Re-Roofing Project at Fire Station No. 1qua b~o q- d~ 7c
RE-ROOFING PROJECT AT
FIRE STATION NO-1
QUOTATION #VA-QT15R-08
Michael Alvare2, Public Works Assistant Director
City of Miami Beach -Property Management Division
1245 Michigan Avenue
Miami Beach, FL 33139
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 i
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http:\lmiamibeachfl.gov
Telephone (305) 673-7000
Facsimile (305) 673-7650
QUOTATION NO: VA-QT15R-08
RE-ROOFING PROJECT AT FIRE STATION NO-1
Description: The work for the Re-Roofing project consists of furnishing all labor, machinery,
tools, and means of transportation, supplies, equipment, materials, services necessary for the
complete removal of the existing and installation of a total new roof on selected areas of the
building and also repair others sections as describe on the specifications .This work will require
a Warranty/Guarantee for a minimum of fifteen (15) years.
Scope of Work: The work will include removal of the existing roofing material and insulation
down to the concrete deck, sound out and remove loose concrete topping, patch and even
concrete deck, secure perimeter wood blocking, install two ply torch applied to concrete. For
sections A, B, C, D, and E a new lightweight insulating concrete with a minimum slope of 2% w~71
by install. For roof F, remove existing roof membrane down to concrete deck, prime surface with
Temprime QD, install one ply of Powerply App Base, install tapered insulation and Dens Deck
crickets to create positive slope from the center of the valleys, install one ply of Powerply APP
base over the crickets overlapping 6"onto the roof. Install one ply of Powerply APP FR over the
entire surface. Install perimeter details with shop fabricated aluminum. Provide roof top
equipment tie downs according to engineered design.Contractor will follow replacement
specifications provided by the City.
The Contractor shall supply all labor, materials, equipment and services of every kind necessary
for the proper execution of the Project. All materials shall be new and workmanship shall be of
good quality. All workmen and subcontractors shall be skilled in their trades.
Contractors submitting quotes should examine the site and all current plans and specifications and
base their quotation on existing field conditions, scope of work, and the proposed renovations.
Failure to do so will not be considered justification for additional charges after the contract
is awarded.
The Roof Contractor awarded this contract must be able to pull any/all required permits no later
than two (2) weeks after the contract is executed and approved.
QUOTE NO: VA-QTISR-08 CITY OF MIAMI BEACH
DATE: 04/24/08 2
The successful Contractor will be required to furnish General and Automobile Liability insurance
in the respective amounts of $1,000,000 (and include the City of Miami Beach, Florida, as
additional insured on the certificate); current Occupational License; and copy of a current State of
Florida Contractor License.
The City of Miami Beach reserves the right to accept any Quote deemed to be in the best interest
of the City. The City of Miami Beach may reject any and all Quotes.
/"~~-
`~ Michael Alvarez, CGC
Assistant Director, Public Works Department
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 3
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Public Works
City of Miami Beach, Florida
DOCUMENT 00411 -BID FORM
City Of Miami Beach Fire Station # 1
Property Management Dept.
Re rooting
Miami Beach, Fl.
Re Roofing Project
Bidder:,f~ t.,~(,,,~ / ~ l~ .
(Bidder enter name here)
BASE BID, SINGLE-PRIME (ALL TRADES) CONTRACT
The undersigned Bidder, having carefully examined the Bidding and Contract Requirements, Conditions of
the Contract, Drawings, Specifications, dated March 25, 2008, and all subsequent Addenda, all as issued by
the Owner, having visited the site, and being familiar with all conditions and requirements of the Work,
hereby agrees to furnish all material, Labor, equipment and services as described in the above documents,
without exception, includutg all scheduled Allowances if any, necessary to complete the construction of:
Single Prime (All trades) Contract using current Premier Contract Prices
Far the above-reamed Project, in accordance with the requirements of the Bidding Documents, for the sum of:
/, Ll -/ /! J 4 ~~ ~ ~ Dollars ($ / C~~~ 7~ ~ p~
The following is the schedule of unit prices:
Unit Price No. 1 New roof drain:
Unit Price No. 2 Concrete Rehabilitation
Unit Price No. 4 Tie down
$ ~O ~~~
$ ~0 ~J. i~~ ate"
$ ~ vy
Please deliver sealed bids to the Property Management Department, located at 1245 Michigan
Avenue, Miami Beach to the attention of Ms. Viviana Alemany no later than April 4`b, 2008 at 4:00
PM
BID FOR:v1 0041 I - 3
:?IBS Trcmco, Inc. Ait Righ~a Rcx-n,cd.
Public Works
City of Miami Beach, Florida
ACKNOWLEDGEMENT OF ADDENDA
Re Roofng Project
The undersigned Bidder acknowl es r eipt of and use of the following Addenda in the preparation of this Bid:
Addendum No. 1, dated !l
Addendum No. 2, dated
CONTRACTOR'S LICENSE
The undersigned further states that he is a duly licensed Contractor, for the type of work proposed, in the
State of Florida, and that all fees, permits, etc., pursuant to the submission of this proposal have been paid in
full.
SUBMISSION OF BID
Res bmitted this ~~day of i , 2008.
By:
(Name of bi fi or corpora
By:
{Signature)
Attest: r a ~
(Signature) (Type or print)
By: Tide: f~ ..
(Type o<print name) (owner ~r ePrea.) .
Title• Address:C~~~Ll~rlteCt
ccorporate secretary or Assistant secrnary orilr~ ~~ (d.(~cQ~ ~c ,`~ 3331
Phone: _„
License• C- C~
Federal ID No.: ~''1_
END OF DOCUMENT 00411
(A,Q'ex Corf~orote Sea! Here)
BID FORM 0041 I - 4
82005 Trcmco. Inc. Ail Rights Rcscrvcd.
DOCUMENT 00910 -ADDENDUM 1
Fire Station # 1, Miami Beach, FL
Issue to: All registered plan holders
City of Miami Beach, Owner
Contract Document Date: March 25, 2()08
Addendum Date: March 31, 2008
A. NOTICE TO BIDDER:
1. This addendum is issued pursuant to the Conditions of the Contract and is hereby made part of the
Contract Documents. The addendum serves to clarify, revise, and supersede information in the
Project Manual, the Drawings, and previously issued Addenda.
2. The Bidder shall acknowledge receipt of this Addendum in the appropriate space on the Bid Form.
3. The date for receipt of bids for this project is unchanged by this Addendum, at same time and
location.
4. This Addendum includes no attachments.
B. CHANGES TO SPECIFICATION SECTIONS
1. Specification Section 07620 Sheet Metal Flashing (not reissued)
a) There will be no modification in regards of the type of termination use for perimeter metals.
The contractor should replace counterflashing with new counterflashing, drip edge with new
drip edge, etc.
b) Trem Lock System will only be used to replace Counter-flashing. All other metal flashings will
be shop fabricated in aluminum mill finish.
c) The section of the wall from the exterior top edge down to the top of the counterflashing will be
coated with Walltite Primer and Walltite Coating.
END OF ADDENDUM
DOCUMENT 00910 -ADDENDUM 00910 - 1
Public Works Re Roofing Project
City of Miami Beach, Florida
SECTION 01100 -SUMMARY
A. GENERAL
1. RELATED DOCUMENTS
a. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and other Division 1 Specification Sections, apply to this Section.
2. SUMMARY
a. This Section includes the following:
Work covered by the Contract Documents.
Type of the Contract.
Work phases
Work under other contracts.
Use of premises.
Owner's occupancy requirements.
Work restrictions.
Specification formats and conventions.
3. WORK COVERED BY CONTRACT DOCUMENTS
1. Project Identification:
a. Fire Station # 1
b. Project Location: 1051 Jefferson Ave. Miami Beach, Florida
2. Owner:
1) Owner's Representative: Ms. Viviano Alemany
Property Management
3. The Work consists of the following:
For Sections A, S, C , D and E
1) Removal of roofing and insulation down to the concrete deck.
2) Apply Tremprime QD LV over the entire surface
3) Installation of Powerply APP torch applied temporary roof
4) Installation of new lightweight insulating concrete for minimum slope of 2%
5) Installation of mechanically fastened Burmastic Composite ply
6) Installation of two plies of Burmastic Modified Supreme Composite Ply
with Powerply STD cold adhesive
7) Installation of Powerply Std FR with Powerply STD cold adhesive
8) Installation of Hypalon Elastomeric Flashing adhered in Polyroof Solvent
Free adhesive and termination bar.
9) Coat fleshings with Double Duty Aluminum
SUMMARY 01100 - 5
82005 Tremco, Inc. AI! Rights Rescrved.
Public Works
City of Miami Beach, Florida
Re Roofing Project
10) Install all perimeter details with pre manufactured system TremLock
including coping, counter flashing and fascia
11) Install all details according to Tremco Standards, SMACNA and NRCA
recommendations
12) Provide roof top equipment tie downs according to engineered design
13) Provide a 15 Year Tremcare and Q.A. Warranty
For Section F
1) Remove existing roof membrane down to concrete deck
2) Prime Surface with Tremprime QD
3) Install one ply of Powerply App Base
4) Install 1 '/z" Iso insulation and'/a "Dens Deck adhered in Fast'n Free
5) Install crickets to create positive slope from the center of the valleys.
6) Installation of two plies of Burmastic Modified Supreme Composite Ply
with Powerply STD cold adhesive
7) Installation of Powerpiy Std FR with Powerply STD cold adhesive
8) Install perimeter details with shop fabricated aluminum.
9) Install all details according to Tremco Standards, SMACNA and NRCA
recommendations
10) Provide roof top equipment tie downs according to engineered design
11) Provide a 15 Year Tremcare and Q.A. Warranty
4. Mechanical Work
a. All mechanical work will be provided by the owner and will be coordinated with
the roofing contractor.
b. Roofing Contractor is responsible of coordinating with the owner and provide all
necessary blocking of air intakes during the project.
5. Wood Blocking
a. All wood blocking required for new copings, edge detail and to accommodate new
slope shall be provided by roofing contractor
b. All existing wood blocking should be inspected and replaced as required
c. Any wood blocking to remain shall be re secured as per FBC and engineered
calculations.
B. TYPE OF CONTRACT
1. Project will be carried out under a single prime contract.
a. USE OF PREMISES
1 } GeneraL• Contractor shall have limited use of premises for construction
operations as indicated on Drawings by the Contract limits.
2} Limits: Confine constructions operations to Laboratory Annex and staging
area.
a) Do not use Owner's toilet rooms.
b) Do not use Owner's cafeteria.
3) Owner Occupancy: Allow for Owner occupancy of Project site and use by
the public.
4) Driveways and Entrances: Keep driveways parking garage, loading areas,
and entrances serving premises clear and available to Owner, Owner's
SUMMARY Ol 100 - 6
82005 Tremco, Ina All Rights Reserved.
Public Works
City of Miami Beach, Florida
Re Roofing Project
employees, and emergency vehicles at all times. Do not use these areas for
parking or storage of materials.
5) Schedule deliveries to minimize use of driveways and entrances.
6) Schedule deliveries to minimize space and time requirements for storage of
materials and equipment on-site.
'7) parking: Park in designated areas only. Parking shuttle is the responsibility
of the Contractor. Obtain and display Owner-furnished parking permits.
Non permitted vehicles and vehicles located in areas other than approved
parking areas must be attended or they will be subject to towing.
8) Deliveries: Provide representative to receive all materials and oi~load at the
job site. The Owner will refuse all deliveries to other locations.
9) Personnel Identification: All construction personnel in occupied portions of
the facility must wear Owner-furnished identification badges at all times.
Personnel without proper identification are subject to removal from the site
by the Owner.
10) Safety and Security: Comply with Owner's requirements related to security
and fire drills and alerts.
11} Burning/Welding Operations: Comply with Owner's requirements related to
Burning and Welding permits. Coordinate turning off of firelsmoke
detection systems in affected areas. Contractor shall be responsible for Fire
Department response fees related to construction operations.
12) Smoking: No smoking is allowed on the premises, except within 20 feet of
the Contractor's job office trailer or as otherwise designated by Owner's
representative.
13) Use of Existing Building: Maintain existing building in a weathertight
condition throughout construction period. Repair damage caused by
construction operations. Protect building and its occupants during
construction period.
C. OWNER'S OCCUPANCY REQUIREMENTS
1. Full Owner Occupancy: Owner will occupy site and existing building during entire
construction period.
D. WORK RESTRICTIONS
1. On-Site Work Hours: Work shall be generally performed inside the existing building
during normal business working hours of 7:00 a.m. to 7 p.m., Monday through Friday,
except otherwise indicated.
2. Weekend Hours: Same as week days
3. Early Morning Hours: refer to regulations by authorities having jurisdiction for
restrictions on noisy work.
4. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by
Owner or others unless permitted under the following conditions and then only after
arranging to provide temporary utility services according to requirements indicated:
5. Notify Owner not less than two (2) days in advance of proposed utility interruptions.
6. Do not proceed with utility interruptions without Owner's written permission.
E. SPECIFICATION FORMATS AND CONVENTIONS
1. Specification Format: The Specifications are organized into Divisions and Sections using
the 16-division format and CSUCSC's "MasterFormat" numbering system.
SUMMARY 01100 - 7
82005 Tiemco, Inc. All Rights Reserved
Public Works
City of Miami Beach, Florida
Re Roofing Project
2. Specification Content: The Specifications use certain conventions for the style of
language and the intended meaning of certain terms, words, and phrases when used in
particular situations. These conventions are as follows:
3. Abbreviated Language: Language used in the Specifications and other Contract
Documents is abbreviated. Words and meanings shall be inrterpreted as appropriate.
Words implied, but not stated, shall be inferred as the sense requires.. Singular words
shall be interpreted as plural, and plural words shall be interpreted as singular where
applicable as the context of the Contract Documents indicates.
4. Imperative mood and streamlined language are generally used in the Specifications.
Requirements expressed in the imperative mood are to be performed by Contractor.
Occasionally, the indicative or subjunctive mood may be used in the Section Text for
clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by
others when so noted.
5. The words "shall," "shall be," or "shall comply with," depending on the context, are
implied where a colon (:) is used within a sentence or phrase.
F. PRODUCTS (Not Used)
G. EXECUTION (Not Used)
END OF SECTION Ol 100
SUMMARY 01100 - 8
82005 Ttemc0. lac. All Rights Reserved.
RE-ROOFING PROJECT AT FIRE STATION NO-1
QUOTATION NO: VA-QT15R-08
1.0 GENERAL CONDITIONS
1.1 SEALED QUOTATION:
Original copy of Quotation Form as well as any other pertinent documents must be returned
in order for a Quote to be considered for award. All Quotes are subject to all conditions
specified in this Quotation document.
The completed Quotation Form must be submitted in a sealed envelope clearly marked to the
attention of: City of Miami Beach Public Works Assistant Director, 1245 Michigan
Avenue, Miami Beach, Florida 33139. Quotation Forms submitted by faz (305-673-
7650) will also be accepted.
1.2 EXECUTION OF QUOTE:
Quote must contain a manual signature of an authorized representative in the space provided
on the Quotation Form. Failure to properly sign the Quotation Form shall invalidate same
and it shall NOT be considered. All Quotes must be completed in pen and ink or typewritten.
No erasures are permitted. If a correction is necessary, draw a single line through the
entered figure and enter the corrected figure above it. Corrections must be initialed by the
person signing the quote. Any illegible entries, pencil bids or corrections not initialed will not
be tabulated. The original Quote CANNOT be changed or altered in any way. Altered
Quotes will not be considered.
1.3 NO QUOTE SUBMITTED:
If not submitting a quote, respond by returning the enclosed Quotation Form questionnaire,
and explain the reason. Repeated failure to not quote without sufficient justification may be
cause for removal of a Contractor's name from the City's quote mAilin~ list.
1.4 PRICES QUOTED:
Deduct trade discounts and quote firm net prices. Give both unit price and extended total,
when requested. Prices must be stated in units of quantity specified in the Quotation
specifications. In case of discrepancy in computing the amount of the Quote, the UNIT
PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless
otherwise stated in Special Conditions). Discounts for prompt payment. Award, if made, will
be in accordance with terms and conditions stated herein. Each item must be quoted
separately and no attempt is to be made to tie any item or items in with any other item or
items. Cash or quantity discounts offered will not be a consideration in determination of
award of Quote(s).
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 4
1.5 TAXES:
The City of Miami Beach is exempt from all Federal excise and State taxes. State Sales Tax
and Use Certificate Number is 85-80126216390-9.
1.6 MISTAKES:
Contractors submitting quotes are expected, and solely responsible for examining the
specifications, delivery schedules, quotation prices and extensions and all instructions
pertaining to supplies and services. Failure to do so will be at the Contractor's risk.
1.7 CONDITION AND PACKAGING:
It is understood and agreed that any item offered or shipped as a result of this Quote shall be
the latest new and current model offered (most current production model at the time of this
Quote). All containers shall be suitable for storage or shipment, and all prices shall include
standard commercial packaging.
1.8 UNDERWRITERS' LABORATORIES:
Unless otherwise stipulated in the Quotation documents, all manufactured items and
fabricated assemblies shall be Underwriters Laboratories Listed or re-examination listing where
such has been established by Underwriters Laboratories for the item(s) offered and famished.
1.9 WAIVER OR REJECTION OF QUOTATIONS:
The City of Miami Beach reserves the right to waive irregularities or technicalities in Quotes
or to reject all Quotes or any part of a Quote as it deems necessary in the best interest of the
City.
1.10 EQUIVALENTS:
If Contractor offers makes of equipment or brands of supplies other than those specified in
the Quotations Documents, he must so indicate in its Quote. Specific articles} of
equipment/suppliesshall conform in quality, design and construction with all published claims
of the manufacturer.
Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are
informational guides as to a standard of acceptable product quality level only and should not
be construed as an endorsement or a product limitation of recognized and legitimate
manufacturers. Contractors shall formally substantiate and verify that product(s) offered
conform with or exceed quality as listed in the specifications.
Contractor shall indicate on the Quotation Form the manufacturer's name and number; if
quoting other than the specified brands, and shall indicate ANY deviation from the Quotation
specifications as listed. Other than specified items offered requires complete descriptive
technical literature marked to indicate detail(s) conformance with specifications and MUST
BE INCLUDED WITH THE QUOTE. NO QUOTES WILL BE CONSIDERED
WITHOUT THIS DATA.
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 5
Lacking any written indication of intent to quote an alternate brand or model number, the
Quote will be considered as having included and taken into account compliance with the
specifications as listed in the Quotation documents.
1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS:
Items may be tested for compliance with specifications. Items delivered, not conforming to
specifications may be rejected and returned at Contractor's expense. Those items not
delivered as per delivery date in Quote may be purchased on the open market. Any increase
in cost may be charged against the Contractor. Any violation of these stipulations may also
result in Contractor's name being removed from the City's vendor list.
1.12 SAMPLES:
Samples of items, when required, must be furnished at Contractor's sole cost and expense.
Contractors will be responsible for the removal of all samples furnished within thirty (30) days
after Quote opening. All samples will be disposed of after thirty (30) days. Each individual
sample must be labeled with Contractor's name. Failure of Contractor to either deliver
required samples or to clearly identify samples may be reason for rejection of the Quote.
Unless otherwise indicated, samples should be delivered to the attention of: City of Miami
Beach Public Works Assistant Director,1245 Michigan Avenue, Miami Beach, Fbrida
33139.
1.13 DELIVERY:
Unless actual date of delivery is specified (or if specified delivery cannot be met), show
number of days (in calendar days) required to make delivery after receipt ofpurchase order, in
space provided. Delivery time may become a basis for making an award. Delivery shall be
within the normal working hours of the City, Monday through Friday, excluding holidays.
1.14 AWARDS:
When deemed to be in the best interest of the City of Miami Beach, the City reserves the right
to reject all Quotes or any portion of any Quote as it deems necessary; to accept any item or
group of items unless qualified by the Contractor; to acquire additional quantities at prices
quoted on the Quotation Form unless additional quantities are not acceptable, in which case
the Quotation Form must be noted "QUOTE IS FOR SPECIFIED QUANTITY ONLY".
1.15 INSPECTION, ACCEPTANCE & TITLE:
Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of
loss or damage to all items shall be the responsibility of the Contractor until acceptance by the
City unless loss or damage resulting from the sole negligence by the City. If the materials or
services supplied to the City are found to be defective or not conform to Quotation
specifications, the City reserves the right to cancel the order upon written notice to the
Contractor and return product at Contractor's expense.
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04!14/08 6
1.16 PAYMENT:
Payment will be made by the City after the items have been received, inspected, and found to
comply with Quote specifications, free of damage or defect and properly invoiced.
1.17 DISPUTES:
In case of any doubt or difference of opinion as to the items to be furnished hereunder, the
decision of the City shall be final and binding on all parties.
1.18 LEGAL REQUIREMENTS:
Federal, State, County and City laws, ordinances, rules and regulations that in any maruier
affect the items covered herein apply. Lack of knowledge by the Contractor will in no way be
a cause for relief from responsibility.
1.19 PATENTS & ROYALTIES:
The Contractor, without exception, shall indemnify and save harmless the City of Miami
Beach, Florida, its officers, employees, agent, and contractors, from liability of any nature or
kind, including, without limitation, cost and expenses for, or on account of; any copyrighted,
patented, or unpatented invention, process, or article manufactured or used in the
performance of the Contract, including its use by the City of Miami Beach, Florida. If the
Contractor uses any design, device or materials covered by letters, patent, or copyright, it is
mutually understood and agreed, without exception, that the Quote price shall include all
royalties or cost arising from the use of such design, device, or materials in any way involved
in the work.
1.20 OSHA:
The Contractor warrants that the products supplied to the City shall conform in all respects to
the standards set forth in the Occupational Safety and Health Act (OSHA) of 1970, as
amended, and the failure to comply with this condition will be considered as a breach of
contract. Any fines levied because of inadequacies to comply with these requirements shall be
borne solely by the Contractor.
1.21 SPECIAL CONDITIONS:
Any and all Special Conditions that may vary from the General Conditions of this Quotation
shall take precedence.
1.22 ANTI-DISCRIMINATION:
Contractor certifies that he/she is incompliance with the non-discrimination clause contained
in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to
equal employment opportunity for all persons without regard to race, color, religion, sex or
national origin.
1.23 AMERICAN WITH DISABILITIES ACT:
Call (305) 673-7490/VOICE to request material in accessible format; sign language
interpreters (five days in advance when possible), or information on access for persons with
disabilities. For more information on ADA compliance please call the Public Works
Department at (305)673-?080.
QUOTE NO: VA-QTI5R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 ~
1.24 QUALITY:
All materials used for the manufacture or construction of any supplies, materials or equipment
covered by this Quotation shall be new. The items quoted must be new, the latest model, of
the best quality, and highest grade workmanship.
1.25 LIABILITY, INSURANCE, LICENSES AND PERMITS:
Where Contractor is required to enter or go onto City of Miami Beach property to deliver
materials or perform work or services as a result of this Quotation, the Contractor will
assume the full duty, obligation and expense of obtaining all necessary licenses, permits and
insurance and assure all work complies with all applicable Miami- Dade County and City of
Miami Beach Building Code requirements and the Florida Building Code, all as may be
amended. The Contractor shall be liable for any and all damages or loss to the City
occasioned by negligence of the Contractor, its subcontractors, or any other persons the
Contractor has designated in the completion of the Contract as a result of its Quote.
1.26 PERFORMANCE BONDS, CERTIFICATES OF INSURANCE:
Upon acceptance of Quote, the City will require the successful Contractor to submit a
performance bond and certificates of insurance in the amount specified in the Special
Conditions.
1.27 DEFAULT:
Failure or refusal of a Contractor to execute a Contract upon award, or withdrawal of a
Quote before such award is made, may result in forfeiture of that portion of any surety
required equal to liquidated damages incurred by the City thereby, or where surety is not
required, failure to execute a Contract, as described above, may be grounds for removing the
Contractor from the City's vendor list.
1.28 CANCELLATION:
In the event any of the provisions of this Quote and/or the Contract are breached by the
Contractor, the Public Works Assistant Director shall give written notice to the Contractor
stating the deficiencies, and unless such deficiencies are corrected within ten (10) days,
recommendation will be made for immediate cancellation. Additionally, the City reserves the
right to terminate any Contract resulting from this Quotation at any time and for any reason,
upon giving thirty (30) days prior written notice to the other party.
1.29 BILLING INSTRUCTIONS:
Invoices, unless otherwise indicated, must show purchase order numbers and shall be
submitted in DUPLICATE to the attention of: City of Miami Beach Property
Management Division, 1245 Michigan Avenue, Miami Beach, Florida 33139.
1.30 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH:
Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00
P.M.
QUOTE NO: VA-QTISR-08 CITY OF MIAMI BEACH
DATE: 04/24/08 8
1.31 SUBSTITUTIONS:
The City WILL NOT accept substitute shipments of any kind. Contractors are expected to
furnish the brand quoted in their Quote. Any substitute shipments will be returned at the
Contractor's expense.
1.32 FACILITIES:
The City reserves the right to inspect the Contractor's facilities at any time with reasonable
prior notice.
1.33 QUOTE TABULATIONS:
Contractors desiring a copy of the quote tabulation may request same by enclosing aself-
addressed stamped envelope with the quote.
1.34 CLARIFICATION AND ADDENDA TO QUOTE SPECIFICATIONS:
Any Contractor contemplating submitting a Quote who is in doubt as to the true meaning of
the specifications or other provisions in the Quotation documents, must submit to the
attention of: City of Miami Beach Public Works Assistant Director, 1245 Michigan
Avenue, Miami Beach, Florida, 33139 (or faz (305)673-7650), at least two (2) calendar
days prior to scheduled Quote opening, any written request for clarification and/or
interpretation.
All such requests must be made in writing and the Contractor submitting the request will be
responsible for its timely delivery and/or fax transmission.
Any clarification and/or interpretation of the Quote, if made, will be made only by written
Addendum duly issued by the City of Miami Beach Public Works Assistant Director. A
copy of such Addendum shall be sent by mail or facsimile to each Contractor receiving the
Quotation documents. In the event of conflict with the original Quotation documents,
Addendum shall govern to the extent specified. Subsequent Addendum shall govern over
prior Addendum only to the extent specified. The Contractor shall be required to
acknowledge receipt of Addendum by signing in the space provided on the Quotation Form.
Failure to acknowledge Addendum may deem a Quote non-responsive; provided, however,
that the City may waive this requirement when in its best interest. The City will not be
responsible for any clarifications or interpretations made verbally.
1.35 DETERMINATION OF QUOTE AWARD:
The City shall award the Quote to the lowest and best Contractor. In determining the
lowest and best Contractor, in addition to price, there shall be considered the following:
a. The ability, capacity and skill of the Contractor to perform the contract.
b. Whether the Contractor can perform the work within the time specified, without
delay.
c. The character, integrity, reputation, judgment, experience and efficiency of the
Contractor.
d. The quality of performance of previous contracts.
QUOTE NO: VA-QTISR-08 CITY OF MIAMI BEACH
DATE: 04/24/08 9
e. The previous and existing compliance by the Contractor with laws and
ordinances relating to the work.
1.36 ADDITIONAL CONSIDERATIONS FOR DETERMINATION OF QUOTE AWARD:
1) Pre-award inspection of the Contractor's facility may be made prior to the execution of a
Contract. Quotes will only be considered from firms which are regularly engaged in the
business of providing the goods andlor services as described in the Quotation documents.
Contractors must be able to demonstrate a good record of performance for a reasonable
period of time, and have sufficient financial support, equipment and organization to insure
that they can satisfactorily execute the work if awarded a Contract under the terms and
conditions herein stated. The terms "equipment and organization" as used herein shall be
construed to mean a fully equipped and well established company in line with the best
business practices in the industry and as determined by the City of Miami Beach.
2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Contractor, including past performance (experience) with the
City in making the quote award in the best interest of the City.
3) The Public Works Assistant Director may require Contractors to show proof that they
have been designated as authorized representatives of amanufacturer orsupplier which is the
actual source of supply. In these instances, the City may also require material information
from the source of supply regarding the quality, packaging, and characteristics ofthe products
to be supplies to the City through the designated representative. Any conflicts between this
material information provided by the source of supply and the information contained in the
Contractor's Quote may render the Quote non-responsive.
4) The City may review the Contractor's record of performance to ensure that the Contractor
is providing sufficient financial support, equipment and organization as prescribed in this
Quotation documents.
1.37 ASSIGNMENT:
The Contractor shall not assign, transfer, convey, sublet or otherwise dispose of the contract,
including any or all of its right, title or interest therein, or his or its power to execute such
contract to any person, company or corporation without the prior written consent ofthe City.
1.38 LAWS, PERMITS AND REGULATIONS:
The Contractor shall obtain and pay for all licenses, permits and inspection fees required for
this Project; and shall comply with all laws, ordinances, regulations and building code
requirements applicable to the work contemplated herein.
1.39 SPOT MARKET PURCHASES:
It is the intent of the City to purchase the items specifically listed in the Quotation documents
from the Contractor. However, items that are to be Spot Market Purchased may be
purchased by other methods, (i.e. Federal, State or local contracts).
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 10
1.40 ELIMINATION FROM CONSIDERATION: This Quote shall not be awarded to any
person or firm which is in arreazs to the City upon any debt, taxes or contracts which aze
defaulted as surety or otherwise upon any obligation to the City.
1.41 ESTIMATED QUANTITIES:
Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollazs that will be used during the
Contract period. The City is not obligated to place any order for a given amount subsequent
to the awazd of this Quote. Estimates aze based upon the City's actual needs and/or usage
during a previous contract period. The City, for purposes of determitling the successful
Contractor meeting specifications, may use said estimates in reaching a decision.
1.42 COLLUSION:
Quotes from related parties: Where two (2) or more related parties each submit a Quote,
such Quotes shall be presumed to be collusive. The foregoing presumption may be rebutted
by presentation of evidence as to the extent of ownership, control and management of such
related parties in the prepazation and submittal of such Quotes. Related parties shall mean, in
this case, respondents to this Quotation, or the principals thereof which have a direct or
indirect ownership interest in another respondent for the same Quotation, or in which a parent
company or the principals thereof have a direct or indirect ownership interest in another
respondent for the same Quote. Quotes found to be collusive shall be rejected. Responderrts
who have been found to have engaged in collusion shall be considered non-responsive, and
may be suspended or debarred, and any contract resulting from collusive bidding may be
terminated for default.
1.43 DISPUTES:
In the event of a conflict between the documents, the order of priority of the documents shall
be as follows:
• The Contract resulting from the award of this Quotation (if applicable); then
• Addenda released for this Quotation, with the latest Addendum taking precedence;
then
• The Quotation; then
• Contractor's Quote in response thereto.
1.44 REASONABLE ACCOMMODATION:
In accordance with Title II of the Americans with Disabilities Act, any person requiring an
accommodation at the Quotation opening because of a disability must contact the Public
Works Department at (305) 673-7080.
1.45 GRATUITIES:
Contractors shall not offer any gratuities, favors, or anything of monetary value to any
official, employee, or agent of the City, for the purpose of influencing consideration of this
Quotation.
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 11
1.46 SIGNED QUOTE CONSIDERED AN OFFER:
The signed Quote shall be considered an offer on the part of the Contractor, which offer shall
be deemed accepted upon approval by the City, In case of default on the part of the successful
Contractor, after such acceptance, the City may procure the items or services from other
sources and hold the Contractor responsible for any excess cost occasioned or incurred
thereby.
1.47 TIE QUOTES:
In accordance with Section 287.087, Florida Statutes, regazding identical tie quotes,
preference will be given to Contractors certifying that they have implemented a Drug Free
Workplace Program. A certification form will be required at that time.
1.48 PUBLIC ENTITY CRIMES (PEC):
A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crimes may not submit a bid on a contract to provide any goods or services
to a public entity, may not submit a bid on a contract with a public entity for the construction
or repair of a public building or public work, may not submit bids on leases of real property to
public entity, may not be awazded or perform work as a contractor, supplier, sub-contractor,
or consultant under a contract with a public entity ,and may not transact business with any
public entity in excess ofthe threshold amount provided in Sec. 287.017, Florida Statutes, for
CATEGORY TWO for a period of 36 months from the date of being placed on the convicted
vendor list.
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: Q4/24/08 12
RE-ROOFING PROJECT AT FIRE STATION NO-1
QUOTATION NO: VA-QT15R-08
2.0 SPECIAL CONDITIONS
2.1 PURPOSE:
The purpose of this Quotation is to award a contract, by means of sealed quotes, to a
qualified Contractor, for the "RE-ROOFING PROJECT AT FIRE STATION NO-1", as
specified in the Quotation Form.
2.2 METHOD OF AWARD:
Award of this Contract will be made to the lowest responsive, responsible and best
Contractor whose Quote will be in the best interest of the City of Miami Beach.
2.3 PAYMENT:
Payment will be made upon final completion of this Project. The City will pay the Contract
price, minus any liquidated damages and/or other damages, upon final completion and
acceptance.
2.4 [Intentionally Omitted)
2.5 INSURANCE AND INDEMNIFICATION:
(See Check List for applicability to this Contract)
The Contractor shall be responsible for its work and every part thereof, and for all materials,
tools, appliances and property of every description, used in connection with this Project. It
shall specifically and distinctly assume, and does so assume, all risks of damage or injury to
property or persons used or employed on or in connection with the work and of all damage or
injury to any person or property wherever located, resulting from any action or operation
under the contract or in connection with the work. It is understood and agreed that at all tirr~es
the Contractor is acting as an independent contractor.
The Contractor, at all times during the full duration of work under this Contract, including
extra work in connection with this Project, shall meet the following requirements:
Maintain Worker's Compensation and Employer's Liability Insurance to meet the statutory
requirements of the State of Florida.
Maintain Comprehensive General Liability Insurance in amounts prescribed by the City (see
check list for specific insurance limits) to protect the Contractor and the interests of the City
against all risks of injury to persons (including death) or damage to property wherever located
resulting from any action or operation under the contract or in connection with the work. This
policy is to provide coverage for premises/operations, independent contractor, broad form
property damage, products/completed operations and contractual liability.
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24!08 13
Maintain Automobile Liability Insurance including Property Damage covering all owned, non-
owned or hired automobiles and equipment used in connection with the work.
Maintain any additional coverage required by the City's Risk Manager as indicated on the
Insurance Check List.
Name the City of Miami Beach, Florida, as an additional insured on all liability policies
required by this Contract. When naming the City of Miami Beach as an additional insured ,the
Contractor's insurance companies must agree and will endorse the policies to state that the
City will not be liable for the payment of any premiums or assessments. A copy of the
endorsements} naming the City of Miami Beach, Florida, as an additional insured is required
and must be submitted to the City's Risk Manager.
No change or cancellation in insurance shall be made without thirty (30) days written notice to
the City's Risk Manager.
All insurance policies shall be issued by companies authorized to do business under the laws of
the State of Florida and these companies must have a rating of at least B+:VI or better per
Best's Key Rating Guide, latest edition.
Original signed certificates of insurance, evidencing such coverages and endorsements, as
required herein, shall be filed with and approved by the City's Risk Manager before work is
started. The certificate must state Quote Number and Title. Upon expiration of the required
insurance, the Contractor must submit updated certificates of insurance for as long a period as
any work is still in progress.
It is understood and agreed that all policies of insurance provided by the Contractor are
primary coverage to any insurance or self-insurance the City of Miami Beach possesses that
may apply to a loss resulting from the work performed in this Contract.
All policies issued to cover the insurance requirements herein shall provide full coverage from
the first dollar of exposure. No deductibles will be allowed in any policies issued on this
contract unless specific safeguards have been established to assure an adequate fund for
payment of deductibles by the insured and approved by the City's Risk Manager.
The liability insurance coverage shall extend to and include the following contractual indemnity
and hold harmless agreement. The proceeding indemnity and hold harmless agreement shall
apply to any and all claims and suits other than claims and suits arising out of the sole and
exclusive negligence of the City of Miami Beach, its officers, agents, and employees, as
determined by a court of competent jurisdiction:
"The Contractor hereby agrees to indemnify and hold harmless the City of Miami
Beach, a municipal corporation, its officers, agents, and employees from all claims for
bodily injuries to the public in and up to the amount of $1,000,000.00 for each
occurrence and for all damages to the property of others in and up to the amount of
QllOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 14
$1,000,000.00 for each occurrence per the insurance requirement under the
specifications including costs of investigation, all expenses of litigation, including
reasonable attorney fees and the cost of appeals arising out of any such claims or suits
because of any and all acts of omission or commission of any by the contractor, his
agents, servants, or employees, or through the mere existence of the Project under
contract".
The Contractor will notify its insurance carrier without delay of the existence of the indemnity
and hold harmless agreement contained within this Contract, and furnish a copy of the said
agreement to its insurance agent and carrier.
The Contractor will obtain and maintain contractual liability insurance inadequate limits for the
sole purpose of protecting the City of Miami Beach under the preceding indemnity and hold
harmless agreement from any and all claims arising out of the contract.
The Contractor will also be responsible for securing and maintaining policies of subcontractors.
All policies shall be made available to the City upon demand. Compliance by the Contractor
and its subcontractors with the foregoing requirements as to carrying insurance and furnishing
copies ofthe insurance policies shall not relieve the Contractor and its subcontractors oftheir
liabilities and obligations under any section or provisions of the Contract. Contractor shall be
as fully responsible to the City for the acts and omissions of its subcontractor, and of persons
employed by them, as it is for acts and omissions of persons directly employed by it.
Insurance coverage required in the Quotation document and Insurance checklist shall be in
force throughout the Contract term. Should any Contractor fail to provide acceptable evidence
of current insurance within seven (7) days of receipt of written notice at any time during the
Contract term, the City shall have the right to consider the Contract breached, thus justifying
the termination thereof.
If Contractor cannot meet the insurance requirements, alternate insurance coverage, at the sole
discretion of the City and satisfactory to the City's Risk Manager, may be considered.
QUOTE NO: VA-QTISR-08 CITY OF MIAMI BEACH
DATE: 04!24/08 I S
INSURANCE CHECK LIST
XX~~ 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of
Florida.
XX~~ 2. Comprehensive General Liability (occurrence form), limits of liability $1,000,000.00 per
occurrence for bodily injury property damage to include Premises/ Operations; Products,
Completed Operations and Contractual Liability. Contractual Liability and
Contractual Indemnity (Indemnity and hold harmless endorsement exactly as written in
"insurance requirements" of specifications).
~~ 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired
automobiles included.
4.
~~ 5.
6.
~~ 7.
XXX 8.
XX~~ 9.
Excess Liability - $ .00 per occurrence to follow the primary coverages.
The City must be named as and additional insured on the liability policies; and it must be
stated on the certificate.
Other Insurance as indicated:
Builders Risk completed value $
_ Liquor Liability $
Fire Legal Liability $
Protection and Indemnity $
Employee Dishonesty Bond $
Other $
Thirty (30) days written cancellation notice required.
Best's guide rating B+:VI or better, latest edition.
The certificate must state the quote number and title
CONTRACTOR INSURANCE STATEMENT:
.00
.00
.00
.00
.00
.00
I hereby acknowledge and agree to insurance requirements contained in the Quotation documents,
and hereby agree to provide the City with evidence of all required insurance coverage, to be included
in the Quote.
S nature of ontractor Print Name/ Title
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 16
2.6 CONTACT PERSON:
For any additional information regarding the specifications and requirements of this Project,
inquires should be made in writing to the attention of: City of Miami Beach Public Works
Assistant Director, 1245 Michigan Avenue, Miami beach, Florida, 33139, or by faz at
(305) 673-7650.
2.7 SAMPLES:
The Contractor shall provide upon request, a complete and accurate sample of the product(s)
which it proposes to furnish.
2.8 BID, PERFORMANCE AND PAYMENT BOND:
Not required on this Project.
2.9 LIQUIDATED DAMAGES:
The Contractor agrees to pay the City liquidated damages in the amount of $200 per calendar
day beyond the ninety (90) day substantial completion date specified in the Contract.
2.10 WARRANTY:
The Contractor will ba required to warranty all work performed. The work performed by
replacing the roofs in the building will require a minimum manufacture warranty of fifteen
(15) year for the new roofs and five (5) year for the roofs that require repairs only.
2.11 REFERENCES (PROVIDE 4 REFERENCES; PLEASE SEE PAGE 25)
2.12 COMPLETE PROJECT REQUIRED:
The Quotation documents, and the specifications described herein, outline the various items
or classes of work required, enumerating or defining the extent of same necessary, but the
City's failure to list any items or classes under scope of the several sections shall not relieve
the Contractor from furnishing, installing or performing such work where required by any part
of these specifications, or necessary to the satisfactory completion of the Project.
2.13 FACILITY LOCATION:
The Fire Station No-1 is located at 1051 Jefferson Avenue, Miami Beach, Florida, 33139.
2.14 CONTRACTOR QUALIFICATIONS:
In order for Quotes to be considered, Contractors must submit with their Quote evidence that
they are qualified to satisfactorily perform the specified work. Evidence shall include all
information necessary to certify that the Contractor: maintains a pern~anent place of business
and office in the South Florida area; has technical knowledge and practical experience in the
type of equipment required for work on the Project; has available the organization and
qualified manpower to do the work; has adequate financial status to meet the financial
obligations incident to the work; has not had just or proper claims pending against him or his
work; and has provided scope of work to similar size projects as the Project outlined herein.
QUOTE NO: VA-QTISR-08 CITY OF MIAMI BEACH
DATE: 04f24f08 I ~
The evidence will consist of listing of work that has been provided to public and private
sector clients, (ie. nature of work and number of similar projects completed within the last
three (3) years).
2.15 COMPLETE INFORMATION REQUIRED ON QUOTATION FORM:
All Quotes must be submitted on the form(s) attached in the Quotation documents and all
blanks filled in. To be considered a valid bid, the ORIGINAL AND ONE COPY of the
Quotation Form and all required submittal information must be returned, properly
completed, in a sealed envelope as outlined in the Section 1.1 of General Conditions.
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 18
Section 3
MEASUREMENT AND PAYMENT
3.1 Measurement ofQuantities -All work completed under this Contract shall be measured
by the Public Works Assistant Director, according to United States Standard Measures. All
measurements shall be taken horizontal or vertical, except for paving surfaces, which will be taken
along the actual surface of the pavement. No allowance shall be made for surfaces laid over a greater
area than authorized or for material moved from outside ofslope-stakes and lines shown on the Plans,
except where such work is done upon written instructions of the Public Works Assistant Director.
3.2 Scope of Payments - It is understood and agreed that the Contractor shall receive and
accept the prices and rates, as herein specified, in full payment for furnishing all materials, labor,
equipment, and tools, and for performing all the work contemplated and embraced in the Quotation
documents and the specifications herein, also for all loss or damage arising out of the nature of the
work aforesaid, or from the action of the elements or for any unforeseen difficulties or obstructions
which may arise or be encountered in the prosecution of the work, until its final acceptance as
hereinafter provided for, and also for all risks of every description and all expenses incurred by or in
consequence of the suspension or discontinuance of the work as herein provided for, or for any
infringement of patent, trademark, or copyright, and for the completion of the work in accordance
with the Quotation documents, the specifications, and Contract.
3.3 Payment and Compensation for Altered Quantities -When alterations in plans or
quantities of work not requiring supplemental agreements as herein before provided for are ordered
and performed, the Contractor shall accept payment in full at the contract unit price for the actual
quantities of work done; no allowance will be made for anticipated profits; increased or decreased
work involving supplemental agreements shall be paid for as stipulated in such agreement.
3.4 Force Account Work -All extra work done on a "Force Account" basis shall be
performed by such labor, teams, tools, and equipment as may be specified by the Property
Management Director, and will be paid for in the following manner:
(a) For all labor, teams, and foremen in direct charge of the specified operations, the
Contractor shall receive the current local rate of wages, to be agreed upon in writing before starting
such work, for every hour that said labor, teams, and foremen are actually engaged in such work, to
which shall be added an amount equal to fifteen (15) percent of the sum thereof which shall be
considered as full compensation for general supervision and the furnishing and repairing of small tools
and ordinary equipment used on the contract such as picks, hand shovels, plows, etc. In addition to
the above, the Contractor shall receive the actual cost for Social Security taxes, unemployment
insurance, and Workmen's Compensation insurance involved in such farce account work, based on
the actual wages paid the said labor and foremen. No percentage will be added to the cost of such
taxes or insurance.
(b) For all materials used the Contractor shall receive the actual cost of such materials,
delivered at the site, as shown by the original receipted bills, but no percentage shall be allowed on
the cost of such materials.
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 19
(c) For any special equipment or machinery, such as power driven rollers, tractors, trucks,
shovels, drills, concrete mixers, pumps, and hoists, also industrial railway equipment, crushers, etc.,
required for the economical performance of the work, the Public Works Assistant Director shall allow
the Contractor a reasonable rental price to be agreed upon in writing before such work is begun, for
each and every hour that said special equipment is in use on the work, to which sum no percentage
shall be added.
The compensation as herein provided shall be received by the Contractor as payment in full
for extra work done on a force account basis.
The Contractor's representative and the Project Manager shall compaze records ofextra work
done on a force account basis at the end of each day. Copies of these records shall be made in
duplicate upon a form provided for this purpose by the Project Manager and signed by both the
Project Manager and the Contractor's representative, one copy being forwarded, respectively, to the
Public Works Assistant Director or authorized representative, and to the Contractor. All claims for
extra work done on a force account basis shall be submitted as hereinbefore provided by the
Contractor upon certified statements, to which shall be attached original receipted bills covering the
costs of and the freight charges and hauling on all materials used in such work, and such statements
shall be submitted to the Public Works Assistant Director on the current estimate of the month in
which work was actually done.
3.5 Omitted Items -The City shall have the right to cancel the portions of the Contract
relating to the construction of any items therein by the payment to the Contractor of a fair and
equitable amount covering all items incurred prior to the date of cancellation or suspension of the
work by order of the Public Works Assistant Director.
3.6 Partial Payments - If the work progresses according to Contract, the Contractor will be
paid monthly ninety (90) percent of the value of the work completed, and materials furnished by the
Contractor under these specifications, when such materials have been delivered, inspected, and
payments satisfactorily vouched for to the Public Works Assistant Director, provided the materials, in
the judgment of the Public Works Assistant Director, aze such as will probably be incorporated in the
work within thirty (30) days; ten (10) per cent of the amount due being reserved until a final
settlement after the completion of the work. Contractor shall provide PARTIAL RELEASE OF
LIENS with each application for payment.
It is understood and agreed that the City may also deduct from any estimate, either partial or
final, the amount of any unsatisfied claim against the Contractor for labor, materials, teams,
equipment and/or other things as elsewhere provided herein.
Should any defective work or material be discovered previous to the final acceptance, or
should a reasonable doubt arise previous to the final acceptance as to the integrity of any part of the
completed work, the estimate and payment for such defective or questioned work shall not be allowed
until the defect has been remedied and causes for doubt removed. The monthly payments shall be
approximate only, and all partial estimates and payments shall be subject to correction in the final
estimate and payment. If the total amount of the retained percentage of the contract is greatly in
excess of the uncompleted portion of the Contract the City, may allow the Contractor a portion of the
QUOTE NO: VA-QTISR-08 CITY OF MIAMI BEACH
DATE: 04/24/08 20
suspended payment, provided that the City shall at all times retain an amount sufficient to enable it to
complete the uncompleted work in the contract and liquidate unsatisfied claims.
3.7 Acceptance and Final Payment -Whenever the work provided for under this Contract
shall have been completely performed on the part of the Contractor, and all parts of the work have
been approved by the Public Works Assistant Director, according to the Contract, and all trash,
debris, equipment, and other things used in the construction removed from the site ofthe construction
and from the adjoining land, after final inspection as provided herein, Contractor shall certify such fact
to the Public Works Assistant Director in writing, recommending the acceptance of the work.
The amount of the final payment, less any sums that may have been deducted or retained
under the provisions of this Contract, will be paid to the Contractor within thirty (30) days after the
final payment has been approved by the Public Works Assistant Director, provided that the
Contractor has furnished to the City a sworn affidavit to the effect that all bills are paid and no suits
are pending in connection with the work done under this Contract. Upon this final payment the City
shall be released from all liability whatever growing out of this Contract.
No final payment shall be made without the submittal of the following documents: the
FINAL RELEASE OF LIEN, LETTER OF FINAL COMPLETION (or LETTER OF FINAL
ACCEPTANCE) from the Contractor.
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 21
RE-ROOFING PROJECT AT FIRE STATION NO-1
QUOTATION NO: VA-QT15R-08
Quotation Form (Page 1 of 2)
The work for the Re-Roofing project consists of furnishing all labor, machinery, tools, and means
of transportation, supplies, equipment, materials, services necessary for the complete removal of
the existing and installation of a total new roof on selected areas of the building and also repair
others sections as describe on the specifications This work will require a
WarrantylGuarantee for a minimum of fifteen (15) years.
Scope of Work: The work will include removal of the existing roofing material and insulation
down to the concrete deck, sound out and remove loose concrete topping, patch and even
concrete deck, secure perimeter wood blocking, install two ply torch applied to concrete. For
sections A, B, C, D, and E a new lightweight insulating concrete with a minimum slope of 2% will
by install. For roof F, remove existing roof membrane down to concrete deck, prime surface with
Temprime QD, install one ply of Powerply App Base, install tapered insulation and Dens Deck
crickets to create positive slope from the center of the valleys, install one ply of Powerply APP
base over the crickets overlapping 6"onto the roof. Install one ply of Powerply APP FR over the
entire surface. Install perimeter details with shop fabricated aluminum. Provide roof top
equipment tie downs according to engineered design.Contractor will follow replacement
specifications provided by the City.
QUOTE
Total price for re-roofing
LUMP SUM
$ 146.757.00
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 22
RE-ROOFING PROJECT AT FIRE STATION NO-1
QUOTATION NO: VA-QT15R-08
Quotation Form (Page 2 of 2)
PROMPT PAYMENT DISCOUNT: (i.e., 2%/10;1%/20)
ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE
CONSIDERED PART OF THE QUOTE MUST BE SUBMITTED IN DUPLICATE.
SUBMITTED BY:
COMPANY NAME: ~ ~ l~-~O-~(~ VlC .~ r 1~'1 '~p,~~C
SIGNED:
(I certify ain au~(orized to ezecute this QUOTE and
bind the quoting fi
Contractors must acknowledge receipt of Addendum (if applicable).
Amendment No. 1: ~ ~ ~ Amendment No. 2:
I Date /I Insert Date
NAME/TITLE (Print): ~ ~~Q~/Gto~~.
ADDRESS: g80 ~ 1 ~ 217e ma c~
CITY/STATE: ~~ `~ ~~'~^~' / ®`' ZIP: 33 3 i 2
TELEPHONE NO: " ! ~ - l ~ 3 21-g 3 3,~
FACSIMILE NO: ~ J`~' ~ 2''" ~`3 (~ g
QUOTE NO: VA-QTI5R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 23
RE-ROOFING PROJECT AT FIRE STATION NO-1
QUOTATION NO: VA-QT15R-08
CHECK LIST
To ensure that your Quote is submitted in conformance with the Quotation documents, please verify
that the following items have been completed and submitted as required.
X Original and one copy of Quotation documents (including Quotation Form
and all submittal information)
General Conditions Section l .l
Special Conditions Section 2.15
X Execution of Quote
General Conditions Section 1.2
Equivalents/Equal Product
General Condition Section 1.10
Insurance and Indemnification (including Insurance Checklist)
X General Condition Section 1.27
Special Conditions Section 2.5
Bid/Performance Bond (if applicable)
General Condition Section 1.27
Special Conditions Section 2.11
X Warranty
Special Conditions Section 2.13
Product/Catalog Information
X References
Special Conditions (Page 25)
X Bidder Qualifications
Special Conditions Section 2.17
Contractor's Questionnaire
X (Page 26)
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24!08 24
RE-ROOFING PROJECT AT FIRE STATION NO-1
QUOTATION NO: VA-QT15R-08
CUSTOMER REFERENCE LISTING
Contractor shall furnish the names, addresses, and telephone numbers of a minimum of four (4) firms
or government organizations for which the Contractor is currently performing or has performed
similar work. ll^
1) Company Name ~ ~..~ ~~ _ _ ~~ ~~T_
Address l N . l~ n ~~~~ti '(~' `~ ~ ~~ `pl~o~ ~a ~
~~a~p
Contact Person/Cvntract Amount 5 (p l .
Telephone Number ~S~- S'~ ~ ~ t ~ o~ `I
2) Company Name~~~ C ~(1~`l V~~ol(~
Address 1.u1'~ ~'~Y~~ ~Cy..~~ ~0.(~~i~. , ~~
`~~~ ~
Contact Person/Contract Amount ~~~ n ~ { ~~ I ~ ~ m , ~`~ o r~
Telephone Number ~~~ "~ ~~ ~. ~~
3) Company Name ~`~, ~(~.C ~ p~(~,~
Address 1~,p~ S _ ~~' (~ ~ ~~~~~~,~~ ~ ~L
Contact Person/Contract Amount ~~. ~r c ~(q 0 ~~
Telephone Number ~~ ~ ~ ~$
4) Company Name (nQt~,~ .~~,f~Q,1,
Address '~3~ ~ l~~n ~oa~.d. ~ YVl ~A.,'Y1 ~ ~ ~~ 33 l ~,0
Contact Person/Contract Amount ~-e.~~~~~ ~ ~ ~ a ~~~ bD
Telephone Number 3b S '' ~~ ~' " aSas
QUOTE NO: VA-QTI5R-08 CITY OF MIAMI BEACH
DATE: 04124/08 25
CONTRACTOR'S QUESTIONNAIRE
NOTE: Information supplied in response to this questionnaire is subject to verification
by the City. Inaccurate or incomplete answers may be grounds for
disqualification from consideration for award of this Quotation.
Submitted to City of Miami Beach, Florida:
BY ~ aA YY~~A-Y t~~_ ~ V i C,~ ~ Y1 ,
Principal Office ~)~~l 1 ~ ~1 1 ~~ ,~' ,~ ~'~"~ ~ ~(~, 0 r~.~ , 1' L ~~
How many yeazs has your organization been in business as a General Contractor under your present
business name?~~~
Does your organization have current occupational licenses entitling it to do the work contemplated in
this contract? ~g
C~cC ~~l S 3b~
State of Florida occupational license -state type and number: CCC ~ S$'3~
Dade County certificate of competency -state type and number: N
City of Miami Beach occupational license -state type and number: ll~
Include copies of above licenses and certificates with proposal.
How many yeazs experience in similar work has your organization had?
(A) As a General Contractor °'
(B) As aSub-Contractor
(C) What contracts has your organization completed? (use separate sheets if necessary)
Contract Amt Class of Work
Have you ever had a contract terminated (as prime contractor or sub-contractor, under existing
company name or another company name) due to failure to comply with contractual
specifications? u'~
If so, where and why?
Has any officer or partner of your organization ever failed to complete a construction contract
handled in his own name?
No
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 26
If so, state name of individual, name of owner, and reason thereof n(~
In what other lines of business aze you financially interested or engaged?hl ~,4
Give references as to experience, ability, and financial standing ~ (~~~y 1`V)
What equipment do you own that is available for the proposed work and where located?
What bank or banks have you arranged to do business with during the course of the contract should it
be awazded to you? ~ R ln~,v~ Q '~,e.,U ~n q,S~,- ~~~~ ~ ~Q (p ~~
Please list the names and addresses of the subcontractors to be used for the portions of the work
listed below.
I HEREBY CERTIFY that the above answers are true and correct.
Cont ctor
~c~. ~ e~ l ~~~~°d~~-
Print Name/Title
QUOTE NO: VA-QTISR-08 CITY OF MIAMI BEACH
DATE: 04/24/08 27
CURRENT WORK EXPERIENCE
JOB NAME CITY CONTRACTOR PERCENT
London Square A Miami Keen Construction 100%
Turtle Crossing Coral Springs Keen Construction 66%
Mondrain Condo Miami Beach GT McDonald 25%
WORK EXPERIENCE -LAST 3 YRS
Downtown Dadeland South Miami Pavarini 100%
State School CCC-1 SW Miami Miami-Dade Schools 100%
Mt. Sinai Miami Beach Mt. Sinai 100%
EXPERIENCE
The Owner/President/Qualifier has been in Roofing for 28 years
We have done work for Municipalities, School Boards, State of Florida, Hospitals,
Prisons, Port Everglades, and Counties
We have worked up the entire East coast to JAX, Orlando area, West coast up to
Tampa
FINANCIAL STANDING
2007 12M1 L
2006 17M1 L
2005 8MIL
BONDING CAPACITY
3.5 MIL FOR ANY SINGLE
10 MILL IN THE AGGREGATE
CONTRACT FOR QUOTATION NO. VA-QTISR-08
THIS CONTRACT made this ~- ~ day of ~ Y'~' I 20 0~ , A.D. between the
CITY OF MIAMI BEACH, a Florida municipal core ration, hereinafter called the City, which
term shall include its successors and assigns, and
~DQ S ~,2/ `7,~rr~ce ~ 1~u ~~~ ~ ~ 333/z
hereinafter called the Contractor, which term shall include its heirs, successors and assigns, party of
the other part.
WITNESSETH that the said Contractor for the consideration and compensation herein agreed to
be paid and the said City in consideration of the Project to be done by said Contractor pursuant to
City QUOTATION NO. VA-QTISR-08 and entitled uRE-ROOFING PROJECT AT FIRE
STATION NO-1" (also referred to as "the work" or "the Project"), do hereby mutually agree as
follows:
1. This Contract shall extend to and be obligatory upon said City, its successors and assigns, and
upon said Contractor and its, successors and assigns. Neither this Contract nor any part
thereof nor any part of the work herein contemplated, shall be assigned or sublet, nor shall
any sums of money provided to be paid to said Contractor be assigned by said Contractor
without the prior written consent of the City.
2. City of Miami Beach Quotation NO. VA-QT18R-07 and Contractor's Quote in response
thereto, are hereby referred to and made a part of this Contract and the terms and
conditions set forth therein and, except when in direct conflict with this written Contract,
aze made a part hereof as if copied herein. If a conflicts exist between the Quotation and
Contractor's response thereto, and this Contract, the priority of documents shall be as set
forth in Section 1.45 of the Quotation documents.
3. The Contractor shall commence work within seven (7) days of the issuance of a Notice to
Proceed from the City and shall construct and complete in a good and workmanlike manner
the materials herein referred to, strictly in accord herewith the following:
3.1 Unless there is a change in the scheduling of the Project which is approved by the
Public Works Assistant Director, the Contractor shall be substantially completed
with the work within sizty(60) calendar days from the issuance of the Notice to
Proceed, and completed and ready for final payment within ninety (90) calendar
days after the issuance of said Notice.
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 28
3.2 Damages -City and Contractor recognize that the City will suffer direct financial loss
if work is not completed within the Contract times specified in Paragraph 3.1. The
parties also recognize the delays, expense and difficulties involved in proving in a legal
or azbitration preceding the actual loss suffered by City if the work is not completed
on time, and therefore time is of the essence. Accordingly, instead of requiring any
such proof Contractor agrees to forfeit and pay City as liquidated damages for delay
(but not as a penalty) the amount of Two Hundred Dollars ($200.00) for each
calendar day that expires after the Contract Time specified in Paragraph 3.1 for
Substantial Completion until the work is substantially complete. After Substantial
Completion, if Contractor shall neglect, refuse, or fail to complete the remaining work
within the Contract Time, Contractor shall pay Owner Two Hundred Dollars
($200.00) for each calendar day that expires after the time specified in
Paragraph 3.1 for completion and readiness for final payment. These amounts
represent a reasonable estimate of City's expenses for extended delays and for
inspection, engineering services and administrative costs associated with such delay.
4. Contractor shall furnish all implements, machinery, equipment, transportation, tools,
materials, supplies labor, and other things necessary to the execution and completion of the
work, nothing being required of the City except that it may, at its expense, supervise such
work and enter upon and inspect the same at all reasonable times.
5. If any dispute arises between the City and said Contractor with reference to the meaning or
requirements of any part of this Contract and they cannot agree, the more stringent
requirements shall govern as determined by the City, through its Public Works Assistant
Director.
6. If the Contractor shall complete the work herein contemplated in a good and workmanlike
manner within the time herein specified and in accord herewith, the said City shall pay to the
Contractor the Contract sum in accordance with the conditions of the Contract. The City, by
allowing Contractor to continue with said construction after the time for its completion
hereinbefore stated shall not be deprived of the right to exercise any option in this Contract
nor shall it operate to alter any other term of this Contract.
7. Prior to commencing any work on the Project, the Contractor shall file Insurance Certificates,
as required in the Quotation documents, and they must be signed by a Registered Insurance
Agent licensed in the State of Florida and approved by the City's Risk Manager.
8. All documents shall be executed satisfactorily to the City and until required bonds (if
applicable) and Insurance Certificates have been filed and approved, this Contract shall not be
deemed effective.
9. City shall pay Contractor for performance of the work in accordance with the Quotation
documents in current funds at the lump sum or unit prices presented in the Quotation
documents and Contractor's response there to, as attached to this Contract. The parties
expressly agree that the Contract price is a stipulated sum except with regazd to the items in
the Quote which are subject to unit prices.
QUOTE NO: VA-QT15R-08 CITY OF MIAMI BEACH
DATE: 04/24/08 29
10. GOVERNING LAW AND EXCLUSIVE VENUE:
This Agreement shall be governed by, and construed in accordance with, the laws of the State
of Florida, both substantive and remedial, without regard to principles of conflict of laws.
The exclusive venue for any litigation arising out of this Agreement shall beMiami-Dade
County, Florida, if in state court, and the U. S. District Court, Southern District of Florida, if
in federal court. BY ENTERING INTO THIS AGREEMENT, the City AND
Contractor EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY
HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR
ARISING OUT OF, THIS AGREEMENT.
11. This Contract, and all attachments hereto, comprises the entire agreement between City and
Contractor, to this Agreement.
12. The Contract may only be amended, modified or supplemented as provided in the General
Conditions.
IN WITNESS WHEREOF the City has caused this contract to be signed by the Mayor of the City
of Miami Beach, Florida and its corporate seal to be affixed, attested by the City Clerk of the City of
Miami Beach, and the said Contractor has caused this Agreement to be signed it its name.
CITY OF MIAMI BEACH
ATTEST:
~._
3i nature
By
ayor
A TEST:
City Clerk
CONTRACTOR
By
' nature of P ident or
Authorized Representative
Printd ame/Tit a Print Name/Title
APPROVED AS TO
QUOTE NO: VA-QT15R-08 FORM 8~ LANGUAGE
DATE: 04/24/08 CITY OF M30AMI BEACH ~ FO CUTION
/ s1g log
/ wT4'~ r -6aTs'-
Page 1 of 1
Hernandez, Kerry
From: Alemany, Vivian
Sent: Friday, May 09, 2008 1:43 PM
To: Parcher, Robert; Hernandez, Kerry
Subject: Contracts books
Kerry,
The contract books for Waterproofing North Shore Youth Center (Budget 125-6381-069358) and Fire
Station N0.1 Roof replacement (budget 125-6377-069358) both projects belong to Resolution 2007-26653
CRR.
Thanks,
Viviana
MIAMIBIEACH
Viviana Alemany, CGC
Capital Projects Coordinator
Property Management Division, Miami Beach, FL 33139
Tel: 305-673-7000 x2968 / Fax: 305-673-650/ wwma_m___ibeachflgov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
05/09/2008