2001-24391 RESO
RESOLUTION NO.
2001-24391
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
THE FIRST OF THREE ONE (1) YEAR RENEWAL OPTIONS
TO THE AGREEMENT WITH APCOAlSTANDARD - VIP's
PARKING SYSTEM TO SUPPLY PARKING
CASHIERS/ATTENDANTS AND SUPERVISORS FOR THE
CITY'S PARKING SYSTEM; SAID ONE YEAR OPTION;
COMMENCING ON AUGUST 4, 2001, AND EXPIRING ON
AUGUST 3, 2002; FURTHER APPROVING AN AMENDMENT
TO SECTION THREE OF THE AGREEMENT, ENTITLED
"COMPENSATION", INCREASING THE HOURLY FIXED
FEE BY FIVE PERCENT (5%) FOR PARKING
CASHIERS/ATTENDANTS AND SUPERVISORS
WHEREAS, the City issued a Request for Proposals No. 672-98/99 on May 13, 1999 to
solicit proposals for a two-year contract for Parking Companies/Operators to supply parking
cashiers/attendants and supervisors for the City of Miami Beach Parking System; and
WHEREAS, on July 21, 1999, the Mayor and Commission approved the award to
Apcoa/Standard-VIP's Parking for a two (2) year term, with three (3) additional one year renewal
terms, commencing on August 4,1999, and expiring on August 3, 2001; and
WHEREAS, Apcoa/Standard-VIP's Parking has provided said services satisfactorily by
providing qualified, trained, and courteous staff; and
WHEREAS, Apcoa/Standard-VIP's Parking has been responsive in providing additional
staffing for periods of peak parking demand during events, including Millennium Weekend 1999,
New Year's Eve 2000, and the 2000 and 2001 NMMA Boat Shows; and
WHEREAS, the Administration is satisfied with Apcoa/Standard-VIP's Parking and its
overall level of service, including responsiveness, customer service, and facility utilization; and
WHEREAS, the Administration recommends that the Mayor and City Commission approve
the first of three one year options, at the sole discretion of the City, commencing on August 4,2001
and expiring on August 3, 2002; and
WHEREAS, in order to insure that Apcoa/Standard- VIP's Parking continue to maintain this
high level of service to the City, the Administration further recommends an amendment to Section
Three of the Agreement, entitled, "Compensation", increasing the current fixed hourly fee for
cashiers/attendants, and supervisors, effective immediately, from $9.03 per hour, for
cashiers/attendants, and $10.38 per hour, for supervisors, to $9.48 per hour and $10.90 per hour,
respectively.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and
City Commission, upon recommendation of the Administration, herein approve the first of
three one (1) year renewal options to the Agreement with Apcoa/Standard - VIP's Parking
System to supply parking cashiers/attendants and supervisors for the City's Parking System;
said one year option; commencing on August 4,2001, and expiring on August 3, 2002;
further approving an Amendment to Section Three of the Agreement, entitled
"Compensation", increasing the hourly fixed fee by five percent (5%) for parking
cashiers/attendants and supervisors.
PASSED AND ADOPTED this 16th day of
May
.2001
111/
MAYOR
ATTEST:
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JMG/CMC/SF
T:\AGENDA \2001 \MA Y160I\REGULAR\APCOA.RES
APPRC~JED />S TO
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1674 Mendlan Avenue. Suile 309
Miami Beach, Flonda 33139
(305) 534.6888 . Fax (305) 534-0053
May 1,2001
Mr. Saul Frances
Parking Director
City of Miami Beach
Parking Department
1130 Washington Avenue
Miami Beach, Florida 33139
RE: Proposed Hourly Rate Increase for City of Miami Beach Parking System
Dear Mr. Frances:
This letter is to fonnally request an increase in the hourly rate that is currently billed to the City of Miami
Beach for the staffing of the parking system. Apcoa StandardIVIP's Parking System had fonnally
presented a request after successfully completing our first year of our contract in August 2000. A second
request was again forwarded and submitted in JanlliUY 2001. As you know we have enjoyed a relationship
that has not only produced a high level of service, but a commitment to the City of Miami Beach from our
company that is second to none.
The basis of our original request was to utilize the rate increase to reward and retain our employees. It is
our intent to fulfill our goal in providing the employees a pay increase. Apcoa StandardIVIP's Parking
System respectfully asks for a 5 % increase to the current rate for both cashiers/attendants and supervisors
retroactive to a six-month period (November 2000). The time period for the retroactive pay is reflective of
a pay increase that was issued to our employees as a result of our original request as previously stated. The
average increase to the employees is estimated at 4%. The remainder 1% is distributed among expenses
associated with the payroll increase (Liability Insurance 11.03%, FICA 7.65%, State Unemployment
1.67%, Workers Compensation 5.9%, Federal Unemployment 0.80%, and Health Insurance 11.67%). The
proposed increase is as follows:
Cashiers! Attendants
Supervisory
Current
$ 9.03
$10.38
5% Increase
$ 9.48
$10.90
Attached please find-supporting documentation that lists the results of the increase that has been passed
down to the employees. If further details and/or documentation are needed, I will be available to provide it
for your review.
I thank you in advance for the consideration of our proposal, and look forward to your response.
~~
R&::nYR Valera---
Regional Manager
Cc: Tom Hagennan, Standard Parking
Frank Pintado, VIP's Parking
Chuck Adams, City of Miami Beach
Attachments
Ambiance in ParkJng~
Apcoa StandardlVIP's Parking Systems currently employees a total of 99 parking attendants/cashiers and
supervisors to provide the scope of services under the contract between the City of Miami Beach and
Apcoa StandardIVIP's Parking System. The following breakdown details the pay increase.
. An average increase of 4% to be granted to the following employees:
Enrique Gonzalez
Manual Granados
Luis Herrera
Piedad Lilavois
Javier Lister
Isisdoro Lopez
Leila Lyles
Robert Martinez
Erika Merino
Hector Monjes
Maria Mora
Gloria Moreno
Gabriela Perez
Karen Rodriguez
Earlyn Reese
Gino Ramirez
Silvio Rego
Carl Richardson
Carmen Rivera
Silvia Rivera
Soulette Sermiot
Lavette Stevens
Carrie Sweeting
Gudiela Vazques
Joseph Velasquez
Maria Velazquez
Minelly Villegas
Norita Bryant
Hipolito Arizaga
HarrieteBatts
Gloria Campos
Ramon Carrasquillo
Lisber Aparcedo
Pauline Cullers
Manuel Cruz
Mario Coligny
Nolva Chinchilla
Lucille Castro
Mirna Centeno
Lautochir Driskell
Elizabeth Alvarado
Miguel Rodriguez
Marie Orphe
Edjir Charles
Edison Cortes
Claudia Pons
Sandra Gomez
Livia Alvarez
Tarshiana Williams
Eduardo Gonzalez
Rafael Falcon
Regia Casimir
Albert Castro
Paul Beingolea
Amalia Leon
Andres Diaz
Andres Valencia
Gervan McGlashan
Adrian Rojas
Patricia Lopez
Andres Lopez
Germide Duval
Antoinette Keaton
Robert Asbury
Estela Ramos
Mario Quevedo
Mariano Iglesias
Gladys Contreras
Amanda Lopez
Mary Code
Cautrina Hayes
Fernando Rendon
Ana Zaniewska
Ariel Guimaraens
Ruben Torchia
Cordelia Williams
Cesar Rojas
Giuliano Mestichelli
Pedro Padilla
Gloria Garces
Maria Figueroa
Lantaya Bryant
Victor Ferreyra
Sebastian Oliva
Silvia Sapata
Kendrell Jackson
Lorena Silva
Juan Serrano
Jaime Ilabaca
Alex Arriola
Jose Chaar
Guillermina Acosta
Claudia Pons
Yolanda Rodriguez
Alba Lopez
Tieieshia Young
Adriana Brij
Maria Curiuni
Oscar Barrionuevo
CITY OF MIAMI BEACH~
Procurement Division ~
Memorandum -
To:
Mayra Diaz-Buttacavoli
Assistant City Manager
Date: March 1,2001
From:
Gus Lopez, CPPO
Director
Subject: Living Wage Ordinance Projections
As requested, I have prepared the attached projections to determine the fiscal impact that the
proposed living wage ordinance will have on the City. The projections cover contracted services that
may be subject to the requirements of the Living Wage Ordinance.
It is projected that the adoption of the Living Wage Ordinance will increase the cost of service
contracts by $1,031,296.40 annually when fully effective (F1sea1 Year 200412005). It is important
to note that a significant amount of this total projected increase when fully effictive, is associated
with the following two classifications:
1. Temporary personnel labor - increase of$302,318; and
2. Janitors -- increase of $340,944.
The total of the above listed classifications represents 62% of the total projected increase. Please
note that the attached projections do not include the BFI contract for collection and disposal of
residential solid waste, yard trash, etc. According to Jeanmarie Massa, BFI Manager, all personnel
working for BFI on the City's contract for collection anddisposal...are paid salaries that exceed the
living wage provisions (see attached letter dated March 1,2001).
In the immediate future (Fiscal Year 200112002), there are two service contracts that lmay be
affected by the proposed Living Wage Ordinance:
I. Security Guard Services: Request for issuance of RFP will be presented to the April
18 Commission meeting. Projected increase - $156,744.
2. Temnorarv Personnel Services: Request for issuance of RFP will be presented .to the
April 18 Commission meeting. Projected increase -- $302,318.
IThe word may is used because whether or not these two contracts will be affected is
contingent upon: (I) the Commission authorizing the issuance of the RFPs; and (2) when the
ordinance is adopted -- if adopted after the contracts are awarded then they would not apply, if
adopted prior to the award of these two contracts, then the ordinance would apply.
ATTACHMENT 2
<1/::1
.- .
In determining the projected fiscal impact of the Living Wage Ordinance, we contacted service
contractors and requested the following infonnation:
a. Classification of each type of employee under contract to the City;
b. Actual hourly wage paid to each classification of employee working under the City
contract;
c. The nwnber of weekly contracted hours for each classification of employee; and
d. The average number of hours actually worked for each classification of employee.
We then reviewed the infonnation provided by the service contractors, and compared said
information with the payment history and c~>ntract pricing of each firm.
Please advise if additional information is required.
/~
(
Attachment: Living Wage Ordinance Projection
c: Mary Greenwood
Trish Walker
Jose Cruz
362
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
htto:\\ci.miami-beach. fl. us
COMMISSION MEMORANDUM NO. 31J-OL
.
TO:
SUBJECT:
Mayor Neisen O. Kasdin and DATE: May 16,2001
Members of the City Commission
Jorge M. Gonzalez ~\ .-/
City Manager U 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING THE FIRST OF THREE
ONE (1) YEAR OPTIONS FOR RENEWAL WITH APCOAlSTANDARD-
VIP's PARKING SYSTEM, COMMENCING ON AUGUST 4, 2001 AND
EXPIRING ON AUGUST 3, 2002; FURTHER APPROVING AN
AMENDMENT TO SECTION THREE OF THE AGREEMENT, ENTITLED
"COMPENSATION", INCREASING THE HOURLY FIXED FEE BY FIVE
PERCENT (5%) FOR PARKING CASHIERS/ATTENDANTS AND
SUPERVISORS.
FROM:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funds are available from Account Number 480-0463-000312.
Funds are available from Account Number 142-6976-000312.
ANALYSIS:
ApcoalStandard - VIP's Parking Systems "Standard" has provided contract labor in the form of
cashiers, attendants, and supervisors for the City's Parking System since August 4, 1999. The initial
two (2) year term expires on August 3, 2001. The terms ofthe Agreement allow for three additional
one (I) year terms, at the sole discretion ofthe City. This recommendation would constitute the first
of three renewal options. Remuneration for services is in the form of an hourly rate of$9.03 per hour
for cashiers/attendants and $10.38 per hour for supervisors. All parking facilities are staffed with
personnel supplied by Standard. Contract management is performed by the Assistant Parking
Director of Off-Street Operations and the operation is managed with five (5) Parking Facilities
Supervisors and a Parking Operations Supervisor, all of whom are City employees. Standard's
performance has been measured using the following criteria: (I) responsiveness to the City's
directives/requests, including scheduling and deployment, (2) customer service and related
complaints, and (3) facility utilization and associated revenues.
AGENDA ITEM
R7:J
5~/b -01
DATE
1. Responsiveness to the City's directives/requests, including scheduling and deployment.
Standard has been responsive in ensuring all of their employees are qualified, trained, and
customer friendly. The ability to consistently provide a qualified labor pool for
cashier/attendants, an entry level position, and (first line) supervisors is, at times,
challenging. Standard has been responsive and consistent in providing these services.
Moreover, Standard has been responsive during peak parking demands in the City, including
Millennium Weekend 1999, New Year's Eve, 2000, and the 2000 and 2001 NMMA Boat
Shows.
During these challenging events, Standard has, at their expense, provided additional
temporary labor from their pool of employees that service other contracts in neighboring
cities in Florida and, in some cases, go out of State, to ensure the staffing levels requested
by the City were in compliance.
2. Customer service and related complaints.
This particular discipline of the parking industry is also quite challenging and key to
providing a pleasant encounter for all citizens, including tourists andvisitors. Cashiers and
attendant are often the first and/or last person a visitor or tourist encounters when visiting our
great City. It is essential that this experience always be a positive one. If not, the visitor may
have a negative perception, no matter how much they enjoyed their stay. The old motto,
"you don't get a second chance at a first impression" certainly is very true in this case.
Standard is proactive in ensuring their employees are always well groomed, uniformed, and
courteous. As in any operation, there are always customer requests, Standard instructs their
cashiers/attendants to refer any situation that they are unable to resolve to their immediate
supervisor. Typically, Standard supervisors address the issue and resolve it. The balance of
requests, which to date have been few, are deferred to City staff for clarification and/or
direction. This is a very positive approach to resolving customer service issues as it
immediately diffuses a situation.
3. Facility utilization and associated revenues.
Standard's performance is further reflected in the Parking System financial position. Parking
revenues for attended facilities in crease by 6.9% from Fiscal Year 98/99 to 99/00. It is
important to note that there were no parking fee increases during in the comparable periods.
Standard's performance can be indirectly attributed to the 6.9% overall increase in attended
facilities revenues.
In addition, in order to insure Standard's ability to maintain this high standard, it is necessary for
them to be competitive in the South Florida market. Standard has provided a salary increase of four
percent (4%) to their employees pursuant to their contract with the City (see attached). Standard is
requesting an increase of four percent (4%) to the hourly fixed fee and an additional one percent
(1%) in order to compensate for increased benefits costs, for a total increase of five percent (5%).
The four percent increase has been issued to their employees. The one percent (I %) is to defray the
costs of associated payroll increases, including: Liability Insurance (11.03%), FICA (7.65%),
Workers Compensation (5.9), State Unemployment (1.67%), Federal Unemployment (.80%), and
Health Insurance (11.67%). If approved, this would bring the fixed hourly rate from $9.03 for
cashiers/attendants and $10.38 for supervisors to $9.48 and $10.90, respectively. This will allow
for Standard to continue to be competitive and attract qualified personnel. The five percent (5%)
increase is recommended to be effective immediately. Moreover, in light of the recent passage of
the Living Wage Ordinance, although it is not applicable to this agreement due it being a renewal,
the Living Wage Ordinance will eventually require an increase to the fixed hourly rates.
For instance, if the Living Wage Ordinance were applicable today, this would require the contractor
to pay their employee, at a minimum, $8.56 per hour to employees with benefits and $9.31 per hour
to employees without benefits. A recent analysis (see attached memorandum dated March 1, 2001)
provides the financial impact of the Living Wage Ordinance on all City contracts, including this
contract. If applied, it would have had a fiscal impact on this contract in the amount of
$160,555.20*. Furthermore, a byproduct of this recommendation to increase the hourly fixed rate
by five percent (5%) is that it allows for a gradual increase in the rate as opposed to a "one time hit"
in the future when compliance with the Living Wage Ordinance will be mandatory.
Therefore, the Administration recommends that the Mayor and Commissioners approve the first of
three one (1) year options for renewal with Apcoa/Standard - VIP's Parking Systems, commencing
on August 4,2001 and expiring on August 3, 2002; and further approve an amendment to Section
Three of the Agreement, entitled, "Compensation", increasing by five percent (5%) the hourly fixed
fee for parking cashiers/attendants and supervisors, effective immediately.
Please note that the $160,555.20 was projected over approximately a 14 month period from
January 1, 2000 to February 20, 2001.
JMG/att8S~
*
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