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LTC 194-2008 Board & Committee Bi-Annual Reports m MIAMIBEACH OFFICE OF THE CITY MANAGER NO. LTC # 194-2008_ LETTER TO COMMISSION TO: Mayor Matti H. Bower and Members of the City Commission - c 3 iv 0 --i -"~ ~o FROM: Jorge M. Gonzalez, City Manager `~ ; ~ te- ,T1 r-~ r t,a :7 =~ ~; o ~ DATE: July 28, 2008 ~,; .~ ~ z SUBJECT: Board and Committee Bi-Annual Reports _ r-, o ~~ r-~ t1t Pursuant to City Code Section 2-22(13) -"The Chairperson or his designee shall biannually submit a completed written report form, supplied by the City Administration, to the City Commission and City Manager." Attached for your perusal are the reports submitted to the City Clerk's Office. JMG\REP: mem C: Robert Parcher, City Clerk File The following departments have not submitted a Bi-Annual Report: Affordable Housing Advisory Committee Beautification Committee Budget Advisory Committee Committee on Quality Education in Miami Beach Committee on the Homeless Convention Center Advisory Board Cultural Arts Neighborhood District Overlay (CANDO) Debarment Committee Disability Access Committee Gay Business Development Ad-Hoc Committee Golf Advisory Committee Marine Authority Miami Beach Commission for Women Miami Beach Sister Cities Program Normandy Shores Local Government Neighborhood Parks and Recreational Facilities Board Safety Committee BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 1 BOARD OR COMMITTEE NAME: Art in Public Places CHAIRPERSON: Jim Weingarten CITY LIAISON: Dennis Leyva NUMBER OF MEETINGS HELD SINCE January 2008: Six (6) Carlos Alves - "Save Our Oceans" AiPP restoration Appraisal - CMB AiPP collection Kevin Arrow - "Beatles Mandala" AiPP Project Bandshell Park Paul Fullerton -Third & Washington Avenue Plaza Dan Graham - AiPP Project 1100 Block of Lincoln Road Marvin Green -Memorial Ir~igo Manglano-Ovalle - "Drift" AiPP project South Pointe Park Barbara Neijna - De-accession Garren H. Owens - "Urban Deco" project Manhole Covers Charles OPerry -Restoration and relocation Brian Tolle - "Maze" AiPP project Collins Park FUTURE ACTIVITIES: South Pointe Park -Discussion new Call to Artists or purchase of existing art work for So. Pointe Park Third Street & Washington Avenue -Discussion new Call to Artists ACCOMPLISHMENTS: Carlos Alves - "Save Our Oceans" AiPP restoration Appraisal - CMB AiPP Collection Dan Graham -Committee made a recommendation to the Administration/Commission selecting Dan Graham as the artist for the 1100 Block of Lincoln Road. Inigo Manglano-Ovalle -Committee made a recommendation to the Administration/Commission not to go forward with an Artist Agreement with Manglano-Ovalle and go forward with a new artist. Garren H. Owens - "Urban Deco" project Manhole Covers BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Beach Preservation Committee CHAIRPERSON: Ana Cordero CITY LIAISON: Lisa Botero, Environmental Resources Manager NUMBER OF MEETINGS HELD SINCE January 2008: 7 Implementation of Turtle Lighting Ordinance Regulate beach maintenance by requiring removal of clutter Requiring all concessionaires to abide by the City's rules and regulations regarding their foot print Replenish sand lost by virtue of natural erosion Promote cleanliness and safety on the beach Page 2of 3 FUTURE ACTIVITIES One of the most significant goals of this Committee is to protect the natural coastline from further erosion and to ensure that the most natural sand is purchased to replenish sand lost to erosion. The Committee is also devoted to the implementation of a plan focused on placing reef balls along the coast to protect the shoreline. The Committee believes that this plan will relieve some effects from erosion. The Committee would like to see this plan put into effect by the federal government as soon as possible. This Committee would also like to continue to receive the support from the City of 1Vliami Beach Commission to enforce the Turtle Lighting Ordinance. Effect change to all oceanfront lighting in compliance with the Turtle Lighting Ordinance. By the end of 2008, the Committee hopes to have all storage trailers removed from the beach. The Committee hopes to communicate to all concessionaires the necessity of abiding by the foot print rules and regulations and to observe responsive action by those concessionaires. To express its continued support for the City's plan to purchase foreign sand, the Committee is willing to make itself and its resources available to any parties involved to accomplish this. The Committee has remained in contact with the County Parks and Recreation Department to discuss sifting alternatives that will result in the removal of small ob'ects, such as lass and ci arette butts, from the sand. Ensure that all new construction adjacent to the beach is compliant with the City's code regarding issues such as lighting and concessionaires. ACCOMPLISHMENTS: Page 3 of 3 The Committee has successfully undertaken the task of contacting all oceanfront hoteliers and oceanfront condominium associations to provide advice regarding the changed regulations with the passage of the Turtle Lighting Ordinance. The Committee has taken action to force the removal of abandoned objects from the beach, the removal of a storage trailer by the concessionaires, the removal of vehicles from the breach and the prevention of vehicles from traveling on the beach. The Committee has voiced to the City Manager its concern regarding mandating concessionaire compliance with foot print rules and regulations. The Committee expressed support for the City's plan to purchase foreign sand to replenish sand lost to erosion. The Committee has consistently sought to address specific cleanliness and safety needs of the beach, such as the removal of glass and debris from the sand. This concern has been expressed to the Miami-Dade County Parks and Recreation Department, which attended one of our meetings to discuss a course of action. ~. Beach Preservation Committee Bi Annual Report July 1, 2007 to December 31, 2007 MEMBERSHIP Sherry Roberts Chair Claire Callen Member Ana Cordero Member Christian Folland Sec STAFF Lisa Botero Environmental Manager Janean Maldonado Environmental Coordinator MEETINGS Aug. 14, 2007 Sept.11, 2007 Oct. 9, 2007 Dec. 11, 2007 OVERVIEW Over the last 6 months, the Beach Preservation Committee has set as its goal to continue to address the issues of beach maintenance especially in the area of cleanliness. Throughout this year many experts and representatives of various city departments presented to the committee, educating members about current procedures, resources, and staffing. This basic foundation allows us to frame our recommendations and observations in ways that are realistic and attainable. Although we are aware of limited funds our best asset is our beach and the cleanliness was outmost in the committee's attention. Sherry Roberts remained the chair of this committee and worked closely with Lisa Botero who was acting Environmental Manager until her recent promotion to Manager. The committee thanks her for her total involvement and support. GOALS This Committee recommitted to a major focus during its tenure; the cleanliness of the beaches. Although simple to state, this is a very difficult and complex task to accomplish. Based on feedback from the citizens and the observations of the members cleanliness is not being accomplished in a satisfactory manner. The Beach Preservation Committee recognizes that in its advisory capacity it has the opportunity and obligation to bring the specific issues to the attention of the officials and staff of Miami Beach. We feel due to our oversight we have seen a significant change these past 6 months and we are grateful to Joe Kelley for his work but also for his attentiveness to our concerns. The City has been remiss. Since the opening of the Lincoln Road access to the beach, this area has been an eyesore rather than an asset. The walkway from Collins to the beach is strewn with litter and the pavers are dirty. It takes constant complaints to have them power scrubbed. Over the passed few months more time, effort and supervisory oversite has resulted in improvement. REVIEW There were discussions with appropriate officials and staff about the following issues. Homeless individuals harassing tourists and citizens. The director/coordinator of the program spoke to the Committee and all of the members were extremely impressed with her grasp of the problematic aspects of the homeless on the beach. The committee feels that their responsibility encompassed not only the sand and the water, but all of the beach and it is felt that the homeless situation is critical and must be addressed by the City or a drop off in tourism will be felt. A member of the police department, Sergeant Roll was an invited guest to our August meeting and stated that drinking in public is an important tool for addressing vagrancy. He recommended that it would help if the city passed an ordinance prohibiting the sale of single cans of beer. The committee was very supportive of his suggestion. Conduct of concessionaires and upland owners. Condominium use of beach to place equipment. The Committee has seen a definite improvement in the number of trailers on the beach and will continue to monitor the situation. Education by the City of the Ordinance affecting turtles and other wild life. The committee is beginning to work with Lisa Botero on an education program. To date there does not appear to be any enforcement of the ordinance. CURRENT FOCUS Advising staff on issues of cleanliness that require additional attention Debris Pet owners' conduct Homeless SUMMARY The Beach Preservation Committee has and continues to appreciate the opportunity to advise the Commission and City of Miami Beach staff about citizens' concerns and observations related to the Beaches. Preserving this beautiful and unique resource is vital to the economic health as well as the environmental well being of Miami Beach, and the continued enjoyment by its citizens. We urge the officials of Miami Beach who read this report to give serious consideration to the issues we are raising. There is no doubt that all of us have the same vision and goals, but sometimes we do not see improvement or receive feedback. Please let us know if there are other or better ways we can contribute to the preservation of our beaches. A number of the committee members have served on the Beach Preservation Committee for many years. I am impressed by the dedication and time they spend not only in their attendance at meetings but by the time they spend walking the beach and the attention to detail. It has truly been an honor to work with these people on this committee and I thank them for allowing me to be their chair this year. Respectfully submitted, s~~ ~ Sherry Roberts, Chair BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 2 BOARD OR COMMITTEE NAME: C.I.P. OVERSIGHT COMMITTEE CHAIRPERSON: COMMISSIONER DEDEE WEITHORN CITY LIAISON: JORGE E. CHARTRAND NUMBER OF MEETINGS HELD SINCE January 2008: 1 ACTIVITY: • THIS IS A NEW COMMITTEE, Formed May 14, 2008 • Monthly meetings are held and televised on MBTV, as well as simulcast on the Internet. • Committee reviews contracts, financials, procurement methods for Capital Improvement Project Program • Committee to make recommendations to Commission on activities of CIP program. Page 2of 2 FUTURE ACTIVITIES The Committee Plans to visit CIP construction sites to assess work being done. ACCOMPLISHMENTS: ;~. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 2 BOARD OR COMMITTEE NAME: C.I.P. OVERSIGHT COMMITTEE CHAIRPERSON: COMMISSIONER DEDEE WEITHORN CITY LIAISON: JORGE E. CHARTRAND NUMBER OF MEETINGS HELD SINCE January 2008: 1 • THIS IS A NEW COMMITTEE, Formed May 14, 2008 • Monthly meetings are held and televised on MBTV, as well as simulcast on the Internet. • Committee reviews contracts, financials, procurement methods for Capital Improvement Project Program • Committee to make recommendations to Commission on activities of CIP program. ACTIVITY: Page 2of 2 FUTURE ACTIVITIES The Committee Plans to visit CIP construction sites to assess work being done. ACCOMPLISHMENTS: BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 2 January -June 2008 BOARD OR COMMITTEE NAME: Community Development Advisory Committee CHAIRPERSON: Michael Baum CITY LIAISON: Mercedes Rovirosa, Community Development Specialist NUMBER OF MEETINGS HELD SINCE January 2008: 5 ACTIVITY: The Community Development Advisory Committee (CDAC) meets regularly at least once a quarter to discuss program activities funded by Community Development Block Grant (CDBG) funds. During the planning proposal phase in the early spring, CDAC conducts additional meetings to listen to proposal presentations and deliberate over funding recommendations. FUTURE ACTIVITIES: CDAC would review and approve any amendments to the 2008/09 One-Year Action Plan as necessary. The Committee would approve the 2009 meeting schedule and plan next year's proposal process. ACCOMPLISHMENTS: CDAC reviewed 33 proposals for CDBG funds and after listening to presentations and deliberations; they met with the City Manager and unanimously approved the funding recommendations for the 2008-2009 Fiscal Year for CDBG funds. The Committee reviewed and approved recommendations to amendments to the 2007-08 One-Year Action Plan to reprogrammed unspent prior years funds and modify the activities for a housing project. A total of $258,388 was allocated to 15 Public Services activities which were in line with the priority areas of child care, youth programming, and programs for the elderly; $684,684 for housing programs and $135,000 for capital improvements and economic development. The committee attended to two public hearings for public comment and input on how the federal funding would be allocated with regard to the identified priority areas. They also had an additional meeting to discuss and make recommendations on community needs and priorities for housing and community development to be included in the City's 2008/2012 Five- Year Consolidated Plan. MAR F:\neig\HSG-CD\MERCY\CDAC\08\Bi-annual Report Jan-June 2008.doc BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 2 January -June 2008 BOARD OR COMMITTEE NAME: Community Development Advisory Committee CHAIRPERSON: Michael Baum CITY LIAISON: Mercedes Rovirosa, Community Development Specialist NUMBER OF MEETINGS HELD SINCE DECEMBER 2007: 5 ACTIVITY: The Community Development Advisory Committee (CDAC) meets regularly at least once a quarter to discuss program activities funded by Community Development Block Grant (CDBG) funds. During the planning proposal phase in the early spring, CDAC conducts additional meetings to listen to proposal presentations and deliberate over funding recommendations. FUTURE ACTIVITIES: CDAC would review and approve any amendments to the 2008/09 One-Year Action Plan as necessary. The Committee would approve the 2009 meeting schedule and plan next year's proposal process. ACCOMPLISHMENTS: CDAC reviewed 33 proposals for CDBG funds and after listening to presentations and deliberations.; they met with the City Manager and unanimously approved the funding recommendations for the 2008-2009 Fiscal Year for CDBG funds. The Committee reviewed and approved recommendations to amendments to the 2007-08 One-Year Action Plan to reprogrammed unspent prior years funds and modify the activities for a housing project. A total of $258,388 was allocated to 15 Public Services activities which were in line with the priority areas of child care, youth programming, and programs for the elderly; $684,684 for housing programs and $135,000 for capital improvements and economic development. The committee attended to two public hearings for public comment and input on how the federal funding would be allocated with regard to the identified priority areas. They also had an additional meeting to discuss and make recommendations on community needs and priorities for housing and community development to be included in the City's 2008/2012 Five- Year Consolidated Plan. MAR F:\neig\HSG-CD\MERCY\CDAC\08\Bi-annual Report Jan-June 2008.doc BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 2 COMMUNITY RELATIONS BOARD BOARD OR COMMITTEE NAME: COMMUNITY RELATIONS BOARD CHAIRPERSON CITY LIAISON: Mr. Brad Fleet Ms. Barbara Hawayek NUMBER OF MEETINGS HELD SINCE June 2007: Five (5) No quorum two (2) out of five (5) meetings ACTIVITY: • City of Miami Beach Assistant City Manager, Hilda Fernandez, attended the CRB meeting to educate members on Workforce House/Affordable Housing as per the Committee's request. • Sara Shapiro from the South Florida Interfaith Worker Justice was invited to speak to the Committee regarding its concerns for the Fisher Island workers in regard to questionable labor practices. Ms. Shapiro was referred to a local law firm. Committee members spoke to their appointees ton inform them of the situation. • Committee heard from residents from the Normandy Yacht Country Club regarding a racial discrimination complaint against Julio Castellanos, President of the Condominium Association. Residents were referred to a workshop to be held on December 11th regarding the rules and regulations of Condo Associations. • "Silent Witness" display, a series of 20 life size cut outs of women and how they died of domestic violence, was explored as a project for Domestic Violence Month (October). • Ongoing planning for the Peace Pole Project. The Peace Pole project was started by the World Peace Society dedicated to uniting people across the World through the universal saying "May Peace Prevail on Earth". To date, more than 200,000 Peace Poles have been dedicated in over 190 countries. The Committee proposed that the City adopt the Peace Pole project and find an area for contemplation and meeting to engender a feeling of community, peace, and harmony. The Peace Pole project was referred to the Neighborhoods/Community Affairs Committee. • Ongoing planning for the MBTV-77 Collaborative. Committee members were to identify copy right free films/documentaries/materials that would educate people on issues of discrimination on the grounds of race, religion, economic status, ethnicity, sexual orientation, gender, age or handicap and submit to MBTV 77 for potential airing. Rabbi Pearson submitted materials to Jay Moore from Miami's March of the Living and was told that there was no available air time and that materials needed to be relevant to the City of Miami Beach. Committee members were asked to speak to their respective appointees regarding this Project. FUTURE ACTIVITIES • Continue to work on approved projects- The Peace Pole Project and MBTV 77 Collaboration. • Continue to look at potential projects especially as may be fitting with the Calendar of Events. • Continue to hear complaints/grievances on allegations of discrimination on the grounds of race, religion, economic status, ethnicity, sexual orientation, gender, age or handicap. • Requested formal presentation and education on sunshine laws. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Cultural Arts Council CHAIRPERSON: Gail L. Thompson [resigned June '08; relocating] CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE JANUARY 2008: 6 ACTIVITY: Welcomed new member Nina Duval Reviewed and scored 45 cultural grant applications Reviewed and approved FY 08/09 budget Reviewed and approved 3 Community Benefit Fund Rental Waiver requests for the Fillmore Jackie Gleason Theater Convened meetings of the CAC Marketing Task Force and studied feasibility of a CAC-sponsored ticket booth at 1111 Lincoln Road Created new kiosk posters for Lincoln Road to advertise Colony box office as full Ticketmaster outlet Continued weekly e-blasts and monthlypress releases announcing cultural events in Miami Beach Monitored contracted Arts for Learning programs in schools and parks Monitored activities and attended performances and exhibitions of current and otential cultural rantees Page 2of 3 Review final scores and recommend funding amounts for the Cultural Grants Program to the Mayor and Commission Continue feasibility study for CAC-sponsored ticket booth at 1111 Lincoln Road Participate in the planning and marketing of Sleepless Night 2008 Review grant procedures and adopt improvements for next year Convene Nominating Committee to nominate replacement for Gail Thompson Continue weekly e-blasts and monthly press releases promoting Miami Beach cultural events Continue to monitor activities and performance of cultural grantees Page 3 of 3 ACCOMPLISHMENTS: Served nearly 600 children through CAC-funded arts education programs contracted with Arts For Learning in Miami Beach schools and parks See "Activities" above BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -PAGE 2 OF 6 BOARD OR COMMITTEE NAME: CHAIRPERSON: CITY LIAISON: DESIGN REVIEW BOARD PETER CHEVALIER THOMAS R. MOONEY, AICP DATE OF REPORT: Jan 2008 through Jun 2008 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA PRELIMINARY NO ACTION/ DATE ITEMS APPROVED DENIED DISCUSSED CONTINUED REVIEWS WITHDRAWN Jan 3 8 5 3 Feb 5 7 6 1 Mar 4 6 3 3 Apr 1 4 3 1 May 6 6 5 1 Jun 3 6 2 4 Totals 37 24 12 1 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F: \PLAM$DRB\GENERAI.\B I' MONTH. TOT BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Fine Arts Board CHAIRPERSON: Dana Silver [resigned at June meeting -relocating] CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE JANUARY 2008: 5 ACTIVITY: Held poster unveiling at Talula in conjunction with the MB Chamber for the 34tH annual Festival of the Arts poster Held 34th annual Festival of the Arts on February 9 + 10, 2008 on Ocean Terrace Reviewed Festival, suggested improvements for next year, formed sub-committees Page 2of 3 RE ACTIVITI Select poster artist, review and jury entries for next year, select children's area activities and entertainment, plan poster unveiling Page 3 of 3 The 34th Annual Festival of the Arts BOARDS AND COMMITTEE Bl-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: HISPANIC AFFAIRS COMMITTEE CHAIRPERSON: FRANK TRULLENQUE CITY LIAISON: NANNETTE RODRIGUEZ NUMBER OF MEETINGS HELD JANUARY -JUNE 2008 3 (only 2 with quorum) Define the purpose of the Committee and determine Committee goals for 2008. -.~ Page 2of 3 FUTURE Receive nominations for and select Hispanic Heritage Month Awards recipients. Further define the role of Committee. BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -PAGE 1 OF 6 BOARD OR COMMITTEE NAME: CHAIRPERSON: CITY LIAISON: HISTORIC PRESERVATION BOARD ALLAN HALL _ THOMAS R. MOONEY, AICP DATE OF REPORT: Jan 2008 through Jun 2008 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA PRELIM NO ACTION/ 17ATF, iTF,MS APPR()VF.T) T)F.NTF.T) 1~TSC.IJSST(~N C'(~NTiIViJF.T) F.VAT.S WTTHT)RAWN Jan 8 14 4 2 8 Feb 12 19 8 1 8 1 1 Mar 11 12 6 5 1 Apr 8 12 6 1 5 May 13 16 11 1 3 1 Jun 10 9 5 1 3 Totals: 82 40 1 5 32 1 3 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\$DRB\GENERAUBI' MONTH. TOT BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 of 1 January -June 2008 Submitted: BOARD OR COMMITTEE NAME: LOAN REVIEW COMMITTEE CHAIRPERSON: CITY LIAISON: Dr. Barr~Ra~one Annette Ayala NUMBER OF MEETINGS HELD SINCE December 2007: 2 ACTIVITY: The Committee continues to focus its efforts on providing their experience and insight to the City for decisions regarding the development and execution of affordable housing projects and activities. ACCOMPLISHMENTS: The Loan Review recommended $800,000 FY 2007/2008 CHDO Set-Aside funds for Seller financing and/or construction for the Meridian Place Apartments located at 530 Meridian Avenue. The Loan Review Committee approved $185,273 HOME FY2007/2008 funding for construction rehabilitation for MBCDC for Villa Maria Apartment Building located at 2800 Collins Avenue. The Loan Review Committee recommended an amendment to the current Local Housing Assistance Plan (CHAP) to increase the assistance for First Time Home Buyer program for Very-low and Low Income individual from $40,000 to $60,000. FUTURE ACTIVITIES: The Committee plans to meet monthly or as required for the remainder of the year. C:\Documents and Settings\clermarm\Local Settings\Temporary Internet Files\OLK317\BI-Annual Report June 2008.doc ' i ll ~i,.._ .~.. City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov BOARD or COMMITTEE NAME CHAIRPERSON: CITY LIASON: PERSONNEL BOARD Elsa Urquiza Ramiro Inguanzo Director of Human Resources Period Covering: Qriivii'iac- July 2007-December 2007 • Approval for request for creation of new classification and determination of pay grade-Customer Service Representative • Approve the budget request of the Department of HR and Risk Management's Budget for FY 2007/2008 • Review of revised Employee Guide • Monitor departments with more than 10% or withl 0 or more past due performance evaluations • Approval of request for change of minimum requirements of the Air Conditioning Mechanic classification • Approval of request for change of minimum requirements of the Code Compliance Officer I and Code Compliance Officer II classification • Approval of request for change of minimum requirements of the Electrician classification • Approval of request for change of minimum requirements of the Mason classification • Approval of request for change of minimum requirements of the Plumber classification • Hearing of appeal for Performance Evaluation-Henry Bryant, Fire Fighter I • Request for extension of Fire eligibility list for Fire Fighter I, November 6, 2007 through November 5, 2008 • Special City Awards for the period covering January 1, 2007 to December 31, 2007 • Recommendation to amend Personnel Rule I, Section 3 (a) Discrimination • Unanimously approved the appointment of Ramiro Inguanzo as HR Director ,. b~~~ Q~E ~C E,J f.' 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Future Activities: • Monitor Performance Evaluation Report and past due evaluations • Approve New Job Specifications • Discuss Employee Pin Party • Have authority to require performance of all personnel procedures and operations specified or contemplated by Article IV, Civil Service System, of the Related Laws, or the Personnel Rules. • Approve the budget request for the Department of Human Resources. • Approve or disapprove or amend, in accordance with section 14 of Article IV of the Related Laws, the Personnel Rules and amendments thereto. • Approve or disapprove or amend the classification plan, class specification and requirements to be met by applicants for competitive examinations as provided in section l OD of Article IV of the Related Laws. • Hear appeals, make investigations and review administrative interpretations of the Personnel Rules, and direct administrative action consistent with its findings. • Have the right to investigate discrimination allegations as set forth in section 3 of Rule I of the Personnel Rules. • Conduct reinstatement hearings as set forth in section 4 of Rule V of the Personnel Rules. • Hear performance evaluation appeals as set forth in section 3 of Rule XIII of the Personnel Rules. • Approve or disapprove physical and medical standards as set forth in Rule XVI of the Personnel Rules. ~.~. .~ `,Y~E: ~C ;!^ll;,'E1d t;. L ~~'(.,'nc, (.x...~oUn. 7uJ.C S;r~`c(.(; a^CY .^, c""~ +!? G.. h ':J h~iC, !h'Clic, :7 .. t.iG,~ r• ~~..~ r2~Cn., ;,O~:;CC, t ~iJ,IC ::... .. ,, y BOARDS AND COMMITTEE BI-ANUAL REPORT FORM BOARD OR COMMITTEE NAME: CHAIRPERSON: CITY LIAISON: DATE OF REPORT: PLANNING BOARD _ FRANK KRUSZEWSKI MERCY LAMAZARES, AICP - January 2008 through June 2008 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 Meeting Date Agenda Items Approved Denied Continued Discussion Workshops Jan 22 5 2 3 Feb 26 7 5 2 Mar 25 3 1 2 2 Apr 22 6 4 2 3 May 27 7 3 4 1 Jun 24 7 2 5 1 Total 3 5 17 18 7 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\$PLB\FORMS\Boards and Committee Bi-annual report - PB jan jun'08.doc BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Police -Citizens Relations Committee CHAIRPERSON: Carl Zablotny CITY LIAISON: Chief Carlos Noriega NUMBER OF MEETINGS HELD SINCE January 2008: 6 Minutes of January 15, 2008 Meeting Members present Luis Norda Jonathan Beloff Rosalie Pincus Michael Kadosh Dina Dissen Regina Suarez Faye Goldin Beverly Aberbach Paul Begelman Kathy Wolfarth Julian Linares Chief Noriega Discussion Topics: Review of recent Special Events (New Year's Eve), Crime Blitz Summary and Preliminary Crime Statistics Preliminary crime statistics for 2007: violent crime (part 1 offenses) for CMB is down -4.9%. Property crime increased +2.64%. Overall Crime Rate is up 1.67%. New Year's Eve After Action Report Summary: The overall response of the Department must be viewed as superior as no significant incidents or offenses were reported, however during the critique 3 areas of concern were discussed. These were staffing, the extension of operating hours for licensed establishments, and the delay in determining the length of time Ocean Drive would be closed to vehicular traffic. As a result of these discussions the following recommendations are made. The Department should formulate a Special Events Staffing Plan to be used for those events where SEVRT cannot be expected to respond, the city deny future requests to extend the operating hours of licensed establishments, and a more timely decision on the length of the Ocean Dr Road. Closure must be provided. Statistical Comparison - As noted an increase in the demand on police services was created by the number of events and visitors to our city during the 2008 New Years Eve Event. In order to determine the level of this increase comparisons were made in 2 areas, police calls for service and arrests, and within 2 time frames, a similar 5 day period and the 2007 New Years Eve Event. The similar 5 day period selected was the following Friday thru Tuesday, January 4, 2008 thru January 8, 2008. During the 2008 event the Police Department experienced a 14.5% increase in calls for service when compared to the 2007 event (2315/2022), and a 24% increase when compared to a similar time period (2315/1867). Although the greatest number of calls received was on Saturday, December 29, 2007 (541) the greatest increase was seen on Tuesday, January 1, 2008 when comparing similar time frames (40.3%, 456/325), and on Saturday December 29, 2007 when comparing the 2008 and 2007 events (24.6%, 541 /434). During the 2008 event the Police Department made 227 arrests, this represents a 55.4% increase over a similar 5 day period (227/146), and a 26.1 % increase over the 2007 event (227/180). As with calls for service the greatest number of arrests were made on Saturday, December 29, 2007 (60), but the greatest increase was seen on Tuesday January 1, 2008 when comparing similar time frames (176%, 47/17), as well as the 2008 and 2007 events (62.1 % 47/29). Fall Crime Blitz Summary: The Fall Crime Blitz took place during three phases which were identified as being particularly busy for the City and the Police Department. The three phases were October 16 -October 28, November 23 -December 2, and December 14 -December 30. During these three phases the Fall Crime Blitz combining overtime details to enhance staffing and used on-duty resources from throughout the Department in order to reduce crime in all Districts, address traffic and quality of life issues, increasing visibility at our City's gateways, and provide a high profile presence in our shopping and entertainment areas. The Police Department's Crime Analyst Meetings provided up to date information giving Officers and Detectives the necessary intelligence and direction in each phase of the initiative. In addition to addressing crime, quality of life issues, and enhanced traffic enforcement, a DUI checkpoint and warrant sweep were implemented in Phase II with the assistance of other law enforcement agencies. It is important to note that a burglary /.robbery surveillance task force was utilized in Phases II and I II for the middle district to address recent crime trends and increased activity in that specific area of the City. The following is a summary of the total Police Actions from the 2007 Fall Crime Blitz: Baker Act 2 Parkin Citations 226 Calls for Service 11 Pro ert Recei is 10 DUI 27 Other Re orts 18 Felon Arrests 84 S ecial Details 100 FI Cards 726 Tow Sheets 52 Florida Crash Re orts 7 Traffic Arrests 68 Misc. Incident Re orts 9 Uniform Traffic Citations 3106 Misdemeanor Arrests 403 Warnin s 9 Narrative Continuation Re orts 2 Warrant Arrests 32 Offense Incident Reports 10 TOTAL POLICE ACTIONS 4902 Minutes of Februa 19 Meetin Members present: Kathy Wolfarth Dina Dissen Julian Lineras Paul Begelman Rosalie Pincus Sidney Goldin Leonor Hernandez Nick Buetti Carl Zablotny Beberly Aberbach Regina Suarez Luis Norda Faye Goldin Glenda Krongold Discussion Topics: Identity Theft Presentation Agenda 1. What is Identity Theft 2. What information is stolen 3. Types of Identity Theft 4. How they obtain your information 5. How you can protect yourself 6. What to do if you are a victim Minutes of March 18 Members present: Glenda Krongold Jonathan Beloff Carl Zablotny Regina Suarez Paul Begelman Beverly Aberbach Dina Dissen Nelson Gonzalez A/C Martinez Major Bambis Capt. Weissman Capt. R. Elmore Discussion Topics: On 03-18-08, members of the Patrol Division and the Criminal Investigations Division presented information regarding Spring Break 2008 to the Police/Citizens Relations Committee. The presentation encompassed the department's staffing, crime trends, and outreach initiatives for the Spring Break period. Minutes of April 15 Members present: Kathy Wolfarth Paul Begelman Faye Goldin Sgt. Barry Stamp Major Brian Sliman Officer Robert Jenkins, Nick Buetti Leonor Hernandez Sidney Goldin Capt. Jenny Elmore Chief Carlos Noriega FOP President Discussion Topics: Presentation by the Backgrounds Unit on the Hiring and Recruitment Process: 1. Projected Vacancies • 2007-2008 Budgeted Manpower Strength = 386 • 2008 = 18 Openings • 2009 = 9 Openings • 2010 = 4 Openings 2. Diversity Goals • Miami-Dade County 2005 Census: Whites - 10% Hispanics - 61 African -American - 20% Miami Beach Police Department as of September 2007 Whites - 36% Hispanics - 52% African American - 10% 3. Recruitment Focus • Target Groups -African Americans and Hispanics • Methods to Focus: EI Sentinel and EI Herald Miami Times Urban Radio Stations i.e. 103.5, Power 96 Florida Memorial College Inner City Technical and Career Schools 4. Non-Certified Police Officer -Minimum Requirements: • Applicant must be at least 19 years of age by closing date of application acceptance and be a high school graduate or its "equivalent". • Applicant must be a United States citizen prior to appointment. Fla. Stat. 943.13 (2). Applicants who are not United States citizens must have applied for citizenship by application closing date of 10/06/2007. • Applicants must possess a valid Florida Drivers License with acceptable driving record prior to appointment. 5. Certified Police Officer -Minimum Requirements: • Have State of Florida Basic law Enforcement Certification -active and in good standing; or • Have completed Basic Law enforcement Training and received PASSING results in all sections of the State Certification exam; or • Have State of Florida Corrections Cross Training Certification or Compliance Certification; or • Be currently attending a Basic Law Enforcement Training Academy. 6. Testing Requirements -Criminal Justice Basic Abilities Test: • Oral Comprehension • Written Comprehension • Memorization • Problem Sensitivity • Deductive Reasoning • Information Ordering • Flexibility of Closure • Speed of Closure 7. Testing Requirements -Physical Ability Test, Pass or Fail: • Exiting Vehicle /Entering Trunk • 220 Yard Run • Obstacle Course including 40 inch barricade climb, 24inch, 12 inch, and 18 inch hurdles, serpentine, and low crawl • Dummy Drag (150 pounds for 100 feet) • Repeat Obstacle Course • Repeat 220 yard run • Trigger Pull (6 each hand) • Enter Trunk /Enter Vehicle 8. Testing Requirements -Behavioral Assessment Phase Ranking • Relating effectively with others • Evaluating information and decision making • Problem Solving • Oral Communication 9. Backgrounds Unit • The personal history questionnaire (PHQ) is submitted and examined for inconsistencies by the investigator. • A complete check on traffic, criminal, credit, and civil history is performed. • Computerized voice stress analysis • Psychological Testing • Medical Exam 10. Backgrounds Unit has specific written guidelines to disqualify candidates based on the following: • Drug Usage • Traffic History • Work History • Criminal History • Credit History 11. The completed Background Package is forwarded to the Chief of Police for the Chief to recommend to hire or do not hire. 12. The Human Resources Director then authorizes to hire or not to hire. Minutes of May 20 Members present: Carl Zablotny Glenda Krongold Paul Begelman Sidney Goldin Faye Goldin Jonathan Beloff Beverly Aberbach Nick Buetti Kathy Wolfarth Dina Dissen Rosalie Pincus Regina Suarez Luis Norda Julian Linares Major Angel Vazquez Discussion Topics: 2008 Memorial Day Weekend Plan • Alpha/Bravo Staffing begins Friday, 5/23/08, 0700 and ends on Tuesday, 5/27/08 at 0700. • Assistance provided by Miami Police Department, Florida Highway Patrol, Miami-Dade Dept. of Corrections, Coral Gables Police Department, Sunny Isles Beach Police Department, Homestead Police Department, Hialeah Police Department, Ft. Lauderdale Police Department, Bal Harbour Police, Surfside Police Department, U.S. Department of Justice, Bureau of Alcohol, Tobacco, and Firearms, U.S. Immigration and Customs Enforcement, and Florida Department of Law Enforcement (FDLE). • Plainclothes Units - SIU, CST, ICE, CID, RID, MAGTF, ATF, FDLE, USSS, and DOJ. • Rapid Response Platoons -Utilized for emergency/priority/in- progress calls • Goodwill Ambassadors • Medical Emergencies • Off-Duty /Payroll /Property and Evidence Unit / PSCU Minutes of June 17 Members present: Jo Manning Faye Goldin Jonathan Beloff Dina Dissen Morris Sunshine Sidney Goldin Glenda Krongold Lenor Hernandez Julian Linares Regina Suarez Discussion: Community Affairs Office and the Neighborhood Resource Officers COMMUNITY AFFAIRS UNIT includes the Public Information Officers and the Neighborhood Resource Officers. The Public Information Officers coordinate the flow of information between the Police Department and the media. They issue press releases, handle information requests, and provide interviews to representatives of the medial. They also respond to the scenes of newsworthy incidents and coordinate the interaction between the media and Department personnel. • NEIGHBORHOOD RESOURCE OFFICER (NRO) acts as Liaison between the Police Department and the residents and businesses in Miami Beach. Their primary responsibility is to address those issues and concerns that are ongoing or simply demand more attention, investigative work or time than can be reasonably allotted during the course of a routine Patrol call. Part of their duties involves attending local homeowner's meetings, and education of residents in methods of Crime Prevention. They also can conduct an individual residential or commercial crime prevention survey which is geared to "target harden" your home or business and make it less attractive to criminals who might otherwise view it as an easy target for crime. NRO's visit local schools to address drug prevention awareness issues, distribute DNA kits which allow parents to help law enforcement identify children in case of abduction, and work in concert with other City departments to resolve such troublesome issues as illegal dumping, prostitution, etc. within the City's neighborhoods. There are currently three NROs assigned to the different geographic areas of Miami Beach. POLICE/CITIZENS RELATIONS COMMITTEE 2008 CALENDAR January 15, 2008 May 20, 2008 September 16, 2008 February 19, 2008 June 17, 2008 October 21, 2008 March 18, 2008 July 15, 2008 November 18, 2008 April 15, 2008 August 19, 2008 December 16, 2008 All of the above meetings will be held in the Community Room of the Miami Beach Police Department at 6:00 p.m. ACCOMPLISHMENTS: • The Police/Citizen's Relations Committee provides the means for a better understanding. of the policies and procedures of the Miami Beach Police Department. - • The Police/Citizen's Relations Committee affords the Miami Beach Police Department the opportunity to communicate to the community information regarding current events, changes in the Police Department, and allows for community concerns to be brought to the attention of the Chief of Police. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Police -Citizens Relations Committee CHAIRPERSON: Carl Zablotny CITY LIAISON: Chief Carlos Noriega NUMBER OF MEETINGS HELD SINCE January 2008: 6 Minutes of January 15, 2008 Meeting Members present: Luis Norda Jonathan Beloff Rosalie Pincus Michael Kadosh Dina Dissen Regina Suarez Faye Goldin Beverly Aberbach Paul Begelman Kathy Wolfarth Julian Linares Chief Noriega Discussion Topics: Review of recent Special Events (New Year's Eve), Crime Blitz Summary and Preliminary Crime Statistics Preliminary crime statistics for 2007: violent crime (part 1 offenses) for CMB is down -4.9%. Property crime increased +2.64%. Overall Crime Rate is up 1.67%. New Year's Eve After Action Report Summary: The overall response of the Department must be viewed as superior as no significant incidents or offenses were reported, however during the critique 3 areas of concern were discussed. These were staffing, the extension of operating hours for licensed establishments, and the delay in determining the length of time Ocean Drive would be closed to vehicular traffic. As a result of these discussions the following recommendations are made. The Department should formulate a Special Events Staffing Plan to be used for those events where SEVRT cannot be expected to respond, the city deny future requests to extend the operating hours of licensed establishments, and a more timely decision on the length of the Ocean Dr Road Closure must be provided. Statistical Comparison - As noted an increase in the demand on police services was created by the number of events and visitors to our city during the 2008 New Years Eve Event. In order to determine the level of this increase comparisons were made in 2 areas, police calls for service and arrests, and within 2 time frames, a similar 5 day period and the 2007 New Years Eve Event. The similar 5 day period selected was the following Friday thru Tuesday, January 4, 2008 thru January 8, 2008. During the 2008 event the Police Department experienced a 14.5% increase in calls for service when compared to the 2007 event (2315/2022), and a 24% increase when compared to a similar time period (2315/1867). Although the greatest number of calls received was on Saturday, December 29, 2007 (541) the greatest increase was seen on Tuesday, January 1, 2008 when comparing similar time frames (40.3%, 456/325), and on Saturday December 29, 2007 when comparing the 2008 and 2007 events (24.6%, 541 /434). During the 2008 event the Police Department made 227 arrests, this represents a 55.4% increase over a similar 5 day period (227/146), and a 26.1 % increase over the 2007 event (227/180). As with calls for service the greatest number of arrests were made on Saturday, December 29, 2007 (60), but the greatest increase was seen on Tuesday January 1, 2008 when comparing similar time frames (176%, 47/17), as well as the 2008 and 2007 events (62.1 % 47/29). Fall Crime Blitz Summary: The Fall Crime Blitz took place during three phases which were identified as being particularly busy for the City and the Police Department. The three phases were October 16 -October 28, November 23 -December 2, and December 14 -December 30. During these three phases the Fall Crime Blitz combining overtime details to enhance staffing and used on-duty resources from throughout the Department in order to reduce crime in all Districts, address traffic and quality of life issues, increasing visibility at our City's gateways, and provide a high profile presence in our shopping and entertainment areas. The Police Department's Crime Analyst Meetings provided up to date information giving Officers and Detectives the necessary intelligence and direction in each phase of the initiative. In addition to addressing crime, quality of life issues, and enhanced traffic enforcement, a DUI checkpoint and warrant sweep were implemented in Phase II with the assistance of other law enforcement agencies. It is important to note that a burglary / robbery surveillance task force was utilized in Phases II and I I I for the middle district to address recent crime trends and increased activity in that specific area of the City. The following is a summary of the total Police Actions from the 2007 Fall Crime Blitz: Baker Act 2 Parkin Citations 226 Calls for Service 11 Pro ert Recei is 10 DUI 27 Other Re orts 18 Felon Arrests 84 S ecial Details 100 FI Cards 726 Tow Sheets 52 Florida Crash Re orts 7 Traffic Arrests 68 Misc. Incident Re orts 9 Uniform Traffic Citations 3106 Misdemeanor Arrests 403 Warnin s 9 Narrative Continuation Re orts 2 Warrant Arrests 32 Offense Incident Reports 10 TOTAL POLICE ACTIONS 4902 Minutes of Februa 19 Meetin Members present: Kathy Wolfarth Dina Dissen Julian Lineras Paul Begelman Rosalie Pincus Sidney Goldin Leonor Hernandez Nick Buetti Carl Zablotny Beberly Aberbach Regina Suarez Luis Norda Faye Goldin Glenda Krongold Discussion Topics: Identity Theft Presentation Agenda 1. What is Identity Theft 2. What information is stolen 3. Types of Identity Theft 4. How they obtain your information 5. How you can protect yourself 6. What to do if you are a victim Minutes of March 18 Members present: Glenda Krongold Jonathan Beloff Carl Zablotny Regina Suarez Paul Begelman Beverly Aberbach Dina Dissen Nelson Gonzalez A/C Martinez Major Bambis Capt. Weissman Capt. R. Elmore Discussion Topics: On 03-18-08, members of the Patrol Division and the Criminal Investigations Division presented information regarding Spring Break 2008 to the Police/Citizens Relations Committee. The presentation encompassed the department's staffing, crime trends, and outreach initiatives for the Spring Break period. Minutes of April 15 Members present: Kathy Wolfarth Paul Begelman Faye Goldin Sgt. Barry Stamp Major Brian Sliman Officer Robert Jenkins, Nick Buetti Leonor Hernandez Sidney Goldin Capt. Jenny Elmore Chief Carlos Noriega FOP President Discussion Topics: Presentation by the Backgrounds Unit on the Hiring and Recruitment Process: 1. Projected Vacancies 2007-2008 Budgeted Manpower Strength = 386 2008 = 18 Openings 2009 = 9 Openings • 2010 = 4 Openings 2. Diversity Goals • Miami-Dade County 2005 Census: Whites - 10% Hispanics - 61 African -American - 20% • Miami Beach Police Department as of September 2007 Whites - 36% Hispanics - 52% African American - 10% 3. Recruitment Focus • Target Groups -African Americans and Hispanics • Methods to Focus: EI Sentinel and EI Herald Miami Times Urban Radio Stations i.e. 103.5, Power 96 Florida Memorial College Inner City Technical and Career Schools 4. Non-Certified Police Officer -Minimum Requirements: • Applicant must be at least 19 years of age by closing date of application acceptance and be a high school graduate or its "equivalent". • Applicant must be a United States citizen prior to appointment. Fla. Stat. 943.13 (2). Applicants who are not United States citizens must have applied for citizenship by application closing date of 10/06/2007. • Applicants must possess a valid Florida Drivers License with acceptable driving record prior to appointment. 5. Certified Police Officer -Minimum Requirements: • Have State of Florida Basic law Enforcement Certification -active and in good standing; or • Have completed Basic Law enforcement Training and received PASSING results in all sections of the State Certification exam; or • Have State of Florida Corrections Cross Training Certification or Compliance Certification; or • Be currently attending a Basic Law Enforcement Training Academy. 6. Testing Requirements -Criminal Justice Basic Abilities Test: • Oral Comprehension • Written Comprehension • Memorization • Problem Sensitivity • Deductive Reasoning • Information Ordering • Flexibility of Closure • Speed of Closure 7. Testing Requirements -Physical Ability Test, Pass or Fail: • Exiting Vehicle /Entering Trunk • 220 Yard Run • Obstacle Course including 40 inch barricade climb, 24inch, 12 inch, and 18 inch hurdles, serpentine, and low crawl • Dummy Drag (150 pounds for 100 feet) • Repeat Obstacle Course • Repeat 220 yard run • Trigger Pull (6 each hand) • Enter Trunk /Enter Vehicle 8. Testing Requirements -Behavioral Assessment Phase Ranking • Relating effectively with others • Evaluating information and decision making • Problem Solving Oral Communication 9. Backgrounds Unit • The personal history questionnaire (PHQ) is submitted and examined for inconsistencies by the investigator. • A complete check on traffic, criminal, credit, and civil history is performed. • Computerized voice stress analysis • Psychological Testing • Medical Exam 10. Backgrounds Unit has specific written guidelines to disqualify candidates based on the following: • Drug Usage • Traffic History • Work History • Criminal History • Credit History 11. The completed Background Package is forwarded to the Chief of Police for the Chief to recommend to hire or do not hire. 12. The Human Resources Director then authorizes to hire or not to hire. Minutes of May 20 Members present: Carl Zablotny Glenda Krongold Paul Begelman Sidney Goldin Faye Goldin Jonathan Beloff Beverly Aberbach Nick Buetti Kathy Wolfarth Dina Dissen --- Rosalie Pincus Regina Suarez Luis Norda Julian Linares Major Angel Vazquez Discussion Topics: 2008 Memorial Day Weekend Plan • Alpha/Bravo Staffing begins Friday, 5/23/08, 0700 and ends on Tuesday, 5/27/08 at 0700. • Assistance provided by Miami Police Department, Florida Highway Patrol, Miami-Dade Dept. of Corrections, Coral Gables Police Department, Sunny Isles Beach Police Department, Homestead Police Department, Hialeah Police Department, Ft. Lauderdale Police Department, Bal Harbour Police, Surfside Police Department, U.S. Department of Justice, Bureau of Alcohol, Tobacco, and Firearms, U.S. Immigration and Customs Enforcement, and Florida Department of Law Enforcement (FDLE). • Plainclothes Units - SIU, CST, ICE, CID, RID, MAGTF, ATF, FDLE, USSS, and DOJ. • Rapid Response Platoons - Utilized for emergency/priority/in- progress calls • Goodwill Ambassadors • Medical Emergencies • Off-Duty /Payroll /Property and Evidence Unit / PSCU Minutes of June 17 Members present: Jo Manning Faye Goldin Jonathan Beloff Dina Dissen Morris Sunshine Sidney Goldin Glenda Krongold Lenor Hernandez Julian Linares Regina Suarez Discussion: Community Affairs Office and the Neighborhood Resource Officers COMMUNITY AFFAIRS UNIT includes the Public Information Officers and the Neighborhood Resource Officers. The Public Information Officers coordinate the flow of information between the Police Department and the media. They issue press releases, handle information requests, and provide interviews to representatives of the medial. They also respond to the scenes of newsworthy incidents and coordinate the interaction between the media and Department personnel. • NEIGHBORHOOD RESOURCE OFFICER (NRO) acts as liaison between the Police Department and the residents and businesses in Miami Beach. Their primary responsibility is to address those issues and concerns that are ongoing or simply demand more attention, investigative work or time than can be reasonably allotted during the course of a routine Patrol call. Part of their duties involves attending local homeowner's meetings, and education of residents in methods of Crime Prevention. They also can conduct an individual residential or commercial crime prevention survey which is geared to "target harden" your home or business and make it less attractive to criminals who might otherwise view it as an easy target for crime. NRO's visit local schools to address drug prevention awareness issues, distribute DNA kits which allow parents to help law enforcement identify children in case of abduction, and work in concert with other City departments to resolve such troublesome issues as illegal dumping, prostitution, etc. within the City's neighborhoods. There are currently three NROs assigned to the different geographic areas of Miami Beach. POLICE/CITIZENS RELATIONS COMMITTEE 2008 CALENDAR January 15, 2008 May 20, 2008 September 16, 2008 February 19, 2008 June 17, 2008 October 21, 2008 March 18, 2008 July 15, 2008 November 18, 2008 April 15, 2008 August 19, 2008 December 16, 2008 All of the above meetings will be held in the Community Room of the Miami Beach Police Department at 6:00 p.m. ACCOMPLISHMENTS: • The Police/Citizen's Relations Committee provides the means for a better understanding of the policies and procedures of the Miami Beach Police Department. The Police/Citizen's Relations Committee affords the Miami Beach Police Department the opportunity to communicate to the community information regarding current events, changes in the Police Department, and allows for community concerns to be brought to the attention of the Chief of Police. BOARDS AND COMMITTEE BI-ANNUAL REPOR'~ FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: CHAIRPERSON: Sheila Duffey-Lehrman CITY LIAISON: Graham Winick ACTIVITY: Addressed City. budget issues and possible impact of city and county permit fees via the following: _ I, '~~ . ~~ . • Invited County and City film offices to communicate their .permit fee needs and plans. ~~, ~, • Addressed Commission via letter on PIC's position fees. '~ regarding potential permit • Members attended community meeting of industryl, to discuss permitting fees. i • Drafted residential information attachment to demo community. nstrate value of industry to ~,, Page 2of 3 • Increasing profile in Event production activity. • Increasing profile in digital and new media. • Monitoring future budget issues and impacts to the industry. • Work and communicate with new State film commissioner to ensure community needs are addressed. Page 3 of 3 • Supported film office in marketing initiatives. • Formalized opinion on permit fees and sent memo to Commission reflecting PIC position. • Drafted residential information page to attach to notification forms. I~` o; • • • o o • i ~ ; _. -- -- ~ ~ m~ m; m! i m1 ~ m~ ml m , ~ ~ ~ ; _.__..t i ._ , -~ ~ --; --- -- , _ ;I ~ o o o o © o © o r -._ ~ _ ~ . . o . . . o N r • • O • • • O 00 ' i ~' i ~ 0 O i • • I • - • • • i 1 ~ r _ -- i _ . R' ' i ---- ~ _ _ ~ ._. f . .. - - -- - i - - i J ~ I ~'I C •j • •; • •~ • O ~. i i , O NI i ~ I ~ ; Q. ~ ~ ; l d ~ • • ~ • • • • • V ti ~ o I i ~ ~ - - ~ ~ O ~ m ~ ' C` '~ • • ' i ~ • • • • • ? C ~ O a £ 0 0 0 0 0 0 Q ° ! ~ j ~ J r 'a r ~ ~ ~ r a r ~ ~- a r a 4. i ~ € F r r r r r r r ~ ~ Q vv ~ Q vv ~ ~ i ~ ~ ~ r ~ r ~ r ~ r ~ r ~ r ~ r ~ j ~ a ~ a a a a a - ~ $o ~ ~ g cc~~QQ S o ' ~ iQ - , i r r r ~ - O ~~ '' ~ ' ~~ ` '~ ~ ~ ~ ~' -mo o .. ' to C7 U ~ ~ ~ ~ ~ ~ o ~ c ~ € V ~ ~ N ~. . E ~ ~ ~ ~ c ~ ~ N Z o a o ~ ~ ~ ~ d E i ~ uI N 'C V ~ ~, Y co .~ c flf E E d II d ~~ ~~ w II v ~ ~ U J Z fn fn F- J • O ® C) ~ BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Public Safety Advisory Committee CHAIRPERSON: CITY LIAISON: Chief Carlos Noriega NUMBER OF MEETINGS HELD SINCE JUNE 2008 No Meetings AG1 No activity to report .Page 2of 3 Future activities will be implemented as needed. Page 3 of 3 None BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Single Family Residential Review Panel (SFRRP) CHAIRPERSON: No Chair CITY LIAISON: Thomas Mooney NUMBER OF MEETINGS HELD SINCE JUNE 2008 NONE NO MEETINGS AND NO ACTIVITY Page 2of 3 Kt AV I IVI I Its Page 3 of 3 ACCOMPLISHMENTS: BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Transparency, Reliability, Accountability, Committee (TRAC) CHAIRPERSON: Commissioner Deede Weithorn CITY LIAISON: Patricia Walker, CFO and Robert Parcher, City Clerk NUMBER OF MEETINGS HELD SINCE JANUARY 2008: four (4) AV 1 IVI I Y: Committee meetings Page 2of 3 FUTURE Committee meetings and subsequent recommendations to the Mayor and City Commission. Page 3 of 3 None to date BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -PAGE 4 OF 5 BOARD OR COMMITTEE NAME: CHAIRPERSON: ZONING BOARD OF ADJUSTMENT LARRY HERRUP CITY LIAISON: _ ANTOINETTE STOHL Secretary to the Board DATE OF REPORT: January through June 2008 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA DATF. ITEMS APPROVED DENIED DISCUSSION CONTINiJED WITHDRAWN Jan 4 5 1 2 2 Feb 1 10 5 5 Mar 7 ~ 1 2 1 2 1 Apr4 9 5 1 1 2 May 9 16 12 2 2 Jun 6 15 11 1 (xEVOtcED~ 2 1 Totals: 62 35 4 6 14 3 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\$zba\BI-ANNUAL CITY CLERK'S REPORTSUAN -JUNE 08 CITY CLERK'S REPORT.doc BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -PAGE 5 OF 5 BOARD OR COMMITTEE NAME: CHAIRPERSON: FLOOD PLAIN MANAGEMENT BOARD LARRY HERRLTP CITY LIAISON: _ ANTOINETTE STOHL, Secretary to the Board DATE OF REPORT: January through June 2008 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED WITHDRAWN Jan 4 3 1 2 Feb 1 2 1 1 Mar 7 2 2 Apr 4 3 1 2 May 9 Jun 6 Totals: 1 ~ 3 ~ Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\$zba\BI-ANNUAL CITY CLERK'S REPORTSUAN -JUNE 08 CITY CLERK'S REPORT.dce BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Miami Beach Visitor and Convention Authority (VCA) CHAIRPERSON: Steven Haas CITY LIAISON: Grisette Roque Marcos NUMBER OF MEETINGS HELD SINCE January 2008: 3 ACTIVITY: February 27, 2008 -Anew VCA logo was approved by the board. A grant in the amount of $50,000 was awarded to Exclusive Sports Marketing for the Miami Beach September Sports Series. Motion by Ms. Muss to grant $50,000 to the Miami Beach September Sports Series. Seconded by Mr. Lehman. Motion passes unanimously. A grant in the amount of $50,000 was awarded to Reed Elsevier d/b/a Reed Exhibitions for La Cumbre, the Americas' Travel Industry Summit. Motion by Mr. Lehman to grant $50,000 to La Cumbre, The Americas' Travel Industry Summit. Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount of $41,400 was awarded to Salsa Enterprises, Inc. d/b/a Salsa Lovers for the Miami Salsa Congress. Motion by Ms. Hertz to grant $41,400 to the Miami Salsa Congress. Seconded by Mr. Lehman. Motion passes unanimously. April 10, 2008 -Strategy meeting to discuss the Visitors Center, the Second Phase of the Customer Service Program, the Wayfinding Signage Project, VCA Targeted Events, and the use of Fiscal Agents. ---_-- June 4, 2008 - An update of the Wayfinding Signage Project was provided by the City of Miami Beach. A grant in the amount of $14,550 was awarded for the Second Phase of the Customer Service Program. Motion by Ms. Howard to fund $14,550 for the Customer Service Program Second Phase. Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount of $18,144.40 was awarded for the Miami Spice Banners. Motion by Ms. Howard to grant $18,144.40 for the Miami Spice Banners. Seconded by Mr. Lehman. Motion passes unanimously. Page2of3 The next VCA Board meeting will take place August 4, 2008 at 3:00 pm at the Miami Beach Golf Club, located at 2301 Alton Road, Miami Beach, Florida 33140 Page 3 of 3 Februa-y27, 2008: Miami Beach September Sports Series - $50,000 grant in the Festival Season grant category La Cumbre, Americas' Travel Industry Summit - $50,000 grant in the Major One Time Special Event grant category Miami Salsa Congress - $41,400 grant in the Special Events Recurring grant category Approval of new VCA logo Aril 10, 2008: Discussions: Miami Beach Visitors Center/Guest Services Customer Service Program -Second Phase City's Wayfinding Project VCA Targeted Events Fiscal Agent policy June 4, 2008: Customer Service Program Second Phase - $14,550 grant in Initiatives grant category Miami Spice Banners - $18,144.40 grant in the Initiatives grant category. BOARD AND COMMITTEE BI-ANNUAL REPORT FORM JANUARY THROUGH JUNE 2008 BOARD OR COMMITTEE NAME: TRANSPORTATION & PARKING CHAIRPERSON: ALAN B. FISHMAN CITY LIAISON: SAUL FRANCES NUMBER OF MEETINGS HELD SINCE JANUARY 2008: SIX (6) ACTIVITY: January 7, 2008: • Discussion -Widening Portion of Sidewalk, Resulting in Loss of Metered Spaces/Taxi Spaces at 1001 Ocean Drive • Discussion - Outsourced Parking Services • Valet Parking Rate for Boat Show • Status Report Items: 1. Parking Status Reports -October 2007 February 4, 2008: • Discussion -Public Works Issues: - Transit Issues (MDT) - 63`d ST Bridge - Collins Ave 63`d ST to 72"d ST -Flexible Parking/Floating Bike Lane - Post Ave Stop Signs - 17th Street Issues with Signal Timings - FDOT Alton Road Project • In-Car Meter Solution • Discussion -Request for Proposal for Parking Attendants • Follow-up on Outsourced Parking Services • Status Report Items: 1. Parkin Status Re orts -November 2007 March 3, 2008: • Update on Public Works Issues: - 63`d ST Bridge -replacement of gear reducers - Posh Ave Stop Signs - Purdy/Dade Blvd Intersection - K Bus - Stop Signs at Sheridan Ave • Status Report Items: 1. Parking Status Report -December 2007 April 7, 2008: • Update on Public Works Issues: - 63`d ST Bridge Project - Traffic Calming - 16th ST Roadway Improvement Project - South Beach Local -Extension to Belle Isle 8~ Collins Park Cultural Campus - Status Report Items: 1. Parkin Status Re ort - Janua 2008 -- May 5, 2008: • Discussion -Parking Related CIP Projects • Declaration of Parking Emergencies for 08/09 during Certain Events/Dates • Status Report Items 1. Parking Status Report -February 2008 June 2, 2008: • Miami-Dade Transit (MDT) Issues • Status Report Items 1. Parkin Status Re ort -March 2008 ACCOMPLISI•il January 7, 2008: Discussion -Widening Portion of Sidewalk, Resulting in Loss of Metered Spaces/Taxi Spaces at 1001 Ocean Drive: • Motion: - Adopt proposal as presented -removal of two (2) parking meters and two (2) taxicab spaces for the widening of sidewalk on Ocean Drive All in favor None opposed -Motion passed Valet Parking Rates for Boat Show: • Motion: - Committee authorizes increasing valet fee to $20.00 for nine (9) events Recommend preservation of sea-grape trees as best possible All in favor/None opposed Motion Passed • Motion: - City to negotiate additional money with valet companies in regard to the $9,000 they are offering City for nine (9) events -Eight (8) in favor /Two (2) Opposed Motion Passed Other Business: Issues to be addressed at future meetings: - Purdy Avenue/possibility of making it one (1) lane at 17t" ST -believes eliminating second lane from westbound 17t" might be an improvement - Issue of West Avenue Bridge -funding shifting from 23~d ST Bridge to West Ave Bridge - Discussion on alternate route for traffic on Alton Road - PD&E Study, she is concerned that FDOT and City of Miami Beach coordinate re-routing of traffic - Issue of no stop sign at Post Avenue -some residents complained it is only Avenue in neighborhood with no stop signs - Status on replacing 63~d Street Bridge gears - Study -Small Street between Collins & Indian Creek, he stated FDOT had said there was study to see whether to keep it one-way or two-way. - R Bus -used to stop by Stella Maris, no longer stops for senior citizens; also having shelter/stop installed - Follow-up on redoing Collins Ave/63~d ST repaving -landscaping/beautifying sidewalks; flex parking on east lane - Status of moving K Bus - Non-stop Airport Bus - Timing issues with lights on 17t"/Alton Road lights (east/west) -heading east on 17t" getting caught up on West Avenue - Pending issue regarding visit during previous TPC meeting by Don Worth regarding Collins Avenue/13t" Street intersection - no light at 4-way 2 February 4, 2008: • Motion: - Committee recommends City of Miami Beach to charge reduced parking fee to motorcycles parked in designated motorcycle parking space. Six (6) in favor/Five (5) opposed Motion Passed Transit Issues (MDT) • Motion: - Committee recommends K Bus be switched from Sheridan to Pine Tree Drive between 26`" - 46`" Street, subject to City having thirty (30) days to conduct study and if City accepts recommendation, affected residents to be notified; if bus is moved to Pine Tree, committee recommends bike lane be moved from Royal Palm to Sheridan. Seven (7) in favor/Four (4) opposed Motion Passed May 5, 2008: Discussion -Parking Related CIP Projects • Motion: - City to investigate joint venture parking garage between City and private party on 17` /West Avenue, where City will be able to utilize private entity to construct larger parking garage; 4D lot (16`"/West) and south east corner of 17`"/West, which is currently privately owned. All in favor/None opposed Motion Passed • Motion: - Among upcoming lots, priority be given to renovating 4D lot (16`"/West) All in favor/None opposed Motion Passed • Motion: - D. Fruit motioned that 266 lot (84`"/Collins) be kept at forefront and if possible when funds are available, lot be redone as it is focal point of Miami Beach. All in favor/None opposed Motion Passed FUTURE .ACTIVITIES: • In-Car Parking Meter • Shared Bicycle Concept • Expanded Scooter/Motorcycle Spaces **Please see page 4 for Public Works Future Activities PUBLIC WORKS -TRANSPORTATION DIVISION PROJECTS -June 2008 Transportation and Parking Committee Bi-annual Report Projects Status Completion Timeframe Coastal Communities Draft completed and awaiting approval from City September Transportation Master Plan Commission. Presented at the Transportation and Growth 2008 CCTMP Mana ement Commission Worksho on Jul 14, 2008. Coastal Communities Transit Draft completed and awaiting approval from City September Study (CCTS) Commission. Presented at the Transportation and Growth 2008 Mana ement Commission Worksho on Jul 14, 2008. Implementation of Coastal This program will begin once the CCTMP and CCTS are Ongoing Communities Transportation adopted by the City Commission. Estimated to begin in Master Plan & Transit Stud October 2008. City Center Traffic study Draft traffic study report received from the consultant and Ongoing bein reviewed b Ci Staff. 16 Street Operational BODR approved by City Commission in September 2007. The October 2009 Improvement/Enhancement City is conducting contract negotiations with the consultant for Project -Phase II Phase II for design and engineering. Expected design phase to start b October 2008. Traffic Calming Program City of Miami Beach Traffic Calming Manual completed. Pilot Pilot Study - study for select streets in Middle Beach in progress. Once October 2008 pilot study is completed, final adoption by City Commission will be ac uired. West Ave. Bridge Feasibility Feasibility study completed, public workshop held, and Ongoing Study presentation made to the Finance and Citywide Projects Committee on Jul 10, 2008. Intermodal Transit Facility Draft feasibility study for a transit center at 72" Street is Ongoing Feasibility Study being reviewed by City staff. Other potential locations are Stn Street, 23`d Street, and Julia Tuttle/41St Street. Dickens/ 71S Intersection Draft Intersection Study is being reviewed by City staff. Ongoing Im rovements Indian Creek Operational Concept being revisited with City Departments. Ongoing Im rovements Collins Avenue, 63` - 72" , Flexible Parking Lane Pilot Study is in progress. Ongoing Operational and Landscaping Im rovements 63` Street FI over and Bride Com leted'`. Fall 2008 Julia Tuttle Causeway Baywalk A consultant is conducting a feasibility study, which is Ongoing Circuit estimated to be com leted b October 2008. 23` Street Bridge Miami Dade County Public Works will conduct bridge repairs November only. Repairs are estimated to be completed by Fall of 2009. 2009 ZIPCAR -Shared cars A Request for Proposals (RFP) is being prepared. October 2008 Bicycle program Atlantic Greenway Network & Bikeways Master Plan adopted by City Commission in October Ongoing Dade Boulevard Bike Path 2007. Dade Blvd. bike ath is at 60% desi n. Bicycle Standards Design Final draft of manual is being revised by the consultant. September Manual 2008 Interim Striping project 16 Street and Prairie Avenue bike lanes have been installed. November Euclid Avenue and 73`d Street bike lane striping plans are 2008 com lete and awaitin a royal b Miami-Dade Count . Self-Service Bicycle Rental A Request for Proposals (RFP) is being prepared October 2008 Pro ram * Re-mobilization to upgrade 63r° St. Bridge gear reducers will occur on July 15- 22, 2008 and again in the Fall of 2008. 4 BOARD AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Scott Rakow Youth Center Advisory Board CHAIRPERSON: Vacant CITY LIAISON: Ellen Vargas NUMBER OF MEETINGS HELD SINCE January 08: 3 February 14, 2008 (no quorum),April 17, 2008 (no quorum),June 5, 2008 ACTIVITY: The Scott Rakow Youth Center serves in an advisory capacity to the City Commission, City Manager and the Director of Parks and Recreation on matters related to the successful operations and programs of the Scott Rakow Youth Center. The Board shall interact with other Boards, governmental agencies and civic groups on an as needed basis to foster the success of the Scott Rakow Youth Center's goals and objectives. ACCOMPLISHMENTS: • Discussion and review new and existing youth programs. • Continued review of CIP/constructions updates. • Resolution of field space and parking for the Scott Rakow Youth Center. .Discussion and review of safety issues regarding the Scott Rakow Youth Center. FUTURE ACTIVITIES: The Scott Rakow Youth Center will be going under construction the Advisory Board will continue to discuss future planning and programs. • Continue the monitoring and evaluation of the on-going recreation programs and services offered at the Scott Rakow Youth Center.