2008-26812 ResoRESOLUTION NO. 2008-26812
A RESOLUTION OF THE MAYOR AND CITY
OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING THE APPROPRIATION OF FUNDS IN THE
AMOUNT OF $66,920 FROM PARKING OPERATIONS FUND N0.480, PURSUANT
TO INVITATION TO BID (ITB) NO. 47-06!07, FOR THE PURCHASE AND
INSTALLATION OF VIDEO MONITORING EQUIPMENT FOR CITY GARAGES.
WHEREAS, the purpose of Invitation to Bid No. 47-06/07 (the "Bid") was to establish a
contract by means of sealed bids, with a qualified contractor for the purchase and installation of
video monitoring equipment in five City parking garages; and
WHEREAS, an additional $66,920 is required to be appropriated from Parking
Operations Fund No. 480 to complete the project; and
WHEREAS, the Administration recommends appropriating the additional funding; and
WHEREAS, the City Manager concurs with the recommendation.
NOW, THEREFORE, BE IT DUL~f RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FL RIDA, that the Mayor and City Commission
hereby approve the appropriation of funds in the amoun f $66,920 from Parking Operations Fund
No. 480, pursuant to Invitation to Bid (ITB) No. 47-06/07, for the purchase and installation of video
monitoring equipment in five City garages.
PASSED AND ADOPTED this 16th day of
ATTEST:
CITY CLERK
Robert Parcher
T: SAGE N DA12008 W pr16081Con sentlGaragesReso. doc
2008.
S~Q Gce~/
Saul Gross
Vice-Mayor
APPROVED AS TO
FORM 8~ LANGUAGE
~ FOR EXECUTION
~i v
a
COMMISSION ITEM SUMMARY
Condensed Title:
Request for Approval to Award a Contract to to Gisnet Telecom, Inc., Pursuant to Invitation to Bid No.
47-06107, for the Purchase and Installation of Video Monitoring Equipment in City Garages in the
Estimated Amount of $410,533; And Further Adopt a Resolution to Appropriate Funds in the Amount of
$66,920 From Parkin O erations Fund No. 480.
ratings
Improve processes through
Supporting Data (Surveys, Environmental Scan, etc.):
Survey data states that safety across the City was rated by residents as one of the most important areas
affecting their quality of life and as one of the changes that would make Miami Beach a better place to
Issue:
Shall the Commission Approve the Award of Contract and Adopt the Resolution?
The purpose of Invitation to Bid No. 47-06/07 (the "Bid") was to establish a contract by means of sealed
bids, with a qualified contractor for the purchase and installation of video monitoring equipment in five City
parking garages. The Bid did not include the 17th Street parking garage, since the camera installation in
this facility was authorized with available GSA contract pricing. Subsequent to the 17th Street garage
approval, it was directed that the CCTV systems for the remaining five garages be competitively bid.
Based on internal review team meetings, manufacturer demonstrations, and the corresponding analysis, if
the City were to select one supplier for all five garages that were bid, which is the expressed desire of the
Parking Department, the lowest and best bidder is Gisnet Telecom, Inc. for their bid utilizing ICRealtime
equipment.
The Administration recommends approving the award.
r financial Information.
Source of Amount Account Approved
Funds: 12`h, 13`h and 42"d Street Garages
~ $154,585 Account No. 481-2504-068357:
$154,585 Available In
Ca ital Bud et;
2 $ 66,920 Request for appropriation from fund
480
3 $109,003 16th Street Garage: Account
No. 463-2504-068357
4 $ 80,025 7th Street Garage: Account
No. 142-2504-068357
OBPI Total $410,533
Financial Im act Summa
Si n-utts:
Department Director
Assistant City Manager
City Man er
SF RCM JMG ;
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m MIAMIBEACH
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AGENDA ITEM CO~~
DATE ~'~~~~
m nIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members oft City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: April 16, 2008
SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT TO GISNET TELECOM,
INC., PURSUANT TO INVITATION TO BID (ITB) NO. 47-06/07, FOR THE PURCHASE
AND INSTALLATION OF VIDEO MONITORING EQUIPMENT FOR CITY GARAGES,
IN THE ESTIMATED AMOUNT OF $373,212, PLUS A 10% CONTINGENCY IN THE
AMOUNT OF $37,321, FOR AN ESTIMATED TOTAL OF $410,533; AND FURTHER
ADOPT A RESOLUTION TO APPROPRIATE FUNDS IN THE AMOUNT OF $66,920
FROM PARKING OPERATIONS FUND N0.480.
ADMINISTRATION RECOMMENDATION
Approve the Award and Adopt the Resolution.
BID AMOUNT AND FUNDING
$154,585
$66,920
$109,003
$ 80,025
12th, 13th and 42nd Street Garages Account No. 481-2504-068357
$154,585 Available In Capital Budget;
to be appropriated from Parking Operations Fund No. 480 to complete the project;
16th Street Garage: Account No. 463-2504-068357
7th Street Garage: Account No. 142-2504-068357
ANALYSIS
The purpose of Invitation to Bid No. 47-06107 (the "Bid") was to establish a contract by means of
sealed bids, with a qualified contractor for the purchase and installation of video monitoring
equipment in five City parking garages. The video monitoring equipment, to include closed circuit
television (CCTV) systems, would serve to safeguard the City and its residents from foreseeable
risks such as vandalism, robbery, or assault in the parking structures the City owns and runs.
The surveillance system could not only act as a deterrent to such incidents, but would also
document any incidents and activities. Currently there is a rover staff of security personnel in the
garages that can be reduced upon implementation of the CCTV systems. Additionally, a central
station is anticipated to be implemented in the future to enable individuals to monitor all the City
garages 24 hours per day.
The Bid did not include the 17th Street parking garage, since the camera installation in this facility
was previously authorized using GSA contract pricing. Subsequent to the 17th Street garage
approval, a decision was made to approve the issuance of a competitive bid for the remaining five
garages.
On August 28, 2007, ITB No. 47-06/07 was issued and notices sent to over 90 firms, which by,
the due date of November 8, 2007, resulted in the receipt of bids from the following firms:
AIIView Corporation
ATC International, Inc.
BRS Group
Gisnet Telecom, Inc.
ION Electric
Ingersoll-Rand Security
Secure Technologies Integrators, Inc.
Security 101
Tri-County Systems
Three (3) firms, ATC International, Inc., Gisnet Telecom, Inc., and Tri-County Systems, bid GE
products, as well as an alternate supplier, ICRealtime. The remaining bidders submitted
solutions using only GE products.
ION Electric was eliminated from consideration as their bid submission was the highest, in most
cases twice as much, than the other bids received.
An internal review team consisting of Chuck Adams, Assistant Director, Off-Street Parking; Hiram
Siaba, Sr. Capital Projects Coordinator, CIP; Jay Moore, Development Coordinator, Community
RelationslPublic Information; and Gerald Cunningham, Sr. Network Administrator, Information
Technology, convened on December 19, 2007 to review the remaining eight (8) bidders'
packages. As a result of this meeting, four (4) of the bids, AIIView Corporation, BRS Group,
Secure Technology Integrators, Inc., and Security 101, were eliminated from further consideration
due to their lacking the requested technical background and responses in their bid submissions.
BRS Group and AIIView Corporation also submitted the second and third highest bids,
respectively.
After further analysis, Ingersoll-Rand was eliminated from further consideration due to their bid
submission being the fourth highest of the bids submitted, and the remaining three bidders all
being viable contenders for the project.
The internal review team participated in a follow-on meeting on February 21, 2008, which
included individual demonstrations of the proposed equipment from the two manufacturers, GE
Security Systems and ICRealtime. The individual on the team with the technical knowledge and
experience to fairly analyze and compare the two manufacturers' specifications was Gerald
Cunningham, from IT. The purpose.of the demonstration was to ascertain whether there are
technical or perceived differences between the two manufacturers' products, since three bidders
proposed both a GE solution, as well as a less expensive ICRealtime alternate solution. The
team took the opportunity to ask questions of the manufacturers and saw the cameras and DVRs
demonstrated in a live setting.
After the demonstrations, it was determined that both the GE and the ICRealtime systems were
comparable and performed basically the same. ICRealtime's solution is deemed to have a slight
edge over GE's in that they have an off-the-shelf solution for storage and backup of data, while
GE did not present a real plan to maintain the same amount of data. Additionally, as indicated
previously, ICRealtime's system is less expensive than GE Security's.
Based on the internal review team meetings, the demonstrations, and the corresponding analysis,
if the City were to select one supplier for all five garages that were bid, which is the expressed
desire of the Parking Department, the lowest and best bidder is Gisnet Telecom, Inc. for their bid
utilizing ICRealtime equipment.
Gisnet Telecom, Inc. is a Miami-based company, with combined experience of over twenty years
installing and maintaining video monitoring equipment and structured wiring.
COST SAVINGS
In March of 2007, the Administration received unsolicited quotations from ATC International
based on their utilizing GSA pricing, for all the garages. The total quotation for the five garages,
not including the 17th Street, equaled $497,767, for GE Security Systems products. Upon
Procurement issuing ITB No. 47-06/07 pursuant to the City Manager's request to competitively
bid the project, ATC's bid submission in November 2007, was $564,166 for the same products in
the five garages, reflecting an increase of $66,399 between March and November 2007.
A comparison of ATC International's quotation for the five remaining garages utilizing GE Security
Systems products from March 2007, with the recommended firm, Gisnet Telecom, Inc., utilizing
the ICRealtime solution, pursuant to ITB No. 47-06107, reflects a savings of $147,675, exclusive
of warranty.
Gisnet's extended warranty pursuant to the Bid is $23,119, which less than 50% the extended
warranty bid by ATC International.
CONCLUSION
Based on the analysis of the bids received, the Administration recommends that the City award a
contract to Gisnet Telecom, Inc., for the purchase and installation of video monitoring equipment
in five City garages, pursuant to Invitation to Bid (ITB) No. 47-06/07, in the estimated amount of
$373,212, plusca ed°/reso ut on appropr at ng add tional fundsnatheaamount0of3$66 920ufrom
adopt the atta
Parking Operations Fund No. 480 for this project.
BID TABULATION
See attached
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