2008-26906 ResoRESOLUTION NO. 2008-26906
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S
RECOMMENDATION, AND APPROVING THE CULTURAL ARTS COUNCIL'S
FUNDING RECOMMENDATIONS, AND AWARDING $630,000 IN SAID GRANTS,
FOR FISCAL YEAR 2008/09, AS IDENTIFIED IN THE ATTACHED EXHIBIT "A";
AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
SAID GRANT AGREEMENTS, AND MAKE THE AWARD OF SAID GRANT MONIES
SUBJECT TO AND CONTINGENT UPON THE APPROVAL OF THE CULTURAL
ARTS COUNCIL'S BUDGET FOR FISCAL YEAR 2008/09.
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was created to develop,
coordinate, and promote the performing and visual arts of the City if Miami Beach for the
enjoyment, education, cultural enrichment, and benefit of the residents of and visitors to the
City; and
WHEREAS, from January through June 2008, the Cultural Affairs staff and CAC
conducted its application and review process for its Fiscal Year 2008/09 Cultural Arts Grant
Programs; and
WHEREAS, grants panelists, comprised of the CAC members for CAC grant
programs and both VCA and CAC members for the joint Cultural Tourism grant program,
evaluated 50 applications, requesting a total of $970,000; and
WHEREAS, the CAC, at its regular meeting on July 10, 2008, reviewed their
recommendations and unanimously supported the recommended Cultural Arts awards for
Fiscal Year 2008/09 as more specifically identified in column four of Exhibit "A", attached
hereto.
WHEREAS, the City Manager has reviewed the recommendations and concurs with
same.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission accept the City Manager's recommendations and hereby approves the award of
$630,000 in CAC grants for Fiscal Year 2008/09, as identified in column four of the attached
Exhibit "A" titled, "City Administration Recommendation"; and further authorize the Mayor and
City Clerk to execute said Grant Agreements, making the award of said grants subject to and
contingent upon the approval of the CAC's budget for Fiscal Year 2008/09.
PASSED and ADOPTED THIS 17th day of September 2008.
AT ST:
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CITY CLERK MAYOR
Robert Parcher Matti Herrera Bower
APPROVED A3 TO
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COMMISSION ITEM SUMMARY
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A Resolution authorizing the City Manager to approve the Cultural Arts Council's funding recommendations
j and awarding $630 000 in said grants for Fiscal Year 2008/09 as identified in the attached Exhibit "A".
(ey Intended Outcome supportea:
Increase community rating of cultural activities.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2007 Survey, more cultural
activities is ranked by resident's as one of the changes that will make Miami Beach a better place to live,
work, play or visit; 30% of resident's attend cultural activities a couple time a month or more; and, Tourism
industry appears as a key driver for making Miami Beach a better place to live and contributes to quality of
life.
Iccup•
Shall the City approve and accept the grant award recommendations and award $630,000 in said Cultural
Arts Grants for Fiscal Year 2008/09?
Item 5ummaryitcecommenaaiion:
Between January and April 2008, the Cultural Affairs Program Staff and CAC conducted an application
and review process for its Fiscal Year 2008/09 Cultural Arts Grant Programs. This process included the
11 member CAC who served as the grants panelists to evaluate 50 applications that totaled $970,000 in
funding requests. The recommendations were reviewed by the CAC at their July 10 meeting, where the
CAC. unanimously supported the recommendations. Grant applicants were invited to attend the CAC
meetings. The number of applications reviewed and dollar figures include VCA submissions.
Adopt the resolution and approve, accept, and award the Fiscal Year 2008/09 Cultural Arts Council grant
recommendations in the amount of $630,000.
Adviso Board Recommendation:
The Cultural Arts Council reviewed the grant panel recommendations at their July 10 meeting and
suooorts the recommended awards as reflected in the fourth column of Exhibit "A".
Financial Information:
Source of Amount Account Approved
Funds: ~ $630,000 140.6080
Cultural Arts Council Fund
2
3
4
OBPI Total
Financial Impact Summary:
Clerk's Office Legislative T
~ p~~/,tment Di~eQ{gF ~ _ Assistant City Manager ~ City Manager ~
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~ MIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, vaww.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: September 17, 2008
SUi3~ECT: RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S
RECOMMENDATION, AND APPROVING THE CULTURAL ARTS COUNCIL'S
FUNDING RECOMMENDATIONS, AND AWARDING $630,000 IN SAID
GRANTS, FOR FISCAL YEAR 2008/09, AS IDENTIFIED IN THE ATTACHED
EXHIBIT "A";AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE SAID GRANT AGREEMENTS, AND MAKE THE AWARD OF
SAID GRANT MONIES SUBJECT TO AND CONTINGENT UPON THE
APPROVAL OF THE CULTURAL ARTS COUNCIL'S BUDGET FOR THE
FISCAL YEAR 2008109.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available from the Cultural Arts Council's (CAC) budget for Fiscal Year 2008/09.
ANALYSIS
The Mayor and City Commission passed an Ordinance in 1997 establishing the Cultural Arts
Council to support the visual and performing arts in Miami Beach. The cultural arts grants
program, a central component of the Council's master plan, provides funding to not-for-
profitsarts organizations through a competitive application and review process. This funding
annually results in hundreds of performances, exhibits, and other cultural events throughout
the City of Miami Beach.
In 1998, a competitive process was established to review grant applications and assess the
cultural community's needs. The grant categories and their objectives are listed below.
Cultural Anchors -Provides grants to the major preeminent arts institutions physically based in
the City of Miami Beach, whose primary mission is year-round artistic and cultural programming
that contributes significantly to the cultural life of the City of Miami Beach. Organizations must
have minimum organizational budget levels of $750,000. Grants may be used towards
operational expenses in association with the annual cultural programming described in the
application.. The seven organizations are: ArtCenter/South Florida, Bass Museum of Art,
Jewish Museum of Florida, Miami City Ballet, Miami Design Preservation League, New
World Symphony, and Wolfsonian-FIU.
Last year the CAC approved the addition of three Miami Beach based cultural organizations
CAC Grant Recommendations
Page 2 of 3
into the Cultural Anchors category. These organizations meet all the above listed objectives
but have organizational budget levels below $750,000, and are called "Junior" Cultural
Anchors. These organizations include Arts at St. John's, Miami Beach Film Society and
Miami Contemporary Dance Company. At the January 8, 2008, CAC meeting, the Miami
Beach Garden Conservancy (Miami Beach Botanical Gardens) was added as a "Junior"
Cultural Anchor.
Cultural Heritage -Provides project-specific grants for arts programming to not-for-profit
501(c)(3) Miami Beach-based institutions devoted to promoting and protecting the diverse
heritage, traditions and culture of Miami Beach. Grants may be used for presentations of
visual and performing arts, arts programs and workshops, and other projects which
emphasize the artistic experience and are accessible to a broad audience. Grant funds may
not be used to support projects that are primarily recreational, therapeutic, vocational or
rehabilitative, or for religious services or programs designed solely for practitioners of a
specific religion.
Artistic Disciplines -Dance, Film, Music, Theater and Visual Arts
Funding is limited to arts and cultural organizations whose primary mission is to create and
present work in one of the following artistic disciplines; Dance, Music Theater, Film and
Visual Arts. Proposed projects should be for work that is new or has never before been
presented in Miami Beach. Organizations receiving an Artistic Discipline Grant are chosen
based on demonstrated artistic talent and potential and the vision for the proposed project,
in relation to their overall artistic goals.
Arts and Cultural Education -Provides grants to cultural organizations whose primary mission
is to provide support for rich and challenging arts learning opportunities for children and adults in
City of Miami Beach schools and neighborhoods. Grants may be used for workshops,
lectures/demonstrations, and other projects designed to increase skills and awareness of the
arts.
Cultural Presenters -Provides grants to organizations whose primary mission is to produce
and present cultural and artistic productions.
Cultural Tourism (funding jointly proved by the CAC &VCA) -Provides grants to
support major cultural arts performances, festivals, and events which attract a significant
number of tourists to the City of Miami Beach. The CAC partnered with the VCA for Cultural
Tourism grants that support cultural events with documented tourism benefits. The VCA
provided $60,000 and the CAC provided $40,000 to fund this program in Fiscal Year
2008/09. Similar to the CAC grants panel process, three (3) members of the VCA and three
(3) members of the CAC jointly convened a Cultural Tourism Panel on July 9, 2008, to
review and recommend funding for this category. Please refer to Exhibit B for a detailed list
of all the review panel members. The Cultural Tourism Program awards totaled $100,000.
North Beach Initiative /Cultural Ignition -Each year the CAC assesses its grants
programs and practices, and adopts changes to improve the process and to better serve the
public. Following a public meeting which included both grantees and unfunded applicants,
the CAC instituted two new funding categories to allow greater diversity of programming and
a more geographically equitable distribution of grant funds. North Beach Initiative earmarks
funds for proposed projects at the Byron Carlyle Theatre, North Beach Band Shell and other
North Beach locations (north of 63`d Street) for the purpose of increasing the amount of cultural
activities in Miami Beach's North Beach community. Cultural Ignition earmarks provides
CAC Grant Recommendations
Page 3 of 3
funds for organizations never before funded by the City of Miami Beach, encouraging new
cultural organizations to participate in the grants process.
All CAC grant applications, guidelines, and instructions were offered in English and Spanish.
Applications were made available through the Department of Tourism and Cultural
Development and electronically on both the City of Miami Beach's (www.miamibeachfl.gov)
and the Cultural Affairs Program's (www.mbculture.org) websites. Additionally, the grant
programs were publicized in English and Spanish media and via electronic mail.
Between January and April 2008, Cultural Affairs staff met individually with applicants to
determine eligibility, program category, and offer guidance regarding application preparation.
Final grant applications deadlines varied depending upon Program category with the
earliest deadline of February 11, 2008 for Cultural Anchors and the latest deadline of May 5,
2008, for Film, Music, Theater and Visual Arts. The application process, including the
Cultural Tourism program, yielded 50 viable applications for cultural programming in Fiscal
Year 2008/09, with requests totaling $970,000, including the VCA/CAC joint Cultural
Tourism Program applicants.
This.year, the eleven CAC members again comprised the CAC grants panels exclusively;
please refer to exhibit B for a listing of CAC members. The Cultural Affairs Program
Manager led the CAC members in a grant panel orientation during the CAC's regular
meeting on February 7, 2008. The CAC grants panels convened at public meetings in City
Hall on March 6, April 3, May 1, and June 5, 2008. The Cultural Tourism grant panel
convened at a public meeting on July 9, 2008, at 555 17th Street, Miami Beach. The
panelists reviewed applications in alphabetical order. Applicants were allowed to address
specific questions from the panelists. The applications were scored using evaluation forms
based on criteria listed in the application, then averaged dropping the highest and lowest
scores.
On July 10, 2008, at their regular monthly public meeting at City Hall, the CAC members
reviewed the final scores ranked highest to lowest from all the panel meetings combined. As
per CAC approved Fiscal Year 2008/09 grant guidelines, an application must have scored a
minimum average of 80%, with a maximum possible score of 100 points, to be eligible to
receive funding. The attached Exhibit "A" lists the thirty-nine (39) organizations
recommended for funding. Thirty-eight (38) met the designated minimum score required for
funding. One of the eleven Cultural Anchor and Junior Anchor organizations, Miami Design
Preservation League (MDPL), scored 76.45, below the minimum score of 80 required to be
eligible to receive funding. However, the Administration and CAC have recommended
awarding $15,000 to MDPL for Fiscal Year 2008/09, which was also done in FY 2007/08.
CONCLUSION
The Mayor and City Commission should adopt the City Administration's recommendation as
detailed above and as reflected in the fourth column of Exhibit "A",titled "City Administration
Recommendation."
JMG/HF/MAS/GF/MH
T:\AGENDA\2008\September 17\CAC Grants Memo and Resolution 0809.doc
wum~T w
2008-09 City
Administration
Pro ram A licant Score Avera a Award Re uest Recommendation
1 ANCHORS
New World S m hon
97.250
35 000
27 910.75
2 Miami Ci Ballet 94.375 35 000 27 085.63
3 Wolfsonian - FIU 94.000 35 000 26 978.00
4 Jewish Museum of Florida 93.500 30 000 23 001.00
5 Miami Contem ora Dance Com an 89.875 25 000 18 424.38
6 Arts at St. John's 89.875 25 000 18 424.38
7 Miami Beach Garden Conservan 88.000 25 000 18 040.00
8 Miami Beach Film Socie 87.500 25 000 17 937.50
9 ArtCenter South Florida 87.167 30 000 21 443.08
10 Friends of the Bass Museum 83.875 30 000 20 633.25
11 Miami Desi n Preservation Lea ue 76.375 30 000 15 000.00
CULTURAL PRESENTERS
12 Miami Dade Communi Colle a 95.250 20 000 19 423.35
13 Ti ertail Productions 92.625 20 000 18 888.06
14 Patrons of Exce tional Artists 90.857 20 000 18 527.53
15 Rh hm Foundation 90.750 20 000 18 505.71
16 Center for Advancement of Jewish Education 89.750 20 000 18 301.79
17 Miami Li ht Pro'ect 88.000 20 000 17 944.93
18 Italian Film Festival 85.375 20 000 17 409.64
19 Culture in the Ci 83.563 10 000 8 520.07
NORTH BEACH INITIATIVE
20 Dance Now! Ensemble - AD Dance 88.000 20 000 19 494.00
21 Center for Folk and Communi Art - A&CE 86.000 30 000 10 000.00
ARTS 8~ CULTURAL EDUCATION
22 Miami Dade Public Libra 91.857 10 000 7 087.11
23 Greater Miami Youth S m hon 91.667 20 000 7 949.49
24 Fanta Theatre Facto 88.333 10 000 7 007.04
25 South Beach Music Institute 84.786 20 000 7 352.75
26 Center for Folk &Communi Art 84.000 10 000 6 908.59
CULTURAL HERITAGE
27 Arts Inside the O en Tent 81.000 10 000 8 100.00
ARTISTIC DISCIPLINES
28 Sera hic Fire -Music 95.714 20 000 19 142.80
29 Miami S m hon Orchestra -Music 90.429 20 000 18 085.80
30 Florida Grand Oera -Music 89.000 20 000 17 800.00
31 Miami Children's Chorus -Music 88.571 SO 000 8 857.10
32 Dance Now! Ensemble -Dance 88.000 10 000 8 800.00
33 Miami L ric O era -Theater 87.714 20 000 17 542.80
34 Ground U and Risin -Theater 86.143 10 000 8 614.30
35 South Florida Com oser's Alliance -Music 86.000 30 000 8 600.00
36 South Beach Chamber Ensemble -Music 85.571 10 000 8 557.10
37 Cam osition Inc. -Theater 84.571 10 000 8 457.10
38 Walenstein Musical Or anization Inc. -Music 82.143 10 000 8 214.30
39 Brazz Dance Theater -Dance 82.000 10 000 8 200.00
Subtotal $. 587169.33
CULTURAL TOURISM ]Dint Grant with VCA Award Request Recommendation CAC Contribution
1 XIV International Ballet Fesival 30 000 25 000 10 000
2
3
4 13th Brazilian Film Festival of Miami
11th Annual Miami Ga & Lesbian Film Festival in Miami Beach
4th Annual Women's International Film & Arts Fesival 30 000
30 000
30 000 25 000
25 000
25 000 10 000
10 000
10 000
Subtotal 40 000.00
TOTAL 627169.33