2000-23851 RESO
, ~
RESOLUTION NO. 2000-23851
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY
MANAGER, OR IDS DESIGNEE, TO SUBMIT AN APPLICATION TO THE
SOUTH FLORIDA COMMUNITY-URBAN RESOURCES PARTNERSHIP,
ON BEHALF OF THE MIAMI BEACH REDEVELOPMENT AGENCY, FOR
A GRANT, IN THE AMOUNT OF $25,000, WITH A MATCIDNG
CONTRIBUTION BY THE REDEVELOPMENT AGENCY OF $25,000,
FROM TAX INCREMENT FUNDS, FOR THE TREE PLANTING SCOPE
PORTION OF THE SOUTH POINTE STREETSCAPE IMPROVEMENT
PROGRAM; AND TO APPROPRIATE THE FUNDS, IF AWARDED.
WHEREAS, its environment and natural resources are the foundation of the City of
Miami Beach's unique, urban quality oflife; and
WHEREAS, the Miami Beach Redevelopment Agency seeks to promote the sustainable
economic and social well-being of the City; and
WHEREAS, the South Florida-Urban Resources Partnership, a local component of the United
States Department of Agriculture, was initiated in 1994 to assist urban South Florida communities
in improving and protecting their natural resources; and
WHEREAS, the City, on behalf of the Miami Beach Redevelopment Agency, seeks a $25,000
grant from the South Florida-Urban Resources Partnership for the tree planting scope portion of the
South Pointe Streetscape Improvement Program;
WHEREAS, the Miami Beach Redevelopment Agency, on behalf of the City, will provide a
matching contribution of $25,000, from tax increment funds;
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission of Miami Beach, Florida authorize the City Manager, or his designee, to submit an
application to the South Florida-Urban Resources Partnership, on behalf of the Miami Beach
Redevelopment Agency, for a grant, in the amount $25,000, with a matching contribution by the
Redevelopment Agency of $25,000, from tax increment funds, for the tree planting scope portion
of the South Pointe Streetscape Improvement Program; and to appropriate the funds, if awarded.
PASSED and ADOPTED this 12th day of APril'~'
MA OR
ATTEST:
_~r f~~
CITY CLERK
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
~<<*- L/ fJf(Jl/
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.f1.us
COMMISSION MEMORANDUM NO. 2.474 - 00
TO:
Mayor Neisen O. Kasdin and
Members ofthe City Commission
DATE: April 12, 2000
FROM:
Lawrence A. Levy
City Manager
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY
MANAGER, OR IDS DESIGNEE, TO SUBMIT AN APPLICATION TO THE
SOUTH FLORIDA COMMUNITY-URBAN RESOURCES PARTNERSIDP,
ON BEHALF OF THE MIAMI BEACH REDEVELOPMENT AGENCY, FOR
A GRANT, IN THE AMOUNT OF $25,000, WITH A MATCHING
CONTRIBUTION BY THE REDEVELOPMENT AGENCY OF $25,000,
FROM TAX INCREMENT FUNDS, FOR THE TREE PLANTING SCOPE
PORTION OF THE SOUTH POINTE STREETSCAPE IMPROVEMENT
PROGRAM; AND TO APPROPRIATE THE FUNDS, IF AWARDED.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The South Florida-Urban Resources Partnership (SFURP) was initiated in 1994 to assist urban South
Florida communities in improving and protecting their environment through innovative partnership,
linking people, government, and resources. As a local component of the United States Department
of Agriculture, the SFURP administers the National Urban and Community Forestry Program as
authorized by the Cooperative Forestry Assistance Act of 1978.
On behalf of the Miami Beach Redevelopment Agency, the City seeks $25,000, the maximum
available grant funds, from the SFURP to defray costs related to the tree planting portion of
the South Pointe Streetscape Improvement Program. The SFURP requires a dollar for dollar
local match for urban forestry grants. The hardscape and softscape funds of the Phase I
budget of the South Pointe Streetscape Improvement Program total over $1 million and
adequately meet this requirement.
The Administration recommends that Mayor and the City Commission adopt the resolution.
~ LXL:CMC:AR\sk ---r-
AGENDA ITEM C- 7 J--
DATE 4- IZ-OO
\\CH2\SYS\CMGJl\AGENDA\2OOO\APRI2OO\CONSBN'IYI'REEdty.lMlII.dfx:
RESOLUTION NO. 346-2000
A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY, AUTIIORlZING THE
ADMINSTRATION TO SUBMIT AN APPLICATION TO THE SOUTII
FLORIDA COMMUNITY-URBAN RESOURCES PARTNERSIDP, ON
BEHALF OF THE MIAMI BEACH REDEVELOPMENT AGENCY, FOR A
GRANT, IN THE AMOUNT OF $25,000, WITH A MATCHING
CONTRIBUTION BY THE REDEVELOPMENT AGENCY OF $25,000,
FROM TAX INCREMENT FUNDS, FOR THE TREE PLANTING SCOPE
PORTION OF THE SOUTH POINTE STREETSCAPE IMPROVEMENT
PROGRAM; AND TO APPROPRIATE THE FUNDS, IF A WARDED.
WHEREAS, its environment and natural resources are the foundation of the City of
Miami Beach's unique, urban quality oflife; and
WHEREAS, the Miami Beach Redevelopment Agency seeks to promote the sustainable
economic and social well-being of the City; and
WHEREAS, the South Florida-Urban Resources Partnership, a local component of the United
States Department of Agriculture, was initiated in 1994 to assist urban South Florida communities
in improving and protecting their natural resources; and
WHEREAS, the City, on behalf of the Miami Beach Redevelopment Agency, seeks a $25,000
grant from the South Florida-Urban Resources Partnership for the tree planting scope portion of the
South Pointe Streetscape Improvement Program;
WHEREAS, the Miami Beach Redevelopment Agency, on behalf of the City, will provide a
matching contribution of $25,000, from tax increment funds;
NOW THEREFORE, BE IT DULY RESOLVED BY THE CHAIRMAN AND MEMBERS
OF THE MIAMI BEACH REDEVELOPMENT AGENCY, that the Chainnan and Members of
the Miami Beach Redevelopment Agency herein authorize the Administration to submit an
application to the South Florida-Urban Resources Partnership, on behalf of the Miami Beach
Redevelopment Agency, for a grant, in the amount $25,000, with a matching contribution by the
Redevelopment Agency of $25,000, from tax increment funds, for the tree planting scope portion
of the South Pointe Streetscape Improvement Program; and to appropriate the funds, if awarded.
PASSED AND ADOPTED TIllS.!1!!! DAY OF APRIL,2000.
YJIJI.
Af'PRUVW,:"'" iO
FORM & lANGUAGE
& FOR EXECUTION
ATIEST:
J (LuA} P ttuLtL"'-
Secretary
Chairman
~4~."cr ~/~~J
OO!'t:"l .,,~ ~ ,,' ......
.
,
I
I
I
Miami Beach Redevelopment Agency
1700 Convention Center Drive, Miami Beach, FI. 33139
I'Ittp:\\ci.miaml.beach.ff.us
relephone (305) 673-7193
Facsimile (305) 673-7772
REDEVELOPMENT AGENCY MEMORANDUM NO. 00- :2-1
April 12,2000
TO:
Chairman and Members ofthe
Miami Beach Redevelopment Agency
FROM:
Lawrence A. Levy
Executive Director
SUBJECT:
A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE
MIAMI BEACH REDEVELOPMENT AGENCY, AUTHORIZING THE
ADMINSTRATION TO SUBMIT AN APPLICATION TO THE SOUTH
FLORIDA COMMUNITY-URBAN RESOURCES PARTNERSHIP, ON
BEHALF OF THE MIAMI BEACH REDEVELOPMENT AGENCY, FOR
A GRANT, IN THE AMOUNT OF $25,000, WITH A MATCHING
CONTRIBUTION BY THE REDEVELOPMENT AGENCY OF $25,000,
FROM TAX INCREMENT FUNDS, FOR THE TREE PLANTING SCOPE
PORTION OF THE SOUTH POINTE STREETS CAPE IMPROVEMENT
PROGRAM; AND TO APPROPRIATE THE FUNDS, IF A WARDED.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The South Florida-Urban Resources Partnership (SFURP) was initiated in 1994 to assist urban
South Florida communities in improving and protecting their environment through innovative
partnership, linking people, government, and resources. As a local component of the United
States Department of Agriculture, the SFURP administers the National Urban and Community
Forestry Program as authorized by the Cooperative Forestry Assistance Act of 1978.
The Redevelopment Agency seeks $25,000, the maximum available grant funds, from SFURP to
defer costs related to the treeplanting portion of the South Pointe Streetscape Improvement
Program. The SFURP requires a dollar for dollar local match for urban forestry grants. The
hardscape and softscape funds of the Phase I budget of the South Pointe Streetscape
Improvement Program total over $1 million and adequately meet this requirement.
The Administration recommends that Chairman and Members of the Redevelopment Agency
adopt the resolution.
QJ&
J...... 1\ LAL:CMC:ARlsk
""\ ~ P:IDOIIPISAU.\IUL.aOY\AGDmA\IOlL.R.U
AGENDA ITEM 1 C"
DATE 1- - I Z Ct'
- .
EXHIBIT 1
.....--,
SOUTH FLORIDA COMMUNITY-URBAN RESOURCES PARTNERSHIP: INC.
(SFCURP. INe.)
"'
-,
GRANT MEMORANDUM OF AGREEMENT
;'",1
This agreement, made and entered into this the 2.- day of B:r. II '/_ ,201w-
(Effective Date) by and between the SOUTH FLORIDA COMMUNITY-URBAN RESOURCES
PARTNERSlllP, INC., hereinafter called the "SFCURP, Inc." and City of Miami Beach, hereinafter
called the Sub-grantee (Sub-recipient).
WITNESSETH
WHEREAS, the SFCURP, Inc. desires to increase the principles of urban and community forestry
by granting funds to the Sub-grantee (Sub-recipient) for the purpose as outlined in Grant Project Number
99-28 included herein as Exhibit "A" and by reference made a part hereof:
WHEREAS, the SFCURP, Inc. and the Sub-grantee (Sub-recipient) are of the opinion that the
citizens of the State of Florida would benefit from the implementation of urban and community forestry
Projects that improve our communities natural resources and assist with ecosystem restoration;
WHEREAS, the SFCURP, Inc. has awarded the Sub-grantee (Sub-recipient) a South Florida
Community-Urban Resources Partnership (SFCURP) grant for the specific Project set forth in the
SFCURP Grant Project Number 99-28 hereinafter the "Project";
WHEREAS, the Sub-grantee (Sub-recipient) by Resolution No. 346-2000 , dated
April 12, 2000 , has indicated its support of the grant Project and authorized its officers to
execute this Agreement on its behalf;
WHEREAS, the parties hereto mutually recognize the benefits of such a Project as described in
the SFCURP Grant Project and the need for entering into an agreement designating and setting forth the
responsibilities of each party;
NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the other
herein and in Exhibit "2", the Grant Maintenance Memorandum of Agreement, the parties covenant and
agree as follows:
1. Failure by the Sub-grantee (Sub-recipient) to sign and return this agreement by February 28.
2001 shall constitute forfeiture of the award.
2. The Effective Date of this agreement is-Ap r; I '2-.- 20-DL.
3. The Sub-grantee (Sub-recipient) shall complete the Project twelve (12) months of agreement
date contained herein as set forth in the South Florida Community-Urban Resources Partnership Grant
Project Number 99-28 approved by the SFCURP, during which time the grant shall continue in effect.
The criteria for the Project is set forth therein. The final date by which such criteria must be met for
completion of this agreement is twelve (12) months from Effective Date.
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99-28 - Tree Canopy Planting South Pointe
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The Project to be performed by the Sub-grantee (Sub-recipient) shall be subject to periodic inspections
by the SFCURP, Inc andlor the SFCURP Federal Support Team andlor their assignees. The Sub-grantee
(Sub-recipient) shall not change or deviate from the Project without written approval by the SFCURP, Inc.
4. The Sub-grantee (Sub-recipient) has estimated the Project cost to be $10.000.00 as shown on
the grant Project budget sheet attached as Exhibit "B". The SFCURP, Inc. agrees to reimburse to the Sub-
grantee (Sub-recipient) the total sum of $5.000.00 or fifty percent (50%) of the final approved Project
costs, whichever is less (the "Grant Amount"). The Grant Amount is limited to only those items which
are directly related to this Project as described in Exhibits "A" and "B". Project costs incurred prior to
the Effective Date of this agreement are ineligible for reimbursement. To assist the Sub-grantee (Sub-
recipient) with the initial three (3) months of implementation, the SFCURP, Inc. may make an advance
of no more than 25 percent of the grant award. The Sub-grantee (Sub-recipient) must request the advance
payment in writing using forms provided by the SFCURP, Inc. Funds provided as an advance payment
must be placed in a non-interest bearing account. Only one advance payment will be made, thereafter,
disbursements will be made on a reimbursement basis. No more than 75 percent of the Grant Amount
will be paid to the Sub-grantee (Sub-recipient) prior to Certification of Acceptance by the SFCURP, Inc.
The final payment shall not be made until Certification of Acceptance is received from the SFCURP, Inc.
For installed plant materials, a sixty (60) day grow-in-period will be required after Project completion.
Certification of Acceptance by the SFCURP, Inc. may be requested sixty (60) days after Project
completion. Upon receipt of the Certification of Acceptance, the Sub-grantee (Sub-recipient) may submit
an invoice for final payment.
(a) Two or more verbal quotes are required for all purchases, expenditures exceeding
$1,000.00 and up to $5,500.00. A minimum of three written quotes or a formal bid
process is required for all purchases/expenditures exceeding $5,500.00 and not
greater than $15,000.00. Sealed bids are required for all purchases exceeding
$15,000.00. Justification must be provided for a sole source award or for an award
to a vendor other than the vendor submitting the lowest bid or quote.
(b) Bills for fees or other compensation for services or expenses shall be submitted in
detail sufficient for a proper pre-audit and post-audit thereof, and bills for travel
expenses specifically authorized by this Agreement shall be submitted and paid in
accordance with the rates specified in Section 112.061, Florida Statutes.
( c) Records of costs incurred under terms of this Agreement shall be maintained and
made available upon request to the SFCURP, Inc. at all times during the period of
this Agreement and for three years after final payment is made. Copies of these
documents and records shall be furnished to the SFCURP, Inc. upon request.
Records of costs incurred include all records of the costs of the Sub-grantee (Sub-
recipient) and subcontractors considered necessary by the SFCURP, Inc. for a
proper audit of the Project.
(d) A person or affiliate who has been placed on the convicted vendor list following
a conviction for a public entity crime may not submit a bid on contract to provide
any goods or services to a public entity, may not submit a bid on a contract with
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99.28 . Tree Canopy Planting South Pointe
a public entity for the construction or repair of a public building or public work,
may not submit bids on leases of real property to a public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or consultant
under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for
Demonstrated or Site Specific Projects, for a period of 36 months from the date of
being placed on the convicted vendor list.
5. The Sub-grantee (Sub-recipient) agrees to maintain plant materials established as a part
of the Project for a period of three years and enter into an agreement which designates and sets forth the
duties and responsibilities of the parties in maintaining the Project.
6. The Sub-grantee (Sub-recipient) agrees to submit to the SFCURP, Inc. an interim report
on Project accomplishments within six months of Effective Date and a final report summarizing Project
accomplishments as a prerequisite to final acceptance by the SFCURP, Inc. Failure to submit a required
report or submission of an unsatisfactory report is sufficient grounds for termination of this agreement
according to the provisions of Section 7(b). The Sub-grantee (Sub-recipient) upon Project completion
shall submit a news release to local newspaper media highlighting the successes of the Project.
7. This Agreement may be terminated under anyone of the following conditions:
(a) By the SFCURP, Inc., unilaterally, for refusal by the Sub-grantee (Sub-recipient) to allow
public access to all documents, papers, letters, or other material subject to Chapter 119,
F.S. and made or received by the Sub-grantee (Sub-recipient) in conjunction with this
Agreement.
(b) By the SFCURP, Inc., if the Sub-grantee (Sub-recipient) fails to perform its duties under
this Agreement, following thirty (30) calendar days written notice by the SFCURP, Inc.
(c) By either party following sixty (60) calendar days written notice.
(d) By both parties following the complete execution by both parties of an agreement to
terminate this Agreement.
(e) Notice to Sub-grantee (Sub-recipient): The SFCURP, Inc. shall consider the employment
by any Sub-grantee (Sub-recipient) of unauthorized aliens a violation of section 274A(e)
of the Immigration and Nationalization Act. Such violation shall be cause for unilateral
cancellation of this agreement.
8. Notwithstanding any provision of this Agreement to the contrary but subject to Subparagraph
7(b), in the event this Agreement is terminated before the SFCURP, Inc. has paid the Sub-grantee (Sub-
recipient) the entire Grant Amount, then the SFCURP, Inc. agrees to pay the Sub-grantee (Sub-recipient)
the entire Grant amount, if the Project has been completed. If the Project has not been completed, the
SFCURP, Inc. shall pay to the Sub-grantee (Sub-recipient) a percentage of the Grant amount equal to the
percentage of the Project's completion.
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99-28 - Tree Canopy Planting South Pointe
"
9. Extension of a contract for contractual services shall be in writing for a single period only
not to exceed six (6) months and shall be subject to the same terms and conditions set forth in the initial
contract. There shall be only one extension of a contract unless the failure to meet the criteria set forth
in the contract for completion of the contract is due to events beyond the control of the Contractor. If
initially competitively procured, contracts for contractual services may be renewed on a yearly basis for
no more than two (2) years, or for a period no longer than the original contract, whichever period is
longer. Renewal of a contract for contractual services shall be in writing and shall be subject to the same
terms and conditions set forth in the initial contract. Renewals shall be contingent upon satisfactory
performance evaluations by the SFCURP, Inc.
10. As applicable under Florida Statute 768.28, the Sub-grantee (Sub-recipient) covenants and
agrees that it will hold harmless the SFCURP, Inc. and all of the SFCURP, Inc.'s officers, agents and
employees from any claim, action, neglect or omission by the Sub-grantee (Sub-recipient) during the
performance of the Agreement, whether direct or indirect, and whether any person or property to which
the SFCURP, Inc.'s or said parties may be subject, except that neither the Sub-grantee (Sub-recipient)
nor any of its sub-contractors will be liable under this paragraph for damages arising out of injury or
damage to persons or property directly caused or resulting from the sole negligence of the SFCURP, Inc.
or any of its officers, agents or employees.
Notwithstanding any verbiage within this paragraph (10), the City of West Palm Beach does now
wave its right to sovereign immunity as provided by Florida Stature 768.28.
11. The Sub-grantee (Sub-recipient) certifies that neither it or its principals is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded for participation in this
grant program by any Federal department or agency.
12. This Agreement, together with any Maintenance Agreement, if executed, embodies the entire
agreement and understanding between the parties hereto and there are no other agreements or
understandings, oral or written, with reference to the subject matter hereof that are not superseded hereby.
13. This Agreement may not be assigned or transferred by the Sub-grantee (Sub-recipient) or
SFCURP, Inc., in whole or in part without the prior expressed written consent of the other party.
14. This Agreement, regardless of where executed, shall be governed by and construed in
accordance with the laws of the State of Florida. Venue shall lie in Palm Beach County, Florida.
15. All notices, demands, requests or other instruments shall be given by depositing the same in
the U.S. Mail, postage prepaid, registered or certified with return receipt requested, or by telex (FAX) or
telegram:
(a) If to the SFCURP, Inc., address to Russell M. Setti, SFCURP Regional Director, South
Florida Community-Urban Resources Partnership, Inc., USDA Service Center, 6191
Orange Drive, Suite 6183Q, Davie, Florida 33314 or at such other address the SFCURP,
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99-28 - Tree Canopy Planting South Pointe
Inc. may from time to time designate by written notice to the Sub-grantee (Sub-recipient)
voice: (954) 792-1984 or fax: (954) 792-3996;
(b) If to the Sub-grantee (Sub-recipient) addressed to:
or at such other address as the Sub-grantee (Sub-recipient) from time to time designates
by written notice to the SFCURP, Inc. All time limits provided hereunder shall run from
the date of receipt of all mailed notices, demands, requests and other instruments, or from
the date telexed or faxed.
16. Time is of the essence of this agreement.
17. This contract, which disburses grants and aids appropriations, is subject to the requirements
of Section 216.347, Florida Statutes, and the Sub-grantee (Sub-recipient) is therefore not allowed to
expend any funds received through this contract for the purpose of lobbying the Florida Legislature, the
SFCURP, Inc., the Judicial Branch, or any other state agency. This contract, which disburses grants and
aids appropriations, is subject to the requirements of Section 216.349, Florida Statutes, which are:
(a) The SFCURP, Inc. and the Comptroller before disbursing any funds must independently
ensure that the proposed expenditure is in accordance with all legal and regulatory
requirements and that this contract specifically prohibits the use of funds for the purpose
oflobbying the Legislature, the SFCURP, Inc., the Judicial Branch, or any state agency.
(b) If the Sub-grantee (Sub-recipient) is a local government agency, nonprofit organization,
or not-for-profit organization it shall: (1) for amounts $25,000 or less, have its head attest
that it has complied with grant provisions, (ii) for amounts greater than $25,000 but not
more than $100,000 have a grant-specific audit performed in accordance with the rules of
the Auditor General or have a statement prepared by an independent certified public
accountant which attests that the grant provisions have been complied with,(iii) for
amounts greater than $100,000, have a grant-specific audit performed in accordance with
the rules of the Auditor General, and (iv) have such audits, statements, or attestations filed
with the SFCURP, Inc. and the Auditor General.
(c) The intent of this paragraph is to include lobbying, of applicable federal agencies.
18. If this agreement contains federal funding in excess of $100,000, the Sub-grantee (Sub-
recipient) must, prior to agreement execution, complete the Certification Regarding Lobbying form. If
a Disclosure of Lobbying Activities, Standard Form LLL, is required, it may be obtained from the
SFCURP, Inc. All disclosure forms as required by the Certification Lobbying form must be completed
and returned to the SFCURP, Inc.
19. The undersigned Sub-grantee (Sub-recipient) receiving federal fmancial assistance under this
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99-28 - Tree Canopy Planting South Pointe
agreement hereby acknowledges and agrees that it will comply with the applicable provisions of the latest
version of Office and Management Budget Circular No. A-l33 - Revised June 24, 1997 (Audits of States,
Local Governments, and Non-profit Organizations). Copies of the latest version of the above which would
relate to the undersigned Sub-grantee (Sub-recipient) may be obtained by contacting SFCURP, Inc.:
South Florida Community-Urban Resources Partnership
USDA Service Center
6191 Orange Drive, Suite 6183Q
Davie, FL 33314
(Contact SFCURP, Inc. office for assistance in obtaining copies at (954) 792-1984)
If the undersigned Sub-grantee (Sub-recipient) expends $300,000 or more in federal financial
assistance in a fiscal year, either directly from federal agencies or indirectly through other units of state
or local govemments or a combination thereof, the Sub-grantee (Sub-recipient) shall have an audit made
in accordance with the Office of Management and Budget Circular No. A-l33 (Audits of State, Local
Governments, and Non-profit Organizations). The $300,000 threshold specified above shall be from all
federal sources, not just the amount provided by this agreement. The undersigned Sub-grantee (Sub-
recipient) receiving funds under this agreement hereby agrees that it will allow the SFCURP, Inc. and any
federal agency to audit the Sub-grantee's (Sub-recipient's) books for compliance with the above applicable
circulars.
20. The Sub-grantee (Sub-recipient) acknowledges and agrees that public use of all reports or
other printed material, videos, audio recordings, films and photographs produced as part of this Project
shall not be restricted under the copyright laws of the United States of America. All products (brochures,
signs, videos, etc.) funded by the South Florida Community-Urban Resources Partnership grant must
display a statement that the material has been prepared using South Florida Community-Urban Resources
Partnership grant funds received through the Florida Department of Agriculture and Consumer Services-
Division of Forestry and USDA-Forest Service.
21. The Sub-grantee (Sub-recipient) is informed that a person or affiliate who has been placed
on the convicted vendor list following a conviction for a public entity crime may not submit a bid on an
agreement to provide any goods or services to a public entity, may not submit a bid on an agreement with
a public entity for the construction or repair of a public building or public work, may not submit bids on
leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under an agreement with any public entity, and may not transact business with
any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
CATEGORY TWO for a period of36 months from the date of being placed on the convicted vendor list.
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99-28 - Tree Canopy Planting South Pointe
22. The Sub-grantee (Sub-recipient) is informed that the SFCURP, Inc. shall consider the
employment by a Sub-grantee (Sub-recipient) of unauthorized aliens a violation of Section 274A(e) of
the Immigration and Nationalization Act. Such violation shall be caused for unilateral cancellation of this
agreement.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day
and year first above written.
SOUTH FLORIDA COMMUNITY
URBAN RESOURC S PARTNERS
- ,
(SFCURP, INC.)
BY:
City of Miami Beach
Name of Sub-grantee (Sub-recipient)
"IPIl8 Stacy E. Kilroy BY: ~~ ~~-
~ ~ Commission # CC 769428 U
~ 'I ElqlI~~~;J>02 Title: JOrge~A' City Manager
~Of f\' ATI.AIfl1CBONOINGCO..INC D ~ ).---
Witness:
(SEAL)
APPROVED AS TO
FORM & LM,GUAGE
& FOR EXl:.CUTiON
~~ ~zlfl
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99-28 - Tree Canopy Planting South Pointe
EXHIBIT 2
SOUTH FLORIDA COMMUNITY-URBAN RESOURCES PARTNERSlllP. INC.
(SFCURP. INC.)
MAINTENANCE MEMORANDUM OF AGREEMENT
This agreement, made and entered into this the 1- day of A--tJ1',' J 20~ by
and between the SOUTH FLORIDA COMMUNITY-URBAN RESOURCES PARTNERSlllP, INC.,
hereinafter called the "SFCURP, Inc." and City of Miami Beach, hereinafter called the Sub-grantee (Sub-
recipient).
WITNESSETH
WHEREAS, the SFCURP, Inc. desires to increase the general level of knowledge of the principles
of urban and community forestry enhancement of natural resources and ecosystem restoration by granting
funds to the Sub-grantee (Sub-recipient) for the establishment of a demonstration tree planting Project as
outlined in the South Florida Community-Urban Resources Partnership Grant Project Number 99-28 and
Grant Memorandum of Agreement (the "Grant Agreement") attached hereto as Exhibit "I" and by
reference made a part hereof;
WHEREAS, the SFCURP, Inc. has awarded the Sub-grantee (Sub-recipient) a South Florida
Community-Urban Resources Partnership (SFCURP) grant, more particularly set forth in the Grant
Agreement;
WHEREAS, the Sub-grantee (Sub-recipient) agreed in the Grant Agreement to maintain the
Project (as described in the Grant Project);
WHEREAS, the parties hereto recognize the need for entering into an agreement designating and
setting forth the responsibilities of each party in maintaining the Project; and
WHEREAS, the Sub-grantee (Sub-recipient) by Resolution desires to enter into this Agreement
and authorizes its officers to do so.
NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the other
herein and in Exhibit "I", the Grant Memorandum of Agreement, the parties covenant and agree as
follows:
1. The Sub-grantee (Sub-recipient) shall maintain the Project in a responsible marmer and with due
care in accordance with the below listed "Project Standards" for the property at the following location:
Attach Site Plan andlor Map of location (if applicable)
Specifically, the Sub-grantee (Sub-recipient) accepts the below listed responsibilities and duties:
(a) Proper watering and proper fertilization of all trees/plants.
(b) Keeping trees/plants as free as practicable from disease and harmful insects;
( c) Proper mulching of trees and/or planting beds; Keeping the premises free of weeds;
Mowing andlor cutting grasses to the proper length;
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99-28 . Tree Canopy Planting South Pointe
(d) Proper pruning of all trees which includes; (i) removing dead or diseased parts of
trees or (ii) pruning such parts thereof which present a hazard;
(e) Removing and replacing dead or diseased trees/plants in their entirety, or removing
and replacing those that fall below original Project Standards.
The Sub-grantee (Sub-recipient) agrees to repair, or remove and replace at its own expense all or
part of the Project that falls below Project Standards. In the event any part or parts of the Project,
including all plants, must be removed and replaced for whatever reason, then they shall be replaced with
the same grade, size and specification as provided in the original plans for the Project. Furthermore, the
Sub-grantee (Sub-recipient) shall keep litter removed from the Project area. The above named functions
to be performed by the Sub-grantee (Sub-recipient) shall be subject to periodic inspections by the
SFCURP, Inc. It is the intent of the parties hereto that except as otherwise provided in paragraphs 2 and
4 hereof, the Sub-grantee (Sub-recipient) shall be the owner of the planting and other installations
included and stipulated in the grant application comprising the Project.
2. This Agreement may by terminated under anyone of the following conditions:
(a). By the SFCURP, Inc., if the Sub-grantee (Sub-recipient) fails to perform its duties
under this Agreement or for refusal by the Sub-grantee (Sub-recipient) to allow
public access to all documents, papers, letters, or other material subject to the
provisions of Chapter 119, Florida Statutes and made or secured by the Sub-
grantee (Sub-recipient) in conjunction with this Agreement following reasonable
written notice.
(b). By either party following sixty (60) calendar days written notice.
(c). By both parties following the complete execution by both parties of an agreement
to terminate this Agreement.
3. The terms of this Agreement commence on the date of Certification of Acceptance and continue
for a period of three (3) years.
4. In the event this Agreement is terminated in accordance with subparagraph 2(a) then the Sub-
grantee (Sub-recipient) shall refund to the SFCURP, Inc. a pro-rated portion of the grant award based
upon the following schedule:
(a). If this agreement is terminated within one year of the date in Paragraph 3, 75
percent of the grant award.
(b). If this agreement is terminated during the second year of this agreement, 50 percent
of the grant award.
(c). If this agreement is terminated during the third year of this agreement, 25 percent
of the grant award.
5. As applicable under Florida Statute 768.28, the Sub-grantee (Sub-recipient) Covenants and
agrees that it shall hold harmless the SFCURP, Inc. and all of the SFCURP, Inc.'s officers, agents and
employees from any claim, action, neglect or omission by the Sub-grantee (Sub-recipient) during the
performance of the Agreements, whether direct or indirect, and whether any person or property to which
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99-28 - Tree Canopy Planting South Pointe
the SFCURP, Inc. or said parties may be subject, except that neither the Sub-grantee (Sub-recipient) nor
any of its sub-contractors shall be liable under this paragraph for damages arising out of injury or damage
to persons or property directly caused or resulting from the sole negligence of the SFCURP, Inc. or any
of its officers, agents or employees.
Notwithstanding any verbiage within this paragraph (5), the City of West Palm Beach does now
wave its right to sovereign immunity as provided by Florida Stature 768.28.
6. This Agreement, together with the South Florida Community-Urban Resources Partnership, Inc.
Grant Memorandum of Agreement, embodies the entire agreement and understanding between the parties
hereto and there are no other agreements or understandings, oral or written, with reference to the subject
matter hereof that are not superseded hereby.
7. This Agreement may not be assigned or transferred by the Sub-grantee (Sub-recipient) or
SFCURP, Inc., in whole or in part without the expressed written consent of the other party.
8. This Agreement shall be governed by and construed in accordance with the laws of the State
of Florida. Venue shall like in Palm Beach County, Florida.
9. All notices, demands, requests or other instruments shall be given by depositing the same in the
U. S. Mail, postage prepaid, registered or certified with return receipt requested, or by telex (FAX) or
telegram:
(a) If to the SFCURP, Inc., addressed to Russell M. Setti, SFCURP Regional Director,
USDA Service Center, 6191 Orange Drive, Rm. 6l83Q, Davie, Florida 33314,
Phone: (954) 792-1984 or Fax: (954) 792-3996 or at such other address the
SFCURP, Inc. may from time to time designate by Written notice to the Sub-
grantee (Sub-recipient); and
(b) If to the Sub-grantee (Sub-recipient)addressed to:
or at such other address as the Sub-grantee (Sub-recipient) from time to time
designates by written notice to the SFCURP, Inc.
All time limits provided hereunder shall run from the date of receipt of all mailed notices,
demands, requests and other instruments, or from the date telexed or faxed.
10. Time is of the essence of this agreement.
11. This contract, which disburses grants and aids appropriations, is subject to the requirements
of Section 216.347, Florida Statutes, and the Sub-grantee (Sub-recipient) is therefore not allowed to
expend any funds received through this contract for the purpose of lobbying the Florida Legislature, the
SFCURP, Inc., the Judicial Branch, or any other state agency or federal agency as it may apply.
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99.28 . Tree Canopy Planting South Pointe
This contract, which disburses grants and aids appropriations, is subject to the requirements of
Section 216.349, Florida Statutes, which are:
(a) The SFCURP, Inc. and the Comptroller before disbursing any funds must independently
ensure that the proposed expenditure is in accordance with all legal and regulatory
requirements and that this contract specifically prohibits the use of funds for the purpose
of lobbying the Legislature, the SFCURP, Inc., the Judicial Branch or any state agency.
(b) If the Sub-grantee (Sub-recipient) is a local government agency, non-profit organization,
or not-for-profit organization it shall: (1) for amounts $25,000 or less, have its head attest
that it has complied with grant provisions, (ii) for amounts greater than $25,000 but not
more than $100,000 have a grant-specific audit performed in accordance with the rules of
the Auditor General or have a statement prepared by an independent certified public
accountant which attests that the grant provisions have been complied with, (iii) for
amounts greater than $100,000 have a grant-specific audit performed in accordance with
the rules of the Auditor General, and (iv) have such audits, statements, or attestations filed
with the SFCURP, Inc. and the Auditor General.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day
and year first above written.
President
~ SFCURP c.
""" y~:.2L.A1
Secretary
SFCURP, Inc.
Citv of Miami Beach
Name of Sub-grantee (Sub-recipient)
~ PliO Stacy E. Kilroy
I~ l:i; Commission # CC 769.428
"l. '" Elqllres ~. 23, 2002
'J'! ' ~ BONDED THRU
~OF~(!t' A.n.AN11CBONDtNG co.. INC.
BY:-do j~o-^--.6
Title: Jorge Gonzalez, City Manager
w~ (SEAL)
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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99-28 - Tree Canopy Planting South Pointe
~_ ~/z.'J/tI}
~ ome
EXHIBIT A
South Florida Community-Urban Resources Partnership
SUB-GRANTEE INFORMATION (please Print or Type)
Project Applicant Name: City of Miami Beach
Project No.: 99-28
Project Title: Tree CanoDv Plantim! South Pointe
Sub-grantee Information (Local Government, Nonprofit Organization, Indian Tribe
or Educational Institution):
City of Miami Beach
Name and Title of Contact Person: Alexander Diaz, Grant Writer
Address: 1700 Convention Center Dr.
City: Miami Beach
Zip:
33139
Phone: 305-673-7260 Fax: 305-673-7772
miami-beach.fl.us
Email: alexanderdiaz@ci. Web Address: ci. miami-beach. fl. us
IRS FEID Number
59-6000372
Name of Landowner: Ci:ty of Miami Beach
As the duly authorized officer/representative of the Sub-grantee named above, I hereby certify that all
parts of the proposal and required grant information have been read and understood and that all
information submitted herein is true and correct.
Authorized Officer/Representative: Jorge M. Gonzalez
Title: Ci tv Manaoer
Signature: ~J h-oC'-A.
, CS
Please attach project description, work plan, flow chart, and related documents
that will become part of this agreement. ~PPROVEO AS TO
FORM & LANGUAGE
. FOR EXECUTION
Date:
"2 \, "\0 \
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99-28 - Tree Canopy Planting South Pointe
~
EXHIBIT A
GRANT PROGRAM INFORMATION
Project Applicant Name: City of Miami Beach
Project Title: Tree Canoov Plantimz South Pointe
Project No.: 99-28
SUJ\tlMAR Y OF COSTS (A 50/50 match on behalf of the Sub-grantee is required)
Requested Grant $ Local Match $
I II
Contractual costs
Personnel costs
Travel costs
Equipment costs
Supplies costs
Operating costs
Tree costs
Overhead costs
$9.971
$5.000
$139.600
Total Requested Grant (I) $ 5, 000
Total Matching Costs (II) $
Total Program Costs (ill) $
Add columns I and II for total ill (100%)
4 % % Grant Request
o
$154.571
o
$ 149,571
96%
% Local Match
A bud2et. detailin2 all costs identified above must be attached.
PROJECT LOCATION INFORMATION (please Print or Type)
(Complete where applicable)
County Miami-Dade Local Government Jurisdiction (County Government,
Municipality, School Board District or Independent Special District): City of Miami Beach
DescribetheSpecificLocationoftheProject:_ Streets south of 5th; west
of Ocean Drive; south of alton road.
Who has Maintenance Responsibility for the Property?: City of Miami Beach
Is the Land Ownership Public or Private?:
Public
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99-28 - Tree Canopy Planting South Pointc
Project Title: Tree Canoov Planting South Pointe
Project No. 99-28
EXHIBIT B
Attach your budget or use the enclosed form. This is the type of detail required.
BUDGET
Please note: All Projects must include a detailed itemized budget summary which lists all anticipated
expenditures and explains all project costs. Proposals for site specific demonstration tree planting
projects must list the quantity, species, and approximate size (container size, or caliper and height) of
trees to be planted.
Cost Items Quantity (#) Rate or Price ($) SFCURP 50% 50% Match Cost
Share Cost ($) ($)
Contractual
(description)
241 Live Oaks $24 pt 0 $5,784
Fertilizer
241 Live Oaks $7 pt 0 $1,687
Pruning
Personnel
(list titles or
positions)
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99-28 . Tree Canopy Planting South Pointe
EXHIBIT B
Project Title: Tree Canoov Planting South Pointe
Project No. 99-28
Cost Items Quantity (#) Rate or Price ($) SFCURP 50% 50% Match Cost
Share Cost ($) ($)
Travel
Equioment
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99-28 4 Tree Canopy Planting South Pointe
EXHIBIT B
Project Title: Tree Canopy Planting South Pointe
Project No. 99-28
Cost Items Quantity (#) Rate or Price ($) SFCURP 50% 50% Match Cost
Share Cost ($) ($)
Supplies.
(list items)
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99.28 . Tree Canopy Planting South Pointe
EXHIBIT B
Project Title: Tree Canoov Planting South Pointe
Project No. 99-28
Cost Items Quantity (#) Rate or Price ($) SFCURP 50% 50% Match Cost
Share Cost ($) ($)
Ooerating Costs
(list)
Trees
(list species and
size) 241 Live
Oaks $600 pt $5,000 $139,000
Overhead** **************
Total $5,000 <:1.1,; .171 :
* Grant dollars may not be used to purchaSe food as supplies.
** Overhead costs up to 5% may only be used as a matching cost, grant funds may not be used for
overhead costs.
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99.28 - Tree Canopy Planting South Pointe
Project Title: Tree Canopv Planting South Pointe
Project ill: 99-28
A) Planting
B) Mulching
EXHIBIT C
PLANTING AND MAINTENANCE GUIDELINES
Site factors which influence long-term survivability should be considered: overhead and
underground utilities, sidewalks, sign conflicts, traffic visibility, light poles, right-of-way
or site improvements, size of planting space/site, etc.
All olanting stock must be Florida Grade #1 or better.
All synthetic or non-biodegradable material such as nylon rope, synthetic wrap, treated
burlap, etc. must be removed from the root ball before planting. All biodegradable material
should be removed from the upper 1/3 of the root ball. Precautions should be taken to
eliminate any material from extending above the soil surface where it can act as a wick and
dry the surrounding soil.
If trees are planted with wire baskets around the root ball, it is recommended that the top
two tiers of wire be cut and removed after the root ball is set in the planting hole.
The planting hole should be at least 3-5 times the diameter of the root ball (where possible)
and the same depth as the root ball.
Position the tree or palm in the center of the planting hole with the top of the root ball even
with the surrounding soil surface.
Backfill with soil from the planting site if it is not contaminated. All large rocks should be
removed. When the hole is half full, slowly water to saturate the soil and remove air
pockets, then continue to fill the hole with soil. It is not recommended that large amounts
of organic matter be incorporated into the backfill. Rake the soil evenly around the entire
planting area.
Water thoroughly to remove air pockets, secure the soil around the roots, and provide
nourishment.
Mulch an area at least three times the diameter of the root ball to a depth of 2-4" with
wood chips, bark mulch, shredded mulch, leaves or pine needles. Keep the mulch several
inches away from the tree or palm trunk.
Replenish mulch as it decomposes maintaining a 2-4" layer over the life of the project.
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99-28 - Tree Canopy Planting South Pointe
C) Staking
D) Pruning
E) Waterimz
F) Fertilizing
Stake only if necessary. For example, if the tree or palm will not stand on its own due to
potential vandalism or strong winds.
Use flexible materials such as strapping or commercially available ties that give as the tree
diameter increases and as the tree moves. Biodegradable material is recommended. Do not
use wire even if wire is inside rubber hose.
Stakes and ties should remain on the trees no longer than one year to avoid girdling.
At the time of planting only dead, damaged, rubbing or cross branches or fronds should
be removed.
Remove sucker sprouts from the base of the tree after planting.
Corrective/structural pruning can begin approximately one year after planting. Do not
remove more than 1/3 of the live crown during one growing season.
Establish a regular watering schedule and follow it. Slow deep watering is recommended.
Additional water may be needed during hot or dry periods.
As tree or palm growth progresses, be sure to water outward (away from the trunk) to the
surrounding soil area, this will promote the outward growth and spread of roots.
Various species of trees or palms andlor soil types may require varied degrees of watering.
Soil moisture and tree health should be monitored and irrigation adjusted accordingly.
Non-irrigated sites need to be monitored more closely.
Begin a fertilization program within the first year of planting. Broadcast fertilizing
or fertilizer plugs/stakes are recommended.
Fertilize lightly after the first year using a balanced fertilizer (rates should be based
on the size of the tree or palm and any special nutrient requirements).
If'micronutrient deficiencies are suspected, have
supplement the fertilization program accordingly.
a soil test completed and
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99.28 - Tree Canopy Planting South Pointe
,