach Equal Benefits Ordinance or how to complete the applicable forms, please contact: Cristirw Diaz, Contracts Compliance Specialis! PRCGCUREMENT DIVISION 1700 Convention Cenbr Drive, Miami Beach, FL 33139 Tel: 305673-7496 /Fax 786-394.4000/ cristinadiaz®minmilxachfl.aov We are committed to providing excellent public service and safely m all who live, work and play in our vibrant, tropical, historic community. July 10, 2007 ITB-4t3-06/07 City of Miami Beach 40 of 4D ~G~Q~GA~ APp999~ W N GOND-O ~I~FCTi RIG 8~ INDUSTRIAIr SUPPLY, ING. • EA SA 3615 E. 10th Court / Hialeah, Florida 33013 `~~.~ o~ Tel (305) 691-5400 / Fax (305) 691-6564 ~~F nss R CITY OF MIAMI BEACH BID # ITB-48-06/07 TITLE:PURCHASE OF ELECTREICAL SUPPLIES REF:LIST OF CONDO ELECTRIC AS AUTHORIZED DISTRIBUTORS MANUFACTURES BEING OFFERED. ABB CONTROLS AEG CONTROLS ACI CONTROLS DELTA DRIVES DANFOS DRNES HAMMOND ENCLOSURES JOSLYN CLARK CONTROLS MICRON CONTROLS MIKINSTRY EUROBEX ENCLOSURES MITSUBISHI DRIVES MARATHON ELECTRIC MOTORS LEESON ELECTRIC MOTORS TECO WESTINGHOUSE SALES &, REPAIRS INDUSTRIAL & MARINE MOTORS GENERATORS ELECTRICAL EQUIPMENT MARINE ELECTRICIANS ,~., .., +, ~. ~~sa-z a ,~ :~ ~~~ .,,o~ CO~~O ELEC~'~IC ~ INI~~JST~L~L ~~PPLY, I~IC. 3675 E. 70th Court / Hialeah, Florida 33013 / (305) 691-5400 COMPAAIY POLICY MARIUAL: THIS POLICY MANUAL COVERS EMPLOYEE'S FROM THE TWO REGISTERED COMPANIES TRANSACTING HUS.INESS FROM THE ABOVE LISTED LOCATION, CONDO ELECTRIC MOTOR REPAIR. AND CONDO ELECTRIC & INDUSTRIAL SUPPLY . THE COMPANY " AS IT WILL BE REFERRED TO THROUGHOUT THIS POLIEY MANUAL, WILL REFER TO EITHER, OR BOTH OF THE REGISTERED COMPANIES. DEAR CONDO ELECTRIC EMPLOYEE, WELCOME T^ OllR COMPANY. THIS IS YOUR COPY OF OUR COMPANY POLICY MANUAL, WHICH HAS BEEN DESIGNED TO HELP YOU KNOW THE COMPANY BETTER, AND TO U1dDERSTAND THE RULES AND REGULATIONS UNDER WHICH WE OPERATE. THE RllLES AND REGULATIONS CONTAINED IN THIS MANllAL MllST SE ADHERED TO AT ALL TIMES, TO ENABLE US TO OFFER EACH EMPLOYEE, A SAFE AND PLEASANT WORKING ENVIRONMENT, AND TO ENSURE THAT WE HAVE AN EFFICIENT AND PROFITABLE COMPANY. THE MANUAL ALSO CONTAINS INFORMATION REGARDING THE BENEFITS THAT WE OFFER EACH EMPLOYEE, AS FAR AS PAID VACATIONS, SICK FAY, INSURANCEr AND WORKING CONDITIONS. PLEASE READ YOUR MANUAL CAREFllLLY, AND IF YOll HAVE ANY QUESTIONS REGARDING ANY OF THE CONTENT, FEEL FREE TO DISCUSS IT WITH YOUR IMMEDIATE SUPERVISOR_ PAGc. 1. SALES & REPAIRS ~.t ~~~ '~A. ~ ~ *F A s ~ = CONDO ~LECT~~C $z INDUS~'~I~L SLJPPL~', INC. a "°~ ~„o=~' 365 E. 10th Court / Hialeah, Florida 33013 / (305) 697-5400 CDMPAUY POLICY MAUUAL: ElaUAL EMPLOYMENT OPPORTUNITY POLICY: ------------------------------------ IT IS THE POLICY OF THE COMPANY TO ABIDE BY ALL STATE AND FEDERAL REGULATIONS WITH REGARD TO ElaUAL OPPORTUNITY EMPLOYMEt~IT. WE AS A COMPANY WITH REGARD TO HIRING, TRAINING, AND PROMOTION WITHIN THE COMPANY, WILL BASE ALL DECISIONS ON 9UALIFICATIDNS, PfERIT, AND PREVIOUS PERFORMANCE, AHD IN NO CASE WILL ANY DECISION BE BASED UPON RACE, COLOR, RELIGION, SEX, AGE DR NATIONAL ORIGIN. THIS POLICY APPLIES TO ALL PERSONS WHD ARE CURRENTLY EMPLOYED BY THE COMPANY, AND ALL PERSONS WHO MAY SEEK EMPLOYMENT WITH THE COMPANY IN THE FUTURE. OCCUPATIONAL SAFETY AND HEALTH ACT: ----------------------------------- IN 1970 THE FEDERAL GOVERNMENT ENACTED THE.WILLIAMS-STEiNER ACT, NOW KNOWN AS ^.S.H_A. OR, OCCUPATIONAL SAFETY AND HEALTH ACT. THIS ACT SETS FORTH THE SAFETY AND HEALTH STAI~IDARDS FDA MOST ALL BUSINESSES OPERATING NI THE UNITED STATES_ ADMINISTRATION DF THE RllLES AND REGULATIONS ARE GOVERNED HY THE U. S. DEPARTMENT OF LABOR. THE LAW REQUIRES EACH EMPLOYER TD FURNISH A PLACE OF EMPLOYMENT, FREE FROM RECOGNISED HAZARDS THAT ARE LIKELY TO CAllSE DEATH ^R SERIOUS PHYSICAL INJURY. THE LAW ALSO REQUIRES THE COMPANY TD KEEP CAREFllL RECORDS OF ALL INJURIES OR ILLNESS, WHICH ARE CONSIDERED JAB RELATED. THE SAFETY OF OUR EMPLOYEES HAS ALWAYS BEEN A HIGH PRIORITY WITH THE COMPANY, AND WE HAVE AN EXCELLENT SAFETY RECORD. THE COMPANY IS ANXIOUS TO MAINTAIN ITS SAFETY RECORD, NOT ^NLY TD COMPLY WITH THE LAW, BUT ALSO TD INSURE THE WELFARE AND WELL SEII~iG OF ITS EMPLOYEE'S. PAGE 2. SALES 8 REPAIRS INDUSTRIAL 8 MARINE MC~TC~RS • (;FUFRAT(~RR Ft Fi^.TRI~AI Fl~l IIPM1=r.1T • MORINS= Fi r=te T air.fcNc t~~ . ~. ~', ~ ~~ a EASA ~~ o ,: ~~' „~o~ CONDO. ELECTRIC ~ IND~JS~'AIAL SUPPLY, INC. 3615 E. 10th Court / Hialeah, Florida 33013 / (305} 697-5400 COMFAAIY POLICY MAtdUAL: ---------------------- SAFETY RULES AKD REGULATIOAIS, CONTIUUED; ---------------------------------------- 4. PRACTICAL JOKES OR PLAYING AROUND IS PROHIBITED, AS THIS KII+ID OF ACTIVITY AROUND MACHINERY AIQD EQUIPMENT OFTEYd LEADS TO ACCIDEfdTS, OR IbiJURY. 5. SAFETY SHOES MUST BE WORN AT ALL TIMES, BY EMPLOYEE'S ^F THE REPAIR DEPARTMENT. 6. SAFETY GOGGLES " MUST " BE WORN AT ALL TIMES, WHEN OPERATING EQUIPMENT SUCH AS GRINDERS, MACHINE SHOP EQUIPMENT, WELDING EQUIPMENT, OR COMPRESSED AIR EQllIPMENT. 7. CLEAN UP IMMEDIATELY ALL OIL OR WATER SPILLS. 8. BEWARE OF ALL LOOSE FITTING CLOTHING* WHEN OPERATING SHOP TOOLS, MACHINERYr OR EQUIPMENT. 9. KEEP SHOP TOOLS AND EQUIPMENT CLEAN AND IN SAFE WORKING CONDITION AT ALL TIMES, AND REPQRT BROKEN OR DAMAGED TGGLS QR EQUIPMENT TO YOllR SllPERVISQR. 10_ DO NOT ATTEMPT TO OPERATE ANY EQUIPMENT THAT YOU ARE HOT FAMILIAR WITH, OR THAT YOU ARE NOT AUTHORISED TO OPERATE BY YOUE SUPERVISOR. 11. KEEP ALL MACHINE AND TOOL GUARDS IN PLACE, AT ALL TIMES. 12. DO NOT STAND UNDER EQUIPMENT BEING LIFTED HY A FORK LIFT TRUCK OR HOISTING EQUIPMENT. 13. HOISTING EQUIPMENT IS DESIGNED TO LIFT, " STRAIGHT UP " DO NOT LIFT HEAVY OBJECTS FROM SHARP ANGLES. 14. DO NOT DRIVE A FORK LIFT UNLOADED, UNLESS THE FORKS ARE IN THE " DOWN POSITION " ALWAYS PARK THE FORK LIFT WITH THE FORKS DOWN. 15. DO NOT CLIMB ON STOP.AGE RACKS. 16. DO NOT TRY TO LIFT OBJECTS THAT ARE TOO HEAVY, USE HAND TRUCKS FOR OBJECTS THAT CANNOT SAFELY BE MOYED HY HAND. PAGE 4. SALES & REPAIRS INDUSTRIAL R MARINE MOTORS • GENERATORS ELECTRICAL ECIUIPMENT • MARINE ELECTRICIANS ~ y, 1, ~ L` a ~ C. ~~~ .,SO~,~ 3615 E. 10th Court / Hialeah, Florida 33073 / (305) 697-5400 cACH ~MPLOYEi='S RESPONSIBIL[T~ Satety can only be achieved through teamwork at our company. Each employee; supervisor and manager must practice safety awareness by thinking defensively, anticipating unsafe situations and reporting unsafe conditions immediately. Please observe the following precautions: 1. Notify your supervisor of any emergency situation. If you are injured or become sick at work, no matter how slightly, you must inform your supervisor immediately. 2. The unauthorised use of alcoholic beverages or illegal substances during working hours will not be tolerated. The possession of alcoholic beverages or illeoal substances on the company's property is fiorbidden. 3. Ilse, adjust and repair machines and equipment only it you are trained and qualified. 4. Get help when fitting or pushing heavy objects. ~. Understand your job fully and follow instructions. If you are not sure of the safe procedure; don't guess...ask your supervisor. o. I•: now the locations: contents and use of first aid and fire righting equipment. 7. Comply with all posted signs and rules. 8. De not remove, circumvent, disconnect; or render inoperable any safety or protective device. Do not operate equipment that is unsafe. 9. Know the proper procedures for doing your assigned job. When in doubt; always ask your supervisor befiore proceeding. 10. Use only approved tools for a particular job. Detective tools mus? be reponed to your supervisor immediately. t 1 ~ Wear personal protective equipment in accordance with the job you are performing. '2. Compiy with OSHA standards as written in our safety procedures manual. t~. Unauthori?ed possession, use or sale of weapons, firearms or explosives on wort; premises is forbidden. P, violation of a safety precaution is in iisel? an unsafe act. A violation may lead to disciplinary action, up to and inCludinq discharge. _ _ __^_^ SALES ~ REPAIRS L• •~ •,~ i L 7` g~ s ~ = C~I~I~~ ~I..~~ ~ ~I~ ~ I~I~I1S~'~I. ~IJ'~~I.1', IBC. - o y~`~ .,,o~~' 367.5 E. 10th Court / Hialeah, Florida 33073 / (305) 097-5400 COMPANY POLICY MABIUAL: ---------------------- SAFETY RULES AHD REGULATIONS, CONTINUED; ---------------------------------------- 17. BE.VERY CAREFUL OF HOW YOU DISPOSE OF CIGARETTES, DO NDT THROW THEM IN WASTE BASKETS. 18. MAKE SURE THAT THE WIRING IS SAFE ON ALL ELECTRICAL EQUIPMENT, BEFORE ^PERATING IT. ATTElIDANCE AND LEAVE --------------------- IT IS THE RESPOI~ISIBILITY OF ALL EMPLOYEE'S TD REPORT TO WORK, AND BE READY TO START WORK ON TIME. IN ORDER TO BEST SERVE ^UR CUSTOMERS, WE ~--~ TRY TO FLAN ALL OF OUR WORK IN ADVANCE. IF AN EMPLOYEE IS LATE, OR DOES NOT SHOW UP FOR WORK IT HllRTS OllR SCHEDULING, AMID THE SllCCESSFUL OPERATION OF THAT DEPARTMENT. IF FOR ANY REASON YOU ARE UNABLE TO GET TO WORK ^N TIMEF IT IS YOUR RESPONSIBILITY TO CONTACT YOUR SUPERVISORf SO THAT HE/SHE CAN COVER YOUR WORK POSITION, AND WORK ASSIGNMENTS. EMPLOYEE'S WILL NOT BE PAID FOR ANY TIME THAT IS NOT WORKED, OTHER THAN FOR THE NATIONAL HOLIDAYS THAT ARE LISTED IN TH?S MANUAL, ALL EMPLOYEE`S ARE REQUIRED TO NOTIFY THEIR SUPERVISQR IK ADVANCE, IF THEY ARE NOT GOING TO HE AVAILABLE FOR WORK. AN EMPLOYEE WHO IS SICK OR HAS AN EMERGENCY THAT PREVENTS THEM FROM COMING TO WORK, MllST NOTIFY THEIR SUPERVISOR BY PHCINE, AS SOON AS POSSIHLE TO THE TIME THAT THEY WOULD NORMALLY START WORK. THIS GIVES THE SUPERVISOR THE UPPURTUI~I2TY T^ MAKE OTHER ARRANGEMEN'T'S TD COVER THE EMPLOYEE'S POSITIONr AND wORx SCHEDULE. ANY EMPLOYEE THAT TS ABSENT WITHOUTrNOTIFYING HIS/HER SUPERVISOk, WILL BE SUH.3ECT TO DISCIPLINARY ACTION_ PAGE 5. SALES ~ REPAIRS INDUSTRIAL & MARINE MOTORS • GENERATORS ELECTRICAL EQUIPMENT ~ MARINE ELECTr=sIC1ANS ,~- ~'~. ~' ~~ ~~ ~- s ~- _ ~ONI~O ELECTPIC & INI~UST'I~IAL SUPPLY, INC. :~ o ~`~ „tio~~' 3615 E. 10th Court / Hialeah, Florida 33013 / (305) 691-5400 .~ SEr'T'EPIBE;. io ~h I ~I: -------------------------------------------- Emp? ayeG I1cTfiC: AS 'T Hr; El~i.i-'LU'~EE CIF CU.iKIi.u .t:L,~:C1'rIC !~U'luFs liEr.AIIi, ~ INDUSTRIAL SllPF'LYr 1?AHED ABOVEF I }~CIfHOWL.EI:=LE OF THE CGMPAI~IY POLICY i~AidL1ALr WHICH II~ICLLIDE::; uC~ HEALTH kEGULATI0I4S, Ai?I; THE UFtllG FitEE WO.F~I~PLACE Citz ~~~II~Isi1Cl ELE~'!'FiIC :~sECEiPT CIF A CCtYY vUPA T I C!1•~F.~L Sr'1FE T Y PDLI CY . I HASTE isEAi} T'rs:. CCi]`;PAr?`.i F'CILIG~f MArIL1.Aik A3~IU THE L1~UG FizEE WC:IIrLACE 1='UI--ICY r AI`ILi I FvLLY Ui~IUEiiSTAbIU THE C,r.~~i~ITEI4TS. I 1iL"~O U~?I:~EFtSTAid% THAT THE FIF:ST ::~II=iT 1_}r'~S; >=iF I~f E.-I'i.t`LCt`i~Ei~`i' ',~iTH THE COMPAidY, IS A PkOEATIOi~lAkY PEkIOD. ACKIdDWLEDGED BY: ------------------------------------- Emp1o}ree signature. ACKNOWLEDGED Did: Date. TWD COPIES DP THIS PAGE WILL BE SIGNED BY THE EMFLDYEE_ DNE COPY WILL BE GIVEN TD THE EMPLOYEE, AND THE DTHEk COPY WILL BE KEPT' IN THE EMPLOYEE PERSONF~IEL FILE. t -~ ;~ -~ ;r -r ~r ~ -~ 'r ~t ;r ;r :r ~ ~ :r ~ 'r ;t :~ ;r ;r ~r ~ ~ rt -~ ;~ 'r ;r :~ :~ x -~ -~ SALES & REPAIRS INDUSTRIAL & MARINE MOTORS • GENERATORS ELECTRICAL EQUIPMENT • MARINE ELECTRICIANS __ o ~~~ ,;,,~~' 3675 E. 10th Court / Hialeah, Florida 33013 / (305) o91-5x,00 COMPAi~IV POLIC`J MANUAL. ---------------------- ATTENDANCE AND LEAVE, CONTINUED; -------------------------------- ANY EMPLOYEE THAT IS ABSENT FROM WORK FOR THREE CO[StSECUTIVE DAYS WITHOUT NOTIFYING HIS/HER SUPERVISOR WILL HAVE THEIR EMPLOYMENT WITH THE COMPANY TERMINATED, OUR COMPANY IS A ° SERVICE ORGA,IIEATION " AND OUR CUSTOMERS r_OUNT ON US TO PROVIDE PRODUCTS AND SERVICES, AND TO GET THEIR E>vUIPMENT HACK TO THEM IN THE SHORTEST POSSIBLE TIME. AN EMPLOYEE THAT IS ABSENT WITHOUT MAKING THE NECESSARY ADVANCED ARRAI~IGEMENTS WITH HIS/HER SUPERVISOR HllRT OllR COMPANY AND OUk CUSTOMERS. PAID VACATIONS: THE Ct]MPANY CONSIDERS THE FOLLOWING DAYS AS NATIONAL HOLIDAYS, AND WILL FAY ITS EMPLOYEE'S FOR THESE HOLIDAYS. AS LONG AS THE EMPLOYEE HAS WORKED A FULL EIGHT HOURS, THE WORKING DAY PRIOR TO THE NATIONAL HOLIDAY. THE NATIONAL HOLIDAYS ARE; NE~1 YEARS DAY. MEMORIAL DAY. INDEPENDENCE DAY. LABOR DAY. THANKSGIVING DAY. CHRISTMAS DAY_ ANNUAL VACATIONS ARE PAID BY THE COMPANY ON THE FOLLOWING BASIS, AFTER COMPLETION OF ONE FULL YEAR OF CONTINOUS SERVICE TO THE COMPAI~IY, EACH EMPLOYEE WILL BE ENTITLED TO ONE WEEK OF PAID VACATION. AFTER TWO FllLL YEARS OF CONTINOUS SERVICE TO THE COMPANY, Ea CH EMPLOYEE WILL BE ENTITLED TO TWO WEEKS OF PAID VACATION. PAGE 6. SALES & REPAIRS INDUSTRIAL & MARINE MOTORS • GENERATORS ELcCTRICAL EQU{PMENT • IvfARINE E! ~C T RICANS 0 __ '~~ ,,,o~~' 3615 E. 10th Court / Hialeah, Florida 33013 / (305) 091-5400 COMPANY POLIC`f MANUAL: ---------------------- PAID VACATIONS, CONTINUED; -------------------------- CHOICE OF TIMES FOR THESE PAID VACATIONS WILL BE BASED ON SENIORITY AND THE WORK LOAD OF THE COMPANY, AT THE TIME THE VACATION IS TO SE TAKEN. A MINIMUM OF TWO WEEKS NOTICE OF VACATION, IN WRITING IS P.EGIUIRED, AND MUST HE GIVEN TO YOUR IMMEDIATE SUFERVISOR, FOR THE APPROVAL OF THE OWNERS AND MANAGEMENT OF THE COMPANY. VACATION SCHEDULES MUST MAINTAIN THE NECESSARY SKILL LEVELS IN ALL DEPARTMENTS TG MEET THE NEEDS OF OllR CUSTOMERS. YOUR NOTICE OF VACATION TIME MUST INDICATES THE DAY YOU WILL START YOUR VACATION, AND THE DATE THAT YOU WILL RETURN TO WORK. ACCUMULATION OF PAID VACATION TIME FROM ONE CALENDAR YEAR TO ANOTHER IS NOT NORMALLY ALLOWED, AND EACH INDIVIDUAL CASE WILL 3E AT THE DESCRETION OF THE OWNERS. IF AN EMPLOYEE DOES HOT WISH TO TAKE THE VACATION TIME THAT HEJSHE HAS ACCRUED, AT THE DESCRETION OF THE OWNERS OR MANAGEMENT OF THE COMPANY, THAT EMPLOYEE MAY RECEIVE THE VACATION PAY, AND CONTINllE TO WORN THEiR VACATION PERIOD. ANY VACATION TIME, OTHER THAN WHAT THE EMPLOYEE IS ENTITLED TO, MUST HAVE THE APPROVAL OF THE OWNERS OR MANAGEMENT ^F THE COMPANY. IF APPROVAL IS GIVEN FOR ANY ADDITIONAL VACATION TIME IT MUST HE CLEARLY UNDERSTOOD THAT THE EMPLOYEE WILL NOT HE PAID FOR THIS ADDITIONAL VACATION TIME. PAGE 7. SALES ~ REPAIRS IAII"111C-T,~InI O awn r'f~n ir- •.~r~r-~c~ r"-.ice-..~-..-..-. .-. .--.. ~.-.-....-...-. .. ~.-.. ...~. ..-. ._ _.. ._ _. ____._._ 4, I _ ~ ~ ~1s ~ _ ~OI~I~~ ~~.~~~'~IC ~ II~I~~J~~'~I~. SLj~~I.Y, I~tC. -_ o °~ ~„o~~' 3615 E. 70th Court / Hialeah, Florida 33013 / (305) 697-5400 COMPANY POLICY MANUAL: TARDINESS: EACH EMPLOYEE WILL HE ALLOWED FI'JE MINUTE`, AFTER OUR OFFICIAL OPENING TIME, BEFORE BEING CONSIDERED LATE. IF YOU PUNCH IN MORE THAN FIVE MINUTES LATE, BUT LESS THAN FIFTEEN MINUTES LATE, YOU WILL SE PAID ON THE BASIS OF BEING FIFTEEN MINUTES LATE. ADDITIONAL QUARTERS WILL BE HANDLED ON THE SAME HASIS_ MILITARY LEAVE: IF YOU ARE CALLED UPON BY THE FEDERAL GOVERNMENT TO LEAVE THE COMPANY FOR MILITARY SERVICE, YOU WILL SE ENTITLED TO REINSTATEMENT, AND ALL _ OTHER RIGHTS, IN ACCORDANCE WITH THE PROVISIONS CIF THE, MILITARY SELECTIVE SERVICE ACT. EMPLGYEE'S THAT ARE CALLED UPON FOR ANNUAL MILITARY TRAINING IN THE ARMED FORCES OR NATIONAL GllARD, WILL HE ENTITLED TO ALL RIGHTS GOVERNED BY THE PROVISIONS OF THE MILITARY SELECTIVE SERVICE ACT. RESIGNATIONS: IN THE EVENT THAT AN EMPLOYEE WISHES TO LEAVE THE COMPANY, AND RESIGN HIS/HER POSITION, IT WILL HE NECESSARY TO PUT YOUR RESIGNATION IN WRITING. IF YOU HAVE BEEN EMPLOYED FOR A PERIOD OVER 90 DAYS, ONE WEEKS NOTICE OF TERMINATION OF EMPLOYMENT MUST BE GIVEN. IF YOU HAVE BEEN EMPLOYED FOR A PERIOD OF MORE THAN ONE YEA:?, A NOTICE OF TWO WEEKS IS RE~lUIRED_ EMPLOYEE'S WITH OVER TEN YEARS SERVICE WITH THE CCIMPANY ARE REQUIRED TO GIVE THP.EE WEEKS NOTICE. PAGE $, SALES ~ REPAIRS inin~ic-o~~~ o ,.nnir~r ..~-r,nn ..r-.~r-n ..T..nn .n. ~.,~-r,,...~ ~..,~....,.-.~T _ .........~ _. _.,-.~.-...-....... `G +` ~ l'~J L T _ a -"~• ,;,,~~' 3615 E. 10th Court / Hialeah, Florida 33013 / (305) o9i-5400 COMP ANY POLIL'`I MANUAL ---------------------- RESIGAIATIOKS, CONTINUED ; ------------------------ THIS NOTICE IS REQllIRED TO GIVE THE COMPANY TIME T^ LJCATE UR TRAIN SOMEONE TO TAKE YOUR PLACE. IF YOU GIVE THE RE~dUIRED NOTICE, ANY UNUSED VACATION TIME THAT YOU WOULD HAVE HEEN ENTITLED TO WILL BE PAID. IF YOU DO NOT GIVE .THE RE6IUIRED NOTICE TIME, NO UNUSED VACATION TIME WILL BE PAID. CONDUCT AND DISCIPLINE: ----------------------- 'rIHEN YOU JOIN A COMPANY, YOU HAVE CERTAIN EXPECTATIONS WITH REGARD T^ YOUR POSITI^N IN THE COMPANY, AND FOR THE FUTURE OF YOUR WORKING LIFE. THE COMPANY HAS A RESPONSIflILITY T^ TRY TO SATISFY YOUR E~~PECTATIONS IN CONSIDERATI^N OF, YOllR ATTITUDE, AND PRODUCTIVITY IN YOUR SOS RELATED DUTIES_ LIKEWISE, THE COMPANY EXPECTS CERTAIN CONSIDEP.ATIOI~IS FROM ITS EMPLOYEE'S WITH REGARD TO REASONABLE CONDUCT_ CONSIDERATION FOR THE RIGHTS AND WELL HEING OF YOUR FELLOW EMPLOYEE'S AND THE OWNERS, AND MANAGEMENT OF THE COMPANY, ARE ESSENTIAL TO THE DAY TD DAY OPERATION OF THE COMPANY. THE COMPANY RELIES UPON ITS EMPLOYEE'S TO CONDUCT THEMSELVES IN A COURTEOUS AND ORDERLY MANNER, AND TO RESPECT THE P.IGHTS OF ALL MEMBERS OF THE COMPANY. ABUSIVE OR THREATENING LANGUAGE, FIGHTING INTERFERENCE WITH FELLOW EMPL^YEE' S, Ht]RSEPLAY, OR ANY CITHER BEHAVIOUR WHICH IS COIdSIDEREU OBJECTIONABLE, IS NOT PERMITTED. IF SUCH A PROBLEM EXISTS IN YOUR DAY TO DA`: WORK LIFE, REPORT IT TO YOUR IMMEDIATE SUPERVISOR. PAGE ~3. SALES & REPAIRS INDUSTRIAL & ibIARINE ~~10 i ORS • GENERA I ORS EL EC I RICAL EflUIPMENT • MARINE ELECTRICIANS `~A~ ~ ~ '~! V L _- ~~°• .„a:~' 3675 E. 70th Court / Hialeah, Florida 33073 / (305) 691-5400 COMPANY POLICY MANUAL: ---------------------- FIREARMS: POSSLSSI^N OF FIREARMS OR ANY OTHER TYPE OF WEAPON ON COMPANY PkOPEnTY IS NOT PERMITTED. ANY SUCH VIOLATION OF THIS REGllLATION WILL 3E GROUNDS FOR INSTANT TERMINATION OF YOUR EMPLOYMENT WITH THE COMPANY. ALCOHOL AHD DRUGS: ------------------ THE POSSESSION, CONSUMPTION OR USE OF DRUGS OR ALCOHOL ON COMPANY PROPERTY WILL RESULT IN IMMEDIATE TERMINATION OF YOUR EMPLOYMENT WITH THE COMPANY. THE SAME TERMINATION WILL APPLY, IF YOU REPORT TO WOF~K UNDER THE _ INFLllENCE OF DRUGS OR ALCOHOL_ THE COMPANY IS A DRUG FREE WORKPLACE " AND IS REGISTERED AS SUCH WITH THE STATE OF FLORIDA. THE DRUG FREE FOLICY OF THE COMPANY IS CONTAINED AS AMMENDMENT KUMBER ONE OF THIS POLICY MANUAL AND IS ATTACHED. TELEPHONE CALLS : WITH THE ENCEFTION OF BONA FIDE EMERGENCIES, PERSONAL TELEPHONE CALLS MUST BE LIMITED TO LUNCH OR BREAK PERIODS. THE TELEPHONE IS OUR PRIMARY SOURCE OF GOMMUNICATIOH WITH OUR CUSTOMERS, IT IS THEREFORE NECESSARY TO LIMIT ITS USE TO BUSINESS. RULES AND DISCIPLINARY ACTION: ------------------------------ RULES ARE A VERY NECESSARY PART OF OUR E`JERYDAY LIFE, WE HAVE-RULES FOR OUR FAMILIES, OUR CHILDREN, IN THE GAMES WE PLAYr AND FOR OUk GOVERNMENT. PAGE 1m_ SALES & RERAIRS INDUSTRIAL ~ .MARINE MOTORS • GENERATORS ELECTRICAL EQUIPMENT • MARINE EL.C T RICIANS ., ~~~ ,: _~ ~~ pis ~i' = C~~~~© ~~.~~~~~~ & ~~'~~JS~'~~~~, S~J~P~I.,'~, ~rl~• j~`' .,tia~'' 3615 E. 10th Court / Hialeah, Florida 33073 / (305) 091-5400 COMPAhIY POLICY MANUAL: RULES AND DISCIPLINARY ACTION, CONTINUED; ---------------------------------------- WITHOUT RULES AND GUIDELINES, ANY GROUP ACTIVITY WOULD -VERY ~UIC:{LY BECOME DISORGANISED, CONFUSED AND INEFFICIENT. WHEN A GROUP SUCH AS OURS MUST MAINTAIN VE)~Y CLOSE CONTACT WITH EAC:~ OTHER, ON A DAY TO DAY BASIS, WE MUST HAVE CERTAIN RULES THAT GOVERN THE WAY WE ACT AND RESPOND TD EACH OTHER. THESc RULES MUST PROTECT ALL OF US AGAINST THE INDI=SCRETIOhIS AND OCCASIONAL IRRESPONSIBILITY OF OUR FELLOW WORKERS. THE RULES FOR OUR COMPANY HAVE THEREFORE BEEN SET UP TO PROVIDE PP.OTECTION, AND HAVE BEEN SEPARATED INTO THREE CATEGORIES, BASED ON - THE SEVERIT`r THAT ANY VIOLATION OF THE RULES WOULD IMPACT ON THE COMPANY. CATEGORY ONET IS FOR THE LESS SERIOUS T`1PE OF VIOLATION, CATEGORY TWO IS FOR MORE. SERIOUS VIOLATIONS, AMID CATEGORY THREE IS. FOR THE MUST SERIOUS TYPE OF VIOLATION. A VIOLATION OF THE RULES WILL RESULT IN EITHER A " VERBAL " OR A " WRITTEN " WARRING, BY YOUR IMMEDIATE SUPERVISOR. NOTICE OF THIS WARNING WILL HE PLACED IN THE EMPLOYEE'S PERSONNEL FILE, AND WILL BE TAKEN INTO CONSIDERATION DURING THE EMPLOYEE'S ANNUAL REVIEW. WRITTEN REPORTS WILL REMAIN IN THE EMPLOYEE'S PERSONNEL FILE FOR A PERIOD OF ONE YEAR, AND THEN REMOVED. IF DURING ANY TWELVE MGNTH PERIOD, AN EMPLOYEE RECEIVES THREE WRITTEN WAENINGS, HEISHE WILL HE SUBJECT TO TERMINATION OF THEIR EMF'L~YME21T WITH THE COMPANY. PAGE 11. INDUS"^ SALES & REPAIRS ~ r-tIAL & MARINE MOTORS • GENERATORS ELECTRICAL EQUIPMENT • MARINE ELECTRICIANS a\ J.~r ' ~1 V, ~`~ .,,o~~' 3675 E. 70th Court / Hialeah, Florida 33073 / (305) 697-5400 COMPANY POLIC`f MANUAL: ---------------------- CAUSES FOP, TERMINATION OF EMPLOYMENT: ------------------------------------- THE GUIDELINES THAT THE COMPANY HAS SET UP FOR HANDLING VIOLATIONS OF COMPANY RULES AS SET DUT IN THE PREVIOUS PARAGRAPHS, WILL IN MOST CASES BE HANDLED BY THE EMPLOYEE'S IMMEDIATE SUPERVISOR. SO THAT THERE WILL BE NO MISUNDERSTANDING WITH REGARD TO OTHER TYPES OF VIOLATIONS, THE COMPANY HAS DETERMINED THAT VIOLATIONS OF A MORE SERIOUS NATUP.E WOULD BE GROUNDS FOR INSTANT TERMINATION OF EMPLOYMENT WITH THE COMPANY. THE FOLLOWING ACTS HAVE BEEN DETERMINED AS CAUSE FOR INSTANT TERMINATION DF EMPLOYMENT. CAUSES F OR TERMINATION OF EMPLOYMENT, Ct]NTIi;IUED ------------------------------------------------ 1. DISHONEST`, SUCH AS STEALING, FALSIFICATION OF TIME RECORDS, OR GIVING FALSE INFORMATION FOR PERSONNEL RECORDS. '2. CONVICTION OF A FELONY OR IMMORAL ACT. 3. USE OR POSSESSION OF ILLEGAL DRUGS ( SEE AMMENDMENT ~ ONE ) ~. POSSESSION DF A FIREARM OR WEAPON, ON COMPANY PROPERTY. 5. WILLFULLY OBSTRUCTING OR INTERFERING WITH THE WORK PROCESS. d. GROSS NEGLIGENCE RESULTING IN INJURY DP, DAMAGE TO COMPANY PERSONNEL OR PROPERT`I. %. FIGHTING WITH OTHER EMPLOYEE'S. 8. INCOMPETENCE, OR FAILING TD MEc.T REASONABLE STANDARDS OF PERFORMANCE. INSUBORDINATION OR P.EFUSAL TD PERFORM WORK AS INSTRUCTED HY A SUPERVISOR, MANAGER, ^R OWNER_ 10. MOONLIGHTING, IF DETRIMENTAL TD AN EMPLOYEE'S J03 PERFORMANCE, DR IF A CONFLICT OF INTEREST EXISTS. PAGE i~_ SALES & REPAIRS INDUSTRIAL & MARINE MOTORS • GEiVE:=ATORS ELECTRICAL E~OUIPMENT • MARINE ELECTRICIANS `~L• 4. s ~{ L y G - o _ ~~ .,,a~~' 3615 E. 70th Court / Hialeah, Florida 33013 / (305) 691-5400 COMPANY POLICY MANUAL: RE-HIRING: MOST EMPLOYEE'S WHO HAVE RESIGNED OR BEEN TERMINATED FOR DISCIPLINARY REASONS, WILL NOT BE RE-HIr`~ED. HOWEVER, EACH CASE WILL SE HANDLED ON AN INDIVIDUAL BASIS, AND A DECISIOI~I MADE, TAKING INTO CONSIDERATION THE EK EMP'LOYEE'S WORK RECORD, THEIR REASON FOR LEAVING THE COMPANY, AND THE LENGTH OF AHSENCE. USE OF COMPANY VEHICLES: ------------------------ EMPLOYEE'S WILL RIOT HE PERMITTED TO USE COMPANY VEAICLr.^, UNLESS THEY HAVE THE PERMISSION OF THEIR SUPERVISOR. TO DRIVE A COMPANY VEHICLE THE EMPLOYEE MUST BE OVER 25 YEARS OF AGE, AND MUST HAVE SEEN CLEARED BY THE PERSONNEL DEPARTMENTr AS FAR AS HAVING A CLEAN AND CURRENT DRIVING LICENSE. ANY EMPLOYEE THAT IS REBUIRED TO DRIVE A COMPANY VEHICLE MllST BE COVERED BY THE COMPANY AUTOMOBILE INSURANCE POLICY. GROUP HEALTH INSURANCE: ----------------------- THE COMPANY HAS GP.OUF HEALTH INSURANCE PLAN, AND THE COMPANY MAY PAY ALL. OR PART OF THE COST OF THE INDIVIDUAL EMPLOYEE HEALTH COVERAGE. THE COST OF MEDICAL HEALTH INSURANCE FOR THE EMPLOYEE'S DEPENDENTS IS THE RESPONSIBILITY OF THE EMPLOYEE AND NOT THE COMPANY, AN EMPLOYEE BECOMES ELIGIBLE TO PARTICIPATE IN THE GROllP HEALTH INSURANCE PP_OGRAM AFTER COMPLETION OF A NINETY DAY CONTINOUS EMPLOYMENT PERIOD_ PAGE 13. SALES ~ RE°AIRS INDUSTRIAL & MARINE .MOTORS • GENERATORS E! cCTR1CAL EQUIPMENT • MARINE ELECTn1C1ANS `~ r •~,' r a _ ~'~. i„o~~' 3675 E. 10th Court / Hialeah, Florida 33073 / (305) 697-5400 COMPANY POLICY MANUAL: ---------------------- GROUP HEALTH IiI~URAidC,=., CONTIidUED ; -------------------------------=-- 'T HE COST. DF GP.DUP HEALTH INSURANCE IS VER`i HIGH, AND CDNSEi~UE:iTLY THE INSURANCE CARRIER DR THE PLAN MAY BE CHANGED FROM TIME TO TIME. GROUP HEALTH INSURANCc IS A BENErIT THAT THE COMPANY PP.DVIDES FOR THE EMPLOYEE'S DF THE COMPANY, AND THE PERCENTAGE THAT THE COMPANY PAYS TOWARD THE TOTAL COST OF HEALTH INSURANCE COVERAGE, I'~ AT THE DESCRETION OF THE OWNERS. WDRKMANS COMPENSATION INSURANCE: -------------------------------- ~' WORKMANS COMPENSATION INSURANCE IS PAID FOR BY THE COMPANY, AND IS `. REQUIRED BY LAW. THIS INSURANCE COVERS THE EMFLDYEE IN THE EVENT OF OCCUPATIONAL INJURY DR SICKNESS, RELATED TO THE WORKPLACE. WDP.KMANS COMPENSATION INSURANCE SHOULD NOT BE CONFUScD WITH THE GROUP HEALTH INSURANCE, WHICH COVERS THE EMPLOYEE FDR ANY ACCIDE;tIT DR INJURY WHICH MAY OCCUR OUTSIDE OF THE EMPLOYEE'S WORKING HOURS, AND IS NOT RELATED TD WORK RELATED INJURY OR SICKNESS. THE AMOUNT OF WORKMANS COMPENSATION BENEFITS PAID TO AN EMPLOYEE I5 DETERMINED BY THE INDUSTRIAL INSURANCE COMMISSION, DF THE STATE OF FLORIDA, AND NOT BY THE COMPANY. AS PREVIDCISLY STATED, ALL WORK RELATED INJURIES MUST BE REPORTED TD YOUR IMMEDIATE SUPERVISOR, NO MATTER HDW SLIGHT THE INJURY MAY APPEAR TO BE. PAGc 1~. SALES 8~ REPAIRS INDUSTRIAL & MARINE MOTORS • GENERATORS ELECTRICAL EQUIPMENT s MARINE ELECTRICIANS ~~' ~, " ~' _ 0 ~~`~ .,,o~'' 3615 E. 70th Court / Hialeah, Florida 33013 / (305) 697-5400 COMPAt~IY POLIC`I MAbIUAL: PART TIME EMPLOYMENT: --------------------- THE CL]MPANY MAY, FRGM TIME TD TIME. CFFE.R PART TIME EMPLOYMENT It~i SLIME DEPARTMENTS, A PART TIME EMPLOYEE IS CQNSIDERED TG BE SOMEONE THAT WORKS LESS THAN 3m HOURS PER WEEK, IN A STANDARD WORKING WEEK, MONDAY TD FRIDA`~. PART TIME EMPLOYEE'S ARE NOT ELIGIBLE TC PARTICIPATE IN ANY OF THE HEN~.FITS GFFERED BY THE COMPANY, SUCH AST PAID `JACATICNS, HEALTH INSURANCE AND SO DN. P9Y °OLICY: YOUR INDIVIDUAL JOB CLASSIFICATIGN IS DETERMINED H`~ THE RE~dUIREMENTS ^F YOUR JOB, INCLUDING FACTORS SUC.3 AS., SKILL, TRAINING, EDUCAT2t]N, WORKING CGNDITIONS, AND YOUR UWN ABILITY. WAGE INCREASES ARE BASED UPON YOUR JOH PERFORMANCE, LENGTH ~F SERVICE WITH THE C~MFANY, AND THE ABILITY QF THE CCIMPANY TC1 GIVE PAY RAISES, RASED ~N PR~FITAHILITY. THE CCIMPANY RELIEVES THAT THE AMOUNT EACH INDIVIDUAL EMPL~7YEE IS PAID FAR HIS JAB CLASSIFIGATI~N, IS A PERSCINAL MATTER, AND SHOULD NOT SE FOR PUBLICATION DR AS GENERAL KNOWLEDGE TO ANY CITHER EMPLOYEE'S uF THE COMPANY. ALL EMPLOYEE'S WILL 8E PAID ~N A WEEKLY BASIS, UNLESS OTHER ARRANGEMENTS HAVE BEEN MADE AT THE TIME OF HIRING. PAY DAY IS FRIDAY ~F EACH WEEK. LOANS TO EMPLOYEE'S: -------------------- IT IS THE POLICY OF THE CCIMPANY NuT TQ,MAKE PERSC!tdAL LOANS TCI r.MPLO`IEE' S. THE CCIMPANY WILL HOWEVER Tff?~ TO HELP ANY EMPLOYEE, WITH INruRMATIuN REUllIRED Tu APPLY FuR A LuAN FRuM AN APPRGVED SGURCE uR CREDIT UNION. PAGE 1~_ SALES & REPAIRS WDUS TiIAL & MARINE MO T OR5 • GENERATORS ELECTRICAL EQUIPMENT • MARINE EL~C T'n.IClAN5 ,L ll + .~, ` a ~` _ o -- ~`' „~o~'' 3615 E. i 0th Court / Hialeah, Florida 33013 / (305) 691-5400 i:OMP A,u ~ Pt7L ICY M.=.I~IUAL WORKIKG HOURS: THE COMPANY' S NORMAL OPERATING HOURS AP.E FRCiM 8, QQ A, i'1. UNTIL -DO P. M. MONDAY THROUGH FkIDAY. IF T'.HE WORK LC7AD RE6lUIRES IT, THE COMPANY MAY RUN A SECEIND SHIFT OR NIGHT SHIFT IN THE REPAIR DEPARTMENT, WHICH WOULD OPERATE STARTING AT E. 00 P. M. UNTIL lO. 30 p, M, REGARDLESS OF THE HOURS THAT YOU MAY HE RE~IUIRED TO WORK, A 3@ MINUTE LUNCH BREAK WILL HE TAKEN HY ALL EMPLOYEE'S AND THERE WILL HE A 1O MINUTE BREAK AT lm. m0 A. M. IN THE MORNING FOR THE REPAIR DEPARTMENT EMPLOYEE'S. pVE,=TIME WILL SE AT THE DESGRETION OF THE OWNERS COMPANY, AND WHILE EVERY , AND MANAGEMENT OF Td~ EFFORT rJILL BE MADE TO AVGID OVERTIME, A H=' i=1F OUR EMPLOYEE'S MAY HE CALLED UPON TO WORK EXTRA HOUP.S, IF DEEMED NECESSAiiY BY THE OWNERS. ^R MANAGEMEAIT_ HIRING OF EMPLOYE~.,'S- --------------------- THE COMPANY POLICY WITH REGARD TO HIRING EMPLOYEE'S, HAS N^ RULE`:, THAT PROHIBIT THE HIRING OF RELATIVES OF CURRENT EMPLOYEE'S pF THE COMPANY. AS rAR AS MINORS ARE CONCERNED, WE WILL CONTINUE TO OPERATE UNDER THE GUIDELINES ^F THE FEDERAL FAIR LABOR ACT, AND NO PERSON UNDER THE AGE OF EIGHTEEN YEARS WILL BE HIRED, UNLESS APPROVED HY THE G.cNERAL MANAGER OF THE COMPANY. PAGE lc. INDUS T ;-,IAL ~ ;ViARINE MOTOP,S s SALES & REPAIRS C-ENERATOP,S ELECTRICAL EQUIPMENT • AAARINE ELECTRICIANS L. V ` _ o _ "~~ ~~~,~~~ 3675 E. i0th Court / Hialeah, Florida 33013 / (305) 697-5400 CDMFAIdY POLICY MAKUAL: MOONLIGHTING: MOONLIGHTING IS CONSIDERED TO SE, GAIPdFUL Ei4PLOYMENT OUTSIDE OF THE COMPANY IN THE FORM OF A PART TIME JOB, HOBBY OR ACTIVITY FOR WHICH YOU ARE P AID. THIS IS PERMITTED, AS LONG AS THE ADDITIONAL WORK DOES NOT INTERFEP.E WITH YOUR DAY TO DAY JOB PERFORMANCE FOR THE COMPANY, AND DOES NOT CONFLICT `rlITH THE NORMAL OPERATING HOURS OF THE COMPANY. MOONLIGHTING OUTSIDE OF THE COMPANY FOR ANYONE, OR ANY OTHEF: COMPANY THAT IS IN ANY WAY SHAPE OR FORM INVOLVED IN THE SAME BUSINESS AS THE COMPANY, IS STRICTLY FORBIDDEN. ANY SUCH ACITIVITY, WILL BE CONSIDERED AS A CONFLICT OF INTEREST, AND WILL BE GROUNDS FOR INSTANT TERMINATION OF YOUR EMPLOYMENT WITH THE COMPANY. GENERAL TRAINING POLICY: ------------------------ THE COMPANY WILL ENCOURAGE ALL OF ITS EMPLOYEE'S TO PARTICIPATE IN ANY TYPE OF TRAINING PROGRAM THAT WILL INCREASE THE KNOWLEDGE, AND BASIC SKILLS OF THE EMPLOYEE, IN THE PERFORMANCE OF THEIR JOS RELATED DUTIES. THE COMPANY WILL ON A REGULAR BASIS, PROVIDE IN HOUSE TRAINING FOR ITS EMPLOYEE'S, IN THE FORM OF SEMINARS, OR TRAINING SESSIONS, PUT ON BY EITHER COMPANY PERSONNEL, OR FACTORY/SUPPLIER PERSONNEL. IT IS A REQUIREMENT OF YOUR JOB TO ATTEND ANY SUCH TRAINING SESSIONS TO IMRPOVE YOUR INDIVIDllAL SKILLS, AND KNOWLEDGE THAT WILL HELP YOU IN THE PERFORMANCE OF YOUR JOB RELATED DUTIES. ANY COSTS INVOLVED IN SUCH TRAINING WILL HE PAID FOR BY THE COMPANY. THE COMPANY WILL ALSO CONSIDER ON AN IDIVIDUAL BASIS. ANY REQllESTS FROM ITS EMPLOYEE'S TO ATTEND FURTHER EDUCATION CLASSES, AT A LuCAL INSTITUTION, WHICH WILL BENEFIT THE EME::~IYEE'S KNOWLEDGE AND SKILLS, IN THE PERFORMANCE uF HIS/HER SOH RELATED DUTIES. PAGE 17_ SALES ~ REPAIRS IN DUSThIAL ~ MARINE MOTORS • GENERATORS ELECTRICAL EQUIPMENT • MARINE EL EC T RICiANS "•, '4 _ a ~~~~ ,,,a~~' 3615 E. 10th Court / Hialeah, Florida 33013 / (305) 691-5400 COMPANY POLICY MA;ZUAL: ---------------------- GENERAL TRAINING POLICY, CONTINUED; ----------------------------------- THE COMPANY MAY AT THE DESCRETION OF THE OWNERS AND 'rIANAGEME~[T, HELP TOWARD THE COST OF ANY SUCH TRAIi~IING, PP,OVIDED THAT THE FOLLOWING CRITERIA ARE MET. 1. THE C>=1MPANY MUST APPROVE THE COURSE OF INSTRUCTION, IN ADVANCE. 2. SATISFACTORY EVIDENCE OF COMPLETICIN OF THE COUkSE IS PkESENTEIi TO THE COMPANY. 3. THE COSTS INVOLVED AkE PROPERLY SUPPOkTED. 4_ THE EMPLOYEE AGRL"ES IN WHITING, TO CONTINUE HIS~HEk EMPLOYMENT WITH THE COMPANY FOP. A PERIOD OF THREE YEARS, AFTER COMF°LETION OF THE COUkSr.. NOTE: THIS COMPANY POLICY MANUAL HAS BEEN WRITTEN TO HELP THE EMPLOYEE'S TO UNDERSTAND WHAT IS EXPECTED OF THEM ON A DAY TO DAY BASIS, AND IN RETURN, WHAT THEY CAN EXPECT FROM THE COMPANY. THE COMPANY POLICY MANUAL IS INTENDED T^ HE USEL' AS A GUIDELINE OF THE BASIC RULES AND REGULATIONS UNDER WHICH THIS COMPANY OPERATES. THE COMPANY RESERVES THE RIGHT T0, MAKE EXCEPTIONS TO, Ok TO CHANGE OR ALTER ANY OF THE CONTENTS OF THE COMPANY POLICY MANUAL, IF IT. IS DEEMED NECESSARY TO DO SO. IT IS THE WISH CF THE OWNEt~S AND MANAGEMENT OF THE COMPANY, THAT THE WORKING kELATIONSHIP IT NOW HAS WITH ITS EMPLOYEE'S. WILL HE A LONG AND HAPPY RELATIONSHIP, WHICH WILL HE MUTUALLY BENEFICIAL TO ALL CONCERNED. p A~,~ ia. SALES ~ REPAIRS INDUS T rilAL ~ MARINE MOTORS • GENERATORS - ELECTRICAL EQUIPMENT • MAP,INE ELE~CTnICIANS +L-1 •.~ > I, ~~ E~ s~i ? C(.~NDO ELECTRIC & INDU~TI~I~L SUPPLY, INC. _, o ~~~ ..,o~'~ 3615 E. 10th Court / Hialeah, Florida 33013 / (305) 691-5400 AFRIL 1st 1'~9~ -------------- AMMENDMENT ~1 TO CCiMFANY POLICY MANUAL DATED APF.IL 1st 1552. ------------------------------------------- THIS AMMENDMENT IS I}d ADDITION TO PARAGRAPH TWO ( ALCOHCIL A}dU DRUGS ) ON PAGE TEN OF YOUR COMPANY POLICY MANUAL. DRUG FREE WOR}{PLACE: -------------------- THE " COMPANY " CONDO ELECTRIC MOTOR REPAIR, AND CONDO ELECTRIC & INDUSTRIAL SUPPLY, IS BEING DECLARED A " DRUG FREE WORKPLACE " AS OF THE ALCOVE DATE. THIS IS IN ACCORDANCE WITH RULE 38F-9.005 ANU IS DERIVED FROM THE FLORIDA STATUTE 440.102 WHICH RELATES TO LEGISLATION PASSEL> BY THE FLORIDA LEGISLATURE IN JANUARY OF 1991, WHICH ALLOWS EMPLOYERS TO _ DECLARE THEIR COMPANIES DRUG FREE " DRUG FREE WORKPLACE POLICY: --------------------------- THE COMPANY POLICY WITH REGARD TO THE USE OF ILLEGAL DRUGS IS CIUITE SIMPLE, THE USE UF, ILLEGAL DRUGS BY ANY EMPLOYEE OF THE COMPANY, WILL NOT BE TOLERATED. 1LLEGAL DRUGS ARE CONSIDERED TO BE, ANY KIND OF DRUG NCIT PRESCRIBED BY A DOCTOR OR PHYSICIAN.. EXAMPLES OF THESE TYPES OF ILLEt;AL DRUGS ARE, COCAINE, HEROIN. CRACK COCAINE, MARIJUANA, ANU STEROIDS. THE COMPANY POLICY WITH REGARD TO THE USE OF ILLEGAL DRUGS APPLIES TO ON AND OFF THE JOB, AND IS A COfdUITICIN OF EMPLOYMENT WITH THE COMPANY. AMMEI~IDMEI~[T PAGE 1, ----------------- INDUSTRIAL & MARINE MOTORS • SALES & REPAIRS GENERATORS - ELECTRICAL EQUIPMENT . MARINE ELECTRICIANS `~-• •w~ 1~ ~~ _: E~ s~ CONDO ELECTRIC & INDUSTRIAL SUPPLY, INC. ~~~ .,,a~'' 3615 E. 10th Court / Hialeah, Florida 33013 / (305) 691-5400 TESTING FOR USE OF ILLEGAL DRUGS: --------------------------------- A DRUG TESTING PROGRAM FOR EMPLOYEES WILL BE IMFLEME}dTED ON JUNE 11TH .199'?, WHICH IS bv7 DAYS FROM THE DATE OF NOTIFICATION OF THE COMPANY, " DRUG FREE WORKPLACE " POLICY. A COPY OF THE DRUG TESTING POLICY WILL BE DISTRIBUTED TO ALL CURRENT EMPLOYEES, AND A COPY WILL BE PROMINENTLY DISPLAYED IN THE REPAIR DEPARTMENT OFFICE, AND THE GENERAL ADMINISTRATIVE OFFICE_ WHEN IMPLEMENTEDF THE DRUG TESTING PROGRAM WILL REQUIRE ALL EMPLOYEES TO SUBMIT TO DRUG TESTS, UNDER THE FOLLOWING CDNDITIO}1S. a) ALL NEW APPLICANTS WILL BE RE©U1REU TO SUBMIT TO A DRUG TEST PRIOR TO EMPLOYMENT WITH THE COMPANY. WHEN THE COMPANY ADVERTISES JOH OPPORTUNITIES, THE ADVERTISEMENT WILL CONTAIN A STATEMENT TO THE EFFECT THAT WE ARE A DRUG FREE __ WORKPLACE " b) IF THE EMPLOYER HAS REASONABLE SUSPICION OF DRUG U~,E BY ANY EMPLOYEE, THE EMPLOYER CAN REQUEST THAT THE EMPLOYEE SUBMIT TO A DRUG TEST. THIS ALSO INCLUDES POST ACCIDENT TESTING. c) IF AN EMPLOYEE HAS SEEN ABSENT FROM WORK FOR A PERIOD EXCEEDING 5 WORKING DAYS, THAT EMPLOYEE MAY BE REQUIRED TO TAKE A PHYSICAL EXAM TO DETERMINE HIS/HER FITNESS FOR WORK. THIS EXAM WILL INCLUDE A DkUG TEST_ d) IF IT HAS BEEN DETERMINED THAT ANY EMPLOYEE HAS USED OR IS USING ILLEGAL DRUGS, HELP WILL BE GIVEN BY THE COMPANY TD PROVIDE COUNSELING AND TREATMENT. AFTER TREATMENT HAS HEEN GIVEN, A FGLLOW UP DRUG TEST WILL BE REQUIRED fiEFORE THE EMPLOYEE MAY RETUR}d TO WORK. e) IF AN EMPLOYEE HAS BEEN THROUGH REHABILITATION AND TREATMENT FUR DRUG USE, THE COMPANY CAN REQUIRE A RANDOM DRUG TEST TG BE TAKEN FORA PERIOD OF UP TO TWO YEARS AFTER TREATMENT HAS CEASED. THIS RANDOM TESTING CAN BE ON A QUARTERLY, SEMI A}dNUAL OR ANNUAL BASIS_ PAGE 2. SALES ~ REPAIRS INDUSTRIAL 8~ MARINE MOTORS ~ GENERATORS ELECTRICAL EC]UIPMENT • MARINE ELECTRICIANS ~L ~1 •~~ ' 1~ V Y E~s~ = COND® ELECTRIC & INDUSTKIAL SUPPLY, INC. _- o ~~~ .,,o~~' 3615 E. 10th Court / Hialeah, Florida 33013 / (305) 691-5400 DRUG TESTING AND RESULTS: ------------------------- THE PROGRAM AND PROCEDURES FOk DRUG TESTING, AS WELL AS THE kESULTS OF ANY POSITIVE DRUG TESTS, WILL AT ALL TIMES BE HELD IN THE STRICTEST CONFIDE}1C E, BETWEEN THE EMPLOYER, THE MANAGEMENT, AND THE EMPLOYEE. THIS INFORMATIONd WILL ALSO BE KEPT CONFIDE}dTIAL FiY ALL PARTIES WHO HAVE ACCESS TO THIS INFORMATION, 1NCLUDING, TESTING LABORATORIES', ASSISTANCE PRCIGRAM PERSONNEL, REHABILITATION PROGRAM PERSONNEL, OR ANYONE ELSE THAT SHOULD OHTAI}d THIS INFORMATION THROUGH DISCOVERY. RELEASE OF ANY CONFIDENTIAL DRUG TESTING INFORMATION CAN ONLY BE BY WRITTEN CONSE}1T OF THE PERSON BEI}1G TESTED, ANU THIS WRITTEN CONSENT MUST BE ACCOMPANIED BY THE PURPOSE FOR THE DISCLOSURE, THE PRECISE INFORMATION THAT WILL BE DISCLOSED, THE NAME OF THE PERSON AUTHORIZED TO OBTAIN THIS INFORMATION, A}dD THE DURATION OF THE CONSE}dT. THIS CONFIDENTIALITY IS COVERED UNDER RULE 38F-9.012 OF THE STATE OF FLORIDA AllLES FOR DRUG TESTING. EMPLOYEE PROCEDURE FOk REPCiRTING DRUG USE: ------------------------------------------ A FORM WILL BE PROVIDED FOR EMPLOYEE'S OR JOB APPLICANTS TO CONFIDENTIALLY REPORT THE USE OF PRESCRIPTION OR NON PRE~C:RiPTION MEDICATIONS, BOTH BEFORE AND AFTER BEING TESTED. ADDITIONALLY, THE EMPLOYEES ANU JOB APPLICANTS JHALL RECEIVE NOTICE OF THE MOST COMMON DRUGS OR MEDICATIONS BY BRAND NAME OR COMMON NAME, AS APPLICABLE, AS WELL AS BY CHEMICAL NAME, WHICH MAY ALTER OR EFFECT A URUV TEST. BELOW IS A LIST OF THE MOST COMPSON MEDICATIONS THAT MAY ALTER A TEST RESULT. ALCOHOL: ALL LIG~UID MEDICATIONS CONTAINI}1G ETHYL ALCOHOL ( ETHANOL >. PLEASE READ THE LABEL FOR ALCOHOL CONTENT. AS AN EXAMPLE, " VICKS }dYG~UIL " IS 25% ( 5~ PROOF ) ETHYL ALCOHOL. COMTREX IS 20% ( 40 PROOF > CONTACT SEVERE COLD FORMULA IS 25 Y. ( 50 PROOF ) AND LISTEP.INE IS 26. S `l. ( 5a PROOF ) PAGE 3. SALES & REPAIRS INDUSTRIAL & MARINE MOTORS • GENERATORS - ELECTRICAL EQUIPMENT • MARINE ELECTRICIANS y~-~ •., .` +~ 'G ~AS~- 2 C}~NI~O ELLCTI3IC & INI~USTI3IAL SCIPPLY, INC. ~~~ ,,,o~'~ 3615 E. 10th Court / Hialeah, Florida 33013 / (305) 691-5400 AMPHETAMINES: OHETROL, HIPHETAMINE, DEXEDRINE, DIDREX. CANNABINOIDS: MARINOL ( URO2dABINOL, THC ) COCAINE: COCAINE HCI TOPICAL SOLUTION ( ROXANNE ) PHENCYCLIDINE: NOT LEGAL BY PRESCRIPTION. METHA~IUALONE: NOT LEGAL SY PRESCRIPTION. OPIATES: PAREGORIC, PARAPECTOLIN, D01dNAGEL PG, MORPHINE, TYLENOL WITH CODEINE, EMPIRIN WITH CODEINE, APAP WITH CODEINE, ASPIRIN WITH CODEINE, ROBITUSSIN AC, GllIATUSS AC, NOVAHISTINE UH, NOVAHISTINE EXPECTORANT, DILAUDID (HYUROMORPHONE) M-S CONTIN AND ROXANOL ( MORPHINE SULPHATE ) PERCODAN, VICODIN, ETC. BARBITURATES: PHENOBARBITAL, TUINAL, AMYTAL, NEMBUTAL, SECONAL, LCITUSATE, FIURINAL, FIORICET, ESGIC, BUTISOL, MEHARAL, BUTABARBITAL, bUTAHITAL, TRIAD, PHRENILIN, ETC PAGE 4. INDUSTRIAL & MARINE MOTORS • GENERATORSS & REPAIRS ELECTRICAL EQUIPMENT • MARINE ELECTRICIANS ~L ~' ~~• s 1~ L 4 1 ~ w s ~i = ~ CC)NDQ ELECTRIC & INDCJSTI~~AL SUPPLY, INC. __ o ~~~ ,,,o~~` 3615 E. 10th Court / Hialeah, Florida 33013 / (305) 691-5400 BEN~ODIA~.EFINES: ---------------- ATIVAN, AZENE,. CLONOPIN, UALMANE, UTAZEPAI9, LIBRIUM, XAtdAX, SERAX, TRANXENE, VALIUM, VERSTRAN, HALCION, PAXIPAM, RESTORIL, CENTRAX. METHAUGHE_ UOLOPHINE, METHADOSE. PROFOXYPHENE: DARVOCET, UARVON N, UOLENE, ETC. REFUSING TO TAKE A DRUG TEST: IF AN EMPLOYEE REFUSES TO TAI{E A DRUG TESTr THAT EMPLOYEE WILL BE 1N VIOLATION OF COMPANY POLICY, AND WILL BE SUBJECT TO IMMEDIATE TERMINATION OF HIS/HER EMPLOYMENT WITH THE CCIMPANY, AND WILL FCIRFEIT ALL BENEFITS ACCRUED, INCLUDING LOSS OF VACATION PAY. THIS EMPLOYEE MAY ALSO BE SUBJECT TO LOSS OF ALL WOR}{ERS COMPENSATION BENEFITS. DRUG COUNSELING: ---------------- DRUG COUNSELING CAN BE PROVIUEL) FREE OF CHARGE THROUGH THE COMPANY MEDICAL INSURANCE PROVIDER, HUMANA GROUP. THE GROUP # IS 95425001-75504 AND HUMANA CAN HE REACHED AT THIS TOLL FREE NUMBER, 1-8Q~O-521-48~i2. LOCAL GCIVERNMENT AGENCIES FOR TREATMENT OF DRUG ABUSE ARE LISTED 1N THE TELEPHONE UIRECTGRY UNDER, HEALTH SERVICES, THE NUMBER TO CALL 1N UAUE COUNTY IS, (305) 325-2500. PAGE 5, SALES ~ REPAIRS INDUSTRIAL & MARINE MOTORS • GENERATORS ELECTRICAL EQUIPMENT • MARINE ELECTRiCiANS `~q,l ••~ 7~ ~` L` EAS~'= _ o r' * . .~tio~ COI~I~® ELECTRIC ~ INI)L1ST~IAL SUPPLY, I~iC. 3615 E. 10th Court / Hialeah, Florida 33073 / (305).691-5400 EMPLOYEE AND JOB APPLICANTS RIGHTS TO CHALLENGE TEST RESULTS: ------------------------------------------------------------- A REQUIREMENT OF A DRUG FREE WORKPLACE PROGRAM IS THAT WITHIN FIVE WORKING DAYS AFTER RECEIVINv NOTICE OF A POSITIVE CONFIRMED TEST RESULT, THE EMPLOYEE OR JOB APPLICANT MUST BE ALLOWED TO SUBMIT INFORMATION TO THE EMPLOYER EXPLAINING OR CONTESTING THE RESULTS. IF AN EMPLOYEE'S EXPLANATION OR CHALLENGE OF THE POSITIVE TEST RESULTS IS UNSATISFACTORY TO THE EMPLOYER, WITHIN FIFTEEN DAYS OF RECEIPT OF THE EXPLANATION•OR CHALLENGE, A WRITTEN EXPLANATION A5 To wHY THE EMPLOYEE'S EXPLANATION IS UNSATISFACTORY, ALONG WITH THE REPORT OF POSITIVE RESULTS, SHALL BE PROVIDED BY THE EMPLOYER, TO THE EMPLOYEE. ALL SUCH DOCUMENTATION SHALL BE KEPT CONFIDENTIAL t3Y THE EMPLOYER AND SHALL BE RETAINED BY THE EMPLOYER FOR AT LEAST ONE YEAR. AN EMPLOYEE OR JOB APPLICANT MAY UNDERTAKE AN ADMINISTRATIVE CHALLENGE -'. BY FILING CLAIM FOR BENEFITS WITH A JUDGE OF COMPENSATION CLAIMS, PURSUANT TO CHAPTER 44~ FS., OR IF NO WORKPLACE INJURY HAS TAKEN PLACE THE PERSON MUST CHALLENGE THE RESULTS IN A COURT OF COMPETENT JURISDICTION. WHEN AN >/MPLOYEE UNDERTAKES A CHALLENGE TO THE RESULTS OF A TEST IT SHALL BE THE RESPONSIBILITY OF TH1/ EMPLOYEE TO NOTIFY THI/ LABORATORY, AND TH1/ SAMPL>r SHALL 8~; RETAINED 13Y THC: LABORATORY UNTIL THE. CASE IS SETTLED. DRUGS THAT EMPLOYEES OR JOB APPLICANTS WILL BE TESTED FOR: TESTING WILL BE DONE FOR USE OF ANY OR ALL OF THE FOLLOWING DRUGS; ALCOHOL, AMPHETAMINES, CANNABINOIDS, COCAINE, PHENCYCLIDINE, METHAOUALONE, OPIATES, BARBITURATES, BEhIZODIAZEPINES, AND SYNTHETIC NARCOTICS SUCH AS METHADONE, OR PROPOXYPHENE. 1N THE CASE OF AN ACCIDENT GR REASONABLE SUSPICION OF DRUG OR ALCOHOL USE, A TEST FOR BLOOD ALCOHOL LEVELS WILL ALSO BE PERFORMED. INFORMATION ON PRESCRIPTION ANU OVER THE COUNTER DRUGS: ----------------------------------------- EMPLOYEES ANU APPLICANTS FOR JOBS WITH THE COMPANY MAY AT AtdY TIME - CONTACT A TESTING LABORATORY FOR INFORMATION CONCERNING PRESCRIPTION OR OVER THE COUNTER DRUGS. PAGE 6. SALES & REPAIRS INDUSTRIAL 8~ MARINE MOTORS ~ GENERATORS ELECTRICAL EQUIPMENT • MARINE ELECTRICIANS `~~i •~~ ~~ ~, y ~a-s~ j CONDO ELECTF~IC &, INDUSTI3IAI. SUPPLY, INC. o ~~~ .,,a~'' 3615 E. 10th Court / Hialeah, Florida 33013 / (305) 691-5400 NOTIFICATION OF DRUG TESTII~iG POLICY: ------------------------------------ THE COMPANY WILL ENDEAVOR TO MAKE ALL PR05PECTIVE EMPLOYEES AWARE THAT WE HAVE ESTABLISHED A DRUG FREE WORKFLACE AND THIS WILL ALSO BE MENTIONED IN ANY NEWSPAPER ADVERTISING FOR VACANT POSITIONS IN THE COMPANY. EDUCATION REGARDING DRUGS: -------------------------- THE COMPANY WILL. If1 C:ONJUtdCTION WITH OUR HEALTH 1NSURAfdCE PROVIDER, AND THE MEDICAL CENTER F'OR WORKMENS COMPENSATION, PROVIDE ANNUAL I4EETINGS TO KEEP ITS EMPLOYEES INFORMED ABOUT THE PHYSICAL. MENTAL, EMOTIONAL, AND LEGAL EFFECTS OF ILLEGAL DRUG USE. VROUNDS FOR TERMINATION OR DISCIPLINE: -------------------------------------- r AN EMPLOYEE BRINGING ONTO THE COMPANY PREMISES OR PROPERTY, HAVING POSSESIOfd OF, BEING UNDER THE INFLUENCE OF, POSSESSING IN THE EMPLOYEES BODY, BLOOD OR URINE IN ANY PROHIBITED AMOUNT, OR USING CONSUMING, TRANSFERRING, SELLING OR ATTEMPTING TO SELL OR TRANSFER ANY FORM OF ILLEGAL DRUG, WHILE ON COMPANY BUSINESS, OR AT ANY TIME DURING THE NORMAL HOURS OF THE EMPLOYEES WORKDAY, WHETHER Ofd DUTY OR NOT, AND WHETHER ON COMPANY BUSINESS OR ON COMPANY PROPERTY OR NOT, IS GUILTY OF A MISCOfdI)UCT, AND IS SUBJECT TO DISCIPLINE, INCLUUIfdG DISCHARGE OR SUSPENSION WITHOUT PAY FROM EMPLOYMENT, EVEfd FUR A FIRST OFFENSE. FAILURE TO SUBMIT TO REOUIRED MEDICAL OR PHYSICAL EXAMINATION OR TESTS, IS MISCONDUCT AND IS GROUNDS FOR DISCHARGE OR SU~;PENSION WITHOUT PAY. ALCOHOL ABUSE: AN EMPLOYEE WHO IS UNDER THE INFLUENCE OF ALCOHOLIC BEVERAGES AT ANY TIME WHILE ON COMPANY BUSINESS, OR AT ANY TIME DURING THE EMPLOYEES NORMAL WORKING DAY, WHETHER OR NOT ON DUTY, AND WHETHER OR NOT ON COMPANY BUSINESS OR PROPERTYOR NOT, SHALL BE GUILTY OF MISCONDUCT AND IS SUBJECT TO DISCIPLINE, INCLUDING DISCHARGE OR SUSPEIdS'ION WITHOUT PAY FROM EMPLOMENT, EVEN FOR THE FIRST OFFENSE. PAGE 7. INDUSTRIAL & MARINE MOTORS • GENERATORSS & RE LECTRICAL EQUIPMENT- • MARINE ELECTRICIANS `L ~\ •i~ f~ ~. , 1 f A ~ ~ _ C~ND® ELECTRIC ~. I~11L)USTI~IAL SUPPLE, IIVC. 0 ,.,o~. y ~~• 3615 E. 10th Court / Hialeah, Florida 33013 / (305) 691-5400 AN EMPLOYEE SHALL BE DETEFiMINEU TO bE U}1DER THE INF'LUEN~:E OF ALCOHOL IF; a) THE EMPLOYEES NORMAL FACULTIES ARE IMPAIRED UUE TO THE CONSUMPTION GF ALCOHOL, GR IF b) THE EMPLOYEE HAS A BLOOD ALCOHOL LEVEL OF .~r5 OR HIGHER. FAILURE TO SUBMIT TO 7'HE REG~UIREU MEDICAL OFt PHYSICAL EKAMINATIO}d OR TESTS, IS MISCO}dUUCT ANU IS GROUNDS FOR DISCHARGE FROM EMPLOYMENT OR SUSPENSIO}d WTTHOUT PAY. ALCOHOL: ALCOHOL IS MENTIONED SEVERAL TIMES IN THIS POLICY A}dU REQUIRES SOME CLARIFICATION AS FAR AS LEGAL ANU ILLEGAL DRUGS ARE CONCERNED. ALCOHOL IS CONSIDERED A DRUG, PUT IT IS A LEGAL DRUG WHICH CA}d BE PURCHASED A}dU CONSUMED BY ANY PERSO}d OVER THE AGE OF 21 YEARS, WHILE IT IS AGAI}dST COMPANY POLICY TO CONSUME ALCOHOL DURING WORKING HOURS, OR ON COMPANY PROPERT`l, THE COMPANY DOES NOT WANT YOU TO GET C;ONFUSEL) bETWEE}d LEGAL ANU ILLEGAL DRUGS. 1F YOU DRINK ALCOHOL, WE ASK ONLY THAT YOU OBEY THE LAWS WITH REGARD TO ITS CONSUMPTION, A}dU PLEASE. UO NOT URINH ANU UR1VE. PAGE 8_ FINAL PAGE OF AMMENDMEUT #1. ------------------------------------ SALES & REPAIRS INDUSTRIAL 8~ MARINE MOTORS • GENERATORS ELECTRICAL EQUIPMENT • MARINE ELECTRICIANS G~~~GA~ ApAQA ,. ~~ C~N'3~0 ~I,~~~G ~ YNI~€TS~F~AI, SYTPPL~, I?11'~. z ~A SA N ~, ~ 3615 E. 10th Court / Hialeah, Florida 33013 ~%- ~P~c Tel (305) 691-5400 / Fax (305) 691-6564 Assam FA~.Y LEAVE. PURSUANT TO COUNTY ORDINANCE N0. 142-91, AN Ei~I.YEE WHO HAS WORKED FOR THE FIRM FOR AT LEAST ONE (1) YEAR, IS ENTITLED TO NIl~IETY (90) DAYS OF FAMILY LEAVE DURING ANY TWENTY-FOUR (24) MONTH PERIOD, FOR M®ICAL REASONS, FOR THE B'RTF( OR ADOPTION OF A CHILD, OR FOR THE CARE OF A CHILD, SPOUSE OR OTHER CLOSE RELATIVE WHO HAS A SERIOUS HEALTH CONDITION WITHOUT RISK OF '~~aTION OR EMPLOYMENT OR EMPLOYER RETAI.IATION_ SALES 8~ REPAIRS InIDUSTRIAL ~ MARINE MOTORS GENERATORS Ei ECTRICAL EQUIPMENT MARINE ELECTRICIANS A~ycHn~l~~ f~' • ADP TotalSource, Inc. St)MM.A_RY OF MATERIAL MODIFICATIONS TO THE SI:iMIYIARY PLAN DESCRIPTION FOR THE ADP TOTALSOURCE, INC. HEALTH AND WELFARE PLAN Note: This document contains important information concemino vour benefits. Please review this information carefully and retain with vour benefit matenals for future reference. Please note that elioibility vanes by benefit option and vour worksite employer's elections Those benefit notions you are entitled to are described in vour benefit enrollment kit. You previously received enrollment information for the ADP TotalSource, Inc. Health and Welfare Plan ("Plan"). This document is a Summary of Material Modifications ("SMM") for the 2005 and 2006 plan years for your review and records, and it contains changes to the Summary Plan Descripfion ("SPD") that you previously received. You may obtain a copy of the SPD by logging on to My TotalSource at .titiF,nv.adototalsource.com or calling the Employee Service Center at 1-800-5541802 or by email at esc(a ado.com. This SMM is intended to summarize the Plan amendments. If there is a conflict between this SMM and the actual language of the Plan, the Plan language controls. Summaries of the Plan Modifiications are as follows: EFFECTIVE JANUARY 1, 2006 Change in Emplovee Service Center (ESC) Hours of Operation All references to the ESC hours of operation are changed to 8:OOam -10:OOpm (EST). My TotalSource Website To access My TotalSource, log on to wvrw.adptotalsource.com. Emplovee with No Waiting Period On page 9 of the Summary Plan Description under the section titled When Coverage Under the Plan Begins, the criteria for eligibility far an employee with no waiting period is changed to read as follows: "Your effective date of coverage for the medical, dental, vision or FSA benefit elections made under the Plan will begin on the first day of the month following the completion of your first day of work with ADP TotalSource (i.e. your date of hire with ADP TotalSource):' Change to the High Deductible Health Plan (HDHP) Deductible and Out-of-Pocket Maximums for 2006 On page 11 of the Summary Plan Description under the section titled High Deductible Health Plan (HDHP), the stated annual deductible and out-of-pocket maximum requirements are changed effective January 1, 2006 as follows: • For self-only coverage, an HDHP has an annual deductible of at least $1,050 and an annual out-of-pocket expense (deductibles, co-payments and coinsurance, but not premiums) not exceeding $5,250. ^ For family coverage, an HDHP has an annual deductible of at least $2,100 and an annual out-of-pocket expenses not exceeding $10,500. These maximums are subject to change by the IRS each January 15c. Dependent Care Reimbursement Account Contribution Limits On page 19 of the Summary Plan Description under the section titled Contribution Limits, the following is added: "Note that if more than 55,000 ($2,500 if married filing separately) is contributed to the plan during a single calendar year, the excess amount will be included in your income and wages." Chanoe to Health Savings Account (HSA) Contribution Limits for 2006 On page 20 of the Summary Plan Description under the section titled Contribution Limits, HSA contribution limits are~changed effective January 1, 2006 as follows: ^ Contribution limit for individual coverage in 2006 is the amount of your HDHP in-network individual deductible or $2,700, whichever is lower. • Contribution limit for family coverage in 2006 is the amount of your HDHP family deductible or $5,450, whichever is lower. Group Term Life Imputed Income for Self Employed Individuals On page 25 of the Summary Plan Description under the Imputed Income Group Term Life section, the following is added: "NOTE: The value of a~ employer-provided group term life insurance coverage will be considered taxable income for aSelf-Employed Individual." 1 of 2 Waiving Coverage On pdge 27 of the Summary Plan Description under the section titled Waiving Coverage, the first sentence is changed to read: "If you do not enroll in benefits when you are first eligible or during a subsequent annual open enrollment period and are declining coverage under the medical option because you are covered under another medical plan, you must state this reason during the enrollment process in order to qualify for future special enrollments under HIPAA." Health Savings Account (HSA) Open Enrollment Election Changes On page 28 of the Summary Plan Description under the Open Enrollment Elections section, the following is added as an Exception item: "If you are currently contributing to an HSA through ADP TotalSource and either you elect to enroll in a non-HDHP plan for the new plan year, or your employer no longer continues to offer an HSA through ADP TotalSource, you cannot continue contributing to an HSA through ADP TotalSource effective the first day of the new plan year (June 1)." EFFECTIVE JUNE 1, 2006 HIPAA Pre•Existing Condition Rules On page 13 of the Summary Plan Description under the section titled Pre-Existing Conditions, the first bullet item is changed to read: "the exclusion relates to a mental or physical condition for which medical advice, diagnosis, care or treatment was recommended or received within the 6-month period ending on your enrollment date (your first day of coverage or, if earlier, the first day of the waiting period); and" On page 14 under the section titled Pre-Existing Conditions, a fifth bullet item is added to' read as follows: "Pre-Existing exclusions cannot be applied to a condition based solely on genetic information." The following paragraph is added after the above added bullet to read as follows: "If you are subject to apre-existing exclusion, you may provide the carrier with creditable coverage information from your prior health plan coverage. Within a reasonable time, the carrier will notify you of its determination regarding the length of your creditable coverage and the length of any pre-existing condition exclusion that remains after offsetting for your prior creditable coverage." Certificates of Creditable Coverage The following information regarding Certificates of Creditable Coverage is added to page 14 of the Summary Plan Description under the section titled Pre-Existing Conditions: "A Certificate of Creditable Coverage must be provided to employees (or former employees in the case of COBRA continuance) upon the occur-ence of a COBRA qualifying event or when their coverage ceases. A Certificate of Creditable Coverage must also be provided to any participant upon request at anytime while covered under the medical option or for up to 24 months after coverage ceases (for details, see the section 'When Coverage Under Your Plan Ends.') To request a Certificate of Creditable Coverage, contact the Employee Service Center at 1-800-554-1802." HIPAA Special Enrollment Rights On page 30 of the Summary Plan Description under the section titled Conditions Required to Qualify for a Special Enrollment, the first bullet is changed to read as follows: 'you are covered under another group health plan or other health insurance, including COBRA coverage, when the Plan was offered to you upon your initial eligibility period or during a subsequent open enrollment period; and" The third bullet under this section is changed to read as follows: 'your other group health plan or other health insurance was terminated because you are no longer eligible for such coverage (including for reasons of exceeding a lifetime maximum limit, or if an HMO or other similar arrangement ceases to provide coverage to individuals who no longer reside, live, or work in a service area and no other coverage option is available to the individual) or because employer contributions towards your coverage are terminate; or" HIPAA Special Enrollment Permissible Types of Benefit Changes The following is added to page 30 of the Summary Plan Description at the end of the section titled HIPAA Special Enrollment Rights under the new heading Permissible Types of Benefit Changes: "If you or your eligible dependent experiences a HIPAA special enrollment event, you may enroll in any of the benefits options that are available to similarly situated new employees (with respect to the medical option)." IMPORTANT ANNUAL BENEFIT NOTICE Annual Notice Regarding the Women's Health and Cancer Rights Act This law requires plans that provide medical and surgical benefits for mastectomies to provide coverage for the following procedures, as requested from the patient in consultation with her physician: ^ 'Reconstruction of the breast on which the mastectomy has been performed; ^ Surgery and reconshtiction of the other breast to produce a symmetrical appearance; ^ Prosthesis (e.g., breast implant); and ^ Treatment for physical complications of all stages of the mastectomy, including lymphedemas. 2of2 ~~ BO~Ofi~ ~.1f1E. `'vt.i ....~(?'~ti.~L v~< ~~''....~,....-r.: Provider: Neighborhood Health Partnership Product: HMO Market: FL. ~11~R~E~ ~nalah & 3eh 'a Plan Description: NHP HMO Basic II Member Services Phone #: (800) 354--0222 Plan Website Address: www.mynhp.com 2006-2007 General Plan Information Calendar Year Deductible -Individual None Calendar Year Deductible -Family None Annual Out-0f-Pocket Maximum -Individual $5,000 per member Annual Out-of-Pocket Maximum -Family $5,000 per member L'rfetime Maximum None Coinsurance 100° Office Visits Primary Care Physician Visit $35 copay per visit Specialist Visit $65 copay per visit (PCP referral required) Prescription Retail Formulary Based Yes Generic $20 copay (Ter 1). Self injectibles (not applipble to insulin) subject to 20% coinsurance. Growth hormone covered at 30% winsurance Brand $50 copay (Tier 2). Self injectibles (not applipble to insulin) subject to 20% coinsurance. Growth hormone covered at 30% coinsurance Non-Formulary $80 copay (Ter 3). Self injectibles (not applipble to insulin) subject to 20% coinsurance. Growttt hormone covered at 30% coinsurance Days Supply 30 days Mail Order Genedc $40 copay (Tier 1). Self injectibles (not applipble to insulin) subject to 20% coinsurance. Growth hormone covered at 30% coinsurance Brand $100 copay (Tier 2). Self injeetibles (not applipble to insulin) subject to 20% coinsurance. Growth hormone covered at 30% coinsurance Non-Formulary $160 copay (Tier 3). Self injectibles (not applipble to insulin) subject to 20% coinsurance. Growth hormone covered at 30% coinsurance Days Supply 9D days - Hospital Care Inpatient $750 copay per day up to $3,750 maximum. Outpatient $750 copay Emergency Care In Area $100 copay per visit (waived 'rf admitted) Out-of-Area $100 copay per visit (waived if admitted) Ambulance $100 copay per trip for emergencies only or when trensfering to NHP facility Maternity Care Pregnancy and Maternity Care (Pre-Natal Care) $65 copay for initial OB visit. $750 copay per day up to a 5 day maximum for hospital admission (mother only) Prior authorization required Preventive Care Diagnostic X-Ray Lab Covered at 100%. $50 copay for MRI, MRA, CAT, PET and NuGear Testing Physipl Examinations $35 copay per visit Prostate Screening $65 copay per visit Gynecology Exam $65 copay per visit (Limit 1 routine exam per year) Mammograms Covered at 100% Welt Baby Care and Immunizations $35 copay per visit (Immunizations covered at 100%) This benefit summary has been prepared by Mercer Health & Benefits based on documents provided by the applicable licensed insurance carrier. Please refer to the Certificate of Coverage (COC) for terms and conditions of all benefits. Benefits may require pre-certification in order to avoid a reduction in benefits or denial of coverage. The insured should contact the carrier at the phone number indicated on this summary or refer to the C for further details prior to seeking treatment. If there is any conflict between this benefit summary and the Plan Document/Certificate, the Plan DocumenbCertificate governs. ADP TotalSource Employee Service Center (800) 554-1802 Page 1 SUM 412-06065 Managed DentalGuard Plan Schedule - 30M 'MDG Patient Codes ++ Covered Services Charges Appointments & Diagnostic Services 0101' Office visit -during regular hours - participating general dentist only $5.00 0102 Broken appointment (without 24 hours notice) $25.00 0120/014010150 Oral evaluation NO CHARGE 0460 Pulp vitality tests NO CHARGE 0470 Diagnostic casts NO CHARGE 9310 Consultation (by dentist other than practitioner providing treatment) NO CHARGE 9430 Office visit for observation -regular hours - no other service performed NO CHARGE 9440 Emergency office visit -after regularly scheduled office hours $50.00 Radiographs 0210 lntraoral -complete series (including bitewings) NO CHARGE 02201023010240 Intraoraf - periapical or occlusal -single film NO CHARGE 027010272/0274 Bitewings NO CHARGE 0330 Panoramic film NO CHARGE Preventive & Space Maintenance 111011120 Prophylaxis NO CHARGE 120111203 Topigl application of fluoride (may include NO CHARGE prophylaxis) -child 1310 Nutritional counseling for control of dental NO CHARGE disease 1330 Oral hygiene instruction NO CHARGE 1351 Sealant -per tooth $10.00 1510 Space maintainer -fixed -unilateral $50.00 1515 Space maintainer -fixed -bilateral $90.00 1550 Recementation of space maintainer $10.00 Restorative 2110 Amalgam -one surface -primary $10.00 2120 Amalgam - two surfaces -primary $10.00 2130 Amalgam -three surfaces -primary $15.00 2131 Amalgam - four or more surfaces -primary $15.00 2140 Amalgam -one surface -permanent $10.00 2150 Amalgam -two surfaces -permanent $10.00 2160 Amalgam -three surfaces - penmanent $15.00 2161 Amalgam - four or mare surfaces - permanent Silicate cement -per restoration Resinlcomposite -one surface, anterior Resinlcomposite -two surfaces, anterior Resinlcomposite -three surfaces, anterior Resinlcomposite - four or more surfaces or incisal angle, anterior Composite resin crown, anterior -primary Resinlcomposite -one surface, posterior - primary Resinlcomposite -two surfaces, posterior - primary Resinlcomposite -three or more surfaces, posterior -primary Resinlcomposite -one surface, posterior - permanent Resinlcomposite -two surfaces, posterior -permanent Resinlcomposite -three or more surfaces, posterior -permanent 2210 2330 2331 2332 2335 2336 2380 2381 2382 2385 2386 2387 $15.00 $15.00 $20.00 $30.00 $35.00 $40.00 $35.00 $25.00 $35.00 $40..00 $30.00 $40.00 $50.00 MDG Codes ++ Covered Services Patient Charges Crown, Bridge i£ Other Cast Restorations 2510 Inlay -metallic -one surface" $155.00 2520!6520 Inlay -metallic -two surfaces" $190.00 2530!6530 Inlay -metallic -three or more surfaces" $195.00 2543/6543 Onlay -metallic -three surfaces" $200.00 2544/6544 Onlay -metallic - four or more surfaces" $215.00 2702 Crown supporting existing partial denture, in addition to crown $125.00 2703 Multiple crown and bridge unit treatment plan -per unit $125.00 2740 Crown -porcelain/ceramic substrate $260.00 2750 - 2752 Crown -porcelain fused to metal" $255.00 2790 - 2792 Cmwn -full cast metal" $235.00 281016780 Crown - 314 cast metallic" $245.00 6210 - 6212 Pontic - cast metal' $235.00 6240 - 6242 Pontic -porcelain fused to metal'* $255.00 6750 - 6752 Crown -abutment -porcelain fused to metal" $255.00 6790 - 6792 Crown -abutment -full cast metal" $235.00 Other Restorative Services 2910!292016930 Recement inlay, crown, bridge $5.00 2930/2931 Prefabricated stainless steel crown $20.00 2932 Prefabricated resin crown $55.00 2940 Sedative filling $10.00 2950/6973 Core buildup, including any pins 2951 Pin retention -per tooth, in addition to $50.00 restoration NO CHARGE 2952/6970 Cast post & core $75.00 295416972 Prefabricated post & core $60:00 2960 Labial veneer (laminate) - chairside $105.00 Endodontics 3110/3120 Pulp pp $10.00 3220 Therapeutic pulpotomy $25.00 3310 Root canal -anterior $135.00 3320 Root canal -bicuspid $1'60.00 3330 Root canal -molar $230.00 3346 Root canal - retreatment -anterior $165:00 3347 Root canal - retreatment -bicuspid $195.00 3348 Root canal - retreatment -molar $245.00 3410 Apicoectomy/periradicular surgery - anterior $150.00 3421 Apicoectomy/periradicular surgery - bicuspid -first root $150.00 3425 Apicoectomylperiradicularsurgery- molar -first root $160:00 3426 Apicoectomylperiradicularsurgery - each additional root $70.00 3430 Retrograde filling -per root $30.00 Periodontics 4210 Gingivectomy or gingivoplasty -per quadrant $95.00 4211 Gingivectomy or gingivoplasty -per tooth $35.00 4240 Gingival flap procedure -including root planing -per quadrant $165.00 4249 Clinical crown lengthening -hard tissue $1411.00 4260 Osseous surgery -including flap entry, closure -per quadrant - five•to eight teeth Osseous surgery -including flap entry, closure -per quadrant - one to four teeth 4261 $255.00 $155.00 Paee 1 of 2 Managed DentalGuard Plan Schedule - 30M iVIDG Codes ++- Covered Services Patient Charges Periodontics (cont) 4270 Pedicle soft tissue graft procedure $165.00 4271 Free soft tissue graft procedure (including donor site surgery) $180.00 4341 Periodontal scaling & root planing - per quadrant $55.00 4355 Fuil mouth debridement to enable evaluation & diagnosis $30.00 4910 Periodontal maintenance procedures (following active therapy) $30.00 4920 Unscheduled dressing change (by other -than treating dentist) NO CHARGE 9951 Occlusal adjustment -limited -per visit $15.00 Prosthodontics (Removable) 511015120 Complete denture (including routine post delivery care) $290.00 513015140 Immediate denture (including routine post delivery care) $290.00 Partial dentures (including routine post delivery care): 5211!5212 Resin base -including clasps, rests, teeth $230.00 521315214 Cast metal framework with resin base - inc~uding clasps, rests, teeth $335.00 Repairs & adjustments: 5410111121122 Denture adjustments $15.00 551015610 Repair denture base $25.00 552015640 Replace missing or broken teeth - pertooth $20.00 5630 Repair or replace clasp $25.00 5650 Add tooth to existing partial $25.00 5660 Add clasp to existing partial $30.00 5710111!20!21 Rebase denture $80:00 5730131140141 Reline denture (chairside) $45.00 5750151/60/61 Reline denture (laboratory) $65.00 582015821 Interim partial denture (stayplate) $115.00 585015851 Tissue conditioning $20.00 Oral Surgery 71108120 Extraction -single tooth 7130 Root removal -exposed roots 7210 Surgical removal of erupted tooth 7220 Removal of impacted tooth -soft tissue 7230 Removal of impacted tooth -partially bony 7240 Removal of impacted tooth -completely bony 7241 Removal of impacted tooth -completely bony, with unusual surgical complications 7250 Surgical removal of residual tooth roots (cutting procedure) 7270 Tooth reimplantation and/or stabilization of accidentally evulsed tooth 7280 Surgical exposure of impacted or unerupted tooth for orthodontic reasons 7281 Surgical exposure of impacted or unerupted tooth to aid eruption 7285 Biopsy of oral tissue -hard 7286 Biopsy of oral tissue -soft 7310 Alveoplasty in conjunction with extractions - perquadrant MDG Codes ++ Covered Services Patient Charges Oral Surgery (cont) 7320 Alveoplasty not in conjunction with extractions -per quadrant $60.00 7450 Removal of odontogenic cyst/tumor - up to 1.25cm $75.00 7451 Removal of odontogenic cystltumor - over 1.25cm $145.00 7470 Removal of exostosis -maxilla or mandible $110.00 7510 Incision & drainage of intraoral abscess $35.00 7960 Frenulectomy (separate procedure) $80.00 Orthodontic Treatment (covers 24 months active treatment) 8601 Orthodontic evaluation and consultation $150.00 8602 Orthodontic treatment plan and records, including x-rays, study models and photos $100.00 8070/808018090 Comprehensive orthodontic treatment, including fabrication and insertion of fixed banding appliance and periodic visits, up to 24 months; dependent child to. age 18 (as determined by the Member's -age on the date of banding) $2200.00 807018080/8090 Comprehensive orthodontic treatment, including fabrication and insertion of fixed banding appliance and periodic visits, up to 24 months; employee, spouse, or dependent child over age 18 (as determined by the Member's age on the date of banding) $2200.00 8670 Periodic comprehensive orthodontic treatment visit NO:CHARGE 8680 Orthodontic retention $407:00 Miscellaneous Services 9110 Palliative (emergency) treatment -per visit NO CHARGE 9215 Local anesthesia NO CHARGE $10.00 ++ Covered Services aze subject to exclusions, limitations and Plan provisions. $25.00 Other codes may be used to describe Covered Services. $50.00 "` There will be an additional patient charge for the acrual cost of goldlhigh $65.00 ~ metal for these procedures. Plan Schedules are only Valid for Covered Services rendered by $90.00 participating Dentisu in the State of Florida. $105.00 $110.00 $50.00 $80.00 $115.00 $80.00 $60.00 $55.00 $45.00 Paee 2 of 2 :,.~ ~o~talSo u~rce Bot7om Line. `:'cur team jus C~t?T iJet,ec_:•. ~b~nefits ViSit7t7C2I~ In-Network Benefits Out=of=Network Benefits If you prefer, you may visit anon-network dolor and pay the doctors regular Please request a VisionPass form prior to scheduling your visit with your partiapating charges and the plan will reimburse you according to the plan's non-network provider by: calling our Customer Care Department at 800-865-3676, visiting us at our. benefit schedule. "Please note, thel'e is no guarantee that the scheduled website at wwnv.mvcomobenefits.com or faxing us your request at SDO-421-0100 benefds will cover the full cost of your eye exam or glasses. 'Applicable co- pays will be deducted frame reimbursement amount Vi''sion>Examihation°- once>every:l;2<months Co-Pay 55 The plan provides a complete analysis of the eye and related structures to determine vision problems or other abnormalities Reimbursement Up to 535 lenses - oni:e every 1'2. months Single: 525 Co-Pay 510 (total The plan fully wvers any lenses you need for your visual welfare as for lenses and/or , determined by your network doctor. The doctor will also verify the Bifocal: $40 frame) accuracy of your finished lenses Trifocal: 360 Lenticular. $100 FFames.-once every 12'months Co-Pay S10 (total The plan offers a wide selection of frames paid in full. You may also for lenses and/or choose a frame that costs more than the amount the plan allows, you'll Reimbursement Up to 570 frame) simply pay the additional charges Gontact;Lenses (irlYieu.of eyeglasses) Vision°Examination~= orice-every 12"months Co-Pa 55 y The plan provides a complete analysis of the eye and related structures to determine vision problems or other abnormalities No out-of-network reimbursement for exam Contact Lenses.(fitting<and~#oll'ow~up) - once=every iZ months 5150 Allowance. An allowance is made toward the combined value of Reimbursement: Elective-(Exam 8~ Lenses) 3150 `Medically Necessary No Co-Pay the contact lenses, and the follow up visits. Medically necessary is up to $210. "Determination of "Necessary" vs. "Elective" contact lenses fully covered (less co-pay) when the panel doctor secures prior under the non-panel reimbursement schedule will be consistent with the approval for certain conditions panel doctor services Laser Vision Correction (LASIK Surgery) The plan provides a discount for LASIK benefit at all Laser Eye No Co-Pay Centers. In addition to the discount, a 5150 Allowance will be Reimbursement: $150 allowance will be provided for LASIK, in lieu of provided for LASIK, in lieu of lenses, frame and Elective Contact lenses, frame and elective contact lenses Lenses Limitations 8 Exclusions The plan is designed to cover visual needs rather than cosmetic Voices. Charges may apply it you choose any of the following items: oversized, coated or faceted lenses; blended or progressive lenses; tinted or photochromic lenses (except pink»7 and +2); a frame that exceeds the plan allowance or oth ti i T er cosme c tems. his plan does not pay benefits for services or materials connected with the following: orthoptics or vision Vaining, subnormal vision aids, aniseikonic lenses or piano (non-prescription) lenses; replacement of lost or broken lenses and frames you receive from the plan except al the scheduled inte l h , rva s w en services are otherwise available from the plan; medipl or surgipl eye treatment; services or materials provided as a result of any Worker's Compensation law or similar legislation, or obtained through or required by any government agency or program, whether federal state or munidpal an eye exam re uired b l , , q y an emp oyer as a condition of employment, service or matelot provided by any other vision pre plan or group benefd plan that offers vision care benefits, and two pairs of glasses instead of bifocals. Y'~~. ;;d4' 2C...eSS'•v5,'~r~s. a'?`.VCCfl),^t:a°.;'-QiSi6, i^v 528rC„ fCi $ ~i...., BC. ,~'~.":t"9¢ -_: ,~- ,,,_..V .~r~> r4ri ~ t•s~ + F - ~ r ;~'ais;wtrra~ %.. a,.,. c ecx a s:at.>s ~t a ..:atm. =#'s ;~s ar.:: ~t~pa- This schedule shows only a few of the covered procedures. This sdiedule is for comparison purposes only. The benefits of colt plan will be determined by the control. For a complete listing of benefits exdusions , and limitalons, please reference the certifigte of coverage. The carrier reserves the right to make changes and cortedions to this chart. This is a Fully-Insuretl Plan. If there is any mnfiiG between this summary and the Plan DoamenUCenificete, the Plan Doament or Certficate eovems. GompBenehts 'CompBenefits Company' CompBenefits Dental, Inc. 'CompBenefifs Direct, Inc. 'CompBenefits Insurance Company CompBenefifs of Georgia, Inc. 'CompBenefits of Alaoama. Inc. 'American Dental Plan of North Carolina, Inc. 'Texas Dental Plans, inc. ' Ultimate Optical, Inc. SUM 011-0606 Basic $lOK Life Insurance and AD&D ,Highlights of the Basic ~IOK Life Pian and Accidental Death an d Dismemberment Basic Life and Accidental Death and Dismemberment (AD&D) insurance is available to all employees who participate in any of the ADP TotalSource health plans. You are eligible for $10,000 in basic term life insurance coverage. ELIGIBILITY First of the month concurrent with or following the completion of the worksite employer's specified waiting period, and 100% employee participation as designated by the client. BENEFIT OPTION Employee Only EMPLOYEE LIFE COVERAGE $10,000 ACCIDENTAL DEATH BENEFIT $10,000 DISMEMBERMENT BENEFIT Loss: Percentage Life 100% One hand, one foot, or the sight of one eye 50% Two or more of the above losses 100% SEAT BELT BENEFIT The amount of the Seat Belt Benefit is the lesser of (1) $10,000 or (2) the amount of AD&D Insurance payable for loss of life. SUICIDE EXCLUSION Applies to Accidental Death and Dismemberment. Please refer to your certificate of coverage for details. REDUCTIONS IN INSURANCE If you reach an age shown below, the amount of insurance (benefit payable) will be the amount of your policy multiplied by the appropriate percentage listed below: Age 65 - 69 65% Age 70 - 74 50% A-ge 75 or over 35% WAIVER OF PREMIUM Must complete the waiting period of 180 consecutive days beginning on the date you become totally disabled. Waiver of Premium is limited to 12 months if Total Disability occurs on or after age 60. W aiver of Premium ends at age 65. CONVERSION OPTION This basic life policy may be converted to an individual whole life policy upon termination of employment from ADP TotalSource. You may continue your coverage by contacting the insurance company directly, but this must be done within 60 days of separation. DEATH DURING CONVERSION PERIOD If you should die during the conversion period, benefits will be payable equal to the maximum amount you had a Right to Convert, whether or not you applied for an individual policy. The benefit will be paid according to the Benefit Payment and Beneficiary Provisions. No additional application is required for this coverage. You must however complete the Beneficiary Designation section on the ADP TotalSource Benefits Enrollment application. This coverage is a separate policy and is not tied to or related to any Voluntary Term Life Policy. • This summary represents only general descriptions of life insurance benefiu provided by the plans. There are many limitations, restrictions and additional benefits that cannot be represented here. DO NOT assume that all details regarding a service or benefit is provided here. • The carrier reserves the right to make changes and corrections to this summary. This is aFully-Insured Plan. • If there is any conflict between this summary and the Plan DocumenUCenificate, the Plan Document or Certificate governs. This is a brief summary of the Plan. Refer to the certificate of coverage for specif c policy provisions. SUM 012.0606 Term Disability 50% / $1,000 Plan Highlights of the LTD 50% Plan This coverage provides replacement income in the event you become totally disabled while insured underthe.Long Term Disability Group Policy. Compensation includes your Predisability Earnings that were in effect on your last full day of Active Work and an average of the preceding 12 calendar months commission or over the period of your employment if less 12 months. ELIGIBILITY First of the month concurrent with or following the completion of the worksite employer's specified waiting period. Enrollment in an ADP TotalSource health plan is required, or 100% employee participation as designated by the client. MONTHLY BENEFIT OPTION The monthly benefit option is 50% of the first $2,000 of your Predisability Earnings, reduced by Deductible Income. NIDVIMUM MONTHLY LTD PAYMENT $100 MAXIMUM MONTHLY LTD PAYMENT $1,000 before reduction of Deductible Income. BENEFIT WAITING PERIOD Monthly LTD benefits commence after 180 days from the date of disability. DISABILITY PROVISIONS Own Occupation Period is the first 24 months for which LTD Benefits are paid. Any Occupation Period is from the end of the Own Occupation period to the end of the Maximum Benefit Period. BENEFIT PERIOD Payments are determined by age when disability begins, as follows: Age Maximum Benefit Period 6l or younger ....... . ...............................................To age 65, or 3 years 6 months, if longer. 62 .... . ......:..................................................... ....3 years 6 months 63 ................................................................. ....3 years 64 .....................................................................2 years 6 months 65 ................................................................ .....2 years b6 ................................................................ .....1 year 9 months 67 ................................................................ .....1 year 6 months 68 ................................................................ .....1 year 3 months 69 or older ...................................................... ......1 year LIMITATIONS Payment of LTD Benefits is limited to 24 months during your entire lifetime for a disability caused or contributed to by any one or more of the following, medical or surgical treatment of, Mental Disorders, Substance Abuse, or Other Limited Conditions. Limited Conditions include, but may not be limited to; Chronic fatigue, any allergy or sensitivity to chemicals or the environment, chronic pain conditions, carpal tunnel or repetitive motion syndrome, temporomandibular joint disorder, or craniomandibular joint disorder. EXCLUSIONS Preexisting condition period is the 90 day period just before your insurance becomes effective. There is a 12 month exclusion period for preexisting conditions. BENEFIT COORDINATION & LTD benefits are coordinated with Social Security, Workers Compensation, DEDUCTIBLE INCOME State or Federal government disability or retirement benefits. CONVERSION OPTION None • This chart represents only general descriptions of health care benefits provided by these plans. There are many limitations, restrictions, and additional benefits that cannot be presented here. DO NOT assume that all details regarding a service or benefit is provided here. • The carrier reserves the risht to make changes and corrections to this chart. This is aFully-Insured Plan. • If there is any conflict between this summary and the Plan Document/ Certificate, the Plan Document or Certificate sovems. This summary is a •brief description of the Plan. Refer to the certificate of coverage for specific policy provisions. SUM 023-0606 ;;~ ADP TotalSource is constantly looking for ways to enhance employees' benefits package. We are pleased to offer a voluntary benefits program, by Marsh @WorkSolutions, created exclusively for ADP TotalSource. PersonalPlans' is your direct connection to some of the most popular products and services. Severa; opt.;o€?ai ~el":ef•:t.s ase avail~~le throe . . . ~`GSi`fi^riGS~Fdc`ti' I'~S. ~ Y ' S U L V L2 E~Es ! CiSi S LG IC l~ES,~i ~2 EVr'r 1 ~ .t , y w~ v~ ice. 5 ~l iiY~Ci£ir i~iV _ ~~' hi §~ v "M ~~e`~e ~~s .=E~~S ~~, ~ `_ ~ =_~rcg_Te:-r~s mare ~: ~s=~rE~r;e~ ~~ x 5i- - ~+~.r ^vL,S~ VAe'k: ~,a~rsai I•3`c~s ~F'~Eai.5s'3a c~~ ~ ~ 4.. ~ 9,fVit,ir[ta~'y~ 'Y1LC~.~i3~.~:.~u~ v~C~..~itii' ~ `i1 Sr;3eri'i>•:S~r:T?~SiL '~ ~~ ` ,,,~ Enrollment times vary. cr'`'~~! .~- ~- .~ Wlii'i ~E3rs±v'r~fPlariSr J4:€,c :pct: ss s~-£''c4'sfi:. ~ Affordable rates: Shop and compare to see if our rates can save you money. ~ Flexible coverage: You can choose the coverage you want to meet your specific needs. ~ Convenience of payroll deductions: You can pay for coverage right from your paycheck and never worry about writing a check each month. ~ Dependable service: The new program not only combines several voluntary benefits into one simple program, but also gives quick and easy ways to get information and apply for coverage. ~ PersonalPlans Web site: You have access to a Web site that will provide useful information to help decide what products are right for you. (www. persona I-plans.com/adptotalsource) -~~ ~ Toll-free telephone number: ONE toll-free number to reach a voluntary benefits expert that can help you with any questions regarding any of the PersonalPlans programs. (1-800-557-1038) `.~, '~~ ~'`~~•~`-. i~VFr `fls' Sf'J"2 DPtaiis Gr'i .~`P ;ii`ss?=s£3F.irCC: _ ~ E.":'.p ICVPB e'ol~.ri%ary SC^E:ft'f5... ~~'.~ ~ +~ r,~,~._~ - CALL TOLL-FREE ~~~;: :;,;~E _ a s~ ~.,: - ~ r - ~ or visit uc~~v~n. ~.Esc:nc$-f.~lans.~.o;};zr'a-_ >otatc:~~::-ati 1'ha~ .L'P ! rqo ~5 a n_G s crc O aemarY n! .tiLP nl' Alert r.nerica 'nc. ~ TotalSource T~ta6t:urce is a rec5:=red -ar_e.: ark o; AErpmat~c Da.a 'rr^cesiny. inr.. -- wiKT OGQ7C~~~ CYJivi Fri~:eC ir. Us,:.. =:~ze~: r,,,G:~„t~ o,~, r-rtxassinc, ;nc. Fi_ DBFR L.irrnse ~GL3? BOtiOm Llne. '..... _:.. • .. ~. •......,.,,.. ~.r-v9 ~, -.'e'r'a= vi ScE ~:~~ 3Y;5s.zr~;?:..~ ~.v??~ ' { Regardless of your age, life insurance should be an important part of your financial plan. As a rule of thumb, financial experts recommend five to nine times your annual income in life protection. Your GUL insurance offers flexible coverage amounts for you and your family. Since you are applying for coverage through your employer, you have access to affordable group rates and payments are conveniently deducted from your paycheck. Your program also lets you set aside additional money in a Cash Accumulation Fund and earn interest that is tax-deferred. You can accumulate cash value for any future need, and you can withdraw the money for any reason or use your cash value as loan collateral. The. interest rate is guaranteed never to go below 3%. You will receive an enrollment packet in the mail for your GUL program. You may also visit your PersonalPlans Web site at www personal-olans.com/adptotalsource for more information about this program or to enroll. Or call 1-800-557-1038 to speak to a customer service representative. Group Universal Life irrsurance is underwritten by Mecropolican Life Insurance Company. ~'i%?'~:~ a~ i"~1 ..~~,~F~: i'~i.~ :`+v~~'e'. ^`u' ~€~irsc~"t';,:~c:"~.~Fii i`~~`~~:~ o~ f Voluntary ADD Insurance can help you pay expenses if you or your spouse/domestic partner are seriously injured or killed in a covered accident. This coverage can help ensure that tragedy doesn't take both an emotional and a financial toll on your family. As an employee of ADP TotalSource, you benefit from affordable group rates and the convenience of payroll deduction. You will receive an enrollment packet in the mail for your VADD program. You may also visit your PersonalPlans Web site at www.personal-olans.com/adptotalsource for more information about this program or to enroll. Or,.call 1-800-557-1038 to Speak to a customer service representative, VADBD coverage is undervri[ten by Metropolitan life Insu2nce Company. ~i.SL~ gr {v ~~I~n iii 5~.2 a~c:5 ~i v'~ir` You have access to an auto and home insurance program. There are a wide range of insurance policies available to fit your specific needs, including: auto, home, renters, boat, jet skis, motorcycles, snowmobiles, travel trailers, and motor homes. Many discounts are also available. Access the PersonalPlans Web site or call the toll-free number for a free quote. The carrSie~r for this program is Travelers. Coverage is available in most stales to [hose who qualify ~~t 13 !C'fiw s-v iiV~ Caring for your pets can be an expensive proposition these days. Veterinary bills for a pet's sudden illness or injury can add up quickly. Unfortunately, some pet owners are faced with the tough situation of choosing between their pet's health and their financial health. Now you can protect yourself from expensive veterinary bills with pet insurance. The pet protection program covers thousands of medical problems and conditions for pets. It also helps pay for prescriptions, lab fees, X-rays, surgery, hospitalizations, treatments and office calls for any covered medical problem or condition. Plus, specially negotiated rates make this peace-of-mind protection a smart money decision for animal lovers. Access the Web site or call the toll-free number to enroll your pets. Underwritten by: Veterinary Pet Insurance Co, (CA), Brea, CA National Casually Co. (Nat't), Madison. Wl, an A~ 75 rated company. Chances are, many people wouldn't dream of being without life, health or auto insurance. But what about legal coverage? According to the American Bar Association, nearly 70 percent of all Americans will face a legal issue during the next year. Even a small legal issue can lead to hefty legal expenses. Finding and retaining a good lawyer can be expensive and intimidating. -Now you can access top-quality lawyers...for a fraction of the cost. This program offers access to a large network of attorneys and most attorneys' fees will be covered at 100%, with no copayments or deductibles. Covered legal matters include the following: creating a Will (including complex wills), buying a primary house, getting a divorce, adopting a child, tax information, even selling a used car. Employees also have access to a broad range of financial planning services. You may only enroll within 60 days after you become eligible. After this timeframe, you may only enroll during your annual enrollment. The Lecal Services plan is provided by ARAG' North America, Inc. Most people's finances can't withstand the impact of a bill for $52,000 a year. According to a report provided by the HARP, that's the price a family would pay for just one year in a nursing home.' You may enroll in the PersonalPlans group long-term care program at any time, and protect your savings from the increasing cost of~long-term care expenses. The plan pays benefits to help cover the cost of long-term care in a nursing home...assisted living facility...even home health care. As a new employee, you can receive employee coverage guaranteed if you apply within 31 days of your eligibility date. Visit the Personal Plans Web site to enroll today! 'According to a report by.4ARP, the average cost of an annual stay in a nursing home will cost 552.000. The Long germ Care Lnsurance provider is Aetna. PersonalPlans V°lun[ary BeneF[s is provided ihrou°h Marsn @wOrkSolutions. part n( Marsh & Mc(.annan, a worldwide leader in risK managemen[. Marsh r£VlrorkSolu[ions is the program adminisvator ~~ ~ . ~. ~~~'=~' TotalSo_ urce Bottom Line. `..~ :. .:- _. ;.~rr::e- 10115;11007 F'eri od 05' Thr~~ 09 8:~x RM Co®pany 2 GL Account Iran. Date Description 09/1912007 09119/2007 09/19/2007 09/17/2007 09/17/2007 0911712007 09/17/8007 09/1912007 09119/2007 091'1912007 09/19/2007 09119/2007 09/27/2007 09/2812007 09129/2007 CDNDD ELECTRIC IND. SUPPLY INC G, L ACTI6'iT;` REPORT IPiUENTDRY SEPTEMBER 2007 Sorted by Main Account Nunber Entry Per. Srce. Cflow Ref. Post 8494 TRINCD DRY RLRST 8494E TRINCD DRY RLRST 8494E TRItdCD DRY BLAST 79864 ARMSTRDNS Pi1MP 1 99744 FK RDD END FEMAL 99744 F, K. BEARING, RDD 76808 ROTATE BDDINE ND 108804 MASTER DRIVE, AD 108804 MASTER DRIVE, AD 111604 RURKS REGENERRTI .'•,5956019 RALDDR ELECTRIC, 'x5956019 RALDDR ELECTRIC INUENTDRY INUENTDRY INUENTDRY I5~,2I 09 RP Yes METALF too 15523 03 AP Yes METALF No 15525 09 AP Yes METRLF No 15527 09 AP Yes SERLDI tdo 15531 09 AP Yes FK No 155'x3 09 AP Yes FK No 155'x5 09 AP Yes CONDOM No 15537 09 AP Yes MASTED No 15539 09 AP Yes MASTED No 15543 09 AP Yes KiNGPU No 1il,45 09 AP Yes RALDDR ~No 15547 09 AR Yes RALDDR No 15561 09 AR Yes AR ~No 15590 09 AR Yes AR No 15614 09 AR Yes AP, Na ENDiN6 BALANCE PERIOD 09 ACTIVITY RRLANCE u"L BALANCE Page 7 Debit 90.08 66, 00 150.00 46.56 50.40 63.60 20.00 24.30 31.55 1, 060.00 c x, max. l., 'x42.90 1,504.31 13,079.17 33, 342.54 103,436.81 210,254.52 308,661.78 I03,436.81 0.00 End of Report 7/~'~I /l 1 I F - ~~ 1 ~•~~ w'hnm it mcl~ rniicern: f'Iras~_ lac ttdviscd that Caneln Electric; Co., located at 361 E, 10°i .fit., Hialeah, r1a., 33013 is an authnrized.dislributur (or Llanfoss Drives of Rockfnrd, Tll..'Danl-oss ma~nufacwres a Liroad line of high quality; variahlc frequency drive products and has drives operating in a multitude o1~ appll~:alions around the world. 1>r't look fo»~~.ard tia 5~tli-s.fy.~n~g your-l=u~tt~~t~e-~r~-~~e requirements. Should you have any questions or if I c:.ui be of any assistance, please. do riot hesitate to ct~ntacl me. inc~r~~ly, ~~ L~ b`'.C. Tai; lur ll C)tstrir:t Manager Flciri~Jti Distrlc( U(fice Address: (,~41) I l~Jarncy Rd., 1f 3111~aa, Fla. 33610 - Disirici Sales Office LE~~Gh.l Eiacuic ~_~OI'{701'nilOll rJ~tOl Hcll'llc)~ fiOHCi, ~lll[~ C IHlllpH, riOflL"IH:;~UIU 1~,~,.=.. ICI: si ;-b6.3 ~-lll i r5>:: ~~ i~-~~i=~;-'J10a May 29, 2001 Condo Electric 374b E. 10`~ Court Hialeah, FL X3013 To: Jane Coatsworth Tlus letter is to confirm that Condo Electric is a iYlaster Disti~butor and Authorized ~~aiTanty Repair Stati~~~r Leeson Electric Corporation. Regards, -~... V~T.C. Taylor II District Ivlanager ~iA: t ~ c_=~ i,IL r!•li:'1L,r^i~..~c.~Ril~1~~T•~~5'~ .;1••./r =nll _~ i m MIAMIBEACH City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490 Fax: 786-394-4002 July 16, 2007 RE: ADDENDUM NO. 1 TO INVITATION TO BID (ITB) NO. 48-06/07 FOR PURCHASE OF ELECTRICAL SUPPLIES ("the ITB"). In response to questions received by prospective Bidders and the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby amended as follow: The deadline for receipt of bids and Performance Evaluation Surveys has been changed ftom October 15, 2007 to October 25, 2007 at 3:00 pm. The commodities to be purchased from this contract shall also include street lighting materials. III. The commodities to be purchased from this contract shall include brand names only. IV. The bidders shall provide a authorized manufacture distributor's list V. In order to ensure that all awardees are granted the same opportunity to bid throughout the life of this contract, all orders greater than $5,000 shall be quoted by all awarded bidders. VI. The five (5) separate customer references to be submitted can come from the private or public business. Bidders are reminded to please acknowledge receipt of this addendum as part of your ITB submission. Potential bidders that have elected not to submit a response to the ITB are requested to complete and return the °Notice to Prospective Bidders° questionnaire with the reason(s) for not submitting a proposal. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director ITB No. 43-06/07 Aluminum Picket Fence Addendum #1 10/2/2007 Page 1 of 1 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 30573-7490 Fax: 786-394-4002 October 4, 2007 RE: ADDENDUM NO. 2 TO INVITATION TO BID (ITB) NO. 48-06/07 FOR PURCHASE OF ELECTRICAL SUPPLIES ("the ITB"). In response to questions received by prospective Bidders and the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby amended as follow: The bidders shall provide an authorized manufacture distributor's list which indicates for what manufactures you are considered an authorized distributor. II. The bidder must provide at least five (5) separate customer references from private or public business. The bidder must provide appropriate documentation to prove the $25,000 business relationship value with each customer by presenting signed contracts, purchase orders, purchasing card transactions, accounts receivables or payables records, or any other relevant documentation. Bidders are reminded to please acknowledge receipt of this addendum as part of your ITB submission. Potential bidders that have elected not to submit a response to the ITB are requested to complete and return the °Notice to Prospective Bidders° questionnaire with the reason(s) for not submitting a proposal. CITY OF MIAMI BEACH ~~ Gus Lopez, CPPO Procurement Director Page 1 of 1 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachFl.gov PROCUREMENT DIVISION Tel: 305673-7490 Fax: 786-394-4002 October 5, 2007 RE: ADDENDUM NO. 3 TO INVITATION TO BID (ITB) NO. 48-06107 FOR PURCHASE OF ELECTRICAL SUPPLIES ("the ITB"). In response to questions received by prospective Bidders and the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby amended as follow: The bidders shall submit one (1) original and five (5) copies of the Bid Form as well as any other pertinent documents in order to be considered for award. However, it is not required to submit five (5) copies of the manufacture price list or catalogs. Only one (1) copy of each manufacture price list or catalog is required at submittal time, October 25, 2007 at 3:00 p.m. Bidders are reminded to please acknowledge receipt of this addendum as part of your ITB submission. Potential bidders that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders° questionnaire with the reason(s) for not submitting a proposal. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director Page 1 of 1 m MIAMIBEACH c~,- of de~h, X704 Gmm~eae6i~n Cec DireroFe, d~k-rarer"s E~xcMi, FTom~ 3339, wvvwr.oeairsr~o6~uebr~-gov PROCUREMENT DIVISION Tel: 305.673-7490 Fax: 786-394-4002 October 12, 2007 RE: ADDENDUM NO. 4 TO INVITATION TO BID (ITB) NO. 48-06/07 FOR PURCHASE OF ELECTRICAL SUPPLIES ("the ITB"j. In response to questions received by prospective Bidders and the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby amended as follow: I. Any exception or special comments on price or price lists shall be indicated on page ,~ 2 of the bid proposal. Please see revised Bid Proposal attached. II. If bidders have more than one warehouse, additional location information shall be reported on page 1 section 4 of bid proposal. III. The Equal Benefits requirement documentation should be submitted with the bid. ~ Bidders are reminded to please acknowledge receipt of this addendum as part of your ITB submission. Potential bidders that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. CITY OF MIAMI BEACH ~. ~. Gus Lopez, CPPO Procurement Director Page 1 of 1 ITB Pre-Bid Meeting September 28, 2007 10:00 a.m. City Hall, 4th Floor, City Manager's Large Conference Room ITB Number: ITB Title: 48-06/07 ELECTRICAL SUPPLIES Mandatory RFP Pre-Submittal Conference? No Submittal Deadline/Opening Date: October 15, 2007 @ 3:OOPM. Last Day for Questions: October 5, 2007 by 5:00 PM. (Please fax your anylall questions to 786.394.4002 Attn: Maria Estevez, procedural questions please call 305.673.7234 or mestevez(~miamibeachfl.gov and please forward all written communication to GusLopez(a~miamibeachfl.~ovand RobertParcher(a,miamibeachfl.~ov Amount of Documents to be submitted: One original and five (5) copies of complete responses must be received by 3:00 PM on October 15, 2007 by the Procurement Division and will be opened on that day and at that time. Ordinances: CONE OF SILENCE -ORDINANCE NO. 2002-3378 CODE OF BUSINESS ETHICS -RESOLUTION NO. 2000-23879. DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. PROTEST PROCEDURES -ORDINANCE NO. 2002-3344. LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -ORDINANCE NO. 2002-3363 LOCAL PREFERENCE ORDINANCE N0.2003-3413 EQUAL BENEFITS ORDINANCE - ORDINANCE NO. 2005-3494 http:/1www.miamibeachfl.gov/newcity/depts/purchase/bidintro.asp Scope of Services: SCOPE OF SERVICES/SPECIFICATIONS, Paste 22 3.0 MINIMUM SPECIFICATIONS Prospective Bidders must have a minimum of 3 years experience in supplying electrical supplies and provide at least five (5) separate references for contracts, of which each contract annual cost was twenty five thousand dollars ($25,000) or higher. 3.1 GENERAL The purpose of this bid is to establish contracts based on a percentage discount off manufacture's catalog for the supply of Electrical Supplies to the City of Miami Beach, on an as needed basis. The Property Management and Public Works Director(s) and or designated representative(s) will be responsible for obtaining electrical supplies based on best value/business practices. At a minimum they shall consider, but not be limited to the following: quality, price and availability. 3.2. MATERIALS The commodities to be purchased from this contract shall include but not be limited to conduit fittings, conduit bodies, boxes, raceways, ducts, enclosures, wiring devices, wire, cable and accessories, circuit breakers, panel boards, splicing materials, emergency lighting, fuses and accessories, meters, transformers, capacitors, controls, resistors, relays, timers, jacket plugs, sockets, transistors, LEDs, and all other related materials that maybe required during the term of this contract. 3.3. SCOPE OF SERVICES Successful bidder(s) will be required to supply electrical supplies to the Property Management Division and Public Works Department. The City will issue Standing Orders to the selected vendor{s) for the purchase of supplies on an as needed basis throughout the year. 3.3.1 Orders shall be placed by Property Management Division and Public Works Department personnel, as needed. Employees from other City Departments may utilize this contract, provided they comply with Section 3.1 above. 3.3.2 Same day or next day delivery shall be provided on all stock items. 3.3.3 Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized City representative. Minimum order requirements, if any shall be indicated in the Bid Form. 3.3.4 City employees are authorized to pick-up materials against purchase orders issued to the bidder(s). Only personnel showing City's ident~cation shall be authorized to pick up materials. Packing slip shall be marked with the employees name and signature. There shall be no minimum order requirement for customer pick-up. 3.3.5 Bidder must provide written quotes of the items being requested before delivery or pick-up of materials. 3.3.6 Invoices and packing slips shall include adequate information including: department's name, location, full item description, unit prices, Standing Order number, receiving signature, quantities picked up, delivered and backorder status. 3.3.7 There will be no restocking charges (or other charges) for items returned by the City, provided items are returned in their original packaging and in good, saleable condition. Term of contract: This contract shall remain in effect for (1) year from time of award by the Mayor and City Commission, and may be renewed by mutual agreement for three (3) additional years, on a year to year basis. Format Proposal: PROPOSAL FORMAT Proposals must contain the following documents, each fully completed, and signed as required. If any items are omitted, Proposers must submit the documentation within five (5) calendar days upon request from the City, or the proposal shall be deemed non-responsive. The City will not accept fee/cost, information after deadline for receipt of proposal. 1. Proposers must provide documentation which demonstrates their ability to satisfy all of the minimum requirements detailed in this ITB. 2. References: List at least five client references, to include contact name, title, company, address, telephone number, a-mail address, fax number. Page 28 and 29 3. Qualifications of Proposer: Outline in detail the experience and qualifications of the business, and individual members of the business assigned to this project, in accomplishing similar services. Also include the Contractor's Questionnaire on pages 30 and 31. 4. Past Performance Client Survey Information: Past performance information will be collected on all proposers. Proposers are required to identify and submit their best projects. Proposers will be required to send out Performance Evaluation Surveys to each of their clients. Please provide your client with the Performance Evaluation Letter and Survey attached herein on pages 32 and 33, and request that your client submit the completed survey to Maria Estevez, at (Fax) 786-394-4002 or (e-mail) mariaestevez(a~miamibeachfl.gov; and a copy to Gus Lopez, at (Fax) 786-394-4007 or (e-mail) guslopezCa~miamibeachfl.gov .Please understand thattheCity will not accent Client Survevs beins~ sent to Procurement from the office of the proposer. Survevs must be sent to Procurement directly from your client's officelsl. Proposers are responsible for making sure their clients return the Performance Evaluation Surveys to the City. The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site-visitation, and other independent confirmation of data. 5. Equal Benefits Documentation: 34-41 6. Costs to the City: Submit Bid Proposal located on page 24 - 26. Submit all the requirements and answer all questions presented on the bid proposal. Please understand that if you answer No to any of the questions of you do not meet the minimum requirement, you are disqualifying yourself from the bidding process. If while reviewing the bid you think you do not meet the requirement, please let us know with sufficient time to reevaluate our minimum requirements. 7. Acknowledgment of Addenda: (IF REQUIRED BY ADDENDUM) and Proposer Information forms. 8. Any other Documents Required by this ITB. Bid Check List on page 27 Criteria for Evaluation AWARD/SELECTION PROCESS It shall be the sole prerogative of the City as the total amount of awarded vendors on this contract. During the term of this contract, the City reserves the right to add or delete vendors as it deems necessary, in its best interest. Award of orders will be based on the vendor's pricing and availability of materials at the time the need arises. EVALUATION/SELECTION CRITERIA Bidders must meet or exceed the minimum criteria as established below: a) Maintain a large, stocking inventory in the vendor's own warehouse. The minimum acceptable size is 5,000 square feet with a minimum inventory of $100,000 for the commodities specified on this contract. b) Maintain an office/warehouse within the geographic boundaries of Miami-Dade, Broward, and Palm Beach Counties. This facility shall be staffed with competent company representatives who can be contacted during normal working hours and who are authorized to discuss matters pertaining to #his contract. c) Bidder shall be engaged in providing this type of service or commodities for a minimum of three (3) years. d) Bidder(s) will be required to provide same or next day delivery of stock items. e) Proposed Percentage discount off manufacture's catalog. Bids shall be submitted on the basis of a discount from a manufacturer's published price list(s). Such published price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm through September 30, 2008, and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. INVITATION TO BID PURCHASE OF ELECTRICAL SUPPLIES ITB# 48-06/07 BID OPENING: OCTOBER 15, 2007 AT 3:00 P.M. Gus Lopez, CPPO, Procurement Director PROCUREMENT DIVISION 1700 Convention Center Drive, Miami Beach, FL 33139 www. miamibeachfl.gov m MIAMIBEACH ~~ /~ ,~ ~~ J ~ Ii~~1~ ~ ~1 _ ~ ~~ City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION PUBLIC NOTICE Tel: 305-673-7490, Fax: 305-673-7851 Invitation to Bid No. 48-06/07 Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on October 15, 2007 for: PURCHASE OF ELECTRICAL SUPPLIES At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. Purpose: The purpose of this bid is to establish contracts based on a percentage discount off manufacture's catalog for the supply of Electrical Parts and Supplies to the City of Miami Beach, on an as needed basis. Award of orders will be based on the bidder's pricing and availability at time need arises. Minimum Requirements: Prospective Bidders must have a minimum of 3 years experience in supplying electrical supplies and provide at least five (5) separate references for contracts, of which each contract annual cost was twenty five thousand dollars ($25,000) or higher. A Pre-bid conference will be held on September 28, 2007 at 10:00 a.m. in the City Manager's Large Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: *2659980* (note that number is preceded and followed by the star (*) key). The City has contracted with BidNet as our electronic procurement service for automatic notification of bid opportunities and document fulfillment. We encourage you to participate in this bid notification system. To find out how you can receive automatic bid notifications or to obtain a copy of this Bid, go to www.QOVbids.com/scripts/southflorida/public/home1 asp orcalltoll-free 1-800-677- 1997 ext. 214, The City of Miami Beach is using RFP Depot, a central bid notification system which provides bid notification services to interested vendors. RFP Depot allows for vendors to register online and receive notification of bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.rfpdepot.com s/~2noo~ City of Miami Beach 2 of 30 ITB-48-06/07 If you do not have Internet access, please call the RFP Depot's vendor support group at 800-990- 9339 or 801-765-9245. Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile to the Procurement Division,1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: (786) 394-4000. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO.2003-3389. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAYBE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfl gov/newcity/depts/purchase/bidintro asp • CONE OF SILENCE --ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE N0.2000-3234. -• PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -ORDINANCE N0.2002-3363 • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 • EQUAL BENEFITS ORDINANCE -ORDINANCE NO. 2005-3494 Sincerely, .-i . -., ,, . ;-' _ ~~ ~ -- Gus Lopez, CPPO Procurement Director 9/12/2007 City of Miami Beach 3 of 30 ITB-48-06/07 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION NOTICE TO PROSPECTIVE BIDDERS Tel: 305-673-7490, Fax: 786.394.4002 ITB 48-06/07 NO BID If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED: -Our company does not handle this type of product/service. _We cannot meet the specifications nor provide an alternate equal product. -Our company is simply not interested in bidding at this time. -Due to prior commitments. -OTHER. (Please specify) We do _ do not _ want to be ret fined on your m ling li f r future bids for the type or product and/or service. Signature: Title: Company: Note: Failurie to riespond, either by sub fling a bid or this completed form, may riesult in your company being mmoved from t e City's bid list. sn v2oo~ City of Miami Beach 4 of 30 ITB-48-06/07 bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. 1.9 BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beach, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specfications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Item delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market.- Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor list. B) All departments being advised not to do business with vendor. 1.12 SAMPLES: Samples of items, when required, must be furnished flee of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 9/12/2007 City of Mlami Beach 6 of 30 ITB-48-06/07 1.13 DELIVERY: Unless actual date of delivery is specified (or if specked delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 1.14 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications should be subm fitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. Fax (786) 394-4000. 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall be returned, unopened. 1.16 INSPECTION, ACCEPTANCE ~ TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.18 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 1.19 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in noway be a cause for relief from responsibility. 1.Z0 PATENTS 8~ ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. snv2oo~ City of Miami Beach 7 of 30 I'TB-48-06/07 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any 'fines levied because of inadequacies to comply with these requirements shall be home solely by the bidder responsible for same. 1.22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. 1.23 ANTI-DISCRIMINATION: The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 1.24 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-6042489 (voice), 305- 673-7524 (fax) or 305-673-7218 (TTY} five days in advance to initiate your request. TTY users may also ca11711 (Florida Relay Service). 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform. work or services as a result of a bid award, the successful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City of Miami Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid. 1.27 BID GUARANTY: N/A 1.28 DEFAULT: Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.29 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida ai~2noo7 City of Miami Beach 8 of 30 ITB-48-06/07 reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted in DUPLICATE to the City of Miami Beach, Accounts Payables Department,1700 Convention Center Drive, Miami Beach, Florida 33139. 1.31 NOTES TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. 1.32 SUBSTITUTIONS: The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice. 1.34 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same by enclosing aself- addressed stamped envelope with the bid. 1.35 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids are required. A copy of such Addendum shall be sent by BidNet® via a-mail or facsimile to each Bidder receiving the Solicitation that is a subscriber to the Bidnet®notification system. Bidders who are not subscribers to the Bidnet® system are responsible for ensuring that they have received all addenda. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive; provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 9/12/2007 City of Miami Beach 9 of 30 ITB-48-06/07 1.37 DEMONSTRATION OF COMPETENCY: 1) Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to demonstrate a good record of pertormance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shalt be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the City in making the award in the best interest of the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplies to the City through the designated representative. Any conflicts between this material information provided by the source of supply and the information contained in the Bidder's Proposal may render the Bid non-responsive. 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient. financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement tem~ination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.38 DETERMINATION OF AWARD The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: a. The ability, capaciiy and skill of the bidder to perform the Contract. b. Whether the bidder can perform-the Contract within the time specified, without delay or interference. c. The character, integrity, reputation, judgment, experience and efficiency of the bidder. d. The quality of performance of previous contracts. e. The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 9/12/2007 ] 0 of 30 City of Miami Beach rTB-48-06/07 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. 1.41 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Contractors have the option of selling these commodities or services certified by the Division to the other State agencies at the agencies option. 1.42 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be a Spot Market Purchased may be purchased by other methods, i.e. Federal, State or local contracts. 1.43 ELIMINATION FROM CONSIDERATION This bid solicitation shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any obligation to the City. 1.44 WAIVER OF INFORMALITIES The City reserves the right to waive any informalities or irregularities in this bid solicitation. 1.45 ESTIMATED QUANTITIES Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City for purposes of determining the low bidder meeting specifications may use said estimates. 1.46 COLLUSION Bids from related parties. Where two (2) or more related parties each submit a bid or proposal for any contract, such bids or proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or proposals. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. Bids or proposals found to be collusive shall be rejected. s~iv2oo~ City of Miami Beach 11 of 30 ITB-48-06/07 Bidders or Proposers who have been found to have engaged in collusion may be considered non-responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. 1.47 DISPUTES In the event of a conflict between the documents, the order of priority of the documents shall be as follows: • Any agreement resulting from the award of this Bid (if applicable); then • Addenda released for this Bid, with the latest Addendum taking precedence; then • The Bid; then • Awardee's Bid. 1.48 REASONABLE ACCOMMODATION In accordance with the Title I I of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact Heidi Johnson Wright at the Public Works Department at (305) 673-7080. 1.49 GRATUITIES Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this proposal. 1.50 SIGNED BID CONSIDERED AN OFFER The signed bid shall be considered an offer on the part of the bidder or contractor, which offer shall be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the part of successful bidder or contractor, after such acceptance, the City may procure the items or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.51 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at the time of Bid submission. 1.52 PUBLIC ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub- contractor, or consultant under a contract with a public entity ,and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.53 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In order to be deemed a responsive bidder, your bid must conform in all material respects to the requirements stated in their Bid. 9/1 Z/2007 City of Miami Beach 12 of 30 ITB-48-06/07 1.54 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days] for each item. It must be a firm delivery time, no ranges will be accepted, i.e.; 12-14 days. 1.55 CONE OF SILENCE This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002-3378. A copy of all written communication(s) regarding this bid must be filed with the city clerk. 1.56 TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the Agreement for all services performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 1.57 TERMINATION FOR CONVENIENCE OF CITY The City may, for its convenience, terminate the services then remaining to be performed at any time without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement for all services actually performed by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City afl documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to eam on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this section. 1.58 INSURANCE AND INDEMNIFICATION: (See Check, List for applicability to this contract) The contractor shall be responsible for his work and every part thereof, and for all materials, tools, appliances and property of every description, used in connection with this particular project. He shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in connection with the work. It is understood and agreed that at all times the contractor is acting as an independent contractor. 9/12/2007 City of Miami Beach 13 of 30 ITB-48-06/07 The contractor, at all times during the full duration of work under this contract, including extra work in connection with this project shall meet the following requirements: Maintain Automobile Liability Insurance including Property Damage covering all owned, non-owned or hired automobiles and equipment used in connection with the work. No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of Miami Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition. Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in progress. It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to assure an adequate fund for payment of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: "The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and up to the amount of $1,000,000.00 for each occurrence and for all damages to the property of others in and up to the amount of $1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation, afl expenses of litigation, including reasonable attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his agents, servants, or employees, or through the mere existence of the project under contract". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents, and employees, as determined by a court of competent jurisdiction. The contractor will notify his insurance agent without delay of the existence of the Hoid Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The contractorwill obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. sn ~200~ City of Miami Beach 14 of 30 ITB-48-06/07 The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and omissions of persons directly employed by him. Insurance coverage required in these specifications shall be in force throughout the contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract breached and justifying the termination thereof. If bidder does not meet the insurance requirements of the specifications; alternate insurance coverage, satisfactory to the Risk Manager, may be considered. It is understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these policies for one insured hereunder with respect to a liability claim or suit by another insured hereunder or an employee of such other insured and that with respect to claims against any insured hereunder, other insureds hereunder shall be considered members of the public; but the provisions of this Cross Liability clause shall apply only with respect to liability arising out of the ownership, maintenance, use, occupancy or repair of such portions of the premises insured hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim is made or suit is filed. 9/12/2007 City of Miami Beach I S of 30 ITB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06/07 INSURANCE CHECK LIST XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of / Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $1.000,000.00 per ~/ occurrence for bodily injury properly damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly •as written in "insurance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence -owned/non-owned/hired `~ automobiles included. 4. Excess Liability = $ .00 per occun'ence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must ~ be stated on the certificate. 6. Other Insurance as indicated: _ Builders Risk completed value $ .00 _ Liquor Liability $ .00 _ Fire Legal Liability $ .00 _ Protection and Indemnity $ .00 _ Employee Dishonesty Bond $ .00 _ Other $ .00 XXX 7. Thirty (30) days written cancellation notice required. / XXX 8. Best's guide rating B+:VI or better, latest edition. / XXX 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these specifications and hat evidence of this insurance may be required within five (5) days r bid op ing. JOSE G. ESPINOLA Bidder 'gnature of Bid e CONDO ELECTRIC 9/12/2007 City of Miami Beach 16 of 30 [TB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06107 2.0 SPECIAL CONDITIONS 2.1 PURPOSE: The purpose of this bid is to establish contracts based on a percentage discount off manufacture's catalog far the supply of Electrical Parts and Supplies to the City of Miami Beach, on an as needed basis. 2.2 TERM OF CONTRACT: This Contract/Purchaseorder shall remain in effect for one (1) year from the time of award by the Mayor and City Commission. 2.2.1 Orders will be placed to vendors on an as needed basis to meet City usage requirements. 2.2.2 Providing the successful bidders} will agree to maintain the same price, terms and conditions of the current contract, this contract could be extended for an additional three (3) years, on a year to year basis, if mutually agreed upon by both parties. 2.3 METHOD OF AWARD Award of this contract may be made to the primary and secondary lowest and best Bidders, as defined in General Conditions 1.38. Should the primary vendor fail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the City. Award of orders will be based on the vendor's pricing and availability of materials at the time the need arises. It shall be the sole prerogative of the City as the total amount of awarded vendors on this contract. During the term of this contract, the City reserves the right to add or delete vendors as it deems necessary, in its best interest. 2.4 EVALUATION/SELECTION CRITERIA Bidders must meet or exceed the minimum criteria as established below: a) Maintain a large, stocking inventory in the vendor's own warehouse. The minimum acceptable size is 5,000 square feet with a minimum inventory of $100,000 for the commodities specified on this contract. b) Maintain an office/warehouse within the geographic boundaries of Miami-Dade, Broward, and Palm Beach Counties. This facility shall be staffed with competent company representatives who can be contacted during normal working hours and who are authorized to discuss matters pertaining to this contract. c) Bidder shall be engaged in providing this type of service or commodities for a minimum of three (3) years. d) Bidder(s) will be required to provide same or next day delivery of stock items e) Proposed Percentage discount off manufacture's catalog. Bids shall be submitted on the basis of a discount from a manufacturer's published price list(s). Such published 9/12!2007 City of Miami Beach 17 of 30 ITB-48-06/07 price list(s) must be common to, and accepted by, the industry in general. The lists must. be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm through September 30, 2008, and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover fetter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. 2.4 PAYMENT: N/A 2.5 SHIPPING TERMS: Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered, installed and accepted by an authorized City representative. 2.6 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the Bidder is awarded a contract under this bid solicitation, the prices quoted by the Bidder on the Bid Form shall remain fixed and firm during the term of this contract; provided, however, that the bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. The City is also interested in receiving bids that include flexible pricing terms that provide the City with maximum options and flexibility as regulatory and marketplace changes take place. 2.7 PRE-BID CONFERENCE: A Pre-bid conference will be held on September 28, 2007 at 10:00 a.m. in the City Manager's Large Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-flee North America) (2) Enter the MEETING NUMBER: *2659980* (note that number is preceded and followed by the star (*) key). 2.8 SITE INSPECTION: N/A 2.9 CONTACT PERSON: The contact person for this Invitation to Bid is Maria Estevez. The contact person may be reached by phone: 305.673.7234; fax: 786.394.4002; or a-mail: mestevez@miamibeachfl.gov. Communication between a proposer, bidder, lobbyist or consultant and Procurement Staff is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk, no later than ten (10) calendar days prior to the scheduled Bid opening date. 9!12/2007 18 of 30 City of Miami Beach ITB-48-06/07 The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a proposal that all addenda have been received. YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.55, ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS. 2.10 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the Bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with Bidder's name. Failure of Bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139 2.11 DELIVERY TIME: Vendors shall specify on the attached Bid Form the estimated delivery time (in calendar days) and lead time for the supply and installation of the floating aeratoNdecretive water fountain. 2.12 LIQUIDATED DAMAGES: N/A 2.13 PERCENTAGE ABOVE VENDOR COST: N/A 2.14 DISCOUNTS (From published price lists): Bids shall be submitted on the basis of a discount from a manufacturer's published price list(s). Such published price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm through September 30, 2008, and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. 2.15 ESTIMATED QUANTITIES: Quantities, if stated, are for Bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs. Said estimated quantities may be used by the City for the purpose of evaluating the low Bidder meeting specifications. 9/12!2007 City of Miami Beach 19 of 30 ITB-48-06/07 Z.16 WARRANTY: The successful bidder will be required to warranty all equipment and parts supplied. The successful bidder must accept return for full credit for items shipped in error or damaged in shipment. The City of Miami Beach shall return items in "as received" condition. 2.17 GUARANTEE: The successful bidder will be required to guarantee all work performed for Installation for a minimum of one (1) year. 2.18 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM) Each bid must be accompanied by a minimum of five (5) separate references for contracts, of which each contract annual cost was twenty five thousand dollars ($25,000) or higher. Reference shall include the name of the company, a contact person, contact person's E- MAILADDRESS, the telephone number and facsimile number. 2.19. COMPLETE PROJECT REQUIRED: N/A 2.20 FACILITY LOCATION: NIA 2.21 PURCHASE OF ITEMS NOT LISTED WITHIN THIS SOLICITATION: N/A 2.22 BIDDER QUALIFICATIONS: In order for bids to be considered, bidders must submit with their bid, or within five (5) calendar days upon request from the Procurement office, evidence that they are qualified to satisfactorily perform the specified work/services. Evidence shall include all information necessary to certify that the bidder. maintains a permanent place of business; has technical knowledge and practical experience in the type of equipment to be repaired; has available the organization and qualified manpower to do the work; has adequate financial status to meet the financial obligations incident to the work; has not had just or proper claims pending against him or his work; and is regularly engaged in providing this type of commodities. The evidence will consist of listing of work that has been provided to public and private sector clients, ei. nature of WORK within the last three (3) years. 2.23 LATE BIDS: At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting abid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. 2.24 EXCEPTIONS TO SPECIFICATIONS: Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid to be considered non-responsive. 2.25 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and alt blanks filled in. To be considered a valid bid, the ORIGINAL AND FIVE COPIES of the Bid Form pages and all required submittal information must be returned, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. snv2oo~ City of Miami Beach 20 of 30 ITB-48-06/07 2.26 MAINTENANCE AGREEMENT: N/A 2.27 EQUAL PRODUCT: Manufacturer's name, brand name and model number are used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design required and is in noway intended to prohibit the bidding of other manufacturer's items of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless othewise indicated. Where equal is proposed, bid must be accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit bid as equal. 2.28 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. 9/12/2007 City of Miami Beach 21 of 30 1TB-48-06/07 PURCHASE OF ELECTRICAL SUPPLIES ITB # 48-06/07 3.0 MINIMUM SPECIFICATIONS 3.1 GENERAL The purpose of this bid is to establish contracts based on a percentage discount off manufacture's catalog for the supply of Electrical Supplies to the City of Miami Beach, on an as needed basis. The Property Management and Public Works Director(s) and or designated representative(s) will be responsible for obtaining electrical supplies based on best value/business practices. At a minimum they shall consider, but not be limited to the following: quality, price and availability. 3.2. MATERIALS The commodities to be purchased from this contract shall include but not be limited to conduit fittings, conduit bodies, boxes, raceways, ducts, enclosures, wiring devices, wire, cable and accessories, circuit breakers, panel boards, splicing materials, emergency lighting, fuses and accessories, meters, transformers, capacitors, controls, resistors, relays, timers, jacket plugs, sockets, transistors, LEDs, and all other related materials that may be required during the term of this contract. 3.3. SCOPE OF SERVICES Successful bidder(s) will be required to supply electrical supplies to the Property Management Division and Public Works Department. The City will issue Standing Orders to the selected vendor(s) for the purchase of supplies on an as needed basis throughout the year. 3.3.1 Orders shall be placed by Property Management Division and Public Works Department personnel, as needed. Employees from other City Departments may utilize this contract, provided they comply with Section 3.1 above. 3.3.2 Same day or next day delivery shall be provided on all stock items. 3.3.3 Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized City representative. Minimum order requirements, if any shall be indicated in the Bid Form. 3.3.4 City employees are authorized to pick-up materials against purchase orders issued to the bidder(s). Only personnel showing City's identification shall be authorized to pick up materials. Packing slip shall be marked with the employees name and signature. There shall be no minimum order requirement for customer pick-up. 3.3.5 Bidder must provide written quotes of the items being requested before delivery or pick-up of materials. 3.3.6 Invoices and packing slips shall include adequate information including: department's name, location, full item description, unit prices, Standing Order number, receiving signature, quantities picked up, delivered and backorder status. 9N 2/2007 22 of 30 City of Mlami Beach ITB-48-06/07 3.3.7 There will be no restocking charges (or other charges) for items retumed by the City, provided items are returned in their original packaging and in good, saleable condition. s/~ uzoo~ City of Miami Beach 23 of 30 ITB-48-06/07