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Allied Trucking of Florida, Inc.
m MIAMIBEACH CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: For the Purchase and Delivery of Rock, Soil, and Sand CONTRACT NO.: 22-07/08 ~~~ 7~6/~ ~' EFFECTIVE DATE(S): September 1, 2008 through August 31, 2009, with two (2) additional one (1) year renewal options. SUPERSEDES: 30-03/04 CONTRACTOR(S): Allied Trucking of Florida, Inc ESTIMATED ANNUAL CONTRACT AMOUNT: N/A A. AUTHORITY -Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on July 16, 2008, for approval to award contracts, upon execution between the City of Miami Beach Florida and Contractor(s). B. EFFECT -This Contract is entered into to provide electrical supplies for the City of Miami Beach, pursuant to City Invitation to Bid (ITB) No. 22-07/08 and any addenda thereto, and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Division policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number (22- 07/08), with the current expiration date of August 31, 2009, 2010, or 2011 as applicable. D. CONTRACTOR PERFORMANCE -City of Miami Beach departments shall report any failure of Contractor to provide rock, soil, and sand supplies according to the requirements of the Contract Documents to Michael Alvarez, City of Miami Beach Public Works Assistant Director at 305-673-7000 ext. 6629 or Kevin Smith, City of Miami Beach Parks and Recreation Director at 305-673-7000 ext 6643. E. INSURANCE CERTIFICATE(S) -The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager prior to delivery of.~ :_ , supplies, and/or commencement of any services/work by Contractor. -:. =' ~; * .. ~1 s~ ~~~ ~~~ 1 Page 2 Certification of Contract F. ASSIGNMENT AND PERFORMANCE -Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by either party without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work, and/or services required by the Contract Documents without the prior written consent of the City. Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) provided to or on behalf of City shall meet the City's cleanliness standards for City facilities and parking garages. G. SERVICE EXCELLENCE STANDARDS -Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times and adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR -Contractor is an independent contractor under this Contract. Supplies, work and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. 2 Page 3 Certification of Contract TH1RD PARTY BENEFICIARIES Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. K. NOTICES -Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Procurement Division 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Gus Lopez, Procurement Director With copies to: Michael Alvarez Public Works, Assistant Director Public Works Department 1700 Convention Center Drive Miami Beach, Florida 33139 Kevin Smith Parks and Recreation, Director Parks and Recreation Department 2100 Washington Avenue Miami Beach. Florida 33139 For Contractor: Allied Trucking of Florida, Inc. 10741 NW 89th Avenue Hialeah Gardens, F133018 Attn• Raul Smith L. MATERIALITY AND WAIVER OF BREACH -City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. 3 Page 4 Certification of Contract City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. N. APPLICABLE LAW AND VENUE -This Contract and/or the Contract Documents shall be enforceable in Miami-Dade. County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurances) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and all addenda issued, and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; (iii) contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Page 5 Certification of Contract IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and attested on this _~ day of ~,~g~, 2008', by their respective duly authorized representatives. CITY OF MIAMI BEACH r ~Jd~ C`~G~ Print Name ATT Secret /Signature ~~~~ Print Name By ayor ATTEST: ~- City Clerk F:\PURC\$ALL\Maria\Bids\07-08\[TB-22- 07-08 For the Supply and Delivery of Rock, Soil, and Sand\Contracts\Florida Superior Sand.doc APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION City tto e Date C:UMMIS~IUN i i tM SUMMAKY Condensed Title: Request For Approval To Award Primary and Secondary Contracts To The Following Vendors: Austin Tupler Trucking, Inc; Florida Superior Sand Inc; Allied Trucking of Florida; Cemex/Rinker Materials Corporation; Golf Agronomics; Chin Diesel, Inc; and Pro-Grounds Productans, Inc. Pursuant To Invitation to Bid (ITB) No. 22-07/08 For The Purchase and Delivery of Rock, Soil, and Sand, In The Estimates! Annual Amount Of $239,118. Ke Intended Outcome Su orted: Ensure Well-Maintained Facilities and Ensure Well-Maintained Infrastructure. Supporting Data (Surveys, Environmental Scan, etc.): The 2007 Community Satisfaction Survey indicates that 49°Yo of residents and 54°~ of businesses feRthat the condition of the sidewalks was good or excellent; 76% of the residents and 75% of the businesses felt that the rks maintenance were ood or excellent. Issue: Shall the Mayor and City Commission approve the bid award? Item Summa /Recommendation: The purpose of Invitation to Bid No. 22-07!08 (the °Bid") is to establish a contract, by means of sealed bids, for the supply and delivery of rock, soil and sand on an as needed basis, from a source(s) of supplythatwill give prompt and efficient service. Invitation to Bid (ITB) No. 22-07/08 was issued on April 09, 2008, with an opening date of May 29, 2008. A pre-bid meeting to provide information to the suppliers submitting a response was held on April, 25, 2008. BidNet issued bid notices to 55 prospective bidders, RFP Depot issued bid noticesto 24 prospective bidders, and 30 additional bidders were notified by the Procurement Division via mail, a-mail, and fax transmission, which resulted in the receipt of eight (8) bids. The User Group participants presented their individual perceptions of the bidder's qualifications, experience, competence, and ranked the bidders being evaluated accordingly. k was decided to be in the best interest of the City to recommend independent primary and secondary awards for each user department. The outcome of this bidding process would result in a considerably reduction of the overall expenditures on the acquisition of Rock, Soil, and Sand; approximately 10% overall savings to the Public Works Department and 20% overaN savings to the Parks and Recreations Department THE ADMINISTRATION RECOMMENDS APPROVING THE AWARDS. Advisory Board Recommendation: Financial Infnrma+inn~ Source of . Amai~rtit .. :. .: Account Funds: 1 $36,000 Parks and Recreation Department, Miami Beach Golf Course Account No. 011-0970-000-343 2 $33,950 Parks and Recreation Department, Normandy Shores Golf Course Account No. 011-0975-000-343 3 _ . _ $42,292 Public Works Department Sewer Account No. 425-0420- 000-343 4 $42,282 Public Works Department StreetNghts Account No. 011- 0840-000-343 5 '.' $42,292 Public Works Department Water Account No. 425-0410- 000-343 6. $42,292 Public Works Department Storm Account No. 427-0427- 000-343 OBPI 'Toti~l;: $239,118 Financial Impact Summary: Ci Clerk's Office Le islative Trackin Gus Lopez extension BB41 Si n-Offs• :C~ rttrtant [recto #~ss#~tart# flNs~a er !~~.. ;t GL FB KS RCM JMG T:WGENDA~2008Uu1y 16~Consent11T8-22-07-08 Rock, Soil, and Sand - Summary.aoc ~~~~IQ,- ~T~tw ca ~- ~~~ ~~i~ 21 DATSr ~-/r'/-O City of I4liami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachB.gnv COMMISSION MEMORANDUM To: Mayor Matti Herrera Bower and Members of a City Commission FROM: Jorge M. Gonzalez, City Manager DATE: July 16, 2008 SUBJECT: REQUEST FOR APPROVAL TO AWARD PRIMARY AND SECONDARY CONTRACTS TO THE FOLLOWING VENDORS: AUSTIN TUPLER TRUCKING INC, FLORIDA SUPERIOR SAND, INC, ALLIED TRUCKING OF FLORIDA, CEMEX/RINKER MATERIALS CORPORATION, GOLF AGRONOMICS, CHIN DIESEL, INC, AND PRO-GROUNDS PRODUCTIONS INC. PURSUANT TO INVITATION TO BID NO. 22-07/08, FOR THE PURCHASE AND DELIVERY OF ROCK, SOIL, AND SAND IN THE ESTIMATED ANNUAL AMOUNT OF $ 239,118. ADMINISTRATION RECOMMENDATION Approve the award of contracts. BID AMOUNT AND FUNDING Funds in the amount of $ 319,642 are available from the budgeted accounts of Public Works Department and Parks and Recreation Department as follows: $ 36,000 from Parks and Recreation Department, Miami Beach Golf Course Account No. 011-0970-000-343 $ 33,950 from Parks and Recreation Department, Normandy Shores Golf Course Account No. 011-0975-000-343 $ 42,292 from Public Works Department Sewer Account No. 425-0420-000343 $ 42,292 from Public Works Department Streets and Streetlights Account No. 011-0840-000343 $ 42,292 from Public Works Department Water Account No. 425-0410-000343 $ 42,292 from Public Works Department Storm Account No. 427-0427-000343 KEY INTENDED OUTCOME SUPPORTED Ensure Well-Maintained Facilities and Ensure Well-Maintained Infrastructure. ANALYSIS The purpose of Invitation to did No. 22-07/08 (the "Bid") is to establish a contract, by means of sealed bids, for the supply and delivery of rock, soil and sand on an as needed basis, from a source(s) of supply that will give prompt and efficient service. ~rlvitation to Bid (ITB) No. 22-07/08 was issued on April 09, 2008, with an opening date of May 29, 2008. Apre-bid meeting to provide information to the suppliers submitting a 22 Commission Memorandum - ITB-22-07/08 July 76, 2008 Page 2 of 6 response was held on April, 25, 2008. BidNet issued bid notices to 55 prospective bidders, RFP Depot issued bid notices to 24 prospective bidders, and 30 additional bidders were notifred by the Procurement Division via mail, a-mail, and fax transmission, which resulted in the receipt of following eight (8) bids: 1. Cemex/iZnker Materials Corporation, Aggregate Division 2. Austin Tupler Trucking, Inc 3. Chin Diesel, Inc 4. Pro-Grounds Products Inc 5. Allied Trucking of Florida 6. ABC Transfer Inc 7. Golf Agronomics 8. Florida Superior Sand, Inc The contract entered into by the City and the rock, soil, and sand suppliers shall remain in effect for a period of for one (1) year from the time of award by the Mayor and City Commission. Providing the successful bidder(s) will agree to maintain the same price, terms and conditions of the current contract, this contract could be extended for an additional two (2) years, on a year to year basis, if mutually agreed upon by both parties. The responsiveness test performed by the Procurement Department resulted in all bids deemed responsive. The following individuals (the "User Group") reviewed responsive bids and made a recommendation. • Martha Tones, Warehouse Supervisor, Public Works Department • Carlos Da Cruz, Office Associate V, Parks and Recreation Department Pursuant to Section 2-369 of the Miami Beach City Code, the City shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, the User Group considered the following Evaluation Criteria to rank the bidders: a. The ability, capacity and skill of the bidder to perform the Contract. b. Whether the bidder can perform the Contract within the time specified, yvithout delay or interference. c. The character, integrity, reputation, judgment, experience and efficiency of the bidder. d. The quality of performance of previous contracts. e. The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. The User Group participants presented their individual perceptions of the bidder's qualifications, experience, competence, facilities, and ranked the bidders being evaluated accordingly. It was decided by the user group's participants to be in the best interest of the City to recommend independent primary and secondary. awards for each user department. 23 Commission Memorandum - irB-22-07/08 July 16, 2008 Page3of6 The Parks and Recreation Department received from Florida Superior Sand, inc, an alternate product (FSS #100 Bunker Sand) for the material currently utilized for the maintenance of the Miami Beach Golf Course (G-Angle Bunker Sand). Samples were requested in order to prove the suitability of the components and ingredients of said alternate materials. Additionally, information regarding the golf courses that currently purchase those products from Florida Superior Sand, Inc was also requested. Based on the examination of the samples received on June 26, 2008 from Florida Superior Sand, Inc, the Parks and Recreation Department concluded the following: Parks and Recreation Materials Item # 2 - G-Angle Sand -Bunker Sand: The Parks and Recreation Department has decided to select the current provider of this product Gotf Agronomics at $34.50/ton and reject the proposed FSS # 100 bunker sand proposed by Florida Superior Sand, Inc at $23.50. According tv the Miami Beach Golf Course Superintendent, the FSS #100 bunker sand does not meet the same specifications as the G-Angle sand, which is used consistently at the Miami Beach Goff Club since its construction completed in December of 2002. The same conditions occur on the new Normandy Shores Golf Course, both courses designed by Arthur Hills /Steve Forrest and Associates, Goff Course Architect. In comparison, the FSS #100 will change color to a darker tone, provide less drainage, and create more of a fried egg effect (golf term) in comparison to the specified G-Angle sand. Parks and Recreation Materials Item # 3 -304 Tor, DressingSand USGA Medium Dressing: . The Parks and Recreation Department has decided to select the current provider of this product, Golf Agronomics at $25.75/ton and reject the proposed product by Florida Superior Sand, Inc at $23.00, based on the opinion of the golf course consultant as follows: As recommended by Dr. Ronny R. Duncan, industry expert and application founder of Seashore Paspalum turfgrass, "Always use the same sand that the original greens were constructed with and never go finer in particle size since that will create a layer that could result in a complete greens construction sooner than desired". This is also in concurrence with Arthur Hiiis /Steve Forrest and Associates, Golf Course Architect for Miami Beach Golf Club, and Normandy Shores Goff Ciub (currently completing construction and in grow in stage). The following chart summarizes the primary and secondary prices by line item for each user department as resulted from the ITB# 22-07/08 Bid Opening dated on May 29, 2008: t' IiLll: W VKIC - Utl'R K i MtN 1 MA 1 CKIA L Item Descri tion Prima Vendor Unit Cost per eon) Seconds Vendor Unit Cost(per ton) 1 Concrete Screening Austin Tupler $25.24 Chin Diesel, Inc $27.50 Sand Truckin Inc 1 da 2 da s 2 Crushed Lime Rock Austin Tupler $15.14 Allisd Trucking of $16.30 Base Truckin Inc 1 da Florida Next da 3 Ballast Rock #4 Cemex/Rinker $22.88 Austin Tupler $23.09 Materials Corp. 3 da s Tnlckin Inc Next da 4 Pea Rock Austin Tupler $24.04 Chin Diesel, Inc $26.50 Truckin Inc 1 da 1 da 5 A.S.T.M. Rock #57 Austin Tupler $22.54 Allied Trucking of $25.40 Truckin Inc 1 da Florida Next da 24 Commission Memorandum -ITB-22-07/08 July 16, 2008 Page 4 of 6 PARKS AND RECREATION DEPARTMENT MATERIALS Item Description Primary Vendor Unit Cost Secondary Vendor Unit Cost ton ton 1 Grsen Sand with nutrient Florida Superior $37 ~ Golf Agronomics $39 ~ charge 41bs 6-9-15 per ton of Sand, lnc 2 days 2 days sand 2 G- Angle- Golf Agronomics Golf Agronomics $34.50 No Award -No vendor Bunker Sand 2 da s meatspecincanons 3 304 top Dressing Sand Golf Agronomics 75 $25 No Award -No wndore USGA Medium Dressing . . 2 days me•tspecifkatlons 4 Coquina Comex ! Rinker $28.88 Allied Trucking of $30.95 Materials 3 da s Florida Next da 5 Divot mix 50 #bags USGA No award- e•:c buy No award- Best buy at at current price of current price of S 210.00 as opposed :210.00 as opposed to to 5600.00 as ted 5800.00 a• noted 6 Drain Rock Allied Trucking of $25.40 Florida Superior Sand $32.85 Florida Next da 2 da s 7 304 single dye (green) top Florida Superior $35.50 Golf Agronomics $39.00 dress for divots Sand 2 da s 2 da s 8 50150 sand with peat to fill in Pro-Grounds $28.65 Florida Superior Sand $32.95 wash outs Products, Inc 4 da s 2 da s BENCHMARK.ANALYSIS The Procurement Office conducted a benchmark analysis which compared the unit prices resulted from ITB#22-07/08 and the unit prices available under the Miami-Dade County Contract No. 4056-0/11(See attached). The Miami-Dade contract 4056-0/11 prequalification vendor list includes the following four (4) vendors: Austin Tupler Trucking Inc, Allied Trucking of Florida, Truck Brokerage, and Cason Investments. The terms and conditions of the aforementioned Miami-Dade County Contract require a Spot Market Quarterly Quote, which consequently amends the primary and secondary vendors and adjusts the unit pricing every 90 days. The vendor shall make deliveries within two (2) calendar days after the date of the order. Additionally, The County User Access Program (UAP) -User Access Fees applies to this Miami-Dade County Contract, which pursuant to Miami-Dade County Budget Ordinance 03- 192, any quotes or orders referring this contract is subject to an additional two (2) percent to defray the cost of the Miami-Dade Procurement Department. The following chart summarizes the unit price comparison, including the 2% UAP, of the materials that were tower in cost under the Miami-Dade County contract, if compared with the City bid: Item Descriptlon Primary Wndor under Miami-Dade Contract 8•aondary Wndor undw Mtami-Dade Contract City of Mianf Beach ITB/ 22-07f08 1 Ballast Rock #4 $21.63 $22.03 $22•~ 2 Pea Rock $21.63 $22.03 $24.04 3 A.S.T.M. Rock ~i57 $21.63 $22.03 $22•`~ 25 Commission Memorandum -ITB-22-07/08 July T 6, 2008 Page5of6 The Administration has concluded that it would be in the City's best interest to award materials that would result in the lowest possible cost to the City. Consequently, the materials resulting in a lower cost under the Miami-Dade County Contract wilt be rejected under the City of Miami Beach ITB No. 22-07108 and acquired under the authority of the Miami-Dade County No. 4056-0/11. Therefore, awarding the above materials will be awarded under the County Contract is recommended as the price is lower. RECOMMENDATION FOR AWARD The following chart summarizes the City recommendation for award. Ail recommendations are the lowest price. Therefore, the resulted awards under the authority of City of Miami Beach Contract No. 22-07/08 are as follows: Item Description Primary Vendor Unit Cost Secondary Unit Cost r ton Vendor er ton 1 Concrete Scr~ning Sand Austin Tupler $25.24 Chin Diesel, inc $27.50 Truckin Inc 1 da 2 da s 2 Crushed Lime Rock Base Austin Tupler $15.14 Allied Trucking $16.30 Tr'uckin Inc 1 da of Florida Next da 3 Green Sand with nutrient Fbrida Superior $37 ~ Golf $39.00 charge 4 Ibs 6-9-15 per ton Sand, Inc 2 days Agronomics 2 days of sand . 4 G- Angle- Golf Agronomics Golf Agronomics $~ 50 No Award -No Bunker Sand 2 days vendor moat ciflcatlons 5 304 top Dressing Sand Golf Agronomics $25 75 No Award -No USGA Medium Dressing 2 da s y ~~ m.•t spaciflcatlon• 6 Coquina Cemex / Rinker $28.88 Allied Trucking $30.95 Materials 3 da s of Florida Next da 8 Drain Rock Allied Trucking of $25.40 Florida Superior $32.85 Florida Next da Sand 2 da s 9 304 single dye (green) top Florida Superior $35.50 Golf $39.00 dress for divots Sand 2 da s A ronomics 2 da s 10 50/50 sand with peat to fill Pro-Grounds $28.65 Florida Superior $32.95 in wash outs Products, Inc 4 da s Sand 2 da s The outcome of this bidding process would result in a reduction of the overall expenditures on the acquisition of Rock, Soil, and Sand. The new unit pricing would result in an approximately 10% overall .savings to the Public Works Department if compared to the current existing unit prices. Furthermore, the new unit pricing will result in an approximately 16% overall savings to the Parks and Recreation Department if compared to the current existing unit prices. The contract entered into by the City and the rods, soil, and sand suppliers shall remain in effect for a period of for one (1) year however, this contract could be extended for an additional two (2) years, on a year to year basis. In order to maintain the competitiveness of these prices, the Administration is recommending the requirement of a annual spot market quote among all the vendors awarded contracts from ITB#22-07/08 (primary and secondary) by the time that the City has to exercise its renewal authority. 26 Commission Memorandum -ITB-22-07/08 July 76, 2008 Page 6 of 6 CONCLUSION Based on the aforementioned, the Administration recommends that the Mayor and City Commission accept the City Manager's recommendation to award contracts to the aforementioned suppliers for the purchase and delivery of rock, soil, and sand pursuant to ITB No. 22-07/08 in the estimated annual amount of $ 239,118. T:WGENDA12008\July 16~Consent11T6-22-07-08 Rock, Soil, end Sand - Memo.doc 27 Co~Y r~ic ~~ TRUCKING OF FC.ORIDA • DEMOLITION HAULING • DUMP TRUCK • EQUIPMENT RENTAL • FILL CONTRACTORS • LAND CLEARING • ROLL OFF CONTAINER SERVICE BID RESPONSE CITY OF MIAMI BEACH SUPPLY AND DELIVER OF ROCK, SOIL AND SAND ITB # 22-07/08 1 0741-1 0761 N_W. 89TH AVENUE, HIALEAH GARDENS, FL 33018 /DADS (305) 885-6464 / BROWARD (954) 764-8522 /FAX: (305) 685-3131 TABLE OF CONTENTS a) Introduction Letter ...............................1 b) Ability to Perform ................................2 c) References .......................................3 d) Qualifications ....................................5 e) Contractor's/ Bidder's Questionnaire......6 f) Prices ..............................................8 g) Documents Requiring Signatures..........11 `~~~ TRUC~I~~ OF FLORIDA May 28, 2008 • DEMOLITION HAULING • DUMP TRUCKS • EC~UIPIv1EIJT REIJTAL • FILL CONTRACTORS • LHND CLEARING • ROLL OFF CUWTAINER SERVICE Mr. Gus Lopez Procurement Director City of Miami Beach 1700 Convention Center Drive, 3~d Floor Miami Beach, Florida 33139 Dear Mr. Lopez; I am writing this letter to you to introduce our company services to your City, and request to be given consideration as vendor for the Supply and Delivery of Rock , Soil and Sand Bid. Allied Trucking of Florida is one of South Florida largest trucking firms, serving Miami- Dade, Broward, Palm Beach, Monroe and Martin counties. In business since 1987, we have developed a reputation for reliability and responsiveness. Coupled with our competitive pricing and service excellence, we belief we are an important local choice for the City of Miami Beach. Our portfolio of clients includes governmental agencies as Miami-Dade County, Miami-Dade Public Schools, the City of Coral Gables and others, and private sector companies as Flagler Construction, Shoma Construction, MCM Construction and others. Further, our commitment to excellence and professionalism is supported by Greenwich Risk Management in the area of Risk Management and Dun & Bradstreet as our financial resource. We believe that Allied Trucking of Florida can give to your organization a top notch service. ince ~ yours, ' ~~ ,:~~ ul Sm~tti Vic -resident --.. ____ 1 1 0741-1 0761 N.W. 89TH AVENUE. HIALEAH GARDENS, FL 33018 / DADE (305) 885-6464 / BROWARD (954) 764-8522 !FAX: (305) 885-3131 gBILITY TO PERFORM Allied Trucking of Florida in one of South Florida largest trucking firms, serving Miami-Dade, Broward, Palm Beach, Monroe and Martin counties since 1988. We have developed a reputation for reliability and responsiveness that coupled with our competitive pricing and service excellence, make us an important choice for top quality projects support. We can supply your City with just about any construction aggregates or cover material your projects may need from top soil, to rip rap. All commercial aggregates we supply meet the highest specifications. In addition we are well organized to serve you with all your hauling needs, from start to finish, including Hurricane Debris removal. We are proficient in supplying construction site needs, including demolition debris removal and its proper disposal. Our fleet of demolition trailers provides for the removal and proper disposal of vegetative debris, broken asphalt, concrete chunks and contaminated soil. Experienced, D.O.T. qualified drivers have been screened, with their safe performance of the jobs being a key factor Some of our Clients are: Arazoza Brothers Atlantic Demolitions Contractors, Inc. Central Florida Equipment City of Miami City of West Miami City of Coral Gables City of South Miami Coscan Waterways, Inc. Coding Construction Downrite Engineering Florida Power & Light Flagler Development GSE Development Corporation Island Development Kiewit Southern Lanzo Construction Co. Lennar Corporation Master Excavator, Inc. Miami-Dade County Miami-Dade Public Schools M.V.R.T. Engineering Redland Construction Ric-Man International Ryan, Inc. Southeastern Engineering Contractors Turnbeny & Associates US Army Corp of Engineers CUSTOMER REFERENCE LISTING Bidder's .shall furnish the names, addresses, and telephone numbers of a minimum of five (5) separate references for contracts, of which each contract annual cost was twenty thousand dollars ($20,000) or higher. The bidder must provide appropriate documentation to prove the $20,000 business relationship value with each customer by presenting signed contracts, purchase orders, purchasing card transactions, accounts receivables or payables records, or any other relevant documentation. 1) Company Name MVRT Engineering 1 North Krome Avenue, Suite 100, Homestead Address F1 33030 Contact Person/Contract Amount Rene Taylor / $1,500,000 Telephone No.305-247-0833 Fax No.305-246-3022 E-mail Emvrtinc@bellsouth.net 2) Company Name Lanzo Construction Inc. Address 125 S.E. 5th Court, Deerfield Beach Contact PersonlContract Amount Joe D'Lassandro / $3,000,000 Telephone No. 954-979-0802 Fax No. 554-978-9897 E-mail sharonk@lanzo.org 3) Company Name Downrite Engineering Corporation Address 14241 SW 143 Court, Miami, FI 33186 Contact Person/Contract Amount Sam Lobue / $5,000,000 Telephone No.305-232-2340 fax No. 305-232-5386 E-mail erika@downrite.com a~srzooe City of Miami Beach z7 or sA 1TB-22-07/08 •• _ f . _ _ _ V CUSTOMER REFERENCE LISTING (CONTD.) 4) Company Name Flagler Construction Corporation Address 2855 S. LeJeune Road, 4th Floor, Coral Gables, FI 33134 Contact Person/Contract Amount Orlando Gonzalez / X2,500,000 Telephone No. 305-520-2309 Fax No. 305-520-2447 E-mail kslager@flaglerdev.com 5) Company Name Gonzalez 8. Son Equipment Address 9390 NW 1 D9 Street, Medley FI 33178 Contact PersonlContract Amount Victor Gonzalez / $1,500,000 Telephone No. 305-822-5455 Fax No.305-822-5454 E-mail victor.g@gonzalezandsons.net s) Company Name Address Contact Person/Contract Amount Telephone No. E-mail Fax No. _ 28 of 36 4/9CLD08 City of Miami Beach ~ ~ ~ r '' ' " - 1TL'-2'L-07/06 ~.. QUALIFICATIONS Allied Trucking of Florida has been serving Miami-Dade, Broward, Palm Beach, Monroe and Martin counties since 1988. We are one the mayor aggregates suppliers in the South Florida area, developing a reputation for reliability and responsiveness that coupled with our competitive pricing and service excellence, make us an important choice for top quality projects support. Our company is one of the largest buyers and sellers of road building and construction aggregates in South Florida, including lime rock, all types and sizes of drainage rock, sand for all type of applications, rip-rap, crushed concrete, topsoil and specialty soil rn fixes. We supply the highest quality limestone aggregates mined at the western Miami- Dade County that meet the strict FDOT and Miami-Dade County specifications, required to build roads, schools, hospitals, and municipal projects. Our success in the business is the continuing strong relationships with our customers, govermental and private, developed in over 20 years in the construction industry. Our company is a supplier of construction aggregates for Miami-Dade County, Miami-Dade Public Schools ,The City of Coral Gables and the Florida Department of Transportation construction program. C: SUPPLY AND DELIVERY OF ROCK, SOIL, AND SAND ITB # 22-07108 CONTRACTOR'S/ BIDDER'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers maybe grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach, Florida: By Raul Smith, Vice-President of Allied Trucking of Florida Principal Office 10741 NW 89th Avenue, Hialeah Gardens, FI 33018 How many years has your organization been in business under your present business name? 20 years Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? Yes Please state license(s) type and number n/a Include copies of above licenses and certificates with bid. Have you ever had a contract terminated due to failure to comply with contractual specifications? No If so, where and why? In whet other lines of business are you financially interested or engaged? none Give references as to experience, ability, and financial standing We are one of the mayor trucking companies in the Region serving ou on a since 1984. We have the ability to offer a variety of services from suppliers of aggre 4l920D8 City of M iami Beach ITB-4B-06!07 29 of 39 ---- Ie li nr-I11A demolition services. Our solid financial standing a~lows us to serve mayor construction projects at the Miami Intermodal Center, Opa-Locka Airport and Miami International Airport. CONTRACTOR'S /BIDDER'S QUESTIONNAIRE (CONTD.) Vendor Campaign Contribution(sj: ~. You must provide the names of all individuals or entities (including your sub-consultants) with a controlling financial interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. Eduardo Cusco, President Allied Trucking of Florida Jorge Cusco, Director Allied Trucking of Florida Raul 0. Sotolongo, Vice-President Allied Trucking of Florida Raul Smith, Vice-President Allied Trucking of Florida Individuals or entities (including our sub-consultants) with a controlling financial interest: have X have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to whom said contribution was made. I H~1~EB~' O~I~T~FY .th~t~the above answers are true and correct. Raul Smith, Vice-President (SFAt ) ITB-4B-06!07 4I92D08 3D of 39 City of Miami Beach SUPPLY AND DELIVERY OF ROCK, SOIL, AND SAND ITB # 22-07108 BID PAGE 1 OF 3 CC+MPANY NAME: Allied Trucking of Florida Inc. We propose to furnish all labor, material, equipment, supervision and transportation necessary to supply and deliver on an as-needed basis, Rock, Soil and Sand throughout the City. REGULAR PRICES FOR PUBLIC WORKD DEPARTMENT Item Description Est. Annual Qtv. Unit Cost Total 1, Concrete Screening Sand 3,400 Tons $ 27.95 /Ton $ 95,030.00 2. Crushed Lime Rock Base 2,000 Tons $ 16.30 /Ton ~ 32,600.00 3. Ballast Rock #4 600 Tons $ 25.50 1 Ton $ 15,300.00 4. Pea Rock 600 Tons $ 27.95 /Ton $ 16,770.00 5. A.S.T.M. Rock #57 1,100 Tons $ 25.40 /Ton $ 27,940.00 Guaranteed delivery (in calendar days after receipt of order):One day (Next day~alendar days. Minimum acceptable order, if any: 22 Tons EMERGENCY I AFTER HOURS PRICES FOR PUBLIC WORKS DEPARTMENT * After 3:30 p.m. on Friday, Saturday and Sunday delivery Item Description Est. Annual Qtv. Unit Cost Total 1. Concrete Screening Sand 3,400 Tons $ 32.95 /Ton $ 112,030.00 2. Crushed Lime Rock Base 2,000 Tons $ 21.30 /Ton . $ 42,600.00 3. Ballast Rock #4 600 Tons $ 30.50 /Ton $ 18,300.00 4. Pea Rock 600 Tons $ 32.95 /Ton $ 19,770.00 5. A.S.T.M. Rock #57 1,100 Tons $ 30.40 /Ton $ 33,440.00 Guaranteed delivery (in calendar days after receipt of order): As specs calendar days. Minimum acceptable order, if any: 22 Tons ITB No. 22-07/08 Supply and Delivery of Rock, Soil, and Sand Addendum #1 5/2/2008 Page 8 of 11 SUPPLY AND DELIVERY OF ROCK, SOIL, AND SAND ITB # 22-07108 BID PAGE 2 OF 3 COMPANY NAME: Allied Trucking of Florida Inc. We propose to furnish all labor, material, equipment, supervision and transportation necessary to supply and deliver on an as-needed basis, Rock, Soil and Sand throughout the City. REGULAR PRICES FOR PARKS AND RECREATION DEPARTMENT Item Description Est. Annual Qtv. Unit Cost Total reen Sand with nutrient charge 304 Tons $ /Ton $ 41bs 6-9-15 per ton of sand 2. G- Angle- Golf Agronomics Bunker Sand B00 Tons $ /Ton $ 3. 304 top Dressing Sand 1080 Tons $ /Ton $ USGA Medium Dressing, ***~MUST be equal to same sand used to build the Miami Beach Golf Course Greens, to maintain consistent percolation 4. Coquina 200 Tons $ 30.95 /Ton $ 6,190.00 5. Concrete Screenings 200 Tons $27.6 /Ton $5,590.00 fi. Divot mix 50 #bags USGA 3 Tons $ /Ton $ 7. Drain Rock 30 Tons $ 25.40 /Ton $ 762.00 8. 304 single dye (green) top dress for divots 300 Tons $ /Ton $ 9. 304 top dressing sand for the greens & tees 700 Tons $ /Ton $ 10. 50/50 sand with peat to fill in wash outs 100 Tons $ /Ton $ 11. G -angle bunker sand 1,000 Tons $ /Ton $ 12. Cement screening utility paths 150 Tons $ /Ton $ 13. Rice rock for drainage 100 Tons $ 28.95 /Ton $ 2,895.00 Guaranteed delivery (in calendar days after receipt of order) :One day (Next Dayaalendar days, Minimum acceptable order, if any: 22 Tons ITB No. 22-07/08 Supply and Delivery of Rock, Soil, and Sand Addendum #1 5/2/2008 Page 9 of 11 EMERGENCY !AFTER HOURS PRICES FOR PARKS AND RECREATION DEPARTMENT * After 3:30 p.m. on Friday, Saturday and Sunday delivery Item Description Est. Annual Qtv. Unit Cost Total 1. Green Sand with nutrient charge 304 Tons $ /Ton $ 41bs 6-9-15 per ton of sand 2. G- Angle- Golf Agronomics Bunker Sand 800 Tons $ /Ton $ 3. 304 top Dressing Sand 1080 Tons $ /Ton $ USGA Medium Dressing, ***~`MUST be equal to same sand used to build the Miami Beach Golf Course Greens, to maintain consistent percolation 4. Coquina 200 Tons $ 35.95 I Ton $ 7,190.00 5. Concrete Screenings 200 Tons $ 32.95 /Ton $ 6,590.00 6. Divot mix 50 #bags USGA 3 Tons $ /Ton ~ 7. Drain Rock 30 Tons $ 30.40 /Ton $ 912.00 8. 304 single dye (green) top dress for divots 300 Tons $ /Ton $ 9. 304 top dressing sand for the greens & tees 700 Tons $ /Ton $ 10. 50/50 sand with peat to fill in wash outs 10D Tons $ /Ton $ 11. G -angle bunker sand 1,000 Tons $ /Ton $ 12. Cement screening utility paths 150 Tons $ /Ton $ 13. Rice rock for drainage 100 Tons $ 33.95 /Ton $ 3,395.00 Guaranteed delivery (in calendar days after receipt of ord er): As specs. calendar days. Minimum acceptable order, if any: 22 Tons ITB No. 22-07/D8 Supply and Delivery of Rock, Soil, and Sand Addendum #1 5/2/2008 Page 10 of 11 '~ ~ ~. SUPPLY AND DELIVERY OF ROCK, SOIL, AND SAND ITB # 22-07/08 BID PAGE 3 OF 3 PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: Raul Smith COMPANY NAME: Allied Trucking of Florida SIGNED: (I certify that I am authorized to execute this bid and commit the bidding firm) Bidders must acknowledge receipt of addendum (if applicable). Addendum No. 1: May 2, 2008 Addendum No. 2: Insert Date Insert Date Addendum No. 3: Insert Date Addendum No. 5: Insert Date NAMEITITLE(Print): ADDRESS: CITY/STATE: TELEPHONE NO: FACSIMILE NO: FEDERAL I.D.#: SIGNED: Raul Smith Addendum No. 4: Insert Date Addendum No. 6: Insert Date 10741 NW 89th Avenue IT8 No. 22-07/08 Supply and De..._., _...__._, _ , Addendum #1 5/2/2008 Page 11 of 11 Hialeah Gardens Zlp: 33018 305-885-6464 +-- , ~ ,~,1~~'~ I BE~,~ Cj}~r of Minmi Beach, 170G Convention Center Grive, Miami Beach, Florida 33139, www.miamibeachR .gov PROCUREMEI~7 DIVISION NOTICE TO PROSPECTIVE BIDDERS Tel: 3 U5.673-7490, Fax: 786.394.4002 ITE 22-07,/07 NO BID If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED ANDIOR INDICATED: _Our company does not handle this type of product/service. We cannot meet the specifications nor provide an alternate equal product. _Our company is simply not interested in bidding at this time. _Due to prior commitments, we are unable to bid at this time _OTHER_ (Please specify) We do ~ do not _ wan I product and/or service. Signature: Title: .Company: on your mailing list for future bids for the type or '~~,~ ~ L ~li~Yl~ -~ Note: Failure to respond, either by submitting a bid or this completed form, may result in your company being removed from the Gity's bid list. 419f2008 City ofi Miami Beach 4 nr s~ 1TB-22-07/08 _ ~__., SUPPLY AND DELIVERY OF ROCK, SOIL, AND SAND ITB # 22-07108 INSURANCE CHECK LIST XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability ~ 1.000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and C~ntrartual Indemnity (Hold harmless endorsement exar•.tly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included. 4. Excess Liability - $ .DO per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: _ Builders Risk completed value $ .00 Liquor Liability $ .00 _ Fire Legal Liability $ .DO _ Protection and Indemnity $ .DO _ Employee Dishonesty Bond $ •00 Other $ .00 XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B+~VI or better, latest edition. XXX 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT TATEME T: We understand the insurance Requirements of se pe ifi ations and that evidence of this insurance may be required within five (5) days aft it id pe n . Allied Trucking of Florida i~ Bidder Sign tur of Bi r a~srz ooe i 7 or sa Ciry of nniami Beach ITB-22-07/08 SUPPLY AND DELIVERY OF ROCK, SOIL, AND SAND (TB # 22-07/08 BID PAGE 2 OF 2 PAYMENT TERMS: NET 30. If other, specify here .ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: Raul Smith COMPANY NAME: Allied Trucking of Florida SIGNED: (I certify that I am authorized to execute this bid and commit the bidding firm) Bidders must acknowledge receipt of addendum (if applicable). Addendum No. 1: May 2, 2008 Addendum No. 2: Insert Date Insert Date Addendum No. 3: Insert Date Addendum No. 5: Insert Date Addendum No. 4: Insert Date Addendum No. 6: Insert Date NAME/TITLE(Print): Raul Smith, Vice-President ADDRESS: CITY/STATE: TELEPHONE N0: FACSIMfLE N0: FEDERAL I.D.#: SIGNED: 4192008 City of Miami Beach 10741 NW 89th Avenue Hialeah Gardens ZIP: 33018 305-885-6464 24.of 36 1TB-22-07lD8 ,.. ,~ .. CITY OF MIAMI BEACH DECLARATION: NONDISCRIMINATION IN CONTRACTS AND BENEFITS Section 1. Vendor Information Name of Company: Allied Trucking of Florid~ame of Company Gontact Person: Raul Smith Phone Number: 305-885-6464 Vendor Number (rt Known): Fax Number: 305-885-3131 E-mail: alliedtkrm@bellsouth.net Federal ID or Social Security Number: 650074502 Approximate Number of Employees in the U.S.: 24 (If 50 or less, skip to Section 4, date and sign) Are any of your employees covered by a collective bargaining agreement or union trust fund? Yes No Union name(s): Section 2. Compliance Questions Question 1. Nondiscrimination -Protected Classes A. -Does your company agree to not discriminate against your employees, applicants for employment, employees of the City, or members of the public on the basis of the fact or perception of a person`s membership in the categories listed below? Please note: a "YES" answer means your company agrees it will not discriminate; a "N O" answer means your company refuses to agree that it will not discriminate. Please answer yes or no to each category. Race _Yes _ No Sex _Yes _ No Color _Yes _ No Sexual orientafion _Yes _ No Creed _Yes _ No Gender identity (transgender status) _Yes _ No Religion _Yes _ No Domestic partner status _Yes _ No Natiorial origin Yes _ No Marital status ~ _Yes _ No Ancestry _Yes _ No Disability _Yes _ No Age _Yes _ No AIDS/HIV status _Yes _ No Height _Yes _ No Weight _Yes _ No B. .Does your company agree to insert a similar nondiscrimination provision in any subcontract you enter into for the performance of a substantial portion of the contract you have with the City? Please note: you must answer this question, even if you do not intend to enter into any subcontracts. _Yes _ No 4/9@DDB City of Miami Beach ITB-48-06107 33 of 39 v .... ~ ._-_~ Question 2 Nondiscrimination -Equal benefits for Employees with Spouses and Employees with Domestic Partners Cuestions 2A and 26 should be answered YES even if your employees must pay some or all of the cost of spousal or domestic artner benefits. A Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? _ Yes _ No B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners` or to domestic partners of employees? _ Yes _No 'The term Domestic Partner shall mean any two (2) adults of the same or different sex, who have registered as domestic partners with a government body pursuant to state or local law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domestic partners. A Contractor may institute an internal registry to allow for the provision of equal benefits to employees with domestic partner who do not register their partnerships pursuant to a governmental body authorizing such registration, or who are located in a jurisdiction where no such govemmental domestic partnership exists. A Contractor that institutes such registry shall not impose criteria for registration that are more stringent than those required for domestic partnership registration by the Clty of Miami Beach If you answered "NO" to both Questions 2A and 2B, go to Section 4 (at the bottom of this Pagel, complete and sign the form, filling in all items requested. If you answered "YES" to either or both Questions 2A and 28, please continue to Question 2C below. question 2. (continued) C. Please check all benefits that apply to your answers above and list in the "other' section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Yes for Employcco with S ouses Yes for Employees with Domestic Partners No, this Benefit i; Not Offered Documentation of this Bcncfit is Submitted with this Form Health ~ ° ° ° Dental ° ° ° Vision ° ° ° ° Retirement (Pension, 401 k ,etc. ° ° ° Bereavement ° °' ° ° Famil Leave ° ° ° ° Parental Leave ° ° ° ° Employee Assistance Pro ram ° ° ° ° Relocation & Travel ° ° ° ° Company Discount, Facilities & Events ° ° ° ° Credit Union ° ° ° Child Care ° ° ° Other ° ° ° ° Note: If you can not offer a benefit in a nondiscriminatory manner because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic ITB-46-O6ID7 4/9120D8 34 of 39 City of Miami Beach ., ., .. r~ ~ -- - - - partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent, submit a completed Reasonable Measures Application with all necessary attachments, and have your application approved by the City Manager, or his designee. Section 3. Required Documentation YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C. Without proper documentation, your company cannot be certified as complying with the City's Equal Benefits Requirement for Domesfic Partner Ordinance. For example, to document medical insurance submit a statement from your insurance provider or a copy of the eligibility section of your plan document; to document leave programs, submit a copy of your company's employee handbook. If documentation for a particular benefit does not exist, attach an explanation. Have you submitted supporting documentation for each benefit offered? _Yes _ No Section 4. Executing the Document I declar under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct nd th t I a ut orized to bind this entity contractually. Exec a this 07 d y of MaY , in the year 2008 , at Hialeah Gardens FI City State ~i~,(,~ ~ __.10741 NW 89th Avenue Mailing Address Raul Sfrtith Hialeah Gardens, FI 33018 Name of~Signatory (please print) City, State, Zip Code Vice-P esident Title 4l92DD8 ITB-4B-OBlD7 35 of 39 City of Miami Beach „_ ~ ~ ---- a ... _ CITY OF MIAMI BEACH REASONABLE MEASURES APPLICATION Declaration: Nondiscrimination in Contracts and Benefits Submit this form and supporting documentation to the City's Procurement Division ONLY IF you: a. Have taken all reasonable measures to end discrimination in benefits; and b. Are unable to do so; and c. Intend to offer a cash equivalent to employees for whom equal benefits are not available. You must submit the following information with this form: 1. The names, contact persons and telephone numbers of benefits providers contacted for the purpose of acquiring nondiscriminatory benefits; 2. The dates on which such benefits providers were contacted; 3. Copies of any written response(s) you received from such benefits providers, and if written responses are unavailable, summaries of oral responses; and 4. Any other information you feel is relevant to documenting your inability to end discrimination in benefits, including, but not limited to, reference to federal or state laws which preclude the ending of discrimination in benefits. I declare (or certify) under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that I am authorized to bind this entity contractually. Al~ed Tru 'n of Florida IV~~e of ~o ar y (please print) Sig Raul mith Name o Signato (please print) Vice-P esident Title 4/9/2D08 City of Miami Beach 10741 NW 89th Avenue Mailing Address of Company Hialeah Gardens, FI 33018 City, State, Zip 305-885-6464 Telephone Number May 06, 2008 Date ITB-48-06107 36 of 39 -~~`~'~~~' CERTIFICATE OF LIAB ILITY INSURANCE oA 7/ "Y) ~` .._ _.. OBIO 0B PRODUCER Florida Trust Insurance Agency, Inc THIS CERTIFICATE IS ISSUED AS A MATTER OF tNFORMA71oN 9090 N, W. South River Dr Ste #4 ONLY AND CONFERS NO RIGHTS UPDN TFiE CERTIFICATE „ HOLDER THIS CERTIFICATE DOES NCJT AMEND, EXTEND OR Medley, FL 33T 66 ALTER THl= COVERAGE AFFORDED BY THE POLICIES BELOW Phone (305)8838488 Fax (305)863-6693 _ INSURERS AFFORDING COVERAGE . NAIC # _ INSURER A; Mount Vernon Fire Insurance Co. TM 2E522 INSUreEO Allied Trucking of Florida Inc. , 10741-61 NW 89 Ave INSURER 6: American Em Ire Sut lus Lines Ga, 35351 -~- E-Ilaleah Gardens, FL 93018- INSURER C: _ ~ ~ INSURER D: II _..-.-..-.......J...._.,-, INSURER E: ----._ ..,.....~ __ -. COIfI=RAGES INSURER F; F ,.~, ~~. THE POLICIES OF INSURANCE LISTED WAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTt(NDINO ANY REpU1REMENT, TERM OR CONDITION OF ANY CONTRACTOR OTWER DOCUMENT WITH RESPECT TO WHICH THIS CERTIKICA7E MAYBE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SU9JECT TO ALL THE TERM&, FJCCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY WAVE BEEN REDUCED BY PAIp CLAIM: , INBR AGIYL TYPe OF INSURANCE POLICY NUMBER POLICY EPFECTNE GATE MMIGWYY POLICY EXPIpAT1oN W-TE:SMMIDDm]T ~~ ~, LIMITS GeNlRALLL480JTtr EACH OCCURRENCE 2,DDD,DDD ® COMMERCIAL GENERAL LIABILITY ~R GL0852168.01 04/07/08 04/07/09 PREMIS Urentr, 10D,ODQ ~^ CLAIMS MADI: ©OCCUR MED EXP (Ahy one person) S,ODp P' ~ ^ PERSONAL E, ADV INJURY 1, 000, 000 GENERAL AGGREGATE 2,000,000 GEN'L AGGREGATE OMIT APPLIES PER _ PRODUCTS - GOMPIOP AGG - 1, OOO, OOO ^ POLICY ^ PROJECT ^ LOC _ AUTOMOBILE LIA811m ^ ANY AUTO OOMBINED SINdLE LIMIT (Ea accident) Q ^ ALL OWNED AUTOS © SCHEDULED AU ~ /~ BODILY INJURY TOS ` i~ ~ (Per arson) ^ HIRED AUTOS ~ 1 _ _ -~ -- - . © NON OWNED AUTW^ ~ BODILY INJURY {Por accident) ^ PROPERTY DAMAGE _-ate (Per acclQettp 6ARAriC LIAdILrtY AUTO ONLY - EA ACCIDENT -• - ~-- ^ ANY AUTO ^ OTHER THAN _EA ACC - _ •.' _„_,,,_ AUTO ONLY: .. •-~_ AGG EXCE6q/UMBREU.ALJABILITY scxoao49 EACH OCCURRENCE _ 5,000,000 0 OCCUR ^ CLAIMS MADE 04/07/08 04/07/09 ~•~ B ~ AGGREGATE 5, OOO,D00 © "' DEDUCTIBLE ^ R ETENTION s $5000 WORKERS COMPENSATION AND EMPLOYER8' LUI6ILITY ^ WC uu^TATU- ~ ETH- UMI.T.S •._. ANY PROPRIETOR ! RARTNER !EXECUTIVE E L EACH ACCIDENT OFFICER / MEMBER EXCLUDED? . tr yBe, deactlbp under EL, DISFJISE - EA EMPLOYEE SPECWL PROVISIONS baloW E.L. DISEASE -POLICY LpNIT _ ~. y OTHER ~. oESCRIPTION or oPE>ZATIONS f LOCATIGNS t VEHIGLes r ocoLUSloss ADDED BY ENDOR8EM~11' / srecu-L PROVISIOnIs Supply and Delivery of rock, soil and sand !TB # 22 - 07108 CITY Oi' MIAMI BEACH IS ADDITIONAL INSUREQ CERTIFICATE NQLDER CANCELL1lTK?N SHOULD ANY Or THE ABOtrL OESCRIBQQ POLICIES BE CANGELLEO QEPORE TWE EXPIRATION DATE THEREOF, THE ISSUING INSt1RLR 1MLL ENDEAVOR TO MAIL CITY OF MIAMI BEACH 30 GAYSwRrfTENNOTICETOTHEGERTtrIGATEHOLDERNAMEDTO 17D0 CONVENTION CENTER IaRIVE THE ~. BUT FAILURETO DO SO SHALL IMPOSE NO QBLK:ATION OR LIABILITY MIAMI BEACI-{, FLORIQA 33139 CF ANY KIND UPON THE ri+IbURER, ITS AGENTS OR REPRESENTATIVES. SAX: 796-394-4001 AUTHORIZED REPRESENTATIVE ,,r °• -1 y - °- "`.wwwnw .. ~ '~~"" `~` t`°° "°°' `~`- m ACORD CORPORATION 7888 his certificate is executed by Liberty Muwal bnsurance Group as respects such insurance as is afforded by those compmoes. BMOOGS Certificate of lnsurancc This certificate is issued as a matter of infonnarion only mid confers nu rights upon ilre certificate bolder. This certificate is not an insurance policy mid does not offmnatively or negatively amend, extend, or alter die coverage afforded by dre policies fisted below. Policy Ihntts are no less than those fisted, although policies may include additional subfbntts not listed below. Policy limits may be reduced by claims ~r other payments. This is to certify that (Name and address of Insured) ALLIED TRUCKING OF FLORIDA, INC. 10741-61 N.W. 89 AVE. HIALEAFI GARDENS, FL 33018 et die issue slate of tliis certificate, insured by die Company under the nolicy(ies) listed below. The insurance afforded by die listed policy(ies) is sable is not altered by mtv requirement, term or Ex iration Ty e Continuous* Extended X Policy Term Workers Compensation General Liability Claims Made Occurrence Retro Date Automobile Liability X Owned X Non-Owned X Hired Each Accident or Occurrence C I RE: THE CERTIFICATE HOLDER 1S LISTED AS ADDITIONAL INSURED WITH RESPECT TO AUTOMOBILE LIABILITY O Description: Supply And Delivery of Rock, soil, and Sand TI'B# 22-07/08 E N T IMPORTANT if the certifinte holder is an ADDmONAL INSURED, the policy(ies) must be rndorsed A statement on Ihis aetlifinte does not confer rights to the certifinte holder in lieu of such rndorsemenl(s). If SUBROGATION 7S WAIVED,subjecl to the forms and conditions of the poliry, certain policies may tequiro rn endorsement A statement on this cetifinte does trot confer rights to the certificate holder in lieu of such rndorsemrnts. The following applies only with respeel to insurance for motor nniers registered in Florida: As provided for in Fla Stat § 320.02(5)(e), the listed instaance policy may not benncelled on less than 30 days wdnen notice by the instrer to the Depmanent of Hwy Safery.f: Motor V ehicles, such 30 days notice to commrnce from date notice is received by the Depamnent Nmice of cancellation: (not applinble unless a number of days is rntered below) . Before the sated expiration date the tympany will not Hotel or reduce ate insurance afforded under the above polices until al Ieest 30 days nonce of such txncellation has been mailed to: Notice of Cancellaoan does not apply when poliry(ies) are canceled due to non-payment of premium. Office: FT. LAUDERDALE, FL-COMMIItCIAL MKTS Phone: 954-851-1050 Certificate Holder: City Of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 _ Liberty .Mutual,., to all their terms, exclusions mid conditions and edition of anv contract or other docwnent wiW res ct to which this certificate may be issued. iJff./);x .Date(s) ]'olicv Number(s) Limits of Liability 11!14/2007 / 05/14/2009 WC2-151-288445-027 Coverage afforded under WC law of Employers Liability the following states: Bodily Injury By Accident FL $1,000,000 Each Accident Bodily Injury By Disease $1,000,000 Policy Limit Bodily Injury By Disease $1,000,000 Each Person General Aggregate-Other than Prod/Completed Operations Products/Completed Operations Aggregate Bodily Injury and Property Damage Liability Per Occurrence Personal and Advertising Injury Per Person / Other Liability Other Liability 11/14/2007 / 05/14/2009 I AT2-1 5 1-2 8 8445-0 1 7 Each Accident -Single Limit - B. I. and P. D. Combined $1,000,000 Each Person Each Accident or Occurrence CLAUDL4SACASA ' Date Issued: 0&/07/2008 Prepared By: LW This certificate is executed b Libert Mutual Insuraoce Grou as res cts such i~tuacee as is afforded b those oom awes. BM()068 Certificate of Insurance This certificate is issued as a matter of informatmn only and confers no rights upon the certificate holder. 'Iles certificate is nor an insurance policy and does mt affirmatively or negatively amend, extend, or alter the coverage afforded by the policies listed bebw. Policy limits are m less than those listed, although policies may include additional sublimity not listed bebw. Policy limits may be reduced by claims or other payments. This is to certify that (Name and address of Insured) ALLIED TRUCKING OF FLORIDA, INC. 10741-61 N.W. 89 AVE. HIALEAH GARDENS, FL 33018 t, at the issue date of this certificate, i~tued by the Company under the policy(ies) listed bebw. The insurance afforded by the listed policy(ies) is subjet to all their terms, exclusions and conditions and la not al[enlrl by anY requirement, term or Ex iration T e Continuous* Extended X Policy Term Workers Compensation General Liability Claims Made Occurrence Retro Date Bodily Injury and Property Damage Liability Per Occa>trrence Personal and Advertising Injury Per Person / Other Liability ~ Other Liability 11/14/2007 / 05/14/2009 AT2-151-288445-017 Each Accident -Single Limit - B. I. and P. D. Combined Automobile Liability $1,000,000 Each Person X Owned X Non-Owned Each Accident or Occurrence X Hired Each Accident or Occurrence C I RE: THE CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED WITH RESPECT TO AUTOMOBILE LIABILITY COVERAGE. O Description: Supply And Delivery of Rock, soil, and Sand TI'Bil 22-07/08 E N T -vaI'ORTANT If the certificate holdv is an ADDITIONAL INSURID, the policy(ies) must be endorsed. A statement on this certificate does nor catfer ri~tts to the ce~ca[e holder in liar of such andonement(s). If SUBROQATION IS WAIVI~, subject to the forms and conditions of thepolicy, certain policies may requim an endorsement- A statement on this certif-irate does nor confer rightsto thece~tificatehdder in lieu of such endorsements. The following applies only with respect to insurance fw motor caaiers mgistared in Florida: As provided for in Fla. Stet. § 320.02(Sxe), the listed insurance policy may nor be catcalled on less than 30 days written W nice by the insurer to the Department of Hwy Safety & Motor Vehicles, such 30 days noticeto commence from datenaia is received by the Department Notice of cancellation: (trot applinble unless a number of daysis entered below) . Before the stated expiration date the company will nor cancel or reduce the insurance afforded under fhe above policies until at less[ 30 days notice of runt canrnllation has been mailed to: Notice of Cancellation does nor apply when policy(ies) are canceled duetoeon-payment of promium. Office : FT. LAUDERDALE, FL-COMMERCIAL MKTS Phone: 954-851-1050 Certificate Holder: City Of Miami Beach 1700 Convention Center Drive Miami Beachr FL 33139 wtlton oT an wtYract or ottxr tltxatment with res ct to which this certmcate ma be fssuetl. Eft:/E .Date{s) Polic Number(s) Limits of Liabili 11/14!2007/ 05/14/2009 WC2-151-288445-027 Coverage afforded ender WC law of Employers Liability the following states: Bod' I ur B Accident ~ ni y y FL. $1,000,000 Each Aceident Bodily Injury By Disease $ l ,000, 000 Policy Limit Bodily Injury By Disease $1,000,000 Each Person General Aggregate-Other than Prod/Completed Operations Products/Completed Operations Aggregate CLAUDIA SACASA Authorized Date Issued: 08~ 07/ 2008 Prepared By: LW Mutual. ~~~ FAX COVER SHEET Date: Thursday, August 07, 2008 To: City Of Miami Beach Fax#: (786)394-4001 From: LISA WILSON Phone#: 954-851-1050 Pages (including cover): 02 Notes: