557-2008 RDA ResoRESOLUTION NO.
557--2008
A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY, APPROVING AND AUTHORIZING
THE APPROPRIATION OF FUNDS TO THE CITY, IN THE AMOUNT OF
$700,000, FROM CITY CENTER RDA NON-TIF FUNDS FOR
PROFESSIONAL ARCHITECTURAL, ENGINEERING SERVICES AND
CONSTRUCTION SERVICES, AS WELL AS CONTINGENCY, TO RESTORE
THE WASHINGTON AVENUE BRIDGE'S STRUCTURAL INTEGRITY; WITH
FUNDING TO BE REIMBURSED BY MIAMI-DADE COUNTY ROAD IMPACT
FEE (RIF) FUNDS.
WHEREAS, the City has a total inventory of forty-three (43) bridges, twenty-three (23) of
which are City-owned bridges, twelve (12) of which are owned by Miami-Dade County, and
eight (8) of which are owned by Florida Department of Transportation (FDOT); and
WHEREAS, there are three (3) City owned bridges which have been rated structurally
deficient by FDOT at its last inspection: the Convention Center Bridge, which has undergone
repairs; the Washington Avenue Bridge; and the 17th Street Bridge; and
WHEREAS, on January 14, 2008, the City was issued a Notice of Bridge Closure letter
by FDOT recommending the immediate closure of the Washington Avenue Bridge to all traffic,
due to the intensifying deteriorating structural conditions of the bridge; and
WHEREAS, following receipt of the bridge closure letter, the City immediately closed the
bridge and developed a plan of action to address the repairs of this emergency condition; and
WHEREAS, the City retained the A/E firm of Corzo Castella Carballo Thompson
Salman, P.A. (C3TS) to perform a structural evaluation and determine if the conditions of the
bridge warranted full reconstruction or rehabilitation repairs; and
WHEREAS, the analysis conducted by C3TS concluded that the rehabilitation of the
concrete deck was found to be the most feasible and economical solution to make the bridge
operational; and
WHEREAS, leaving the bridge closed presents a risk to the health, safety and welfare of
the City's residents and visitors through delayed traffic times, especially for emergency
response vehicles; and
WHEREAS, the City recommends moving forward with the rehabilitation of the bridge
under emergency conditions.
NOW, THEREFORE, BE IT RESOLVED BY THE CHAIRPERSON AND MEMBERS OF
THE MIAMI BEACH REDEVELOPMENT AGENCY, that the Chairperson and Members hereby
approve and authorize the appropriation of funds, in the amount of $700,000, from City Center
Redevelopment Agency (RDA) Non-TIF Funds for professional architectural and engineering
services (The "A/E Services"), construction, and contingency to restore the Washington Avenue
Bridge's Structural Integrity; with funding to be reimbursed by Miami-Dade County Road Impact
Fees (RIF) funds.
PASSED AND ADOPTED this 14thday of MaY , 2008.
ATTEST:
SECRETARY
Robert Parcher Matti Herrera
T:WGENDA\2008\May 14\RDA\Wash Bridge Emergency Repairs Reso.doc
APPROVED AS TO
iORM 8 LANGUAGE:
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REDEVELOPMENT AGENCY ITEM SUMMARY
CnndPnsed Title:
A Resolution of the Chairperson and Members of the Miami Beach Redevelopment Agency, approving
and authorizing the appropriation of funds, in the amount of $700,000, from City Center Redevelopment
Agency (RDA) Non-TIF Funds for professional architectural and engineering services (The "A/E
Services"), construction, and contingency to restore the Washington Avenue Bridge's Structural Integrity;
with funding to be reimbursed by Miami-Dade County Road Impact Fees (RIF) Funds.
Key Intended outcome 5upportea:
Enhance mobility throughout the City.
Supporting Data (Surveys, Environmental Scan, etc.):
Traffic appears as one of the most important areas affecting residents quality of life; 37% of residents
rated traffic flow as poor; traffic is ranked #2 by residents as one of the changes that will make Miami
Beach a better place to live; traffic flow where you drive in Miami Beach is a key driver for recommending
Miami Beach as a place to live.
Issue:
Shall the Ma or and Ci Commission a rove the Resolution?
Item Summary/Recommendation:
On January 14, 2008, the City of Miami Beach (City) was issued a Notice of Bridge Closure letter by the
Florida Department of Transportation (FDOT) District Six Office recommending the immediate closure of
the Washington Avenue Bridge to all traffic, due to the intensifying deteriorating structural conditions of the
bridge. Following receipt of the bridge closure letter, the City immediately closed the bridge and developed
a plan of action to immediately address the repairs of this emergency condition. The City contracted the
firm of Corzo Castella Carballo Thompson Salman, P.A. (C3TS) to perform a structural evaluation and
determine if the conditions of the bridge warranted full reconstruction or rehabilitation repairs. The analysis
conducted by C3TS determined that the rehabilitation of the structure could restore its structural integrity
and provide sufficient life to allow for a planned future replacement. Leaving the bridge closed presents a
risk to the health, safety and welfare of the City residents through delayed response times, for emergency
response vehicles. City Administration recommends that the Mayor and City Commission certify a valid
public emergency, waive the requirements of the CCNA, and negotiate an agreement with C3TS for
professional architectural and engineering services relative to the emergency repairs to the bridge. A total
amount of $700,000 will be provided in Road Impact Fee (RIF) funds for bridge maintenance. The City will
need to enter into a Joint Participation Agreement (JPA) with Miami-Dade County (MDC) for use of the RIF
funds. The City is presently coordinating the associated JPA with MDC Public Works in order to obtain
reimbursement as soon as possible, and anticipates seeking approval of the JPA at the June 25, 2008
Commission Meeting. The RIF funds will not be available for use until the City and County Commissions
sign and approve the JPA. The City needs to appropriate funds in the amount of $700,000 from City
Center RDA Non-TIF funds to be later reimbursed by the County from RIF funds.
The Administration recommends approval of the Resolution.
Adviso Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $700,000 City Center RDA Non-TIF funds to be reimbursed by
Miami-Dade Coun RIF Funds
2
P Total $700,000
Fina ial Im act Summa
Ci Clerk's Office Le islative Trackin
Fernando Vaz uez, Ci En ineer, x.6399
Sian-Offs:
De artment 'r or Assistant Ci Mana er Ci Mana
FHB RCM JMG
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m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
REDEVELOPMENT AGENCY MEMORANDUM
TO: Chairperson Matti Herrera Bower and Members of the Redevelopment Agency
FROM: Jorge M. Gonzalez, City Manager ~., ~~'""_
DATE: May 14, 2008
SUBJECT: A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY, APPROVING AND AUTHORIZING THE
APPROPRIATION OF FUNDS, IN THE AMOUNT OF $700,000, FROM CITY
CENTER RDA NON-TIF FUNDS FOR PROFESSIONAL ARCHITECTURAL AND
ENGINEERING SERVICES (THE "A/E SERVICES"), CONSTRUCTION, AND
CONTINGENCY TO RESTORE THE WASHINGTON AVENUE BRIDGE'S
STRUCTURAL INTEGRITY; WITH FUNDING TO BE REIMBURSED BY MIAMI-
DADE COUNTY ROAD IMPACT FEES (RIF) FUNDS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
AMOUNT AND FUNDING
In order to start the bridge repairs as soon as possible, the City needs to appropriate funds
in the amount of $700,000 from City Center RedevelopmentAgency (RDA) Non-TIF funds to
be later reimbursed by the County from Miami Beach Road Impact Fee Funds previously
approved by the Metropolitan Planning Organization (MPO).
BACKGROUND
On January 14, 2008, the City of Miami Beach (City) was issued a Notice of Bridge Closure
letter by the Florida Department of Transportation (FDOT) District Six Office recommending
the immediate closure of the Washington Avenue Bridge to all traffic "until the City can
perform emergency repairs to the superstructure". The structure, originally built in 1938, has
been on a yearly inspection schedule since 2002. FDOT is the agency responsible for
inspecting and ensuring the safety of all bridges statewide, for both county and local
governments.
WASHINGTON AVENUE BRIDGE CLOSURE
The Washington Avenue Bridge had been under a yearly inspection program since 2002.
Since 2008, the bridge has been programmed for repairs to occur in 2008 given its high
sufficency rating. In the meantime, the bridges with lower sufficiency ratings were prioritized
for repairs (see Table 1). The records indicate that the Washington Avenue Bridge was not
declared structurally deficient until late 2007 when it suddenly dropped to a sufficiency rating
of 48.3. Table 2. below provides a breakdown of the sufficiency ratings of the Washington
Avenue Bridge since 2002.
Table 2. Washington Avenue Bridge Sufficiency Ratings (2002-07)
Year Sufficiency Rating Structurally Deficient
2002 77.7 No
2003 73.6 No
2004 78.6 No
2005 78.6 No
2006 67.3 No
2007 48.3 (Lower than 50) Yes
The next routine annual bridge inspection was conducted on November 26, 2007 and the
bridge received a sufficiency rating of 48.3, which is lower than the typically adopted
threshold of 50.
FDOT issued a deficiency alert on December 14, 2007. The rapid decrease in the new
rating demonstrates that structural integrity of the bridge had deteriorated at an exponential
rate. This may have been attributed to increased traffic volumes of large construction
vehicles with heavy loads due to nearby construction sites.
Subsequently, in an email dated January 4, 2008, FDOT informed the City that according to
their structural analysis, the truck traffic weight limits for the bridge would need to be re-
posted. Surprisingly, the next communication received from FDOT on January 14, 2008
advised for the immediate bridge closure advising the City of structural deterioration that
would lead to a failure in a catastrophic mode.
REPORT FINDINGS
Following receipt of the January 14, 2008 Notice of Bridge Closure, the City immediately
closed the bridge and developed a plan of action to immediately address the replacement or
repairs under an emergency condition. The Bridge Maintenance Report was revised to
make the replacement or repairs of the Washington Avenue Bridge a priority. The City
contracted the firm of Corzo Castella Carballo Thomspon Salman, P.A. (C3TS) to perform a
structural evaluation and determine if the conditions of the bridge warranted full
reconstruction or rehabilitation repairs. The structural evaluation of the bridge was
extensive, however required to specifically evaluate the true structural deficiencies of the
bridge and to develop a proper plan of action.
The scope of the structural evaluation included some of the following critical tests:
• Bridge Deck Testing -Concrete coring was performed to obtain information on
the original deck construction.
• Deck Compressive Strength Testing -This test was conducted to determine the
actual compressive strength of the existing concrete.
• Water Soluble Chloride Testing -Chloride content in concrete is an important
index indicating the condition of reinforced concrete structures in respect to
chloride-induced corrosion.
• Petrographic Analysis -The intent of the Petrographic Analysis was to obtain a
clear picture of concrete composition of the bridge.
• Mechanical Properties of the Reinforcing Steel -This test was performed to
determine the tensile properties of the steel.
The engineering study report was received after the April Commission meeting. The study
analyzed and described the various issues associated with this bridge. The study confirmed
that the bridge is indeed structurally deficient and does not have the capacity to carry Florida
Legal Loads. The predominant issue and the one item driving the need to rehabilitate this
bridge is the portion of the bridge deck that is cracked and has separated at the bottom of
the slab.
The engineering structural analysis compared a full reconstruction of the bridge vs. the
rehabilitation of the bridge to restore its structural integrity and at the same time provide
sufficient life to allow for a planned future replacement.
The study concluded that the rehabilitation of the concrete deck was found to be the most
feasible and economical solution to make the bridge operational.
CURRENT STATUS
Before the structural analysis report was completed, City staff looked at different alternatives
including full reconstruction and explored procurement methods to decide the most
expiditious way of making the bridge operational as soon as possible. The options
considered and its associated timelines are listed in the table below:
Considered Procurement C
t Timeline (months)
Options Process os RFQ Desi n Bid Build TOTAL
Full
Reconstruction Design-Bid -Build $2,300,000 4 mos 8 mos 4 mos 12 mos 28 mos
O tion 1
Full
Reconstruction Design/Build $2,300,000 4 mos 4 mos * 4 mos 10 mos 22 mos
O tion 2
Rehabilitation Design-Bid- $700
000 4 mos 2 mos 4 mos 4 mos 14 Mos
O tion 1 Refurbish ,
Rehabilitation Design-JOC $700,000 4 mos 2 mos - 4 mos 10 Mos
O tion 2
Rehabilitation
Option 3 Emergency $700
000 --- - 3 mos 5 Mos**
(Emergency Design/JOC , 2 mos
Conditions
"Preparation of Design Build Criteria Package Documents
**Contractor will be working alongside Engineer to begin refurbishment
Rehabilitation Option 3 (emergency conditions) was found to be the most feasible and
economical solution as well as the most effective way to restore the structural integrity of the
bridge. The shortest allowable time to conduct this restoration would be the declaration of an
emergency, the immediate utilization of engineering services and an immediate mobilization
of a certified bridge contractorthrough the City's Job Order Contracting (JOC) program. The
total probable design cost is estimated at $77,245 with a rehabilitation cost anticipated at
$554,993, allowing the remainder ($67,762) to cover any unforeseen contingencies.
NEXT STEPS
It is critical to re-open the bridge as soon as possible for the efficient and safe traffic
operations in the area of the City. Therefore, the City is requesting to move forward with the
rehabilitation of the bridge under emergency conditions. The City has selected C3TS which
is FDOT certified for professional architectural and engineering services, since they are a
qualified firm under the present rotational contract list. The City is requesting a waiver of the
requirements under the Consultants' Competitive Negotiation Act (CCNA) since the cost of
the design is $77,245 and therefore exceeds the threshold requirements of CCNA set value
of $25,000 for professional engineering services in the State of Florida.
Once the design is completed, the City Administration will continue to expedite the repairs by
awarding the bridge repair work to Team Contracting, pursuant to their JOC contract. Based
on their extensive experience and specific skill in bridge maintenance work and their
immediate availability to commence work, the City has chosen this contractor to proceed
with the repairs. This same contractor was responsible for the expeditious and successful
restoration of the Convention Center Bridge.
The City will expedite the rehabilitation of the bridge and anticipates issuing a notice to
proceed (NTP) for the design and bridge maintenance work by the end of May 2008. It is
estimated that the design and engineering plans for the bridge repair will take a total of five
(5) months to complete.
JOINT PARTICIPATION AGREEMENT (JPA)
The City needs to appropriate funds in the amount of $700,000 from City Center RDA Non-
TIF funds to be later reimbursed by the County from Miami Beach RIF funds previously
approved by the Metropolitan Planning Organization (MPO). The City will also need to enter
into a Joint Participation Agreement (JPA) with Miami-Dade County (MDC) for use ofthe RIF
funds. The City is presently coordinating the associated JPA with MDC Public Works in
order to achieve reimbursement as soon as possible. The normal requirements of the JPA
have never been modified for an emergency situation, and therefore they are currently being
reviewed and revised by MDC's attorneys. The City anticipates seeking approval of the
revised JPA at the June 25, 2008 Commission Meeting. The RIF funds will not be available
for use until the City and County Commissions sign and approve the JPA. Therefore the City
needs to appropriate City Center. RDA Non-TIF funds immediately, which will later be
reimbursed by RIF funds.
CONCLUSION
The Administration recommends that the Chairperson and Members of the Miami Beach
Redevelopment Agency approve and authorize the appropriation of funds, in the amount of
$700,000, from City Center RDA Non-TIF Funds, for professional architectural and
engineering services (The "A/E Services"), construction, and contingency to restore the
Washington Avenue Bridge's Structural Integrity (which is currently closed due to structural
deficiency) with said fund being reimbursed by RIF Funds.
J M G/RCM/FHB/F V/X F/C L
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