97-22272 RESO
RESOLUTION NO.
97-22272
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROPRIATING A RECENTLY AWARDED
$50,000 GRANT FROM THE FLORIDA POLLUTION RECOVERY TRUST
FUND INTO THE ELECTRIC WAVE INITIAL BUDGET, THEREBY
INCREASING IT TO $3,562,254; FURTHER, AUTHORIZING AN
AMENDMENT TO THE CONTRACT WITH ADVANCED VEHICLE
SYSTEMS, INC. (AVS), IN THE AMOUNT OF $47,651.60, FOR THE
PURCHASE OF NEEDED EQUIPMENT AND SAFETY RUBBER FLOORING
FOR THE SEVEN ELECTRIC BUSES BEING MANUFACTURED FOR THE
CITY, THEREBY INCREASING THE A VS CONTRACT TO
$1,456,360.60, AND USING THE GRANT FUNDS TO COVER THE
COST OF THE AMENDMENT.
WHEREAS, the Florida Department of Environmental Protection has advise::l
that, as of January 1, 1 997, the City could invoice the Florida Pollution Recover {
Program for a FY 1996-97 grant, awarded at $50,000 to the City's Electric Wav 3
Program, and payable by the Florida Pollution Recovery Trust Fund (FPRTF); and
WHEREAS, this $50,000 grant needs to be appropriated into the initial budget
for the Electric Wave Program, thereby increasing the total budget to $3,562,254; an j
WHEREAS, on September 11, 1996, the Mayor and City Commission approve::l
a contract with Advanced Vehicle Systems, Inc. (A VS), in the amount of $1,408, 70E ,
for the purchase of seven (7) electric buses with options, as per Bid No.1 01-95/9f;
and
WHEREAS, as the Electric Wave Program developed, the need to purchase an j
install the following additional materials and equipment was made evident:
* Safety Floor Rubber (7 buses)
* Destination Sign Programmer (one)
* AM/FM Cassette Addition (7 buses)
* Spare Battery Packs (3)
Total...........................................
$ 4,046.60
$ 1,461.00
$ 1,281.00
$40.863.00
$47,651.60; and
WHEREAS, the $50,000 grant being sufficient to cover the above-mentione j
expenses, the Administration would recommend that the Mayor and City Commis~;jo 1
approve an amendment to the A VS Contract, in the amount of $47,651.60, for th 3
purchase of the aforestated additional materials and equipment, thereby increasing the
total contract amount to $1,456,360.60.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COM MISS I Ol'iJ
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commissio)
appropriate a $50,000 grant from the Florida Pollution Recovery Trust Fund into th.~
Electric Wave budget, thereby increasing it to $3,562,254; and, further, authorizE a)
amendment to the Contract between the City and AVS, in the amount of $47,651.6(,
for the purchase of needed equipment and safety rubber flooring for the seven electri ;
buses being manufactured for the City, thereby increasing the total amount of the AV:;
contract to $1,456,360.60.
PASSED AND ADOPTED this 5th
, 19~9i.
'.....,'~
ATTEST:
{<o G-M- (r f CW--~
CITY CLERK
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APPROVED AS TO
FORM & LANGUAGE
& FOREXECUnON
11~
'. . Attomey
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Dcilfe
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO. 10'-')..- U
Mayor Seymour Gelber and
Members of the City Commission
DATE: Februarv 5, 1997
Jose Garcia-Pedrosa .W'
City Manager. ;
~i .
A RESOLUTION . F THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEAC , FLORIDA, APPROPRIATING A RECENTLY AWARDED
$50,000 GRANT FROM THE FLORIDA POLLUTION RECOVERY TRUST
FUND INTO THE ELECTRIC WAVE INITIAL BUDGET, THEREf,Y
INCREASING IT TO $3,562,254; FURTHER, AUTHORIZING AN
AMENDMENT TO THE CONTRACT WITH ADVANCED VEHICLE
SYSTEMS, INC. (AVS), AT $47,651.60, FOR THE PURCHASE OF
NEEDED EQUIPMENT AND SAFETY RUBBER FLOORING FOR THE SEVE N
ELECTRIC BUSES BEING MANUFACTURED FOR THE CITY, THEREBY
INCREASING THE AVS CONTRACT TO $1,456,360.60, AND USING
THE GRANT FUNDS TO COVER THE COST OF THE AMENDMENT.
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
BACKGROUND
On June 19, 1996, City Commission Resolution No. 96-22017 approved a two-year,
$3.51 million 'cash' budget for implementation (FY 1996-97) and first full year of
operation (FY 1997-98) of the Electric Wave Program (Exhibit A). At that time, tre
City and the Miami Beach Transportation Management Association (MBTMtl)
commited to search and apply, as on-going practice, for all federal, state and othm
grants available, in an effort to help fund the unpredicted needs of our nascent ElectriC
Wave Program and help ensure its long-term success. As results of our commitment,
a recently awarded $50,000 grant by the Florida Department of Energy's Pollution
Recovery Trust Fund is presently available for appropriation by the City, and $1 million
in federal funds will become available after the City and the funding entity complete
and execute the required agreement for the transfer of funds.
As a part of the Electric Wave Budget, on September 11, 1996, the City approved a
contract with Advanced Vehicle Systems, Inc. (A VS), in the amount <;>f $1 ,408,70~1,
AGENDA ITEM
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2-~r-(LL
DATE
for the purchase of seven (7) electric buses with options, as per Bid No.1 01-9519fi
(Exhibit B). Five buses are ready and the last two are receiving finishing touches.
A VS is waiting on the outcome of our proposed and below-described change order tc,
their contract in order to proceed with the minor installations it entails. Afterwards
all seven buses will be ready for delivery, at the City's request.
ANAL YSIS
As the Electric Wave Program evolved, the Administration and MBTMA realized tl1a
additional material and equipment, above and beyond the scope originallly approvec
in the $1,408,709 purchase order with A VS, needed to be purchased and installec ir
all seven buses, or added to the program's inventory, as follows:
Purchase/installation of safety floor rubber (7 buses)
Purchase of a Destination Sign Programmer (1)
Purchase/installation of AM/FM Cassettes (7 buses)
Purchase additional spare battery packs (3)
For a total Change Order cost of ..............................
$ 4,046.60
$ 1,461.00
$ 1,281.00
$40,863.00
$47,651,60
With this change order, the contract with A VS will total $1,456,360.60, or fort).
percent (40%) of the two-year, $3,562,254 Electric Wave Program budget, aftel
appropriation of the $50,000 grant.
The additional $50,000 grant proceeds are more than adequate to cover the cost o'
the above-mentioned change order.
."
.
CONCLUSION
The City and MBTMA will continue to pursue grant funding, as well as other creatvE
means of generating local funds, which, in the long run, will help reduce the program'~
dependence on the Resort Tax schedule.
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