96-22014 RESO
RESOLUTION NO.
96-22014
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ESTABLISHING AND APPROPRIATING
ELEVEN PERCENT (TEN MILLION DOLLARS) OF
THE 1995/96 FISCAL YEAR BUDGET FOR THE
ESTABLISHMENT OF A PERMANENT RESERVE
FOR CONTINGENCIES, ESTABLISHING A
PROCEDURE FOR ITS USE, AND ESTABLISHING
A PROCEDURE FOR ITS REPLACEMENT AFTER
USE.
WHEREAS, the Mayor and City Commission recognize the necessity to adequately provide
the resources to operate the City in the event of a catastrophe; and
WHEREAS, such resources can be provided by the establishment of a permanent reserve
for such contingencies; and
WHEREAS, such reserve shall be maintained until the Mayor and City Commission declare
an emergency and authorize its expenditure; and
WHEREAS, any amounts expended from such reserve shall be replenished until such
reserve shall again be fully funded.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH as follows:
1. A permanent contingency reserve of$10,000,000 is hereby established in the General Fund
of the City to be held for use in an emergency if and when an emergency is declared and the
expenditure of such funds are authorized by a majority of the City Commission.
2. Said reserve shall be increased or decreased annually but shall be maintained at a minimum
amount of eleven percent (11 %) of the then existing General Fund Budget.
3. Prior to any expenditures from this reserve, the Mayor and City Commission must declare
an emergency and authorize said expenditures. After any expenditure from said reserve, all
reimbursements from State and Federal Ag&.ncies for emergency relief are to be redeposited into
such reserve. Any amounts disbursed which me not recovered from governmental agencies shall be
appropriated from Undesignated Fund Balances of the General Fund to restore the reserve to its then
established level. If there is an insufficient Undesignated Fund Balance to restore said reserve to its
then established level, the Administration is directed to restore the reserve to its aforementioned level
in an amount of not less than $1,000,000 annually, by an amendment to the Adopted General Fund
Budget.
Attest:
I
{
Passed and Adopted this 5th day of June ,1996.
1("lu.~ 1>4A.~
City Clerk
FORM APPROVED
LEG~
By //)1
Date r-(? / fo
CITY OF
MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA33139
OFFICE OF THE CITY MANAGER
TELEPHONE: (305) 673-7010
FAX: (305) 673-7782
COMMISSION MEMORANDUM NO. 2. g'2- ~
May 15, 1996
To:
Mayor Seymour Gelber and
Members of the City Commission
Subject:
Jose Garcia-Pedrosa fI,/
City Manager l'
Establishing a Permanent Reserve for Contingencies of 11 % of the Budget
From:
Administrati ve Recommendation
The Administration recommends that the Mayor and City Commission adopt the resolution.
Background
In 1992 the City Commission adopted a plan to return the City to fiscal health. One of the basic
principles of the plan was to increase the General Fund equity to a level of not less than 8% of the
subsequent years budget. In fiscal years 1992, 1993 and 1994 the City worked toward this goal
increasing fund equity from $1.3 million to $6.8 million.
The sale of the Ojus land gives the City an opportunity to achieve and exceed this goal. The total
received from this land sale will be approximately $9.4 million. These funds will allow the City to
establish a reserve in the General Fund of approximately 11 % of budget. The $10 million seems to
be an arbitrary amount, but it is not. Hurricane Andrew caused minimal damage to Miami Beach,
but the City spent over $5 million in the cleanup after the storm. If the City experiences a more direct
hit from a hurricane, a reserve twice that amount will be necessary for the City to fund emergency
operations until disaster relief can be mobilized.
The City began this fiscal year with $2.6 million in General Fund equity due to the timing of the
receipt of the monies from the land sale. The City will receive in this fiscal year the approximately
$9.4 million from the land sale. Also, the City will receive approximately $2 million from the sale
of the option on the call on the Pension Obligation Bonds. Accordingly, assuming even a $4 million
shortfall in the current General Fund Budget, the City should have a General Fund equity of $10
AGENDA
ITEM
f\1E:>
b - 5- '1 ta
DATE
million at September 30, 1996. This resolution will appropriate that $10 million or 11 % of this fiscal
years budget as a permanent reserve for contingencies. Another positive impact of this reserve will
be the fact that it should armually produce an additional $500,000 in interest revenue to the General
Fund.
Conclusion
The City should establish this reserve due to the inherent contingent risk associated with being a
coastal community.
JGPIRJN/cp