2001-24333 RESO
RESOLUTION No. 2001-24333
A RESOLUTION OF THE MAYOR AND CITY COMMISSIONOF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF THE PROPOSALS
RECEIVED IN RESPONSE TO REQUEST FOR QUALIFICATIONS (RFQ) NO.
20-00/01 FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING
SERVICES FOR DESIGN, PERMITTING AND CONSTRUCTION MANAGEMENT
OF THE NORTH BEACH RECREATIONAL CORRIDOR AND RENOVATION OF
THE ADJOINING ALLISON AND BAND SHELL PARKS; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO CONTRACT NEGOTIATIONS WITH THE
MOST QUALIFIED FIRM OF COASTAL SYSTEMS INTERNATIONAL, INC., AND
IF UNSUCCESSFUL IN NEGOTIATING A CONTRACT WITH THE MOST
QUALIFIED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE A
CONTRACT WITH THE SECOND MOST QUALIFIED FIRM OF cns; AND IF
UNSUCCESSFUL IN NEGOTIATING WITH THE SECOND MOST QUALIFIED
FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
THIRD MOST QUALIFIED FIRM OF KlMLEY HORN AND ASSOCIATES, INC.
WHEREAS, on January 14, 2000, the City issued RFQ No. 41-99/00 for
Architectural, Engineering, Landscape Architectural and Graphic Design Services for Various
City Projects included in the November 2, 1999 General Obligation (GO) Bond Project List;
and
WHEREAS, the RFQ included ten individual projects for which respondents were
requested to submit qualification packages for consideration; and
WHEREAS, Project No.4 in the RFQ was entitled "Development of Renovation
Plans for Allison Park and Construction Plans Phase I of the North Beach Recreational
Corridor"; and
WHEREAS, although four hundred and fifty six RFQ notices were issued to
prospective respondents, only two responses were received for Project No.4; and
WHEREAS, despite the limited number of responses, a Selection Committee was
formed to evaluate both responses for the Project; and
WHEREAS, the Selection Committee reviewed the written responses, heard oral
presentations from both respondents, and ultimately made the recommendation to the City
Manager that the Administration enter into contract negotiations with Kimley-Horn &
Associates, Inc. as the top ranked firm, and with the second-ranked firm of Rosenburg Design
Group should the Administration not be able to successfully negotiate a contract with the top
ranked firm; and
WHEREAS, the recommendation of the Selection Committee was presented to, and
approved by, the Mayor and City Commission at its May 24, 2000 meeting; and
WHEREAS, subsequent to the issuance of the RFQ and receipt of the Selection
Committee's recommendation, the scope of services for the proposed North Beach
Recreational Corridor Project significantly expanded beyond what was described in the RFQ;
and
WHEREAS, the revised scope of work now includes design and construction of Phase
II of the corridor, dune restoration activities, renovation of Band Shell Park, development of
new beachfront restroom/concession facilities and considerable value-engineering of the
existing concept plans; and
WHEREAS, the total project budget has increased from $2,600,000, at the time the
RFQ was issued, to a current total of more than $5,000,000; and
WHEREAS, due to the significant changes in the scope of work and increase in the
proposed project budget, the Mayor and City Commission rejected the responses received
pursuant to the original RFQ, and authorized the issuance of a new RFQ on January 31, 2001;
and
WHEREAS, the revised RFQ, No. 20-00/01, was issued on February 12,2001; and
WHEREAS, on February 27,2001 the following individuals were appointed to serve
on the Evaluation Committee for the project:
Roberto Sanchez, North Beach District Representative, G.O. Bond Oversight Committee
Joyce Meyers, North Beach Planning Coordinator
Bruce Henderson, Enviromnental Resources Management Director
Dale Bryant, Parks and Recreation Department
Jae Manzella, Resident, and BicyclelPedestrian Coordinator for MPO
Brian Kraus, Board Member North Beach Development Corporation
Amelia Johnson, Transportation Concurrency Management; and
WHEREAS, DemandStar.com issued 67 RFQ notices to prospective individuals/firms
and six qualified responses were received; and
WHEREAS, the Evaluation Committee convened to evaluate all responses received;
and
WHEREAS, after close examination of all proposals, three firms, Coastal Systems
International, Inc., C3TS, and Kimley, Horn and Associates, Inc., where short listed for oral
presentations; and
WHEREAS, on April 5, 2001, the Evaluation Committee reconvened and heard oral
presentations from the short listed firms; and
WHEREAS, the Evaluation Committee unanimously selected Coastal Systems
International, Inc. as the first qualified firm, C3TS as the second, and Kimley Horn and
Associates, Inc. as the third most qualified firm.
NOW, THEREFORE,BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Administration
is authorized to negotiate a contract with the most qualified firm of Coastal Systems
International, Inc. for the Architectural and Engineering Services required for the Design,
Permitting and Construction Management of the North Beach Recreational Corridor and
Renovation of the Adjoining Allison and Bandshell Parks pursuant to RFQ No 20-00/01, and
if unsuccessful in negotiating a contract with the most qualified firm, the Administration is
authorized to negotiate a contract with the second most qualified firm of C3TS; and if
unsuccessful, to negotiate with the with the third most qualified firm of Kimley Horn and
Associates, Inc.
Passed and Adopted this 18th day of April, 2001.
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~ AYOR
ATTEST:
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CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& fOR EXECUTION
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CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO. Z-l CO -0 I
DATE: April 18, 2001
Mayor Neisen O. Kasdin and
Members of the City Commission
Jorge M. Gonzalez \ ~
City Manager 6" (j
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE
RANKING OF THE PROPOSALS RECEIVED IN RESPONSE TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 20-00/01 PROFESSIONAL
ARCHITECTURAL AND ENGINEERING SERVICES FOR DESIGN,
PERMITTING AND CONSTRUCTION MANAGEMENT OF THE NORTH
BEACH RECREATIONAL CORRIDOR AND RENOVATION OF THE
ADJOINING ALLISON AND BAND SHELL PARKS; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO CONTRACT NEGOTIATIONS
WITH THE MOST QUALIFIED FIRM OF COASTAL SYSTEMS
INTERNATIONAL, INC. AND IF UNSUCCESSFUL IN NEGOTIATING A
CONTRACT WITH THE MOST QUALIFIED FIRM, AUTHORIZE THE
ADMINISTRATION TO NEGOTIATE A CONTRACT WITH THE
SECOND MOST QUALIFIED FIRM OF C3TS; AND IF UNSUCCESSFUL
IN NEGOTIATING WITH THE SECOND MOST QUALIFIED FIRM,
AUTHORIZE THE ADMINISTRATION TO THEN NEGOTIATE WITH
THE THIRD MOST QUALIFIED FIRM OF KIMLEY HORN AND
ASSOCIATES, INC.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On January 14,2000, the City issued RFQ No. 41-99/00 for architectural, engineering, landscape
architectural and graphic design services for various City projects included in the November 2, 1999
General Obligation (GO) Bond Project List. The RFQ included ten individual projects for which
respondents were requested to submit qualifications packages for consideration. Project No.4 in the
RFQ was entitled, Development of Renovation Plans for Allison Park and Construction Plans Phase
I of the North Beach Recreational Corridor.
AGENDA ITEM C 10
DATE f-/KO/
Subsequent to the issuance of the RFQ and approval of the Evaluation Committee's recommendation,
the scope of services for the proposed North Beach Recreational Corridor Project significantly
expanded beyond what was described in the RFQ. The revised scope of work now includes design
and construction of Phase II of the corridor, dune restoration activities, renovation of Band Shell
Park, development of new beachfront restroom/concession facilities and considerable value
engineering of the existing concept plans. Similarly, the total project budget increased from
$2,600,000 at the time the RFQ was issued to a current total of more than $5,000,000. The additional
funding for the project includes $900,000 from the Federal Transportation Enhancement Act of
2001, $575,000 in Economic Development Initiative Grants from the U.S. Department of Housing
and Urban Development, $325,000 in dune restoration funds from the GO Bond Program, $325,000
in dune restoration funds from the Miami-Dade County Safe Neighborhood Parks (SNP) Bond
Program and $125,000 from the Miami-Dade County Metropolitan Planning Organization.
On January 31, 200 I, due to the significant changes in the scope of work and increase in the
proposed project budget, the Mayor and City Commission rejected the responses received pursuant
to RFQ No. 41-99/00, authorized the issuance of a new RFQ, and directed the Administration to
present a contract award recommendation to the Mayor and City Commission within 90 days
(4/30/01). The revised RFQ, No. 20-00/01, was issued on February 12,2001.
On February 27, 2001 the following individuals were appointed to serve in the Evaluation
Committee (the Committee) for the Architectural and Engineering Services for Design, Permitting
and Construction Management of the North Beach Recreational Corridor and Renovation of the
Adjoining Allison and Bandshell Parks:
Roberto Sanchez, North Beach District Representative, G.O. Bond Oversight Committee
Joyce Meyers, North Beach Planning Coordinator
Bruce Henderson, Environmental Resources Management Director
Dale Bryant, Parks and Recreation Department
Jae Manzella, Resident, and BicyclelPedestrian Coordinator for MPO
Brian Kraus, Board Member North Beach Development Corporation
Amelia Johnson, Transportation Concurrency Management
DemandStar.com issued 67 RFQ notices to prospective individuals/firms and six qualified responses
were received. The Evaluation Committee (the Committee) convened to evaluate all responses
received. After close examination of all proposals, three firms where shorlisted for oral
presentations. These three firms included Coastal Systems International, Inc., CT3S, and Kimley
Horn and Associates, Inc.
On April 5, 2001, the Committee reconvened and heard oral presentations from the short listed firms.
Each firm had 20 minutes for its oral presentation and 20 minutes for questions and answers.
Committee members were provided with an Evaluation Matrix Form that detailed all the evaluation
factors in the RFQ.
As part of the deliberations the Chairman of the Committee Roberto Sanchez, emphasized that the
contract would be given to the most qualified firm and that this would be determined through the
careful use of the evaluation matrix throughout the presentations and question and answer periods.
During their deliberations the Committee considered the present workload and quality of work for
each firm, including personnel on the projects, project budgets and quality of work. Each member of
the Committee was given an opportunity to voice their comments on all firms who presented. The
Committee then scored each firm on all weighted factors in the matrix and decided to rank each firm
F:\PUJ.C\SALL\Iloman\CommilliOll ManoI\RFQ 20.doc
each firm, including personnel on the projects, project budgets and quality of work. Each member of
the Committee was given an opportunity to voice their comments on all firms who presented. The
Committee then scored each firm on all weighted factors in the matrix and decided to rank each firm
accordingly as first, second and third most qualified. The Committee unanimously selected Coastal
Systems International, Inc. first, C3TS second and Kimley Horn and Associates, Inc. third.
I recommend that the Mayor and City Commission authorize the Administration to negotiate a
contract with the most qualified firm of Coastal Systems International, Inc. for the Architectural and
Engineering Services required for the Design, Permitting and Construction Management of the North
Beach Recreational Corridor and Renovation of the Adjoining Allison and Bandshell Parks, and if
unsuccessful in negotiating a contract with the most qualified firm; authorize the administration to
negotiate a contract with the second most qualified firm of3CTS; and if unsuccessful, to negotiate
with the third most qualified firm of Kimley Horn and Associates, Inc.
JMG/MDS/GLIb't ~
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