96-22023 RESO
RESOLUTION NO. 96-22023
RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING A
PROFESSIONAL SERVICES AGREEMENT WITH CARR SMITH
ASSOCIATES, TO PERFORM A SOUTH BEACH ELECTRIC
SHUTTLE STUDY FUNDED AT $ 75,000 BY A DADE COUNTY
METROPOLITAN PLANNING ORGANIZATION GRANT.
WHEREAS, the City of Miami has been awarded a $75,000 grant from the
Metropolitan Planning Organization's (MPO) Unified Planning Work Program to perform
a right-of-way and traffic study of the route proposed for the Electric Shuttle
Demonstration Service Project - the Electric Wave - in South Beach, during FY 1 996-
97; and
WHEREAS, after duly issuing request for proposals from transportation planning
consultants to perform the study, the only response received was from Carr Smith
Associates; and
WHEREAS, Carr Smith Associates's proposal includes Advokatz Plus, Inc., and
the Florida Institute for Marketing Alternative Transportation (FIMA T) as members of
the consulting team, for the purposes of this five-month study; and
WHEREAS, the City Commission approved Carr Smith Associates' bid on May
15, 1996; and
WHEREAS, after negotiations, the City and Consultant decided that the
$75,000 study cost was appropriate, and that its new Cost Breakdown and Time
Schedule should be included herein, and made part of this Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Clerk are
authorized to execute the attached Professional Services Agreement between the City
and Carr Smith Associates, at $75,000; and, the consultant team is authorized to
proceed with the study as of July 1, 1996.
PASSED AND ADOPTED this 19th day 0
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ATTEST:
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~Y CLERK
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80mB BEACH ELECTRIC SHUITLE STUDY
COST BREAKOur
TASK
Existing Col)ditiODl Data CoIlet:tion
Public Involvement
Transit aper.tions and Market Parameter Analysis
Corridor Operational Aternative$ Analysis
:ParIdng and Delivery Alternative Analysis
Study Advisary Commiucc Priority Setting
and PreUminaty findings, Recommendations,
and Implementation Repons
Sbon- Tenn Rec;ommcndatlon$
Pinal Recommendations R.eport and Pfescntations
ORet Costs (Presentation Malerials)
Subtotal
I~ Condngency
COST
$13.000
$8,500
$6.000
$18.000
$9,000
$5.soo
$2,500
$4.500
$1.200
$68,200
S6.800
TOTAL
$75,000
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CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
CITY OF MIAMI BEACH
COMMISSION MEMORANDUM NO. ~
TO:
Mayor Seymour Gelber and
Members of the City Commission
DATE: June 19, 1996
FROM:
Jose Garcia-pedroJ{a
City Manager
RESOLUTION THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH CARR SMITH ASSOCIATES, TO PERFORM A SOUTH
BEACH ELECTRIC SHUTTLE STUDY FUNDED AT $75,000 BY A DADE
COUNTY METROPOLITAN PLANNING ORGANIZATION GRANT.
SUBJECT:
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
BACKGROUND
The City has been awarded a $75,000 grant from the Metropolitan Planning
Organization's (MPO) Unified Planning Work Program, to perform a comprehensive
right-of-way and traffic study of a route proposed for the Electric Shuttle
Demonstration Service in South Beach, recently named the Electric Wave. The grant
is effective July 1, 1996. The main purposes of the study are to recommend the
following:
* The implementation of short and long-term measures to unimpede the service
corridor and ensure better traffic flow and acceptable headways by the Electric
Wave Service, and how these measures are to be undertaken;
* The use of alleys for commercial loading purposes, where applicable; and
* Transit service interconnection with parking garages and lots to support a park-
and-ride program. Pedestrian and bicycle safety enhancements.
The City issued Requests for Proposals (RFP Number 72-95/96) for this Study and
received only one bid, at $75,000. The Consultant team includes Carr Smith
Associates, Advokatz Plus, and the Florida Institute for Marketing Alternative
Transportation (FIMAT). This only bid was officially approved by the City Commission
on May 15, 1996. A price reduction could not be negotiated for the reasons stated
in the 'Analysis' section of this Commission Memorandum. The related Professional
Services Agreement has been coordinated with the consultants, th~ MPQ, and the
City's Legal Department, and is herein attached.
AGENDA ITEM c... 1 F
DATE~
ANAL YSIS
This $75,000 study is entirely funded by a grant, which is payable by the MPO on a
progress report/invoice basis. The study's Cost Breakdown and Time Schedule of five
(5) months are herein attached for your review. The study's $75,000 price tag could
not be reduced and is justified for the following reasons:
1 . It is a comprehensive right-of-way and traffic study which involves extensive,
day /evening/late-night, and weekdays/weekend data collection and/or
production, includes an implementation plan and preliminary cost estimates, and
requires five months to complete.
2. It will thoroughly examine the proposed route and the alleys adjacent to the
Washington Avenue (in particular) and Alton Road corridors, evaluate their
potential use for commercial loading purposes, and make recommendations for
implementation with preliminary cost estimates, where/when applicable.
3. It includes consultant participation in several public involvement meetings with
the City-appointed study's Steering Committee, the Transportation and Parking
Committee, organizations such as the Washington Avenue Association, the City
Administration and staff, as well as the City Commission and MPO Committees.
4. The price is compatible with those presently paid, by the MPO and the Metro-
Dade Transit Agency, for similar studies which require extensive public
involvement process. It includes a 10% contingency fee.
The Consultant will recommend the easily implementable improvements to the corridor
as of September, 1996, possibly sooner. This will allow the City enough time to get
things done prior to the inception of the Electric Wave operations. Other
recommendations, such as the use of alleys for commercial loading purposes, lane
dedication during weekend evenings/nights, etc., are of a long-term nature and may
require additional planning and capital outlay by the City. A Letter to Proceed as of
July 1, 1996, will be issued to the Consultant upon approval of the Resolution.
CONCLUSION
The several corridor improvements to be recommended by this study are essential to
the success of our local transit experiment, therefore the need to approve the attached
Resolution and the Professional Services Agreement with Carr Smith Associates.
Attachments:
Enabling Resolution
Professional Services Agreement
The Study's Cost Breakdown and Time Schedule
(carsmith) AJ
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND CARR SMITH ASSOCIATES
TO PERFORM THE SOUTH BEACH ELECTRIC SHUTTLE STUDY
THIS AGREEMENT made this 19th day of June , 1996 by and between
the CITY OF MIAMI BEACH, FLORIDA (City), which term shall include its officials,
successors, legal representatives, and assigns, and CARR SMITH ASSOCIATES (Consultant).
SECTION 1
DEFINITIONS
Agreement:
This written Agreement between the City and the Consultant.
City Manager:
"City Manager" means the Chief Administrative officer of the City.
Consu Itant:
For the purposes of this Agreement, Consultant shall be deemed to be
an independent contractor, and not an agent or employee of the City.
Final Acceptance: "Final Acceptance" means notice from the City to the Consultant that the
Consultant's Services are complete as provided in Section 4.8 of this
Agreement.
Fixed Fee:
Project
Coordinator:
Proposal
Documents:
Risk Manager:
Services:
Termination:
Fixed amount paid to the Consultant to allow for its costs and margin of
profit.
An individual designated by the City Commission to coordinate, direct
and review on behalf of the City all technical matters involved in the
Scope of Work and Services.
Proposal Documents shall mean the a) Request for Proposals No. 72-
95/96 (RFP No. 72-95/96) to perform the Electric Shuttle Study for the
Development, Design, and Historic Preservation Services Department,
issued by the City, in contemplation of this Agreement, together with all
amendments, and b) the Consultant's proposal and response (Proposal)
which is incorporated by reference in this Agreement and made a part
hereof.
The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139.
All services, work and actions by the Consultant performed pursuant to
or undertaken under this Agreement described in Section 2.
Termination of Consultant Services as provided in Section 4.9 of this
Agreement.
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Task:
A discrete portion of the Scope of Services to be accomplished by the
Consultant, as described in Section 2 below, if directed and authorized.
SECTION 2
SCOPE OF WORK AND SERVICES REQUIRED
The scope of work for this project to be performed by the Consultant is set forth in Exhibit "A",
entitled "Scope of Work". (Services)
SECTION 3
COMPENSATION
3.1
FIXED FEE
Consultant shall be compensated for the Services performed herein on a fixed
fee basis of Seventy Five Thousand and 00/00 Dollars ($75,000), for providing the Services
as set forth in Exhibit "A" hereto, such fixed fee to be distributed as follows:
I.
II.
Existing Conditions Data Collection
Priority Setting and Preliminary Findings,
Recommendations and Implementation Reports
Final Recommendations Report and Presentations
Subtotal
$13,000.
Contingency
$47,000.
$ 8,200.
$68,200.
$ 6,800
III.
TOTAL
$75,000.
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3.2
METHOD OF PAYMENT
Payment shall be made to the Consultant pursuant to invoices or other
submissions by the Consultant which detail or represent the completion of project milestones
as set forth in Exhibit "A".
Specific milestones shall include the submission of an invoice documenting the
completion of tasks related to the data collection effort, the draft report, and the final report
document. All submissions shall contain a statement that the items set forth therein are true and
correct and in accordance with the Agreement.
SECTION 4
GENERAL PROVISIONS
RESPONSIBILITY OF THE CONSULTANT
With respect to the performance of the Services, the Consultant shall exercise that
degree of skill, care, efficiency and diligence normally exercised by recognized professionals
4.1
with respect to the performance of comparable Services. In its performance of the Services, the
Consultant shall comply with all applicable laws and ordinances, including but not limited to
applicable regulations of the City, County, State, Federal Government, ADA, EEO Regulations
and Guidelines.
4.2
PUBLIC ENTITY CRIMES
State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a)
Florida Statute on Public Entity Crimes as available with the office of the City Clerk, shall be
filed by Consultant
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4.3
PROIECT MANAGEMENT
The Consultant shall appoint a qualified individual acceptable to the City to
serve as Project Manager for the Services who shall be fully responsible for the day-to-day
activities under this Agreement and who shall serve as the primary contact for the City's
Project Coordinator.
4.4
DURATION AND EXTENT OF AGREEMENT
The term of this Agreement shall be for a period of five (5) months from the date
of this Agreement. Provided, however, that as to any Additional Services requested by the
City, within such five (5) month period, such services may be completed beyond such five (5)
month period, and as mutually agreed to in writing by the parties, prior to their
com men cement.
4.5
TIME OF COMPLETION
The Services to be rendered by the Consultant shall be commenced upon receipt
of a written Notice to Proceed from the City subsequent to the execution of this Agreement,
and Consultant shall adhere to the completion schedule as referenced by Exhibit "A" hereto.
A reasonable extension of time shall be granted in the event the work of the
Consultant is delayed or prevented by the City or by any circumstances beyond the reasonable
control of the Consultant, including weather conditions or acts of God which render
performance of the Consultant's duties impracticable.
NOTICE TO PROCEED
Unless directed by the City otherwise, the Consultant shall proceed with the
work only upon issuance of a Notice to Proceed by the City.
4.6
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4.7
OWNERSHIP OF DOCUMENTS AND EQUIPMENT
All documents prepared by the Consultant pursuant to this Agreement are
related exclusively to the Services described herein, and are intended or represented for
ownership by the City. Any reuse shall be approved by the City.
4.8
INDEMNIFICATION
Consultant agrees to indemnify and hold harmless, the City of Miami Beach and
its officers, employees and agents, from and against any and all actions, claims, liabilities,
losses, and expenses, including, but not limited to, attorneys' fees, for personal, economic or
bodily injury, wrongful death, loss of or damage to property, in law or in equity, which may
arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful
conduct of the Consultant, its employees, agents, sub-consultants, or any other person or entity
acting under Consultant's control, in connection with the Consultant's performance of the
Services pursuant to this Agreement; and to that extent, the Consultant shall pay all such
claims and losses and shall pay all such costs and judgements which may issue from any
lawsuit arising from such claims and losses, and shall pay all costs and attorneys fees
expended by the City in the defense of such claims and losses, including appeals. The parties
agree that one percent (1 %) of the total Compensation to the Consultant for performance of
this Agreement is the specific consideration from the City to the Consultant for the
Consultant's Indemnity Agreement.
The Consultant's obligation under this article shall not include the obligation
to indemnify the City of Miami Beach and its officers, employees and agents, from and against
any actions or claims which arise or are alleged to have arisen from negligent acts or
omissions or other wrongful conduct of the City and its officers, employees and agents. The
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parties each agree to give the other party prompt notice of any claim coming to its knowledge
that in any way directly or indirectly affects the other party.
INSURANCE REQUIREMENTS
The Consultant shall not commence any work pursuant to this Agreement until
all insurance required under this Section has been obtained and such insurance has been
approved by the City's Risk Manager. The Consultant shall maintain and carry in full force
4.9
during the term of this Agreement and throughout the duration of this project the following
insurance:
1. Consultant General Liability in the amount of $1,000,000.00. A certified copy of the
Consultant's (and any sub-consultants') Insurance Policy must be filed and approved
by the Risk Manager prior to commencement.
2. Workers Compensation & Employers Liability as required pursuant to Florida statute.
3. Thirty (30) days written notice of cancellation or substantial modification in the
insurance coverage must be given to the City's Risk Manager by the Consultant and his
insurance company.
4. The insurance must be furnished by insurance companies authorized to do business
in the State of Florida and approved by the City's Risk Manager.
5. Original certificates of insurance for the above coverage must be submitted to the
City's Risk Manager for approval prior to any work commencing. These certificates will
be kept on file in the office of the Risk Manager, 3rd Floor, City Hall.
6. The Consultant is responsible for obtaining and submitting all insurance certificates for
their consultants.
All insurance policies must be issued by companies authorized to do business under
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the laws of the State of Florida. The companies must be rated no less than "B +" as to
management and not less than "Class VI" as to strength by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to
the approval of the City's Risk Manager.
Compliance with the foregoing requirements shall not relieve the Consultant of the
liabilities and obligations under this Section or under any other portion of this Agreement, and
the City shall have the right to obtain from the Consultant specimen copies of the insurance
policies in the event that submitted certificates of insurance are inadequate to ascertain
compliance with required overage.
4.9.1 Endorsements
All of Consultant's certificates, above, shall contain endorsements providing that
written notice shall be given to the City at least thirty (30) days prior to termination,
cancellation or reduction in coverage in the policy.
4.9.2 Certificates
Unless directed by the City otherwise, the Consultant shall not commence any
services pursuant to this Agreement until the City has received and approved, in writing,
certificates of insurance showing that the requirements of this Section (in its entirety) have
been met and provided for.
4.10 FINAL ACCEPTANCE
When the Consultant's Services have been completed, the Consultant shall so
advise the City in writing. Final Acceptance shall not constitute a waiver or abandonment of
any rights to remedies available to the City under any other Section of this Agreement.
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4.11
4.11.1
TERMINATION. SUSPENSION AND SANCTIONS
Termination for Cause
If through any cause within the reasonable control of the Consultant, the
Consultant shall fail to fulfill in a timely manner, or otherwise violate any of the covenants,
agreements, or stipulations material to this Agreement, the City shall thereupon have the right
to terminate the Services then remaining to be performed. Prior to exercising its option to
terminate for cause, the City shall notify the Consultant of its violation of the particular terms
of this Agreement and shall grant Consultant ten (10) days to cure such default. If such default
remains uncured after (10) days, the City, upon seven days notice to Consultant, may
terminate this Agreement.
In that event, all finished and unfinished documents, data, studies, surveys,
drawings, maps, models, photographs, reports and other work products prepared by the
Consultant and its subcontractors shall be properly delivered to the City and the City shall
compensate the Consultant in accordance with Section 3 for all Services performed by the
Consultant prior to Termination.
Notwithstanding the above, the Consultant shall not be relieved of liability to
the City for damages sustained by the City by virtue of any breach of the Agreement by the
Consultant and the City may reasonably withhold payments to the Consultant for the purposes
of set off until such time as the exact amount of damages due the City from the Consultant is
determined.
4.11.2
Termination for Convenience of City
The City may, for its convenience, terminate the Services then remaining to be
performed at any time by giving written notice to Consultant of such termination, which shall
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become effective seven (7) days following receipt by Consultant of the written termination
notice. In that event, all finished or unfinished documents and other materials as described
in Section 2 shall be properly delivered to the City. If the Agreement is terminated by the City
as provided in this Section, the City shall compensate the Consultant for all Services actually
performed by the Consultant and reasonable direct costs of Consultant for assembling and
delivering to City all documents. Such payments shall be the total extent of the City's liability
to the Consultant upon a Termination as provided for in this Section.
4.11.3
Termination for Insolvency
The City also reserves the right to terminate the remaining Services to be
performed in the event the Consultant is placed either in voluntary or involuntary bankruptcy
or makes an assignment for the benefit of creditors. In such event, the right and obligations
for the parties shall be the same as provided for in Section 4.10.2.
4.11.4
Sanctions for Noncompliance with Nondiscrimination Provisions
In the event of the Consultant's noncompliance with the nondiscrimination
provisions of this Agreement, the City shall impose such Sanctions as the City or the State of
Florida may determine to be appropriate, including but not limited to withholding of payments
to the Consultant under the Agreement until the Consultant complies and/or cancellation,
termination or suspension of the Services, in whole or in part. In the event the City cancels or
terminates the Services pursuant to this Section the rights and obligations of the parties shall
be the same as provided in Section 4.10.2.
Changes and Additions
Each such change shall be directed by a written Notice signed by the duly
authorized representatives of the Consultant. Said Notices shall provide an equitable
4.11.5
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adjustment in the time of performance, a reallocation of the task budget and, if applicable, any
provision of this Agreement which is affected by said Notice. The City shall not reimburse the
Consultant for the cost of preparing Agreement change documents, written Notices to Proceed,
or other documentation in this regard.
4.12 ASSIGNMENT. TRANSFER OR SUBCONTRACTING
The Consultant shall not subcontract, assign, or transfer any work under this
Agreement without the prior written approval of the City, except as to those Sub-Consultants
named in Section 4.13, below, which are deemed herein approved.
4.13 SUB-CONSULTANTS
The City hereby consents to and approves the subcontracting of certain services
to be performed by the following Sub-Consultants:
Advokatz Plus, Inc.
4500 Biscayne Boulevard, Suite 325
Miami, FL 33137
Attn: Rick Katz, President
Florida Institute for Marketing Alternative Transportation (FIMA T)
FSU College of Business
Tallahassee, FL 32306-3037
Attn: William A. (Bill) Mustard
David DeWayne Carver
The Consultant shall be liable for the Sub-Consultant's services, responsibilities
and liabilities under this Agreement and the services, responsibilities and liabilities of sub-
consultants, and any other person or entity acting under the direction or control of the
Consultant. When the term "Consultant" is used in this Agreement, it shall be deemed to
include any sub-consultants and any other person or entity acting under the direction or
control of Consultant.
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4.14 EQUAL EMPLOYMENT OPPORTUNITY
In connection with the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicant for employment because of race, color,
religion, ancestry, sex, age, national origin, place of birth, marital status, or physical handicap.
The Consultant shall take affirmative action to ensure that applicants are employed and that
employees are treated during their employment without regard to their race, color, religion,
ancestry, sex, age, national origin, place of birth, marital status, disability, or sexual
orientation. Such action shall include, but not be limited to the following: employment,
upgrading, demotion, or termination; recruitment or recruitment advertising; layoff or
termination; rates of pay, or other forms of compensation; and selection for training, including
apprenticesh i p.
4.15 CONFLICT OF INTEREST
The Consultant agrees to adhere to and be governed by the Metropolitan Dade
County Conflict of Interest Ordinance (No. 72-82), as amended; and by the City of Miami
Beach Charter and Code, which are incorporated by reference herein as if fully set forth
herein, in connection with the contract conditions hereunder.
The Consultant covenants that it presently has no interest and shall not acquire
any interest, direct or indirectly which should conflict in any manner or degree with the
performance of the Services. The Consultant further covenants that in the performance of this
Agreement, no person having any such interest shall knowingly be employed by the
Consultant. No member of or delegate to the Congress of the United States shall be admitted
to any share or part of this Agreement or to any benefits arising therefrom.
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4.16 PATENT RIGHTS: COPYRIGHTS: CONFIDENTIAL FINDINGS
Any patentable result arising out of this Agreement, as well as all information,
design specifications, processes, data and findings, shall be made available to the City for
publ ic use.
No reports, other documents, articles or devices produced in whole or in part
under this Agreement shall be the subject of any application for copyright or patent by or on
behalf of the Consultant or its employees or subcontractors.
4.17 NOTICES
All communications relating to the day-to-day activities shall be exchanged
between the Project Manager appointed by Consultant and the Project Coordinator designated
by the City. The Consultant's Project Manager and the City's Project Coordinator shall be
designated promptly upon commencement of the Services.
All other notices and communications in writing required or permitted
hereunder may be delivered personally to the representatives of the Consultant and the City
listed below or may be mailed by registered mail, postage prepaid (or airmailed if addressed
to an address outside of the city of dispatch).
Until changed by notice in writing, all such notices and communications shall be addressed
as follows:
TO CONSULTANT:
Carr Smith Associates
Attn: Matthew Schwartz, AICP
4055 NW 97th Avenue, Suite 200
Miami, FL 33178
(305) 594-0735
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TO CITY:
City of Miami Beach
Attn: Harry Mavrogenes, Assistant City Manager
1700 Convention Center Drive, DDHPS
Miami Beach, FL 33139
(305) 673-7193
WITH COPI ES TO:
Office of the City Attorney
Attn: Murray Dubbin, City Attorney
City of Miami Beach
1 700 Convention Center Drive
Miami Beach, FL 33139
Notices hereunder shall be effective:
If delivered personally, on delivery; if mailed to an address in the city of
dispatch, on the day following the date mailed; and if mailed to an address
outside the city of dispatch on the seventh day following the date mailed.
4.18 LITIGATION IURISDICTION
Any litigation between the parties, arising of, or in connection with this
Agreement, shall be initiated in the court system of the State of Florida.
4.19 ENTIRETY OF AGREEMENT
This writing and the Scope of Services embody the entire Agreement and
understanding between the parties hereto, and there are no other agreements and
understandings, oral or written with reference to the subject matter hereof that are not merged
herein and superseded hereby. The Scope of Services are hereby incorporated by reference
into this Agreement to the extent that the terms and conditions contained in the Scope of
Services are consistent with the Agreement. To the extent that any term in the Scope of
Services is inconsistent with this Agreement, this Agreement shall prevail.
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No alteration, change, or modification of the terms of this Agreement shall be
valid unless amended in writing, signed by both parties hereto, and approved by the City
Commission of the City of Miami Beach.
This Agreement, shall be governed by and construed according to the laws of
the State of Florida.
4.20 LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can
place a limit on the City's liability for any cause of action for money damages due to an
alleged breach by the City of this Agreement, so that its liability for any such breach never
exceeds the sum of $75,000. Consultant hereby expresses its willingness to enter into this
Agreement with Consultant's recovery from the City for any damage action for breach of
contract to be limited to a maximum amount of $75,000 less the amount of all funds actually
paid by the City to Consultant pursuant to this agreement.
Accordingly, and notwithstanding any other term or condition of this Agreement,
Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an
amount in excess of $75,000 which amount shall be reduced by the amount actually paid by
the City to Consultant pursuant to this agreement, for any action or claim for breach of
contract arising out of the performance or non-performance of any obligations imposed upon
the City by this Agreement. Nothing contained in this paragraph or elsewhere in this
Agreement is in any way intended to be a waiver of the limitation placed upon City's liability
as set forth in Florida Statutes, Section 768.28.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their appropriate officials, as of the date first entered above.
FOR CITY:
ATTEST:
By:
FOR CONSULTANT:
ALJ/ CSAGRMT (6/13/96)
FLORI DA
By:
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Corporate Seal
FORM APPRO"j
LEyAL DEPT.
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Date (, -; 3-}j ~
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EXHIBIT "A"
REQUEST FOR PROPOSALS NO. 72-95/96
SCOPE OF WORK
CITY OF MIAMI BEACH
SOUTH BEACH ELECTRIC SHUTTLE STUDY
INTRODUCTION
The South Beach Electric Shuttle System (Electric Shuttle) is being developed by the
Miami Beach Transportation Management Association (TMA) in partnership with the
City of Miami Beach. The Electric Shuttle is envisioned as a two-way circulator, park-
and-ride system using a similar route to the one proposed for future rail service in the
Florida Department of Transportation's (FOOT) East-West Multimodal Corridor Study.
The proposed shuttle route comprises 5th Street, Washington Avenue, 17th Street and
Alton Road. Electric Shuttle operations are being planned to begin prior to the 1996-
97 tourist season.
OBJECTIVES OF THIS STUDY
The study herein proposed will produce, compile and analyze data, conduct field
surveys, develop alternatives regarding the right-of-way being proposed for operations
by the Electric Shuttle. The study will recommend short and long-term measures to
improve the corridor which will help produce better headway for the proposed transit
service. Additionally, it will include a basic implementation plan with graphics, and
preliminary financial considerations. The most congested Washington Avenue corridor
will constitute a large portion of the study.
Certain improvements which may be easily implementable shall be recommended to
the City as the Study develops.
BACKGROUND
Miami Beach is an urban community where mobility needs are currently perceived as
being handled best by automobile. However, parking problems are common place and
traffic congestion is already evident in South Beach, particularly on Ocean Drive,
Collins Avenue, Washington Avenue, and Alton Road and the Alton Road flyover area.
Congestion, mobility and parking problems will intensify as approved high-rise
developments are constructed, more residents choose this area to live, and the urban
environment becomes progressively denser.
RFP NO:
DATE:
72-95/96
3/22/96
CITY OF MIAMI BEACH
The Electric Shuttle will provide transit services specifically tailored to South B~ach
needs by interconnecting present and planned parking facilities and supporting a park
and ride program. The transit services are intended to attract new segments of the
population to public transit, attract tourist riders, and establish a ridership base for a
potential Miami Beach alignment of the East-West Multimodal Corridor.
The transit services to be provided by the Electric Shuttle may not be effective,
however, if the presently cluttered right-of-way is not unimpeded to allow for the
achievement of acceptable headway.
1. METHODOLOGY:
1.1 Establish the Study Steering Advisory Committee:
A Study Steering and Advisory Committee (SAC) shall be established. The
Committee shall include but not be limited to members of the City staff, City's Parking
and Transportation Committee, affected business people and residents of the
community, MBTMA, and both project managers (City and MPO). Other professionals
shall also be included, such as, from the Metro-Dade Transit Agency's (MDT A) Service
Planning and Systems Development Divisions and from the Florida Department of
Transportation. Other property owners/residents may be included, as needed, at the
discretion of the City's project manager.
SAC shall meet periodically with the team conducting the study to provide input,
to develop consensus concerning approaches, concepts, and plans, and to review
documents and other deliverables. While a regular meeting schedule is preferred, the
consultants and SAC shall determine the timing of such meetings.
The consultant will be responsible for leading discussions of SAC meetings,
briefing the City Administration on progress and findings of the study, and City
Commission, if required.
RFP NO:
DATE:
72-95/96
3/22/96
CITY OF MIAMI BEACH
1 :2 Develop Coordination
The Study will coordinate plans with existing and proposed transportation
studies and/or projects in Miami Beach and, where applicable, with Dade County's
Long Range Transportation Plan (LRTP), Transportation Improvement Program (TIP),
and Transit Development Plan (TOP). These studies and/or projects should include not
only those which are transit-oriented, but those which may bar upon street
construction and maintenance in the study area, as well as City of Miami Beach land
use and zoning decisions which may affect the proposed shuttle route, location of
stops, other concerns related to accessibility, and the availability of parking.
As an initial step in the Study, the consultant shall meet with a designated City
Commissioner(s), the City Administration and specified staff, and the affected business
and residential community to identify needs, concerns, and receive suggestions. The
project manager(s) and the Executive Director of MBTMA will be included in these
meetings.
2. PERFORM DATA COLLECTION/CONDUCT RESEARCH
2.1 Conduct Research
The consultant will perform all technical research associated with the Study.
Prior to commencing active pursuit of corridor, research into the history of transit
services in the study area will be undertaken. It is anticipated that MOTA will be able
to supply useful information, based upon past and ongoing experience with providing
bus service to the study area. In addition, contact should be established with the
consultant team performing the East-West Multimodal Corridor Study and with
MBTMA for any relevant data.
2.2 Perform Data Collection: Local Street/Alley Rights-of-Way and Traffic
The consultant will perform all data collection associated with the Study. On-
site observations shall be conducted.
(a) Right of way data regarding the proposed alignment. The basic
alignment is Washington Avenue, 17th Street, Alton Road, and 5th
Street. At least initially, the Electric Shuttle operations may restrict the
two-way service to Washington Avenue and 17th Street to achieve
acceptable headway with a limited number of vehicles. The most
impeded Washington Avenue corridor shall constitute the largest portion
of the study.
RFP NO:
DATE:
72-95/96
3/22/96
CITY OF MIAMI BEACH
(b) . Data needed to conduct a feasibility study regarding the use of alleys
adjacent to Washington Avenue for commercial loading activities (as
opposed to the present on-street loading practices) plus the short and
long-term improvements needed to prepare the alleys for new usage.
This is an important element of the study, since the improvements would
help reduce congestion by eliminating most of the illegal double parking,
facilitating the flow of traffic, and affording better headway.
(c) Traffic engineering measures to help improve headway, such as signal
timing, signal preference, traffic yielding to transit, normal cycle vs.
yellow flashing lights, etc.
(d) Twenty-four (24) hour traffic patterns with emphasis given to Friday,
Saturday and Sunday nights. The aim here is to improve mobility and
safety .
(e) Potential effects to traffic flow on Washington Avenue due to the
proposed one-way designation of eight side streets (6th Street to 14th
Street), from Ocean Drive to Washington Avenue, in connection with an
incoming milling and repaving FDOT project on Collins Avenue.
Supposedly, this action will improve traffic flow on both Collins and
Washington Avenues.
(f) Lane striping (a 'yellow brick road') leading vehicles to park-and-ride
garages and lots and facilitating in and out movements.
(g) Potential location of bus stops and transfer facilities to maximize ridership
and improve traffic flow. Transfer facilities will be strategically placed to
interconnect the Electric Shuttle with existing modes of transportation
(MOTA bus lines, Water Taxi, etc.) and with future service extensions to
Mid-Beach.
(h) On-site observations of day and night pedestrian patterns. The aim here
is to minimize conflicts with vehicular traffic, improve mobility and
promote safety. Bicycle/rollerblading patterns should also be addressed.
(i) Americans with Disabilities Act (AD A)-related issues on the route being
proposed for Electric Shuttle operations.
(j) Feasibility of establishing a busway on Washington Avenue on weekend
nights (Friday, Saturday, Sunday) to test the feasibility and effectiveness
of lane dedication within restricted right-of-ways.
RFP NO:
DATE:
72-95/96
3/22/96
CITY OF MIAMI BEACH
2.3 The consultant shall obtain current traffic counts from the latest traffic studies
available and traffic volume projections from the most recently available and applicable
travel demand runs.
2.4 Certain improvements which may be easily implementable shall be
recommended to the City as the Study develops.
2.5 At the conclusion of data collection and research efforts, the study team shall
make a detailed presentation to the SAC regarding the work performed and findings
developed.
3. ANALYZE AND EVALUATE DATA
The methodology to be used will incorporate traditional transit route planning
approaches, but also, on a preliminary basis, address ancillary issues associated with
the potential creation of a dedicated lane for the evening shuttle service, if feasible.
Computer Aided Draft and Design (CAD D) capabilities should be utilized for graphic
illustrations.
Conclusions to be drawn from the analysis will specifically address, but not
necessarily be limited to, the elements of the Electric Shuttle study listed in Section
2, of this Scope of Work.
4. DEVELOP RECOMMENDATIONS
Recommendations will include short and long-term measures to unimpede the
right of way which will result in better headway for the Electric Shuttle Service. These
shall include any actions required in support of all services and physical improvements
to the right of way. It will also include the interconnection of parking garages/lots to
support the park and ride functions associated with the shuttle activities, the potential
use of alleys as commercial service corridors, feasibility of lane dedication, and how
these actions are to be undertaken.
4.1 Prepare a draft implementation plan for the proposed right-of-way "clean-up"
effort, which includes preliminary financial considerations.
4.2 Document all efforts in a Preliminary Report(draft), formatted into chapters.
4.3 Present the document to the SAC, City Administration and Staff,
Transportation/Parking Committee, and hold a public information meeting.
Present the preliminary document at a City Commission meeting for input.
Some of these meetings may be combined, if needed, for budget reasons.
RFP NO:
DATE:
72-95/96
3/22/96
CITY OF MIAMI BEACH
5.'PREPARE FINAL REPORT
The Final Report will include the preliminary report previously developed, as revised,
and a basic implementation plan with graphics. An introduction will be produced to
preface to body of the report and an executive summary will be written to serve as a
synopsis of the report and as a stand-alone document for public distribution.
Public hearing(s) concerning the study and its recommendations may be required if
controversial policy decision are considered or endorsed by the Miami Beach City
Commission. The Final Report will be presented to the MPO and its committees by the
City's Project Manager, if needed.
LENGTH OF STUDY: Consultant will be given up to five (5) months to complete the
project. However, rec'ommendations of short-term improvements which are easily
implementable shall be made by Sept. 3p ,1996, or sooner. If the Electric Shuttle
service begins operation on schedule, these short-term improvements shall be in place
by December 1996.
PROJECT MANAGERS:
Amelia Johnson, City of Miami Beach
Frank Baron, MPO
PARTICIPATING AGENCIES:
City of Miami Beach
Metropolitan Planning Organization
Florida Department of Transportation
Miami Beach Transportation Management Association
Metro Dade Transit Agency
FUNDING: Project cost shall not exceed $75,000:
- $15,000 (Federal PL 112/MPO's 1997 UPWP grant), available
beginning July 1, 1996.
RFP NO:
DATE:
72-95/96
3/22/96
CITY OF MIAMI BEACH