2008-26905 ResoRESOLUTION NO.
2008-26905
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE MIAMI BEACH CULTURAL
ARTS COUNCIL'S FISCAL YEAR 2008109 BUDGET IN THE AMOUNT OF
$1,041,175.
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by
the Mayor and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote
the visual and performing arts in the City of Miami Beach for the enjoyment,
education, cultural enrichment and benefit of the residents of, and visitors to, Miami
Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts
Master Plan on June 3, 1998, identifying the following program areas for the CAC:
cultural arts grants; marketing; facilities; advocacy and planning; and revenue
development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each
fiscal year shall be adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,041,175 budget
allocation for Fiscal Year 2008/09 to continue implementation of its programs.
NOW, THEREFORE,.BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby adopt the Miami Beach Cultural Arts Council's Fiscal Year
2008/09 budget, in the amount of $1,041,175.
PASSED and ADOPTED THIS 17th
ATTE T:
CITY CLERK
Robert Parcher
day of September 2008.
MAYOR
Matti Herrera Bower
T:\AGENDA\2008\September 17\CAC Budget Memo and Resolution 0809.doc
APPROVED AS TO
FORM ~ LANGUAGE
~ FQR EXECUTION
COMMISSION ITEM SUMMARY
f _nnrloncorl Ti+la•
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, adopting the Miami
Beach Cultural Arts Council's Fiscal Year 2008/09 budget in the amount of $1,041,175.
Bey Intenaea outcome auppvr[ea:
Increase community rating of cultural activities.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2007 Survey, more cultural
activities is ranked by resident's as one of the changes that will make Miami Beach a better place to live,
work, play or visit; 30% of resident's attend cultural activities a couple time a month or more; and, Tourism
industry appears as a key driver for making Miami Beach a better place to live and contributes to quality of
life.
Icsup~
Shall the City adopt the Miami Beach Cultural Arts Council's Fiscal Year 2008/09 budget in the amount of
$1,041,175?
Item Summary/Recommendation:
The Cultural Arts Council (CAC) 2008/09 Budget is allocated as follows:
', Cultural Arts Grant Programs -The CAC's annual grants program represents 61 % of their annual
budget, which equals $630,000. A companion item is included in today's agenda that provides additional
information on the grants process and the recommended awards.
Marketing -Utilized to promote the City of Miami Beach as the region's preeminent cultural destination
and help market the programs of the City's constituent arts groups. This represents 9% of their budget,
which equals $92,858.
Cultural Endowment -The CAC's budget does not include a contribution towards the City's Cultural
Endowment for Fiscal Year 2008/09 due to budget constraints.
Administration -Administrative and operating expenses represent 30% of the CAC's annual budget or
$318,317. The administrative budget includes an allocation of $75,000 for acurriculum-based arts
education program for City of Miami Beach Schools, in partnership with Arts for Learning/Miami.
It is recommended that the City Commission adopt the budget as indicated.
Advisory Board Recommendation:
The Cultural Arts Council approved the proposed budget at their meeting on May 1, 2008.
Financial Information:
Source of Amount Account Approved
Funds: 1 $1,041,175 140.6080
Cultural Arts Council Fund
2
OBPI Total
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Max A. Sklar
Si n-Offs•
Department Director ,A~istant City Manager _ City Manager
l~'1 I AM I B EAR H AGENDA ITEM
DATE
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the City Commission
FROnn: Jorge M. Gonzalez, City Manager
DATE: September 17, 2008
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE MIAMI BEACH CULTURAL ARTS
COUNCIL'S FISCAL YEAR 2008/09 BUDGET IN THE AMOUNT OF
$1,041,175
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Cultural Arts Council's (CAC) mission is to develop, coordinate, and promote the visual
and performing arts in Miami Beach for the enjoyment, education, cultural enrichment, and
benefit of residents and visitors. In 1997, the original nine-member volunteer board
conducted town meetings with arts groups to evaluate their needs. It then developed a
cultural arts master plan identifying programs to assist local arts groups: grants, marketing,
facilities, revenue development, and advocacy/planning. The Mayor and City Commission
adopted the master plan on June 3, 1998. Since that time, the City has awarded in excess of
$5 million in cultural arts grants, supporting thousands of performances, exhibits and other
cultural activities in Miami Beach. The CAC continually evaluates its programs and
effectiveness based on comments from its constituent arts groups, advisers, grants
panelists, community groups, elected officials, City administrators, and others. The positive
economic impact of the City's cultural efforts is evident throughout the community, as is its
effect on our quality of life.
Quality of Life Revenue
In Fiscal Year 2004/05, the City Commission authorized equally allocating 50% of the 1
Resort Tax to North Beach, Middle Beach, and South Beach, and to Tourism & Cultural
Development for Cultural Affairs. This commitment of funding for arts and culture provided a
new permanent funding source that sustains cultural programming long term.
Cultural Arts Grants
The City Administration is recommending grants to 39not-for-profit organizations for cultural
events in Miami Beach between October 1, 2008 and September 30, 2009. The CAC's
recommended annual budget for grants is $630,000, or approximately 61 % of the total CAC
budget. Additionally, the CAC partnered with the VCA for Cultural Tourism grants that
support cultural events with documented tourism benefits. The VCA provided $60,000 and
the CAC provided $40,000 to fund this program. The grant awards range from $5,000 to
$27,910. A total of $970,000 was requested by 50 grant applicants this year. There is a
corresponding item in today's agenda detailing the recommended awards for Fiscal Year
2008/09. -
CAC Budget FY 2008/09
Page 2 of 2
Marketing
This year, the CAC has recommended allocating $92,858, approximately 9% of its annual
budget, to be utilized to promote the City of Miami Beach as the region's preeminent cultural
destination. Last year's efforts continued the momentum initially generated by the marketing
initiative from FY 2004/05, developed by the CAC's Marketing and Communications Task
Force to better promote the arts in our community and market the programs of the City's
constituent arts groups. The CAC will use these funds to further cultural marketing efforts
for Fiscal Year 2008/09.
Endowment
From 1998 through 2001 the City contributed $200,000 towards the CAC's Cultural
Endowment, which represented 8% of the CAC's annual budget. In fiscal years 2001/02
and 2002/03, due to a decrease in funding sources, the City contributed $160,000, which
represented 15% of the CAC's annual budget. Due to significant decreases in resort tax
revenue and interest income, the City did not contribute to the CAC's Cultural Endowment
for 2003/04. However, in fiscal years 2004/05, 2005/06 and 2006/07, the City contributed
$100,000 each year. By the end of Fiscal Year 2006/07, the Cultural Endowment totaled
$1,220,000. Last year, however, due to significant decreases in interest income and property
tax cuts, the City did not contribute towards the CAC's Cultural Endowment, and the City
Administration is recommending against a contribution in 2008/09.
Administration
The CAC's annual budget also includes $318,317, or 30%, to be utilized for administrative
and operating expenses. This includes salaries and benefits for two full-time employees,
professional services, operating accounts supporting the CAC's programs and City internal
service charges.
The CAC Administrative budget also includes an allocation of $75,000 to continue and
strengthen curriculum-based arts education programs in the City of Miami Beach Schools.
The City partnered with Arts for Learning/Miami to implement these programs in 2005/06.
The programs are designed to increase arts and cultural activities for Beach artists, youth
and their families at City facilities and within the City schools. An established evaluative
process and constant feedback assist the Cultural Affairs Program in monitoring the high
quality and continued success of the programs. Programming in 2007/08 brought these
programs to Biscayne Elementary, Fienberg-Fisher Elementary, Flamingo Park, Nautilus
Middle School, Raindrop Center, Scott Rakow Park, St. Patrick's and Temple Menorah Early
Childhood Centers. This program receives supplemental funding of $30,000 from the
Tourism & Cultural Development General Fund Budget, which brings the program total to
$105,000.
CONCLUSION
The Mayor and City Commission should adopt the Miami Beach Cultural Arts Council's
Fiscal Year 2008/09 budget in the amount of $1,041,175.
JMG/HF/MAS/GF/MH
T:WGENDA\2008\September 17\CAC Budget Memo and Resolution 0809 (2).doc
CAC - FY 2008/09 BUDGET REQUEST (140-6080)
REVENUES
GMCVB
Interest
Resort Tax
Quality of Life
Adopted
Budget
FY 2007/08
$50,000
50,000
152,000
793,372
Total $1,045,372
EXPENDITURES
Salaries
Pension -.City Contribution
Insurance
Other Fringe Benefits
Professional Services
Operating Expenses
Internal Services
Total
Marketing
Endowment
Grants
Total
$138,628
10,567
6,735
2,300
98,000
15,839
43,358
$315,427
$99,945
0
630,000
$729,945
Budget
Request
FY 2008/09
$50,000
37-,800
152,000
801,375
$1.041.175
$140,304
10,567
7,409
2,300
98,000
16,379
43,358
$318.317
$92,858
0
630,000
Variance
Req 2009/
Bud 08
$0
(12,200)
0
8,003
$4,197
$1,676
0
674
0
0
540
0
$2,890
(7,087)
0
0
$7,087
TOTAL EXPENDITURES $1,045,372 $1,041,175 $4,197
Sur lus/ Deficit $0 $0 $0
Budgeted Positions 2 2
0