2008-26879 ResoRESOLUTION NO. 2008-26879
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A MEMORANDUM OF AGREEMENT (MOA), WITH
THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE TURF
AND LANDSCAPE MAINTENANCE SERVICES ON I-195 (JULIA TUTTLE
CAUSEWAY), FROM THE EAST SIDE OF THE INTRACOASTAL BRIDGE TO
ALTON ROAD, AT THE ANNUAL COST OF $150,000, TO BE PAID TO THE
CITY OF MIAMI BEACH BY THE FLORIDA DEPARTMENT OF
TRANSPORTATION; SAID AGREEMENT COMMENCING ON OCTOBER 16,
2008 , AND CONCLUDING ON OCTOBER 17, 2009 , WITH AN OPTION TO
RENEW FOR TWO YEARS, ON A YEAR-TO-YEAR BASIS.
WHEREAS, In July of 1994, the Mayor and City Commission approved a Memorandum of
Agreement with the Florida Department of Transportation (FDOT) to provide forthe maintenance of
landscaping along the Julia Tuttle Causeway; specifically from the east end of the westernmost
bridge, to Alton Road; and
WHEREAS, this Agreement has been renewed annually since that time; and
WHEREAS, the current Agreement for the Julia Tuttle Causeway expires on
October 15, 2008; and
WHEREAS, the FDOT has expressed a desire to enter into a new Memorandum of
Agreement (MOA) for a one year period, commencing on October 16, 2008, and concluding on
October 17, 2009: and
WHEREAS, the MOA may be renewed for two additional years, on a year to year basis, if
mutually agreed upon in writing by FDOT and the City; and
WHEREAS, under the terms of the MOA, the City will receive the sum of $150.000 a year,
payable in the amount of $37,500 quarterly; and
WHEREAS, the annual compensation from FDOT is to pay for the cost of the labor and
plant material replacement, as well as the time required for supervision.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and
authorize the Mayor and City Clerk to execute the attached Memorandum of Agreement (MOA) with
the Florida Department of Transportation (FDOT), for the turf and landscape maintenance services
on I-195 (Julia Tuttle Causeway), from the east end of the westernmost bridge, to Alton Road, at an
annual cost of $150,000, to be paid to the City by FDOT; said Agreement commencing on October
16, 2008, and concluding on October 17, 2009, with an option to renew for two years, on a year to
year basis.
PASSED and ADOPTED this 10th day of September, 2008.
AT EST:
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CITY CLERK Robert Parcher
T:WGENDA\2008\September 10\Consent\FDOT_Tuttle Agmt_Reso.doc
AYO
Matti Herrera Bower
APPRdVED AS TAO
FORM LANGUAGE
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COMMISSION ITEM SUMMARY
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A.Resolution authorizing the execution the attached memorandum of agreement (MOA), with the Florida
Department Of Transportation (FDOT) for the turf and landscape maintenance services on I-195 (Julia Tuttle
Causeway) at the annual cost of $150,000 to Be Paid To The City Of Miami Beach By The Florida Department
Of Transportation.
Key Intended Outcome Supported:
To improve and maintain the cleanliness of Miami Beach rights of way
Supporting Data (Surveys, Environmental Scan, etc.): The recent survey results revealed that 77% of
residents and 75% of businesses rated the overall quality of the landscape maintenance in rights of way and
public areas as excellent or good with an 8% improvement noted from the 2005 survey from business owners.
Issue:
Shall the Ma or and Commission a rove the Resolution?
Item Summa /Recommendation:
In July of 1994, the City Commission approved the initial Memorandum of Agreement with the Florida
Department of Transportation (FDOT} to provide for maintenance of landscaping along the Julia Tuttle
Causeway. This agreement has been renewed annually since that time. The current agreement for the Julia
Tuttle Causeway expires on October 15, 2008. The FDOT has expressed a desire to enter into a new
Memorandum of Agreement (MOA) for aone-year period, commencing on October 16, 2008 and concluding
on October 17, 2009 with an option for renewal for two years, on a year-to-year basis.
Under the terms of this agreement, the City of Miami Beach will receive the sum of $150,000 a year payable in
the amount of $37,500 quarterly, for a total of $ 450,000 during the period for the agreement. For the past
several years, the City has utilized the services of a private landscape maintenance company to provide the
required work within the scope of services included in this agreement. The annual compensation from FDOT
of $150,000 pays for the total cost of the agreement with the private contractor and plant material replacement
as well as the time required for supervision of the project.
The Parks and Recreation Department employs a Contract Manager, who is responsible to monitor the work of
the contractor on a regular basis to ensure the specifications are complied with and the landscape materials are
properly maintained. Any deviations from the contract are noted in writing to the contractor and followed until
resolved.
Adviso Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: 9 $150,000 Greenspace Revenue account
revenue paid to # 011-8000-369404 to receive the
the ci funds uarterl .
2
3
4
OBPI To#al $150,000
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Kevin Smith, Director of Parks & Recreation
Sign-Offs:
Department Director Assistant C Manager City Manager
/ JO M JMG
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T:\AGENDA\2008\September 10\Consent\FDOT-Tuttle agreement Summary Coversheet.doc
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m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, veww.miomibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the Ci ommission
FROM: Jorge M. Gonzalez, City Manager
DATE: September 10, 2008
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE THE ATTACHED MEMORANDUM OF
AGREEMENT (MOA), WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT) FOR THE TURF AND LANDSCAPE
MAINTENANCE SERVICES ON I-195 (JULIA TUTTLE CAUSEWAY);
FROM THE EAST SIDE OF THE INTRACOASTAL BRIDGE TO ALTON
ROAD AT THE ANNUAL COST OF $150,000 TO BE PAID TO THE CITY
OF MIAMI BEACH BY THE FLORIDA DEPARTMENT OF
TRANSPORTATION, SAID AGREEMENT COMMENCING ON OCTOBER
16, 2008 , AND CONCLUDING ON OCTOBER 17, 2009 , WITH AN
OPTION TO RENEW FOR TWO YEARS, ON A YEAR-TO-YEAR BASIS.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
KEY INTENDED OUTCOME SUPPORTED
To improve and maintain the cleanliness of Miami Beach rights of way
FUNDING
Funding for the landscape maintenance of the Mac Arthur Causeway is included in the
annual budget development process.
BACKGROUND
In July of 1994, the City Commission approved the initial Memorandum of Agreement with
the Florida Department of Transportation (FDOT) to provide for the maintenance of
landscaping along the Julia Tuttle Causeway, specifically from the east end of the
westernmost bridge to Alton Road. This agreement has been renewed annually since that
time. The current agreement for the Julia Tuttle Causeway expires on October 15, 2008.
The FDOT has expressed a desire to enter into a new Memorandum of Agreement (MOA)
for a one year period, commencing on October 16, 2008, and concluding on October 17,
2009, with an option for renewal for two years, on a year to year basis.
Under the terms of this agreement, the City of Miami Beach will receive the sum of
$150,000 a year payable in the amount of $37,500 quarterly, for a total of $ 450,000 during
the time period for the agreement. For the past several years, the City has utilized the
services of a private landscape maintenance company to provide the required work within
the scope of services included in this agreement.
City Commission Memorandum
September 10, 2008
FDOT Julia Tuttle MOA Agreement
Page 2 of 2
The annual compensation from FDOT of $150,000 pays for the total cost of the agreement
with the private contractor and plant material replacement as well as the time required for
supervision of the project.
The Parks and Recreation Department employs a Contract Manager, who is responsible to
monitor the work of the contractor on a regular basis to ensure the specifications are
complied with and the landscape materials are properly maintained. Any deviations from the
contract are noted in writing to the contractor and followed until resolved.
CONCLUSION
To ensure the Julia Tuttle Causeway landscaping continues to be maintained at the high
standards set by the City of Miami Beach, and to receive the annual funding of $ 150,000
from the Florida Department of Transportation that is necessary to support these
maintenance standards, the Administration recommends the approval of the attached
resolution authorizing the Mayor and City Clerk to execute the 2008/2009 Memorandum of
Agreement, which is to commence on October 16, 2008, and concludes on October 17,
2009, with an option for renewal for two years, on a year-to-year basis.
J MG/RCM/KS/JO
T:\AGENDA\2008\September 10\Consent\FDOT-Tuttle agreement Commission Memo.doc
Florida Depa~°tment of Transportation
CHARLIE CRIST
GOVERNOR
1000 Northwest 111'" Avenue
Room# 62056
Maintenance Department
Miami, FL 33172
DISTIRCT SIX
STEPHANIE C. KOPELOUSOS
SECRETARY
Where a request for service is an opportunity to serve ou
CE~TIFiED MAiI. NO.~oo7 0 2Zc'~ ~oo~ 74~
75
July 10, 2008
RETURN RECEIPT RE6IUESTED
Mr. Kevin Smith, Parks and Recreation Director
Attn: Mr. John Oldenburg, Assistant Director
CITY OF MIAMI BEACH
2100 Washington Avenue
Miami Beach, FL 33139
RE: Landscape Maintenance Joint Project Agreement
Contract No.: AP 735
Financial No.: 25308617801
Dear Mr. Hernandez:
The existing "Turf and Landscape Joint Project Agreement" (AO 153), between
the City of Miami Beach and the Department will expire October 17, 2008. The
Department desires to enter into a new agreement for a period of one year
beginning October 16, 2008 and ending October 17, 2009. The expected
appropriation for one year will be $150,000.00 in accordance with Section
287.0582, F.S.
If the City also desires to enter into a new agreement, please execute the four
(40 enclosed agreements and return them before September 15t, 2008 (Please
leave the date blank on the top of the form).
Should you have any questions concerning this agreement, please contact me at
telephone number (305) 470-5360.
Sincerely
' -~
l
Shany Ian tti
Assistant Project Manager
cc: Keith Jimmerson, Kenneth Robertson, Khaled Af-Said, Hernan Villar, file.