2001-24354 RESO
RESOLUTION NO. 2001-24354
A RESOLUTION ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF THE
PROPOSALS RECEIVED IN RESPONSE TO REQUEST FOR
PROPOSALS (RFP) NO. 83-/99-00, TO PROVIDE FOR
STRUCTURAL PLAN REVIEW SERVICES, AND AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS AND
CONTRACT, IN AN ESTIMATED ANNUAL AMOUNT OF $90,000,
WITH THE MOST QUALIFIED FIRM OF SIDDIQ KHAN &
ASSOCIATES,INC.
WHEREAS, the Building Department is currently budgeted for two structural plan
reviewer positions; and
WHEREAS, due to a surge in workload, and in an effort to expedite the structural
plan review process, preventing any major backlog, utilization of contractual structural plan
reviewers ( consultants) are often required; and
WHEREAS, the structural consultants are utilized for both on-site / walkthrough
plans review process (in City Hall), on a part-time basis, and for the drop-off plans review
process; and
WHEREAS, to alleviate the structural plans review process, the Mayor and City
Commission adopted Resolution No. 2000-23827, which authorized the Administration to
issue Request for Proposals (RFP) No. 83-99/00 for structural plan review services; and
WHEREAS, after much deliberation, the Evaluation Committee unanimously
agreed to rank the firms which responded to the RFP as follows:
Top Ranked:
Second Ranked:
Third Ranked:
Siddiq Khan & Associates, Inc.
Pistorino and Alam Consulting Engineers
Bechamps; and
WHEREAS, the City Manager concurs with the Evaluation Committee's
recommendation.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor
and City Commission hereby accept the recommendation of the City Manager pertaining to
the ranking of the proposals received in response to Request for Proposals (RFP) No. 83-/99-
00, to Provide for Structural Plan Review Services, and authorize the Administration to enter
into negotiations and contract, in an estimated annual amount of $90,000, with the most
qualified firm of Siddiq Khan & Associates, Inc.
PASSED and ADOPTED this 16th day of May 2001.
fJt1
Mayor
ATTEST:
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City Clerk
APPROVED /oS TO
FORM & LANGUAGE
.. FOR EXECUTION
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.f1.us
COMMISSION MEMORANDUM NO. ~ 7/- {) /
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: May 16,2001
FROM:
Jorge M. Gonzalez
City Manager
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SUBJECT: A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF THE PROPOSALS
RECEIVED IN RESPONSE TO REQUEST FOR PROPOSALS (RFP) NO. 83-/99-
00, TO PROVIDE FOR STRUCTURAL PLAN REVIEW SERVICES, AND
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
AND CONTRACT IN AN ESTIMATED ANNUAL AMOUNT OF $90,000 WITH
THE MOST QUALIFIED FIRM OF SIDDlQ KHAN & ASSOCIATES, INC.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BID AMOUNT AND FUNDING
$90,000
Funds are available from the Building Department Account Number 011.1510.000.312
ANALYSIS
The Building Department is currently budgeted for two structural plan reviewer positions. However, due
to a surge in workload, and in an effort to expedite the structural plan review process, preventing any
major backlog, utilization of contractual structural plan reviewers (consultants) are often required. The
structural consultants are utilized for both on-site / walkthrough plans review process (in the City Hall)
on a part-time basis and for the drop-off plans review process (plans assigned to consultants on an as-
needed basis).
To alleviate the structural plans review situations, the City Commission adopted Resolution No. 2000-
23827, which authorized the Administration to issue Request for Proposals (RFP) No. 83-99/00 for
structural plans review services. DemandStar.com issued 37 RFP notices to prospective
individuals/firms, with three qualified packages received.
AGENDA ITEM C. 7"&
DATE .5=-/6-0/
Commission Memo
May 16,2001
Structural Plans Review Services
Page 2
Via Letter to Commission (LTC), the following individuals were appointed to serve in the Evaluation
Committee (the Committee) for Structural Plans Review Services:
Jorge Gomez, Planning Director, City of Miami Beach Planning Department
Roberto Hevia, Structural Supervisor, City of Miami Building Department
Flavio Gomez, Building Division Director, Miami-Dade County Building Department
Eugene Santiago, Building Official, Village of Key Biscayne Building Department
Gerald Schwartz, P A, Past President, Miami Beach Chamber of Commerce
The Evaluation Committee (the Committee) convened to evaluate all responses received. These three
firms included Siddiq Khan & Associates, Inc., Bechamps, and Pistorino and Alam Consulting
Engineers. After much deliberation, the Committee unanimously agreed to rank the firms as follows:
Top Ranked:
Second Ranked:
Third Ranked:
Siddiq Khan & Associates, Inc.
Pistorino and Alam Consulting Engineers
Bechamps
Siddiq Khan & Associates will provide structural plans processing services as outlined in the South
Florida Building Code, and as referenced under the job descriptions of the proposed job classification.
There are no specific projects to be designated under the Professional Services Agreement. The
consultant shall be issued Service Orders as the need for services arises. The Service Order shall cover
in detail the scope, time for completion, and the compensation for the work to be accomplished. No
services under the Agreement shall be performed by the consultant prior to the receipt of an appropriate
Service Order.
All personnel proposed for the job classification under the Agreement shall meet the minimum
qualifications in accordance with the South Florida Building Code. The attached job description for
each job classification is consistent with the South Florida Building Code requirements. The job
description outline the following Task and Minimum Qualifications, which are as follows:
Structural Plans Processor - Requires that the individual meet the requirements of Section 201.2(a)(4)
of the South Florida Building Code, Miami Dade County edition.
TASKS:
. Review walk-through projects for residential additions and commercial plans. Determines the
structural adequacy of various types of ratings and structures or engineering computations and
engineering procedures for stress, load, strength, fire resistivity and like factors. Examines plans
for architectural integrity as detailed and required by the South Florida Building Code. Evaluates
alternate methods, procedures, materials and products for compliance with code requirements.
Commission Memo
May 16, 2001
Structural Plans Review Services
Page 3
Tasks Continued:
. Examines drop-off residential and commercial construction plans submitted for permit approval.
Determines the structural adequacy of various types of ratings and structures or buildings by
means of engineering procedures for stress, load, strength, fire resistivity and like factors.
Examines plans for architectural integrity as detailed and required by the South Florida Building
Code.
. Approves or disapproves proposed plans in accordance with code and other regulatory requirement
and discusses disapproved items with architects, engineers, contractors and/or owner builders to
obtain plan changes necessary for approval.
. Renders information concerning the Building Code and makes interpretations or its contents;
makes decisions as to the feasibility of deviations from the code under various conditions.
. Evaluates engineering criteria to enforce control procedures for the fabrication of various building
materials and types of construction; makes recommendations for establishments of departmental
policy concerning the use of new building materials.
. Maintain close familiarity with methods of new construction. Evaluates proposed construction
plans in light of the adequacy of built-in life safety features and systems.
. Approves temporary or progressive occupancies; sanctions temporary electrical hookups for
equipment testing purposes, and recommends waiving of fees.
. Orders necessary shop drawings, field tests, soil reports and special supervision of construction
as required to complete plans processing work.
. Performs related work as required.
Minimum Oualifications:
The following minimum qualifications will be as follows:
. Must possess a State of Florida Professional Engineer license under the structural discipline.
. Five years of experience as a structural engineer practicing within the area of jurisdiction of the
South Florida Building Code with responsibility for the design of building structures are required.
. Must be eligible for certification by the Miami-Dade County Board of Rules and Appeals as
specified in Subsection 201.5 of the South Florida Building Code.
. The professional license must be in good standing with the Florida Department of Business and
Professional Regulation with no pending complaints.
Commission Memo
May 16, 2001
Structural Plans Review Services
Page 4
Siddiq Khan & Associates Experience:
Siddiq Khan & Associates has performed the Building and Structural Plan Review Services for the City
of Miami Beach from March 1999 through January, 2000. Therefore, they are familiar with the City's
procedures, rules and regulations; thus no leaming or training period will be involved with Siddiq
Khan's selection and the City will receive the high quality services through Mr. Kahn's direct
involvement. Mr. Kahn has over 35 years of diversified experience in structural engineering which
includes, but not limited to, the design of high-rise buildings, parking garages, office buildings, luxury
homes, commercial structures, plan reviews, investigative studies, reports, forensic engineering and
expert witness. In addition to Mr. Kahn, Siddiq Khan & Associates has Pedro Correa, P.E. and Dario
Gonzalez, P .E. available on as needed basis. Both of these professionals are experienced and Certified
Structural Plans Examiners.
Siddiq Khan & Associates has the following hands on experience:
. MIAMI-DADE COUNTY BNZ
(February, 1999- to present)
Structural Plan Reviews,
Drop-off and Walk Through Assistance
. MIAMI-DADE COUNTY BNZ
(October, 1999- to present)
Special Inspector Services for Dolphin Mall
Under the Provisions of SFBC 305.3 (B)
. CITY OF MIAMI BEACH, FLA.
(March, 1999- January 2000)
Building and Structural Reviews
Drop-off & Walk-Through Assistance
. CITY OF CORAL GABLES, FLA.
(July, 1999- present)
Structural Plan Reviews
Drop-off Services
. MIAMI DADE COUNTY
MANAGER'S OFFICE
Special Services for the Review of 700 tainted
Permit Records. Prepared nine volume reports
. MIAMI DADE COUNTY BNZ
(1992-1995)
In the aftermath of Hurricane Andrew, provided
-Technical Assistance to County Manager's
Task Force for the review and revision of the
SFBC.
-Provided Building & Structural Plan
Reviewers (10), Building & Roofing Inspectors
(4) and Unsafe Structure Inspectors.
-Made Presentations before the Unsafe
Structure Board.
Commission Memo
May 16, 2001
Structural Plans Review Services
Page 5
Experience Continued:
. STATE OF FLORIDA, DEPT.
OF MANAGEMENT SERVICES
(1985-1993)
General Building & Structural Plan Reviews &
Inspections for the State Owned Projects in
Dade, Monroe, and Broward Counties.
In conclusion, I recommend that the City Administration accept the recommendation of the City
Manager pertaining to the ranking of the proposals received in response to Request for Proposals (RFP)
NO. 83-99/00, to provide for structural plan review services, and authorizing the administration to enter
into negotiations and contract in an estimated annual amount of $90,000, with the most qualified firm
of Siddiq Khan & Associates, Inc.
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