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96-22040 RESO RESOLUTION NO. 96-22040 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND THE JEWISH FAMILY SERVICE OF GREATER MIAMI FOR THE CITY MANAGER'S OFFICE TO PARTICIPATE IN THE SENIOR AIDES PROGRAM. WHEREAS, the Jewish Family Service of Greater Miami funds a program known as the "Senior Aides" Project, which places senior citizens in a work setting and allows them to work on a part-time basis; and WHEREAS, the City Manager's office desires to participate in this program and provide a work site location; and WHEREAS, no funds are required from the City for the City Manager's office to participate in the program as all expenses are paid by the Jewish Family Service of Greater Miami. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City Manager is authorized to execute the attached Senior Aides/Host Agency Agreement between the City of Miami Beach and the Jewish Family Services of Greater Miami. PASSED and ADOPTED this 3rd day of July ,1996. ATTEST: \)-~\7~ \J \<- l:. MAYOR RokL&--f~ CITY CLERK FORM APPROVED By ~Pk Date 6-i-h"96 1 CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 1.- COMMISSION MEMORANDUM NO. 381-CJ to TO: Mayor Seymour Gelber and Memben of the City Commission DATE: July 3, 1996 FROM: Jose Garcia-Pedrosa City Manager SUBJECT: RESOLUTION OF 'HE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND THE JEWISH FAMILY SERVICE OF GREATER MIAMI FOR THE CITY MANAGER'S OFFICE TO PARTICIPATE IN THE SENIOR AIDES PROJECT ADMINISTRATION RECOMMENDATION Approval of the Resolution. BACKGROUND The Jewish Family Service of Greater Miami funds a program known as the Senior Aides Project. This project places senior citizens in a work environment where they interact wi th others, learn new skills, make productive use of their time, and contribute their vast knowledge and experience. The Senior Aides are placed in the work setting at no cost to the Host Agency. The City Manager's office desires to participate in this valuable and worthwhile program. CONCLUSION The participation of the City Manager's office in the Senior Aides Program will benefit both the City and the participants at no cost to the Cit:;y. AGENDAITEM~ 121 DATE 7 - 3-Cf ~ 105 Senior AIDES Project/Host Agency Agreement To comply with the requirements of the National Council of Senior Citizens Senior AIDES p.rogram, operated under Title V of the Older Americans Act, this Agreement is voluntarily entered into by City of Miami Beach, City Manager's Office hereinafter referred to as the Host Agency, and Jewish Family Service of Greater Miami a subcontractor of the National Council of Senior Citizens Senior AIDES Program, hereinafter referred to as the Sponsor Agency. The Host Agency agrees to provide a safe and hea1tllful work site for each Senior Aide, to provide adequate orientation and training necessary to perform assigned job duties in accordance with a written job description, to provide additional training as opportunities occur, and, to the extent possible, to treat each Senior Aide as a regular member of the Host Agency staff. The Host Agency agrees to consider each Senior Aide for regular employment, either full-time or part-time, when vacancies occur in the Host Agency staff or when new positions are created. The Host Agency will also recommend suitable training for unsubsidized placement of the Senior Aide. The Host Agency understands that the maximum length of time that a Senior Aide may remain in the same job assignment shall not exceed a total of 24 months, except under limited , circumstances which will be determined by the NCSC Senior AIDES Program. Moreover, the Host Agency understands that the Sponsor Agency reserves the right, following reasonable notice, to reassign any Senior Aide at any time that reassignment will increase the Senior Aide's opportunities for training or unsubsidized employment, or will otherwise serve the best interests of the Senior Aide, or will better support the goals and objectives of the Senior AIDES Program. The Host Agency agrees that no other national Title V project sponsor will be provided a work site while this Agreement is in effect. The Host Agency agrees to abide by the hours and work schedules mutually agreed to for each Senior Aide and to provide properly prepared time sheets, periodic performance evaluations, and other required documents. In addition, the Host Agency agrees and understands that each Senior Aide will be required to attend periodic Senior AIDES Project meetings during regular working hours. The Host Agency agrees that the job to which the Senior Aide is assigned is an increase in employment opportunities; will not result in the displacement of currently employed workers or in a reduction in non-overtime hours of work, wages, or benefits; will not impair any existing contract for service or result in the substitution of the wages of the Senior Aide for other funds in connection with work which otherwise would be performed; will not be a substitution for any existing federally assisted job; and will not be a position which is the same as or substantially the same as that occupied by any other person who is on lay-off. Further, the Host Agency agrees that it will not discriminate against a Senior Aide on the grounds of race, color, religion, sex, national origin, or disability. The Host Agency agrees to send a representative to a group meeting of host agency supervisors. Group meetings of host agency supervisors or designated representatives will be held annually to acquaint all concerned with the Senior AIDES Project goals and objectives. The Host Agency agrees to provide documentation of in-kind contributions, if specified in an accompanying letter of agreement. Further, it is understood by the Host Agency and the Sponsor Agency that any contribution, whether cash or in-kind, by the Host Agency is purely voluntary and is not a condition for the assignment of any Senio~ Aide. The Host Agency certifies by this Agreement that it is a governmental agency or is a non-profit, agency which is currently certified as a Section 501 (c){3) organization under the Internal Revenue Code. Further, if the Host Agency is certified as a Section 501{c){3) agency, a copy of that certification is attached or is on me with the Sponsor Agency and is still in effect. The Host Agency agrees to inform the Sponsor Agency immediately if the Section 501{c)(3) certification is changed. The Sponsor Agency agrees to recruit, enroll, and assign a Senior Aide to the Host Agency for the purpose of engaging in productive community service employment with duties and tasks as specified in a written job description. The Sponsor Agency agrees to be responsible for all administrative and fiscal controls of the Senior AIDES Project and for paying wages and providing fringe benefits to each Senior Aide. This Agreement may be amended by written mutual agreement. This Agreement is in effect from July 1, 1996 to June 30, 1997 Signed--Host Agency Host Agency: Jose Garcia-Pedrosa Name: Title: City Manager Date: July 22, 1996 C' ~, n (r t n'" r". r,. " ,.. U H \ i t- ( ~ j J: r:.. i) Signed--Senior AIDES Project By Ytf!lJi- Date ~ ~J"Jk Name: Jewish Family Service of Greater Miami DdJ3~~ avid B. Saltman, LCSW Executive Director Project Sponsor: Title: Date: Def'mition of Host Agency Status (check one) --L This host agency is a government agency. This host agency is a certified non-profit agency under Section 501(c)(3) of the United States Internal Revenue Code. Non-profit agencies must submit a copy of the 501(c)(3) certification from the IRS to the Senior AIDES Project sponsor. (check one, if applicable) 501(c)(3) documentation is attached. 501(c)(3) documentation is already on ftle with the sponsor agency.