2008-26864 ResoRESOLUTION NO. 2008-26864
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING
TENTATIVE BUDGETS FOR THE GENERAL, RDA AD
VALOREM TAXES, ENTERPRISE, AND INTERNAL SERVICE
FUNDS FOR FISCAL YEAR 2008/09 SUBJECT TO A SECOND
PUBLIC HEARING SCHEDULED ON WEDNESDAY,
SEPTEMBER 17, 2008 AT 5:01 P.M.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City of Miami Beach hereby
adopts tentative budgets for the General, RDA Ad Valorem Taxes, Enterprise, and Internal Service
Funds for Fiscal Year 2008/09 as summarized and listed below, subject to a second public hearing
scheduled at 5:01 P.M., Wednesday, September 17, 2008.
REVENUES
G.O. DEBT INTERNAL
GENERAL SERVICE RDA ENTERPRISE TOTALS SERVICE
GENERAL OPERATING REVENUES
Ad Valorem Taxes
Ad Valorem -Capital Renewal & Repl.
Ad Valorem Taxes -Normandy Shores
Other Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeits
Interest
Rents and Leases
Miscellaneous
Other -Resort Tax Contribution
Other -Non Operating Revenues
Sub-total
G.O. DEBT SERVICE FUND
Ad Valorem Taxes
Sub-total
FUND TOTAL
RDA FUND-City TIF only
AD VALOREM TAXES
Property Taxes-RDA City Center
FUND TOTAL
ENTERPRISE FUNDS
Convention Center
Parking
Sanitation
Sewer Operations
Storm Water
Water Operations
FUND TOTAL
INTERNAL SERVICE FUNDS
Central Services
Fleet Management
Information Technology
Property Management
Risk Management
FUND TOTAL
$ 123,719,230 $ 123,719,230
2,218,974 2,218,974
98,981 98,981
24,001,750 24,001,750
14,807,042 14,807,042
10,001,420 10,001,420
11,657,981 11,657,981
2,075,000 2,075,000
6,310,000 6,310,000
4,483,002 4,483,002
7,710,555 7,710,555
21,865,440 21,865,440
7,162,550 7,162,550
$ 236,111,925 $ 236,111,925
$ 6,069,019 $ 6,069,019
$ 6,069,019 - $ 6,069,019
$ 236,111,925 $ 6,069,019 $ 242,180,944
$ 17,850,335 $17,850,335
$ 17,850,335 $17,850,335
$ 17,372,626 $17,372,626
31,330,722 31,330,722
15,605,411 15,605,411
33,988,878 33,988,878
11,642,315 11,642,315
28,866,358 28,866,358
138,806,310 $138,806,310
$ 855,411
8,704,379
13,799,605
9,499,118
17,704,575
50,563,088
TOTAL -ALL FUNDS Sz35,rrr,yLa i6,voa,viy S7 r,asv,ssa a~sa,auo,s-rv asaa,asr,aaa 7~v,aos,vaa
2008-26864
PASSED and ADOPTED this 8th day of September, 2008.
ATTEST:
CITY CLERK
Robert Parcher
MA OR
Matti Herrera Bower
APPROVED AS TO
FORM l~ LANGUAGE
8c FOR EXECUTION
... ~' y o
omey a
Condensed Title:
COMMISSION ITEM SUMMARY
A resolution of the Mayor and City Commission of the City Of Miami Beach, Florida, adopting tentative
budgets for the General, RDA Ad Valorem Taxes, Enterprise, and Internal Service Funds for Fiscal Year
2008/09 subject to a second public hearing scheduled on Wednesday, September 17, 2008 at 5:01 P.M.
~cey Intended outcome Supported:
Ensure expenditure trends are sustainable over the long term --Improve the City's overall financial health
and maintain overall bond rating --Increase Community Satisfaction with City Services
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2007 community survey, quality of
life in the City is rated highly, the City is seen as an 'excellent' or `good' place to live, work, play or visit (and
majority feel it's getting better) over $/.'s of residents would recommend it to others as a place to live; and
dramatic improvements in business ratings were seen across several areas. Safety, traffic, cleanliness,
and impact of construction are the most important areas affecting quality of life; and road conditions,
parking, storm drainage, addressing homelessness, availability of family-friendly cultural activities, and
overall satisfaction with the Building Department were identified as key areas of focus.
Issue:
Shall the Mayor and City Commission adopt the attached resolution establishing tentative budgets for the
General, RDA Ad Valorem Taxes, Enterprise, and Internal Service Funds for Fiscal Year 2008/09 and
setting the date for the second public hearin ?
Item Summa /Recommendation:
The FY 2008/09 Proposed Work Plan and Budget continues to address community priorities while passing
~I through the savings from the additional $25,000 exemption for homestead properties:
• Focuses on taxpayer value -continuing free access/reduced fees to programs and facilities;
• Continues structural changes to ensure the sustainability of the city in the long term; and
• Maintains recently implemented priorities identified by the community, focusing on police sanitation,
funding for landscape replacement and reforestation, pay-as-you- o capital fundin for projects etc
Adviso Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 $236,111,925 General Fund Operating
2 $ 6,069,019 G.O. Debt Service
3 $ 17,850,335 RDA Funds-Ad Valorem Taxes
4 $138,806,310 Enterprise Funds
5 $ 50,563,088 Internal Service Funds
OBPI Total $398,837,589 * Net of Internal Service Funds
Financial Impact Summary: Maintaining the General Fund Operating millage at the same level as FY
2007/08 resulted in a gap of approximately $14 million in the General Fund due to the decreased revenues
and annual cost increases. To address this gap, a modified zero-based budget analysis identified
reductions in services intended to have less impact on our strategic plan priorities. Over the last 2 years,
more than $31 million recurring reductions have been incorporated in the City's General Fund operating
bud et.
City Clerk's Office Legislative
Sian-Offs:
Department Director ~ ~ Assistant City Manager ~ ,~ City Manager
/~ ~ ~ I E~ ~~~ ~ AGENDA ITEM !~ -/ ~ ` Z
J ~/ ~ (•7 DATE " ~ -U S~
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, vrww.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the City ommission
FROM: Jorge M. Gonzalez, City Manager
DATE: September 08, 2008
SUBJECT: A RESOLUTION OF TH AYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING TENTATIVE
BUDGETS FOR THE GENERAL, RDA AD VALOREM TAXES,
ENTERPRISE, AND INTERNAL SERVICE FUNDS FOR FISCAL YEAR
2008/09 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED
ON WEDNESDAY, SEPTEMBER 17, 2008 AT 5:01 P.M.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes tentative budgets for the General, RDA Ad Valorem Taxes, Enterprise,
and Internal Service Funds for Fiscal Year (FY) 2008/09.
PROCEDURE
As outlined in the companion Agenda Item R7A1, Section 200.065, Florida Statutes
specifies the manner in which budgets are adopted. First, the tentative millage rate for both
the general operating and debt service is adopted, then immediately thereafter, tentative
budgets by fund are adopted. The attached Resolution adopting tentative budgets for the
General, RDA Ad Valorem Taxes, Enterprise, and Internal Service Funds for FY 2008/09 is
therefore presented to you at this time for adoption.
BACKGROUND
Over the last several years, the City of Miami Beach has adopted budgets that provided tax
and fee relief while at the same time providing improved services that address needs and
priorities identified by the community (primarily in public safety, cleanliness, landscaping and
beautification, recreation and cultural arts programming, renewal and replacement funding
for our facilities, and building/development functions); and providing structural changes that
enhance capital funding and reserves. However, these objectives have become increasingly
more challenging in the last two years. The development of the FY 2008/09 budget has had
to address the combination of the impact of Amendment 1, passed by the voters on January
29, 2008, the downturn in the real estate market, the legislated limitation in property tax
revenue growth to 4.15 percent based on statewide income growth for the current year, and
over $20 million and 93 positions in reductions made the prior year by the City due to a
state-mandated reduction in the City's millage - an almost perfect storm, financially
speaking.
Adopting Tentative Budgets
September 8, 2008
Page 2
On the expenditure side, Current Service Levels expenditures typically have increased
between 6% and 8% annually due to salary and fringe increases and other normal CPI
adjustments. On the revenue side, based on the July 1, 2008 Certification of Taxable Value
from the Miami-Dade County Property Appraiser, even without the impact of Amendment 1,
property values only increased 1.9 percent from the 2007 tax roll certification to the 2008 tax
roll certification; 0.7 percent was due to new construction. This compares to property tax
increases between 14 and 30 percent per year in the last 5 years, and at least an 8 percent
increase per year over the last 10 years.
In the longer term, the property tax revenue growth limitation will continue to have an impact.
In addition, property values may be reduced depending on how long the market takes to
recover. Both of these will contribute to an ongoing structural imbalance in the City's budget
that must be addressed. With the new limitation on property tax revenue growth as well as
the downturn in the economy, revenues are now projected to grow on average 3 percent per
year (except for FY 2009/10 due to one-time projected construction impacts), while
expenditures are projected to grow at approximately 5% per year, even without any cost of
living adjustments that may be approved beyond FY 2008/09.
DECISION-MAKING PROCESS
The budget development process has included participation from within and from outside
City Hall. The budget process continues to utilize data from the 2007 community surveys as
well as more recent focus groups in North Beach which had been identified as an area of
focus in the 2007 surveys.
A Commission Retreat was held on May 1 and 2 where preliminary budget information was
provided to the Commission and priorities were established. In addition, the Commission
provided direction regarding departments where more detailed budget briefings were
desired. Preliminary projections provided at the time of the Commission Retreat estimated a
General Fund shortfall of $12.5 million. This estimate included the impact of reduced
property tax revenues as well as anticipated growth in current service level expenditures (i.e.
the cost of providing the same level of service as in the current year). These increases
included:
• Salary adjustments for cost of living, merit increases etc.
• Increases in health insurance and pension benefit costs
• Increases in operating costs, especially fuel
• Expenditures for the maintenance and service of newly completed capital projects
As with the preparation of the FY 2007/08 budget, departments were directed to analyze
and present their budget from two perspectives:
• The first was to once again review for potential efficiencies, reorganizations to reduce
cost, etc.
• The second was to again perform a modified zero-based analysis of each department
budget, identifying potential services reductions versus core functions. Each of the
potential service reductions have stakeholders who would be impacted in some way and
each of them have been implemented in response to a need or priority in our community.
Adopting Tentative Budgets
September 8, 2008
Page 3
For each of the potential service reductions, departments provided the type of impact
and the magnitude of the impact. Core functions were defined as those functions which,
if cut, render it impossible for the department to provide service at any reasonable level.
Between June 17 and June 30, a series of budget briefings were held with the Finance and
Citywide Projects Committee, including a discussion of capital project priorities, as well as
reviews of Sanitation, Property Management, Greenspace Management, Capital
Improvements Office, and Code Compliance budgets. These budget briefings reviewed
Current Service Level expenditures and impacts of service level alternatives.
On July 1, 2008, the City received the Certification of Taxable Value from the Miami-Dade
County Property Appraiser. The certified value was not only lower than the City preliminary
estimate which had been based on the 4.15 percent revenue cap, but was also lower than
the June 1, 2008 preliminary value provided by the property appraiser. At the July 8 and
July 10, 2008, Finance and Citywide Projects Committee meeting, an updated Current
Service Level estimate was provided to the Committee, reflecting a gap of approximately
$14 million. This estimate incorporated the impact of the July 1, 2008 Certification of
Taxable Value as well as refinements to Current Service Level expenditures. In addition,
proposed efficiencies/reorganizations, potential service reduction alternatives, and potential
revenue enhancements were presented to the Committee for review. Department budget
briefings were also conducted with the City's Budget Advisory Committee.
Attachments A-D provides a summary of the efficiencies/reorganizations and service
reductions to address the $14 million gap, as recommended by the Committee with minor
revisions. Despite these reductions, the budget will continue our focus on providing "value
of services for tax dollars paid" by continuing to provide services to the community free of
charge or at significantly reduced fees, including free arts and movies in the parks, free
access to pools and youth centers, reduced fee recreation programming, etc.
CHANGES FROM THE PROPOSED WORK PLAN AND BUDGET
In my August 6th Proposed Work Plan and Budget transmittal memorandum, I recommended
an increase in water fees from $3.23 to $3.5949 per thousand gallons (an 11 percent
increase) to pass through the wholesale rate increase proposed by Miami-Dade County
(from $1.10 to $1.4649 per thousand gallons, a 33 percent increase to wholesale
customers). In addition, I explained that additional rate increases would be needed in
Water, Sewer and Stormwater funds for coverage requirements related to the sale of
additional bonds. The most current estimates have identified the need for $45.4 million in
water projects, $4.9 million in sewer projects, and $94.65 million in Stormwater projects.
The additional rate increases needed for these additional bonds were presented to the
Finance and Citywide Project Committee (FCWPC) on August 21, 2008 and resulted in an
impact to an average residential customer of $40.80 per month based on 11,000 gallons per
month usage. At the August 21, 2008 meeting, the FCWPC expressed concern regarding
the amount of the increase and directed staff to evaluate a phasing of the debt based on a
more detailed analysis of the timing of the capital projects.
Adopting Tentative Budgets
September 8, 2008
Page 4
The revised recommended fees for FY 2008/09, incorporating these changes, are shown in
the table below. The FY 2008/09 impact to an average residential customer decreases the
from the $39.70 presented at FCWPC per month to $27.08 per month for water, sewer and
stormwater combined.
FY 2008/09
Fee Proposed Fee Difference
(per thousand as of Proposed Fee from FY
gallons) FY 2007/08 Fee 8/21/2008 -Revised 2007/08
Water $3.23 $4.60 $4.13 $0.90
Sewer 4.93 6.51 6.16 1.23
Combined Fee $8.16 $11.11 $10.29 $2.13
Monthly Impact to
11,000 gallon
Customer $23.43
stormwater 5.80 13.05 9.45 3.65
Total Monthly
Impact to Average
Residential
Customer $27.08
Additional increases will be required in future years as presented in the accompanying
agenda items modifying water, sewer and stormwater rates. Further, to effectuate this
financing, aletter/line of credit would be issued for water, sewer and stormwater projects to
be replaced with water, sewer and stormwater bonds in FY 2009/10. Additional bonds are
anticipated to be issued in subsequent years.
MAINTAIN PRIORITIES IDENTIFIED BY THE COMMUNITY
The FY 2008/09 Proposed Work Plan and Budget provides tax relief to the community (with
a reduction of $86 in taxes paid to the City by a $365,000 homesteaded property owner) and
at the same time continues to address community priorities:
Focuses on taxpayer value -continuing free access/reduced fees to programs and
facilities;
Continues structural changes to ensure the sustainability of the city in the long term; and
Maintains recently implemented priorities identified by the community, focusing on police
sanitation, funding for landscape replacement and reforestation, pay-as-you-go capital
funding for projects ,etc.
Adopting Tentative Budgets
September 8, 2008
Page 5
INCREASE TAX PAYOR VALUE FOR SERVICES -FREE OR REDUCED FEE
OFFERINGS FOR RESIDENTS
The Proposed Work Plan and Budget preserves benefits specifically for City of Miami Beach
residents, including:
• Our free "Arts in the Parks" series (although reduced from 10 to 6 times per year);
• Access to free cultural arts programs (theater, dance, music and visual arts) for
children involved in after school and summer camps;
• Scholarship specialty camps in the summer, in addition to children participating in
day camps; and programs for traveling athletic leagues;
• Free access to City pools on weekends and during non-programmed hours;
• Free general admission to our Youth Centers on weekends and during non-
programmed hours, including both Youth Centers seven days per week;
• Free Learn-to-Swim programs for three to four year-old residents;
• Reduced resident rates for recreation programs;
• Free "family friendly" Movies in the Park;
• Discounted admissions to the Fillmore at the Jackie Gleason Miami Beach theatre;
• Special programming by the Miami City Ballet for the Miami Beach community,
including a new contemporary dance series;
• Free admission to museums on Miami Beach, including the Bass and Wolfsonian
Museums every day and the Jewish Museum on Wednesdays, Fridays and
Saturdays;
• Free bi-annual Sports Expo for our residents (hosted in fall and spring, residents have
an opportunity to register for sports programs offered throughout the year- games and
activities such as bounce house, climbing wall, music, inflatable slide, etc.) are
provided;
• Free access to the majority of our senior citizen programs and special populations
programs, including several free dances that take place throughout the year;
• Free of charge play at the Par 3 golf course for all residents;
• Free crime analysis of residents' homes by our Police Department;
• Free child safety seat checks by our Fire Department;
• Free MB magazine delivered to all residential properties in Miami Beach; and
• Discount rates for purchase of IBM/Lenovo personal computer equipment.
MAINTAIN STRUCTURAL CHANGES TO ENSURE SUSTAINABILITY OF THE CITY IN
THE LONG TERM
The Proposed Budget continues to strengthen funding for structural changes incorporated in
the FY 2005/06 budget as follows:
Provides a transfer of $2.2 million in annual funding for the General Fund Capital
Renewal and Replacement Fund;
Provides a transfer of $2.5 million to the City's Capital Reserve to fund unforeseen
capital project costs throughout the year;
Provides a $4.5 million transfer to the capital pay-as-you-go component of the
capital budget;
Adopting Tentative Budgets
September 8, 2008
Page 6
Provides $1 million transfer to the Capital Investment Upkeep Account for non-facility
related upkeep (landscape renewal and restoration, replacement of up-lighting and
pavers, etc.), and for the comprehensive reforestation program to replace trees lost
through hurricanes in past years; and
Provides a $1.1 million transfer for the Information and Communications Technology
Fund.
These structural improvements continue to ensure that the General Fund Budget is
comprised of a little over 95% for on-going operations, and just short of 5% for capital
transfers that help ensure long-term sustainability of the City and value for our residents.
While ensuring value for our residents, and continuous reinvestment in our City's assets, this
continues to provide flexibility in the future, and the ability to more easily adapt to changing
economic conditions.
WORK PLAN SUMMARY
Overall, the City's 2007 community surveys and more recent 2008 North Beach focus
groups, reflect very favorable ratings by the community in response to service
enhancements that have been implemented over the last few years.
Resident results overall remain favorable across a number of survey items and Miami
Beach continues to be similar to or above satisfaction levels surveyed in many
jurisdiction, and some services have improved further.
Moreover, business results improving across many survey items, with over 40% of
comparable questions increasing by at least 5 points from 2005, with overall
improvement seen in rating the City of Miami Beach as a place to run a business, but
even more dramatically in the job the City of Miami Beach is doing in meeting their
needs.
Significant improvements in business ratings can be seen in several areas including
cleanliness of streets and waterways, collection of garbage and trash, landscape
maintenance in rights-of-way and public areas, amount done for historic preservation,
ratings of recreational programs and facilities, recently completed capital projects, and
overall experience when contacting the City.
However, some of the areas continue to be key areas of concern and remain a focus in the
Proposed Work Plan and Budget:
• Storm drainage, cleanliness of canals/waterways and condition of sidewalks;
• Dealing with the Building Department;
• Pace of new construction/development ;
• Getting around the City, more specifically related to the areas of traffic flow, condition of
roads, available parking in neighborhoods and especially in other parts of the City,
availability of pedestrian trails ~ bike paths/lanes, and ability of public transit to get
employees/customers to businesses;
• Addressing homelessness; and
• When contacting the City, ease of finding someone, having trained staff, and overall
satisfaction with experience (but it varies based on reason for contact).
Adopting Tentative Budgets
September 8, 2008
Page 7
Further, the 2008 focus groups conducted in North Beach, continued to identify cleanliness
as a concern, despite significant improvements identified in other services.
Cleaner and Safer
The resident surveys in 2005 and 2007 confirmed that safety is one of the top quality of life
factors for our residents. In contrast to recent national trends, the City's crime rate
decreased steadily through FY 2006 and has since remained steady -between 2006 and
2007 the City had a 4% decrease in the City's violent crimes and only a 2% increase in total
violent and property crimes in comparison to other major municipal jurisdictions with
increases that ranged from 1 to 20% for violent and 4 to 13% for violent and property crime.
The Proposed Work Plan and Budget maintains 2 marine officers added in FY 2005/06; the
use of motor units on overtime to assist the Parking Department with traffic enforcement; the
use of Patrol officers for the Neighborhoods contact program initiated in FY 2005/06; and
lifeguard coverage for 100% of our publicly accessible beaches.
Moreover, the Proposed Work Plan and Budget does not reduce the police force from prior
years. However, planned staffing increases to Afternoon Shift ATV (2 Officers), increases to
the 4th Shift (5 Officers), and anticipated increases to Midnight shift (5 Officers) will no
longer be implemented. Although the planned increase of staffing would be ideal, Police is
finalizing a new Patrol staffing plan which will provide more effective coverage and
scheduling of officers. The only other reductions in Public Safety are the eliminations of 2
clerical support positions, the conversion of 3 Police Officers needed for coverage of the
detention facility with detention officer positions, and returning the South Pointe RDA
building to City for leasing opportunities, all of which have no impact on the delivery of public
safety services in the City.
Cleanliness of our City continues to be a priority for our residents and businesses. We will
maintain expanded services that have been implemented in recent years, The City uses a
quantitative index to assess the impact of these efforts and results have shown significant
overall improvement. Between FY 2005/06 and FY 2006107, the scores improved by 15
percent overall. While these improvements have been generally maintained for FY 2007/08
to date, additional improvements have been achieved in Park cleanliness and in cleanliness
of our beaches.
More Beautiful and Vibrant; Mature and Stable; Unique Historic and Urban
Environment
Funding for landscaping and beautification continues to be a priority. The Proposed Work
Plan and Budget provides $650,000 in funding for replacement of landscaping, pavers, up-
lighting, etc. through the Capital Investment Upkeep Account and $350,000 in funding for
year 3 of the City's reforestation plan, replacing landscaping and trees damaged or
destroyed by hurricanes. However, as one of the City's recommended cost reduction
approaches, service levels have been reduced minimally for landscape maintenance in
several low utilization locations -reducing mowing from 34 to 30 times per year, litter from 5
times per week to 3 times per week, pruning and trimming from every 2 weeks to every 3
weeks, weed control from every 4 weeks to every 5 weeks, mulching from every 10 weeks to
Adopting Tentative Budgets
September 8, 2008
Page 8
every 12 weeks, etc. Further, the Proposed Work Plan and Budget provides funding for
landscape, maintenance, and security costs related to the new North Beach Recreational
Corridor and South Pointe Park, both of which are anticipated to be on line for FY 2008/09.
In addition, despite a reduction in 1 planning position for processing building permits due to
the anticipated reductions with the downturn in the market, the City continues to focus
planning efforts on growth management, concurrency, neighborhoods, and landscape
planning.
Ensuring compliance with code regulations also continues to be a priority. The Proposed
Work Plan and Budget placed a renewed emphasis on the Code Compliance Division, with
the Division reporting separately and directly to an Assistant City Manager. Not only does
this achieve cost savings, but the new reporting structure provides a higher level of focus
and oversight for this function. Further, a new director has been hired to move the division
forward under this new structure. Other improvements in the Division include the conversion
of 3 code compliance positions from full-time to part-time, allowing for more effective
scheduling of special details such as noise, vendors, flyers/handbills, etc.
Consistent with the City Commission concern about graffiti, the City will be working within
our current resources to improve the graffiti reporting process and thereby ensure more
timely response by City personnel. Neighborhood associations willing to assist in the
reporting process will be enlisted and provided easy access to our data recording system.
Once graffiti is reported, it will be assigned to Property Management crews as priority work.
These work orders will be flagged for completion within 48 hours of being reported. Graffiti
reported containing obscenities or other unacceptable writing or graphics will be responded
to immediately.
To provide for expert advice on matters related to the American Disabilities Act (ADA), the
City will use the County ADA Office as a primary source and supplement that resource with a
consultant that will be on call as needed to address questions and further to serve as an
expert for the City Attorney's Office in the event of litigation. Consultant fees for this purpose
are estimated to be $40,000.
In recreation, while reductions have been made reducing the number of major free events in
the Park from 12 to 8 and closing each of the pools on the lowest used day each week
during winter months (November through February), the Proposed Work Plan and Budget
continues to provide a wide range of quality free and reduced free programs for residents.
We will monitor demand during the winter months and make refinements as necessary.
The previously proposed closing of each of the Youth Centers on alternate weekend days
due to low utilization has been deferred based on refinements to available revenues as well
as concerns raised by the City's Service Partnership, social service organizations and other
faith-based organizations in the City who have identified additional need for un-programmed
space for activities such as basketball, etc. Instead, the City will work with these
organizations over the next year to identify strategies to increase the use of the youth
centers on weekends and re-evaluate the status for the FY 2009/10 Proposed Work Plan
and Budget.
Successful recreation programs for teens and seniors also continue to be a priority, along
with weekly classes in visual or performing arts in after school programs and summer
Adopting Tentative Budgets
September 8, 2008
Page 9
camps. The Proposed Work Plan and Budget provides full funding for operation of the
Normandy Shores Golf Course, anticipated to be on line for FY 2008/09.
Consistent with the addition of a new Key Intended Outcome (KIO) to the City's Strategic
Plan to "Improve the lives of elderly residents in the City", the Proposed Work Plan and
Budget includes the use of an existing vacant case worker position to enhance outreach to
elderly residents, including "shut-ins"; increase focus on coordination of and referrals to
existing programs, including basic necessities, employment programs, transportation, and
recreation programs; maximize utilization of existing facilities for elderly programs when not
in use with programming for children; and prioritize senior services for community assistance
grants along with services for children.
Similarly, the City's Strategic Plan has incorporated a new KIO related to "Enhancing
learning opportunities for youth", a reflection of the City's significant accomplishment and
continued commitment to its first ever Education Compact with the Miami-Dade County
School District, an innovative agreement that promotes excellence in Miami Beach schools.
Homeless outreach and placement services are also maintained to ensure continuing
resources to address homelessness. Much has been accomplished in the last several
years, with the census count for the number of homeless in the City declining from 314 in
November 2000 to 98 in January 2008. Despite these decreases, homelessness remains a
major concern throughout the City.
Cultural, Entertainment and Tourism Capital
The City continues to expand support of the arts in recent years, providing $630,000 for
grants in FY 2007/08 and focusing on arts for our children aswell asfamily-oriented cultural
activities. In addition, although funding for the Festival of the Arts is reduced from $75,000
to $55,000, this represents the actual funding requirements for the Festival in FY 2007/08
and therefore has no service impact. We are continuing our very successful arts in the
parks series where we have brought music, Shakespeare, opera, plays, etc. to our residents
in various parks throughout the City, albeit at a reduced level from 10 events per year to 6.
During FY 2006/07, over 2,000 participants attended these events. In addition, residents
have enjoyed benefits from 28 special events happening around the City including reduced
ticket prices and/or advanced offering for the annual Food and Wine Festival, Polo World
Cup, Beach Tennis USA, Top Chef Presents a Taste of Miami, and Celia Cruz Day at the
Bass; free access to many Superbowl events that took place on Miami Beach; and a free
stage on Lincoln Road for the South Beach Comedy festival.
International Center for Innovation in Culture, Recreation and Business
The Proposed Work Plan and Budget continues to focus on improving customer service and
internal controls in our Building Department. Fifteen positions were added in the Building
department in these areas over the past 2 years, a 20 percent increase in staffing.
Significant challenges remain in the Building Department, and as a result no reductions are
planned, allowing the incoming Director to propose his recommendations for improvement.
In addition, we have moved to filing resort taxes on-line, a more efficient process, allowing
the City to reduce staffing in this area.
Adopting Tentative Budgets
September 8, 2008
Page 10
Well-Improved Infrastructure
Along with, .and related to growth management, traffic flow continues to be one of our
community's major concerns. In FY 2008/09, we will continue to focus enforcement for
vehicles blocking traffic lanes and intersections. In addition, the City will continue
implementation of a traffic calming pilot program, construction of texture pavement
crosswalks and installation of count-down pedestrian signals at many of the City's busiest
intersections. Further, the City plans to implement a Shared Car Program and aSelf-service
Bicycle Rental Program which in addition to supporting environmental sustainability will also
increase multi-modal mobility throughout the City.
We adopted the City's first Bikeways Master Plan in October 2007. Accomplishments inthe
last year include the design and installation of dedicated bike lanes along Prairie Avenue,
16th Street, and along the Nautilus Neighborhood on 47th Street, Royal Palm Avenue, and
44th Street, and a bike route along North Bay Road. Also, bike racks were installed along
Lincoln Road and other locations throughout the City. The City continues to coordinate and
fund the South Beach Local, the most successful bus circulator in the County-with average
monthly ridership of 208,000 passengers compared to 60,000 in prior years for the
Electrowave. As part of our agreement with the County, the City used previous federal
appropriations to purchase four (4) new buses to be operated by the County.
Implementation of the City's capital improvement program also continues as a top priority. In
FY 2007/08, the City anticipates completing several projects, including the North Beach
Recreation Corridor; Normandy Shores Golf Course, including restrooms, cart barn and
maintenance facility; renovation of Historic City Hall; renovated parking lots at Alton and 41
Street and the Jackie Gleason Theatre; renovation of Washington Park; and completion of
the Belle Isle Neighborhood Improvements Projects, including infrastructure and above-
ground improvements.
Despite these significant accomplishments, there is still much to be done. As we continue
with improving underground infrastructure in neighborhoods that are morethan 50 years old
and renovating historic buildings in the City, we will continue to encounter challenges and
unforeseen situations. The Proposed Work Plan and Budget adds 1 field inspector position
to the Capital Improvements Office, the cost of which will be covered by project charge-
backs; maintains the annual funding of $2.5 million to the Capital Reserve Fund to help
ensure that projects are not delayed due to funding shortfalls, and provides $4.5 million in
funding for the Capital Pay-As-You-Go Fund. Together with other sources of funds, such as
Quality of Life, South Pointe and City Center capital funds, etc., this allows continued funding
of several important projects in FY 2008/09. The following major projects are anticipated to
begin construction in FY 2008/09: Fire Station #2-Historic Building, 35th and 53`d Street
restrooms, Improvements to 7 surface parking lots citywide, Bandshell improvement, Scott
Rakow Youth Center Phase II, Miami Beach Golf Course Cart Barn, Normandy Shores Golf
Course Clubhouse, Collins Park, South Pointe Wastewater Booster Pump Station, and
various neighborhood right-of-way improvements (Bayshore, Biscayne Point, Convention
Center, La Gorce, Ocean Front, Star Island, and South Pointe).
In addition, the capital component of the Proposed Capital Improvement Plan includes
approximately $50 million in new Water and Sewer Bond eligible projects (reduced from
prior estimates of $75 million) as well as approximately $95 million in new Stormwater Bond
eligible projects.
Adopting Tentative Budgets
September 8, 2008
Page 11
The Proposed Work Plan and Budget provides capital funding for dredging hot spots and
conducting a longer range study of dredging needs, and maintains funding of the City's
pavement assessment and repair program, street light maintenance and assessments,
broken sidewalk replacement, and a regular maintenance program for outfall and catch
basin cleaning.
Finally, in FY 2004/05 the city began two important initiatives: (1) funding of the Capital
Renewal and Replacement Reserve for general fund facilities; and (2) initiation of
assessments of our facilities to identify and plan for both renewal and replacement needs, as
well as the more routine maintenance, both of which are continued in FY 2008/09. The FY
2008/09 Proposed Work Plan and Budget funds life-safety facility renewal and replacement
needs identified through these assessments, however, over $700,000 in non life-safety
renewal and replacement projects are deferred.
Communications, Customer Service and Internal Support Functions
We have also prioritized Key Intended Outcomes to ensure the long-term sustainability of
our City government, including improved communications with our residents, ensuring
financial sustainability and ensuring that we have the best possible employees to deliver
services to our community.
In FY 2007/08, we added a new Key Intended Outcome to the City's Strategic Plan to
"Ensure the environmental sustainability of the community". To date we have hired a
consultant to develop solutions to save energy and resources, expanded the City's recycling
programs, and endorsed the adoption of the U.S. Mayor's Climate Control initiative. We are
also working on a Citywide Green Building Ordinance and shared bicycle and car programs.
In addition, the City will minimize the number of printed agenda books distributed,
encouraging on-line access instead.
The Proposed Work Plan and Budget continues funding to enhance communications with
our residents, enhance the availability of city services and processes that can be accessed
and transacted via the Internet, and preserve our technology infrastructure. To that end, the
Proposed Work Plan and Budget continues to fund the City's MB Magazine, albeit at 4 times
per year instead of 6, and continues funding for Citypage in the Neighbor's Section of the
Herald, although reduced from weekly publication to bi-weekly. In addition, original
programming for MB TV will be reduced by approximately 50% and long-format
programming for MB Radio will be eliminated with the elimination of a media assistant
contract position, a videographer position and reduced photographer/video programmer
hours.
Although the Proposed Work Plan and Budget reduces 3 positions in the Information
Technology Department, it still includes a $1.1 million transfer to the Information and
Communications Technology Fund, a reduction of $300,000 from prior years. Projects to be
funded in FY 2008/09 include:
• Year 3 of 5 in project financing for the City's WiFI project;
• The final year of project financing for Disaster Recovery at the Network Access Point
(NAP) location;
Adopting Tentative Budgets
September 8, 2008
Page 12
• Year 3 of 5 in project financing for the Storage Area Network (SAN);
• Year 3 of 10 in project financing for Enterprise Uninterrupted Power Supply (UPS) and
Generator;
• Year 3 of 5 in project financing for Public Safety Voice Over IP (VOIP);
• Wireless ruggedized laptops for Code Compliance;
• Implementation of the "Telestaff' staffing system for Ocean Rescue, the same system
currently used in Fire Rescue and Police, allowing automated interface to the City's
payroll in Eden and allowing easy tracking of overtime, leave usage, etc.;
• Automation of medical, dental and flexible spending information allowing interface with
the City's Human Resource system; and
• Implementation of a special events and film on-line fee payment system.
In addition, approximately $1.3 million will be funded from the Building Training and
Technology Fund for a new building/development process permitting system, and
ruggedized laptops for Planning and Fire Code inspections, similar to what has been used
by the Building Department in the last few years.
The Proposed Work Plan and Budget maintains the General Fund Budget at approximately
95.2% for on-going operations, and approximately 4.8% for capital components Qust short of
the City's financial goal of 5%). This continued funding of transfers for capital within the
operating budget will help ensure long term sustainability of the City, continuing to provide
flexibility in the future and the ability to more easily adapt to changing economic conditions.
GENERAL FUND REVENUES
CURRENT SERVICE LEVEL REVENUES
The net General Fund ad valorem Current Service Level revenue available for use Citywide
decreased from $114.11 million in FY 2007/08 to $113.09 million for FY 2008/09, a decrease
of $1.02 million in General Fund ad valorem revenues. Of the $113.09 million available for
use Citywide, $9.05 million are equivalent to the tax increment revenues that would have
been transferred to the South Pointe redevelopment district tax had it still been in place.
Current Service Level ad valorem revenues restricted to the City's Capital Renewal and
Replacement Reserve is at $3.08 million.
Further, based on current projections, Current Service Level non ad-valorem revenues are
anticipated to grow by approximately $2.5 million.
• Increased interest earning due to higher fund balance;
• Increased cable, wireless and electrical franchise revenues, including estimated impacts
of recent electrical fee increases;
• Decreased intergovernmental revenues due to lower sales tax and motor fuel tax
revenues;
• Increased revenues anticipated from the November re-opening of Normandy Shores
Golf Course ($2,169,950);
Adopting Tentative Budgets
September 8, 2008
Page 13
• Decreased revenues from the Smith and Wollensky and Penrod's Pier Park lease
agreements due to lower restaurant revenues;
• Increased Miscellaneous revenues due to increased CIP charge-backs to offset
increased CIP office costs;
• A reduction of RDA revenues previously used to offset RDA expenses in the General
fund as the expenses have been moved out of the General Fund;
• Increased lease revenues ($200,000) anticipated from the new Colony restaurant lease,
and
• Other miscellaneous adjustments such as reduced revenues from the Children's Trust,
911 revenues form the County (offset by expenses), etc. ($86,262 -reduction)
Total revised Current Service Level revenues are $231,642,680.
OTHER REVENUE ADJUSTMENTS
Beyond Current Service Level revenues, the Proposed Work Plan and Budget revenues
also reflect the impacts of recommended service reductions and enhancements ($17,557).
In addition, approximately $1.237 million in revenues are proposed from new or increased
fees as follows:
• Increased non-resident rates at the Miami Beach Golf Club ($82,800);
• Increased charges for emergency transport services ($720,000);
• Implementation of $125 and $150 resident and non-resident permit fees for weddings on
the beach ($25,000);
• Implementation of permitting fees for distribution of promotional materials ($50,000); and
• Fuel surcharges for vehicles used for off-duty police work ($360,000).
Further, approximately $4.47 million have been added to the General Fund Operating
Budget through the following:
Additional use of South Pointe funding through the intergovernmental agreement with
Miami-Dade County for operating in lieu of capital projects, based on the prioritization of
capital projects at the June 30, 2008 Finance and Citywide Projects Committee meeting
($2.3 million);
Increased transfers of resort tax revenues due to projected increased receipts
anticipated for the next fiscal year to be used to offset tourism-related expenses in the
General Fund ($1.2 million); and
Increased ad valorem revenues made available by reducing funding of Capital renewal
and replacement to $2.22 million.
The projected FY 2008/09 revenues for the Proposed Work Plan and Budget are reflected in
the following chart.
Adopting Tentative Budgets
September 8, 2008
Page 14
Operating Millage
Property Tax Citywide $114,114,196 $113,091,960 $ (1,022,236) $ 612,881 $113,704,841
Property Tax South Pointe 7,718,251 7,718,251 0 2,296,138 10,014,389
Capital Renewal/Replacement 3,500,531 3,083,236 417,295 864,262 2,218,974
Subtotal 125,332,978 123,893,447 (1,439,531) 2,044,757 125,938,204
Interest Revenues 6,200,000 6,310,000 110,000 0 6,310,000
Franchise and Utility Taxes 22,833,300 24,001,750 1,168,450 0 24,001,750
Licenses and Permits 14,941,425 14,807,042 (134,383) 0 14,807,042
Intergovernmental Revenues 10,713,940 10,001,420 (712,520) 0 10,001,420
Charges for Services 8,242,350 10,495,181 2,252,831 1,162,800 11,657,981
Rents and Leases 4,371,150 4,494,014 122,864 (11,012) 4,483,002
Miscellaneous 7,479,915 7,606,986 127,071 103,569 7,710,555
Resort Tax 20,696,309 20,696,309 0 1,169,131 21,865,440
All Other Sources" 9,813,170 9,336,531 476,639 0 9,336,531
Subtotal 105,291,559 107,749,233 2,457,674 2,424,488 110,173,721
"Fines &
GENERAL FUND EXPENDITURES
Historically, Current Service Level expenditures have increased between 6% and 8%
annually due to salary and fringe increases and other normal CPI adjustments to other
operating expenses.
In FY 2008/09, Current Service Level expenditures are projected to increase by $15 million,
(an increase of 6.5 percent). Major drivers of expenditures in FY 2008/09 continue to be:
Increases in salaries and fringes due to previously approved 4% COLA increase as well
as average merit/step increases of 3%;
Increases in benefit and overtime costs for the following reasons -
o Increases in pension contributions for the Fire and Police Pension based on
the actuarial estimates ($2,413,792) with offsetting decreases in the General
Fund share of other pension contributions due to a partial "fresh-start"
allowing the City to take advantage of accumulated savings ($776,051);
o Increases in health insurance, based on a 15% cost increase ($1,268,564);
and
o Increases in overtime and other fringes in concert with the increases noted
above.
Current Service Level expenditure projections for FY 2008/09 also include:
• Increases in other internal service costs primarily due to increases in fuel ($789,700),
Information Technology, and similar growth in personnel costs as in the General Fund;
• Increases in various other operating costs Citywide based on normal inflationary growth
($559,225);
Adopting Tentative Budgets
September 8, 2008
Page 15
Expenditures associated with 11 months of Normandy Shores Golf Course operation
are also included in Current Service Level Expenditures ($2,307,521) as compared to 3
months ofoperation aswell asgrow-in costs budgeted in FY 2007/08 ($445,812), net of
internal service funds and debt;
Service and maintenance costs for newly completed capital projects including the North
Beach Recreational Corridor and South Pointe Park ($766,034); and
Reductions in the transfer to the renewal and replacement fund in concert with the
reduced revenues noted above.
The total Current Service Level expenditures are $245,635,723, an increase of $15 million.
Salaries (including COLA & Merits/Steps) $ 98,317,840 $ 105,123,719 $ 6,805,879
Benefits and Overtime 56,172,268 59,237,945 3,065,677
Operating Expenses 25,885,902 26,445,127 559,225
Internal Services* 31,705,997 34,075,954 2,369,957
Transfer to Renewal and Replacement 3,500,531 3,083,236 (417,295)
Other Transfers 12,680,000 12,680,000 0
Capital 342,677 342,677 0
Debt Service 2,019,322 2,019,322 0
Maintenance & Service of New Projects* 0 2,627,743 2,627,743
'`$430,000 in Retire Health reflected in Intemal Services rather than Benefits
This leaves a remaining shortfall between revenues ($236.1 million) and Current Service
Level expenditures ($245.6 million) of $9.5 million.
In addition, approximately $100,000 in enhancements have been incorporated into the
Proposed Work Plan and Budget for the ADA consultant and an additional CIP inspector,
the expenditures for the latter of which is offset by charge-backs to capital improvement
projects.
ADDRESSING THE REMAINING SHORTFALL
The shortfall and enhancements are offset by approximately $5.3 million in
cutting/efficiencies and reorganizations, as well as an additional $4.4 million in Proposed
Service reductions.
Adopting Tentative Budgets
September 8, 2008
Page 16
FY 2008/09 Current Service Level. ~ $ 245,635,723
Proposed Enhancements __. _ __
_..
ADA Consultant 40,000
__
_.
CIP Field Inspector (Offset by project Charge-backs) 58,406
General Fund Reductions from July 8 & 10 FCWPC
Cost Cutting/Efficiencies, Reorganizations, Reallocations, etc. (5,261,576
Proposed Service Reductions,. (4,360,628
__ _
As a result, the approximately $14 million shortfall between Current Service Level revenues
and expenditures has been addressed through the following:
• $5.3 million in additional cutting/efficiencies, reorganizations, etc., of which $5 million
are reductions in capital transfers due to reduced funding need;
• $4.4 million in service reductions, of which $463,000 are reductions in transfers to the
General Fund renewal and replacement account, and $250,000 are reductions to the
South Pointe Renewal and Replacement Fund which allow additional South Pointe
revenues to be used for South Pointe operating expenditures in the General Fund;
• $1.2 million in revenues from new or increased fees;
• $2.0 million in additional use of South Pointe/CDT funding for operating in lieu of capital
projects based on anticipated needs in FY 2008/09; and
• $1.2 million are increased resort tax transfers to the General Fund to cover additional
tourism-related expenditures.
Of note, the Current Service Level expenditures reflect no additional transfers to the 11
percent Emergency Reserve or towards the City's additional 6 percent contingency goal.
Reserve levels are sufficient to fund the 11 percent reserve for the proposed FY 2008/09
Operating Budget. As of September 30, 2007, the 11 percent reserve was fully funded at
$24.1 million, and reserves were just short of the additional 6 percent contingency goal in
the financial policy adopted by the Commission in September 2006 -funded at $12.3
million or 5.6 percent for a total of $36.4 in combined reserve and contingency. Based on
the FY 2008/09 Proposed Work Plan and Budget, the 11 percent reserve would need to be
funded at $26 million, leaving $10.4 million available towards the additional contingency
goal (4.4% of the operating budget net of capital transfers) if there are no additional
changes in fund balance, and no additional transfers are made.
recommend that the remaining balance of the 6 percent goal ($3.8 million) be funded with
year-end surplus from FY 2007/08, but be funded after the following funding requirements:
• The 50 percent of surplus required for the Capital Reserve;
• Funding for additional transfers to the Risk management Fund;
• The set aside to address the liability reported in association with post employment
benefits in accordance with the recent GASB 45 requirements; and
Adopting Tentative Budgets
September 8, 2008
Page 17
• Any amounts due to be held for the Building development process.
As of the July mid-year projection, the projected FY 2007/08 General Fund year-end surplus
(revenues less expenditures) is approximately $6 million. Of the projected $6 million year-
end surplus, approximately $4 million is due to increased building fee permit revenues, a
significant portion of which is revenues from the on-going review of building permits at close-
out. Based on the analysis prepared in FY 2007/08 by JRD associates, it is anticipated that
the additional building revenues will be needed to offset building expenditures and
associated support and indirect expenditures for the FY 2008/09 budget.
The resulting total Proposed General Fund Operating Budget is $236,111,925 million which
is $5.5 million or 2.4% more than the FY 2007/08 adopted budget of $230,624,537.
GENERAL OBLIGATION DEBT SERVICE FUND
The general obligation debt service payment for FY 2008/09 is approximately $6.1 million,
reflecting a decrease of $92,107. Based on the July 1, 2008 Certified Taxable Value from
the Property Appraiser, these bonds would require the levy of a reduced debt service millage
of 0.2375 mills. This represents a reduction of 0.004 mills.
ENTERPRISE FUNDS
Enterprise Funds are comprised of Sanitation, Water, Sewer, Stormwater, Parking, and
Convention Center Departments. The Proposed FY 2008/09 Enterprise Funds Budget is
$138.8 million. This represents an increase of $17.8 million from the FY 2007/08 Enterprise
Funds Budget, an increase of 14.7 percent. Increases in Current Service Level costs are
projected at $6.9 million (5.7%) primarily the result of additional increases in Miami-Dade
County wholesale water rates, increases in sanitation collection and disposal contract costs,
increases in salaries and benefits, and reserve funds forfuture parking capital projects. These
increases are offset by a decrease of $967,707 in efficiencies and service reductions,
including 11 positions. The balance of approximately $11 million is to provide debt capacity
for the first phase of additional water, sewer and stormwater bonds. The revenues for the
Water Fund, Sewer Fund, Stormwater Fund, Sanitation Fund, and the Parking Fund reflect
proposed fee increases as well as approximately $2.4 million in intergovernmental revenues
received through the Amended CDT Interlocal Agreement to offset $3.3 million in non-RDA
sanitation services in tourism areas throughout the City including major thoroughfares,
walkways, alleys, parking lots and beaches.
In the Water Fund, I am proposing an increase in water fees from $3.23 to $4.13 per
thousand gallons (an 28 percent increase) to pass through the wholesale rate increase
proposed by Miami-Dade County (from $1.10 to $1.4649 perthousand gallons, a 33 percent
increase to wholesale customers) and to address financing needs for capital projects. All
other operational expenditure increases related to cost of living adjustments to salaries,
increased costs of health insurance and pension, and increases in other operating costs
have been absorbed without fee increases, including a $474,088 true-up for FY 2006/07
water costs from Miami-Dade County.
Adopting Tentative Budgets
September 8, 2008
Page 18
In the Sewer Fund, I am recommending an increase in sewer fees from $4.93 to $6.16 per
thousand gallons (an 25 percent increase) to address financing needs for capital projects,
partially offset by a $0.0481 decrease in the wholesale rate from Miami-Dade County. All
other operational expenditure increases related to cost of living adjustments to salaries,
increased costs of health insurance and pension, and increases in other operating costs
have been absorbed without fee increases.
In the Stormwater Fund, I am proposing an increase in water fees from $5.80 to $9.45 per
equivalent residential unit (a 63 percent increase) to address financing needs for capital
projects. All other operational expenditure increases related to cost of living adjustments to
salaries, increased costs of health insurance and pension, and increases in other operating
costs have been absorbed without fee increases.
The estimated impact to the average residential customer using approximately 11,000
gallons per month is approximately $27.08 per year for water, sewer and stormwater
combined.
In the Sanitation Fund, I am proposing a fee increase of $1.17 per household per month to
address current year increases in contracted collection charges and Miami-Dade County
disposal charges. Franchise fees for roll-off containers are also recommended to be
increased by 2% from 16% to 18%, consistent with franchise fees for general haulers made
in FY 2007/08, generating approximately $109,000 in increased revenues to offset cost
increases.
In the Parking Fund, I am recommending increases in the meter rates in the South Beach
area from $1.00 to $1.25, to be implemented concurrently with in-car meters that will allow
residents discounted parking rates. Further, as recommended by the Finance and Citywide
Projects Committee, the Proposed Work Plan and Budget includes the replacement of visitor
hang tags with daily coupons and increases meter rental fees from $10 to $17 per day.
INTERNAL SERVICE FUNDS
Internal Support Services are comprised of the Central Services, Fleet Management,
Information Technology, Risk Management and Property Management Divisions. The
Proposed FY 2008/09 Internal Service Funds budget is $50.6 million. This represents an
increase of $1.8 million (3.7 percent) from the FY 2007/08 budget, due to increases in salaries
and benefits, fuel, and electrical costs. These increases are offset by a decrease of
$526,068 due to efficiencies and service reductions, including 8 positions. These costs are
completely allocated to the General Fund and Enterprise Funds departments.
CONCLUSION
The Administration recommends adoption of the attached Resolution which establishes
tentative budgets for General, RDA Ad Valorem Taxes, Enterprise, and Internal Service
Funds for FY 2008/09, subject to a second public hearing scheduled on Wednesday,
September 17, 2008 at 5:01 P.M.
JMG:KGB:JC
---_
ATTACHMENT A FOR 1st PUBLIC HEARING -TOTAL PROPOSED REDUCTIONS
Prior Year Reductions FY 2008109 Bud et Posit ion Im acts
$ Im acts
POS
CSL Bud et
Efficiency
Reo . Ete. o n is
Service
Reductions
Total
Total
Im act
Proj.
Vac.
Filled
Mgt &
Admin
Non
M t
°%
General Fund
Ma or&Commission $ 47,000 -1.0 $ 1,461,678 $ 0 $ 0 $ 0 0.0 0.0 0.0 0.0 0.0 0.0°k
Cit Mana er 247555 -2.0 2,351,552 0 0 0 0.0 0.0 0.0 0.0 0.0 0.0°k
Communications 136147 -1.0 1,262,664 11,750 166,335 178,085 -2.0 -2.0 0.0 -2.0 0.0 14.1°k
OBPI 223,058 -2.0 1,991966 0 0 0 0.0 0.0 0.0 0.0 0.0 0.0%
Finance 453,986 -8.0 4,350,811 0 134,335 134,335 -2.0 -2.0 0.0 -2.0 0.0 3.1%
Procurement 33,886 0.0 967747 0 48,131 48,131 -1.0 -1.0 0.0 -1.0 0.0 5.0°h
Human Resources/Labor Relations 194,274 -2.5 1,966,862 42,891 55,403 98,294 -1.0 -1.0 0.0 -1.0 0.0 5.0°k
Ci Clerk 64,773 -1.0 1,561,692 0 0 0 0.0 0.0 0.0 0.0 0.0 0.0%
Cit Attome 192,580 0.0 4,405,806 0 121,913 121,913 -2.0 -2.0 0.0 -2.0 0.0 2.8°h
Economic Develo ment 59,677 -1.0 972,346 0 70,972 70,972 -1.0 0.0 -1.0 -1.0 0.0 7.3°k
Buildin 150,000 0.0 8,990,621 0 0 0 0.0 0.0 0.0 0.0 0.0 0.0%
Plannin 84,294 0.0 3,297,273 109,590 60,262 169,852 -3.0 -3.0 0.0 -3.0 0.0 5.2%
TCD 245,958 -1.0 3,130,489 61,538 100,537 162,075 -1.0 -1.0 0.0 -1.0 0.0 5.2°k
Nei hborhood Services 564,308 -8.0 5,610,601 213,734 0 213,734 -1.0 -1.0 0.0 -1.0 0.0 3.8°k
Parks S Recreation 1,475,901 -14.0 31,427,515 0 382,052 382,052 -17.0 0.0 -17.0 0.0 -17.0 1.2°k
Public Works 869,960 -7.5 6,684,139 93,506 117 374 210 880 -3.0 -2.0 -1.0 -2.0 -1.0 3.2%
CIP 33,990 0.0 3,520,315 0 0 0 0.0 0.0 0.0 0.0 0.0 0.0%
Police 1,459,273 -25.0 81,246,201 167,373 1,171,371 1,338,744 -14.0 -12.0 -2.0 -2.0 -12.0 1.6%
Fire 649,307 -3.0 50,733,656 110,000 833,112 943112 0.0 0.0 0.0 0.0 0.0 1.9%
Cit ide 806 000 0.0 12,041,269 0 100 000 100,000 0.0 0.0 0.0 0.0 0.0 0.8%
Cit ide Securit 144,805 0.0 1,177,284 285,763 285,763
Subtotal S 8 136 733 -77.0 $ 229 152 487 $ 810 382 S 3 647 560 S 4457 942 -48.0 -27.0 -21.0 -18.0 -30.0 1.9%
Transfers
Ca Ital Reserve $ 2500 000 0.0%
Pa -As-You-Go Ca ital 7 500,000 3,000,000 0 3,000,000 40.0°k
Into 8 Comm. Tech Fund 1 400 000 300 000 0 300 000 21.4%
Ca itallnvestmentU kee Acct 2,OOa,000 1,000,000 0 1,000,000 50.0°k
Renewal and Re laeement Fund 3,083 236 151 194 713,068 864,262 28.0°k
Homeowners Dividend 4,900 000 0 0 0 0
Transfer to Risk Fund 1 000,000 0 0 0 0
Transfer to 11% Reserve 3 338,419 0 0 0 0
Total General Fund $ 17 375 152 -77.0 E 245 635 723 $ 5 261 576 $ 4 360 628 $ 9 622 204 -48.0 -27.0 -21.0 -18.0 -30.0 3.9%
Internal Service Funds
Infonnation Technol $ 774,482 -3.0 $ 13,973,271 $ 0 $ 173,666 $ 173,666 -3.0 -2.0 -1.0 -3.0 0.0 1.2°k
Risk Mana emeM 325,443 -0.5 17,704,575 0 0 0 0.0 0.0 0.0 0.0 0.0 0.0%
Central Services 10,725 0.0 859,823 0 4,412 4,412 0.0 0.0 0.0 0.0 0.0 0.5°k
Pro Mana ement 199,419 -4.0 9,746,744 177,402 70,224 247 626 -3.0 -3.0 0.0 0.0 -3.0 2.5°k
Fleet Mana emeM 98,940 -1.0 8,804,743 0 100,364 100,364 -2.0 0.0 -2.0 0.0 -2.0 1.1°h
Total Internal Service Funds S 1408 009 -8.5 S 51 089 156 $ 177 402 S 348 666 $ 526 088 -8.0 -5.0 -3.0 -3.0 -5.0
Enter rise Funds
Convention Center $ 48,821 0.0 $ 17,372,626 $ 0 $ 0 $ 0 0.0 0.0 0.0 0.0 0.0 0.0%
Sanitation 256,060 -2.0 15,711,681 106,270 0 106,270 -1.0 0.0 -1.0 -1.0 0.0 0.7°k
Sewer 79,993 -1.0 29 310,663 119,360 0 119,360 -3.0 -3.0 0.0 0.0 -3.0 0.4°h
Water 200,508 -6.0 26 533,786 142 392 0 142,392 -4.0 -3.0 -1.0 0.0 -4.0 0.5%
Stonnwater 111,316 1.5 8,377,772 377,772 0 377,772 -1.0 -1.0 0.0 0.0 -1.0 4.5°k
Parkin 468,274 0.0 31,552,635 180,913 41,000 221,913 -2.0 -2.0 0.0 -1.0 -1.0 0.7°k
Total Enter rise Funds $ 942 340 -7.5 $ 128 859 163 $ 826 707 $ 41 000 $ 967 707 -11.0 -9.0 -2.0 -2.0 -9.0
Grand Total $ 19 726 501 -83.0 $ 425 584 042 $ 6 365 685 S 4 750 294 $ 11 115 879 -67.0 -41.0 -26.0 -23.0 X4.0 0
FY 2008/09 Proposed Work Plan and Budget
ATTACHMENT B -MINIMAL SERVICE IMPACT EFFICIENCIES, REOGANI2'ATIONS, ETC.
Positions
Cum. Dept. Total Proj. Mgt. 8 Non
GENERAL FUND Im act Im act Im act Vacant Filled Admin M t.
Police
Support. Eliminate Clerk Typist -The duties would be absorbed by the
Admin Aide I sition remainin $ 40 686 $ 40 686 -1 -1 -1
Eliminate one (1) Clerk Typist (Patrol, Administration) -Handles
administrative work for Patrol Shift to include payroll and data entry -The
function has been absorbed by the Administrative Sergeant due to recent
or anizational than es $ 39 501 $ 80 187 -1 -1 -1
Replace 3 Police officers needed for coverage of the detention facility
with detention officer positions. Detention officers are better trained and
have specific job classifications for the handling and processing of
arrested individuals. It is more efficient and effective to place detention
officers in this sitions than sworn lice officers $ 75 206 $ 155 393 0
Patrol. Return SP RDA building to City for leasing opportunities. Figure
represents savings of operating expenses only: Cleaning services, alarm
monitoring, electric services, photocopier lease and office supplies -
There is no im act on the delive of olice services to this area $ 11 980 $ 167 373 0
Fire
Convert five (5) sworn firefighter positions to civilian inspectors and re-
assi n firefi hters to shift -- re lacin fire fi hters as the retire $ 110 000 $ 110 000 0
Nei hborhood Services
Replace Neighbofiood Services Department Director position with Code
Compliance Division Director position $ 73 834 $ 73 834 0 0
Eliminate Code Administrative Manager. Function will be absorbed by
Business Liaison osition Customer Service Mana er 77,320 $ 151 154 -1 -1 -1
Convert 3 Full Time Code Officers Positions (anticipated to be vacant by
promoting into 3 Code Admin positions) into 3 Part-time Code Officer
Positions: These 3 part time positions would handle all the special
details, animal ordinance, flyers/handbills, vendors, graffiti and any other
s cial details re nested throu hout the ear $ 62,580 $ 213 734 0 0
Public Works
Eliminate Capital Projects Coordinator -shifting functions to operations
supervisor in Streets and Streetlighting -decreased emergency repairs
anticipated due to CIP program -This position has beeen vacant for one
ear $ 93 506 $ 93 506 -1 -1 -1
Plannin
Eliminate Administrative Asst. 1-Dev. Board -Processes all applications
related to the BOA, administers the public hearing process (being
performed by OAlll) $ 47 800 $ 47 800 -1 -1 -1
Convert Planner to OAIV- Assists Development Review Board
A licetions Board Pre ration $ 13 990 $ 61 790 0 0
Administrative Asst. I -Dev. Board -Duties will be absorbed in
Department $ 47 800 $ 109 590 -1 -1 -1
TCD
Eliminate the Cultural Facilities Manager Position: This position has been
vacant since November 2007. Since that time SMG has assumed added
responsibility. This proposal would require the venue manager (SMG
Employee) to continue with added responsibilities $ 61 538 $ 61 538 -1 -1 -1
Communications
Convert 2 Media Assistants to Professional Service contracts -currently
usin rofessional services as sitions are vacant S 11,750 $ 11,750 -2 -2 -2
Human Resources/Labor Relations
Eliminate HR Tech II (Recruitment) Position (and Medicare) -duties
reassigned to other existing HR staff due to department restructuring and
reassi nment of duties $ 42 891 $ 42 891 -1 -1 -1
Transfers
Reduce Pay-As-You-Go funding to reflect FY 2008/09 funding needs $3,000,000 $ 3 000 000 0
uce n rma ion an ommunica ions ec no ogy n ing ore e
FY 2008/09 fundin needs $ 300 000 $ 300 000 0
Reduce capital investment upkeep account funding to reflect FY 2008/09
funding needs $1 000 000 $ 1,000 000 0
educe renewal and replacement nding to re ect F 2 8 9 nding
needs -South Pointe Renewal and Replacement South Pointe dedicated
tax increment revenues $ 151 194 $ 151 194 0
Total General Fund $ 5 261 576 -10 -8 -2 -10 0
Positions
INTERNAL SERVICE FUNDS
Im ct Cumulative
Department
Im act
Total
Im act
Vacant
Filled
Mgt.B
Admin
Non
M t.
Pro a Mana ement
Reduce 3 vacant positions (ElecVician, A/C Mechanic 8 Plumber) -
Positions have been vacant for 6 months or more without significant
im act. 3 $59 134
$ 177 402
$ 177,402
-3
-3
-3
Total Internal Services Funds $ 177 402 -3 -3 0 0 -3
Cumulative
Department Total Mgt.B Non
ENTERPRISE FUNDS Im act Im act Im ct Vacant Filled Admin M t.
Sanitation
Restructure to Reclassify 1 WD supervisor ($58,427) to a HEO 1
$33 280 both vacant $ 25 147 $ 25 147 0
Restructure to Reclassify 1 HEO 2 ($58,427) to a HEO 1 ($33,280) (both
vacant $ 25 147 $ 50 294 0
Eliminate Clerk T ist osition $ 55 976 $ 106 270 -1 -1 -1
Sewer
Eliminate one (1) Asst. Pumping Mechanic, one (1) HEO I, one (1) Sewer
Pi efitter $ 119,360 $ 119 360 -3 -3 -3
Water
Cut three 3 MSW II's and one 1 Water i efitter $ 142 392 $ 142 392 -4 -3 -1 -4
Stormwater
Eliminate one (1) HEO I -position has been vacant for some time and functions
have been absorbed $ 41,772 $ 41,772 -1 -1 -1
Suspend funding for catch basin and pipe Leaning in North Beach due to CIP
projects underway in that area (Normandy Shores & Normandy Sud). Cyclical
Geanin is a mandato element of an effective NPDES com liance r ram. $ 150,000 $ 191,772 0
Suspend funding for ouffall Leaning in North Beach due to CIP projects
underway in that area (Normandy Shores & Normandy Sud). Cyclical Leaning is
a mandato element of an effective NPDES com liance ro ram. $ 186,000 $ 377,772 0
Parkin
Reduce Marketing by 10% -Advertisements in Newspapers and
periodicals -reductions in promotional materials. Office of
Communications will provide services with the remaining $71,000 for
marketin throw h a coordinated marketin a roach $ 8 000 $ 8 000 0
Reduce contract sign maintenance. IMPACT the implementation of the
initiative to contract a sign maintenance crew for graffiti removal and
maintenance of parking regulatory signs. $ 62 000 $ 70 000 0
Reorganize Department, eliminating Assistant Director, and 3 Parking
Specialists and replace with 1 Parking Ops Supervisor, and 1 Meter
Technician II $ 110 913 $ 180 913 -2 -2 -1 -1
Total Enter rise Funds $ 926 707 -11 -9 -2 -2 -9
ATTACHMENT C -SERVICE REDUCTIONS
Positions
Cumulative
Department Total Proj. Mgt & Non-
Im act Im act Im ct Vacant Filled Admin Admin
GENERAL FUND
Police
Reduction of unfilled vacancies in Patrol. Planned staffing increases to Afternoon
Shift ATV (2 Officers), increase to the 4th Shift (5 Officers), and anticipated
increases to Midnight shift (5 Officers) will be impacted. Akhough the increase of
staffing would be ideal, Police is finalizing a new Patrol staffing plan which will
rovide more effective coves a and schedulin of officers. $1,171,371 $ 1 171 371 -12 -12 -12
Fire
Reduce the Overtime Budgets (1210,1220) by imolementina a restrictive leave
policy - if unsuccesful after the first quarter. Dursue allowing an exception to the
minimum staffing ordinance by providing for a reduction to 42 positions in instances
of higher unanticipated leave. Note: Projection based on unscheduled leave
attems and shift stren h of 184. $ 833,112 $ 833,112 0
Parks 8 Recreation
Eliminate 4 out of 12 major outdoor events at $5,000 each. The Division also holds
53 smaller cukurel Tamil and movie events, free of cha a to the ublic each ear $20,000 $20,000 0
Close each pool one day per week in Winter (November -February) -impacts 13
PT ositions $ 107,670 $127,670 -13 -13 -13
Reduce Level of Service for Parks and Green Space contracted (all contracted)
mowin from from B to C 34 to 30 cuts r ear wkh litter service on those da s $ 39 130 $166,800 0
hedge trimming, mulching, etc. from B to C at various facilkes(litter from 5 to 3 x per
week, pruning/trimmingfrorn every 2 weeks to every 3 weeks, weed control from
every 4 weeks to every 5 weeks, mulching from 10 weeks to every 12 weeks) - 3
FT and 1 PT postions impacted -recreation staff will supplement litter control at
staffed facilkies ($315,252) -Maintain $100,000 for contingency for higher usage
arks. $ 215,252 $382,052 -4 -4 -4
Public Works
Eliminate Administrative Aide II for payroll, Gericel, etc. by consolidating functions
wkh other ctericels in Department -Increase in Gerical workload by 40°k between
roll and rocurement activkies. $ 62,201 $ 62 201 -1 -1 -1
Eliminate BicyGe Coordinator Poskion -duties combined with Transportation
coordinator. Loss of poskion will mean that there will be no poskion focused solely
on bic cletrans rtation matters. $ 55,173 $ 117,374 -1 -1 -1
Economic Development
Advertising for co-sponsored business seminars partnering wkh the Small Business
Development Council (SBDC) $ 2,500 $ 2,500 0
Eliminate Administrative Secretary -duties will be transferred to remaining Gerical
staff (payroll, processing invoices, support to Collins Park Oversight Committee,
researoh,etc.) $ 68,472 $ 70,972 -1 -1 -1
Planning
Eliminate Dev. Review Planner -processes building permit applications, licenses,
etc. Increases in turnaround time may be offset by market downturn $ 60,262 $ 60 262 -1 -1 -1
TCD
Privatize Byron Carlyls Theater - RFP would need to be issued, Commission
selection and agreement negotiated. Projected savings annual savings is $181,610.
The Byron is projected to generate $110,120 in revenue in FY 09. 3 months of
savin s are assumed for FY 09 wkh full ear savin s b innin in FY10 $ 60,537 $ 60 537 0
Reduce Arts in the Parks to six events er ear $ 40,000 $ 100 537 0
Communications
Reduce Citypage to biweekly (less frequent opportunity to communicate timely with
ublic $ 14,000 $ 14,000 0
Reduce MBTV locally originating programming by approximately 50% will eliminate
MB Radio, reduce CityVision to Bi-Monthly (eliminate 1 Media Assistant contract
poskion - $ 46,885). Eliminate 1 videographer contract poskion - $16,100. Reduce
Still photographer/video programmer hours by 50%- $5,400.) Eliminate special,
long-format prorgams, e.g., "Survey Says," "Plan & Prepare Miami Beach," Planned
Progress: CIP Program; "'MB Cukure." Eliminate creative (video) Public Service
Announcements. Reduce Office Supplies 50°k -$1,250. Reduce Other Operating
ex ense 50°~-$4.800 $ 74,435 $ 88 435 0
Reduce MB magazine to 4x a yr (quarterly) from 6x bi-monthly (3 w/ Rec Rev).
Postage 26,400/printing 40,000/fulfillment 5,500 (0324), prof svc 6,000. Advertising
revenue loss $49 226.00 ea issue $24,613 revenue $ 77,900 $ 166,335 0
Positions
Cumulative
Department Total Proj. Mgt 8 Non-
Im act Im act Im act Vacant Filled Admin Admin
Finance
Eliminate FA2 in Customer Service, impacting processing of lotteries and issuance
of certified lien statements $ 75,005 $ 75,005 -1 -1 -1
Eliminate FS2 in Revenue Section, impacting reconciling of revenues and annual
audd re aration $ 59,330 $ 134,335 -1 -1 -1
Procurement
Eliminate Administrative Aide I position. Total starting salary is $33,643 plus 1.45°k
Medicare, $5,000 health benefits. Clerical duties and responsibilities would be
transferced to Office Associate V (OAV). OAV is currently involved in processing
purchase requisftions to purchase orders thus, the time for issuance of POs will
increase from 16 to 30 days. The amount of days it takes for evaluation committee
packages to be distributed may increase from 2 days. Customer service may be
affected adversely as a result of not having a "receptionist" to greet all visitors and/or
answer all incoming calls from internal and external customers. The time R takes to
update the vendor campaign database may increase from 5 days, advertisements
and posting in various bid notification agencies may increase from 5 days,
distribution of POs to departments and vendors may increase from 2 days, and to
respond to public records requests may increase from 5 days. The lack of typing
support may resuR in delays in the completion of agenda items $ 39,131 $ 39,131 -1 -1 -1
Eliminate Temporary Labor. This will resuR in no-back-up for absences of staff and
no addRional support during high volume periods at the start and end of the fiscal
year. The time R takes to issue purchase orders and blanket purchase orders at the
start of the fiscal year will increase by 30 days -from 30 to 60 days. Additionally,
the time R takes to Gose-out existing POs and BPOs in EDEN will increase by 10
da s -from 5 to 15 da s. $ 9,000 $ 48,131 0
Human ResourceslLabor Relations
Reduce Training and Awards (professional developmental opportunities; SHRM
Cert~cation and Exam, etc.) -Impact on staff will be reduced leadership and career
develo mental o ortunities $ 15,000 $ 15,000 0
Freeze approximately 1/4 of the vacant Labor Relations Director Poskion (Salary,
Allowances, Dues and Memberships, Phone, etc.) -leaving $77,000 for a
professional services agreement (PSA) to be negotiated for individual to hear Step
III grievances and help with upcoming labor negotiations with all five (5) collective
bar ainin unks unions $ 40,403 $ 55,403 0
C' Attorne
Cut vacant Sr. Assistant City Attorney position which was unfunded as part of the FY
2007/08 efforts to accommodate the tax roll-back enacted by the State of Florida in
2007. Total savings for FY 2007/08 were calculated at $110,692. No monetary
impact in FY 2008!09 but total number of budgeted positions will decrease by 1 $ $ -1 -1 -1
Cut one of two vacant First Assistant Crty Attorney postions-work to be divided
among curcent staff. Monetary impact to FY 2008109 Budget is composed o
$115,242 in salary; $1,671 in Medicare, $5,000 in Health Insurance.
$ 121,913 $ 121,913 -1 -1 -1
C' ide
Reduce Holiday Decorations to $125,000 -Current cost is estimated at $205,000 for
installation, maintenance and approximately $40,000 in storage costs $ 80,000 $ 80,000 0
Decrease funding in CRvwide Accounts: $ 80,000
Funding for Festival of the Arts ($75,000) $ 20,000 $ 100,000 0
Reduce CRywide contracted security expenditures while ensuring priority areas are
maintained beach walks and boardwalks, Lincoln Road, etc. $ 285,763 $ 385,763 0
Transfers
Reduce Renewal and Replacement -Funding for L'rfe Safety and critical projects
onl $ 713 068 $ 713,068 0
Total 4, 8 -38 - -1 -8
Positions
Cumulative
Department Total Proj. Mgt 8 Non-
Im act Im tt Im act Vacant Filled Admin Admin
INTERNAL SERVICE FUNDS
Information Technol
Eliminate 1 out of 7 Senior Systems Analysts postions. This will impact the .NET
devebpment environment for online citizen services by increasing the time to
develo and maintain all online a lications. $ 62,514 $ 62,514 -1 -1 -1
Eliminate 1 out of 3 Systems Analysts positions. This will impact the schedule to
tom late the Ck s new website redesi nand overhaul ro'el. $ 57,535 $ 120,049 -1 -1 -1
rmma e n ec a es os ono e e p es is open rom
to 5:00. This impacts abilfty to answer over 23,000 phone calls a year. The Help
Desks abandoned call rate is currently at 4°k which is at the industry benchmark
standard. The greatest impact will be to Parking, Fire, Police, Building, Code and
Fleet by reducing the ability to take calls by 33 percent. These listed users make up
50% of the calls received yearly. Also impacts the time to resolve level 1 helpdesk
related incidents, tickets that can be resolved by the Helpdesk would he forwarded
to Field Support Personnel, thereby increasing resolution time by over a week in
adddion to the impact to the Field Tech's prior assignments. This Help Desk
Technician also handles offsite tape storage and rotation duties, lockbox and
assessor loads for Permits Plus. $ 53,617 $ 173,666 -1 -1 -1
Central Services
e uce num r u agen a books from 31 to 19, an reduce t e number punted
on Friday from 13 to 10, thereby reducing overtime ($880), paper costs ($3,432),
other mist costs ($100). And on Monday am, only 8 instead of 15. All other printed
agenda would be replaced by the Clerk sending a link to the agenda on the web
site. Interested parties still wishing a book can pay the current fee based on cost
$10 - $40 $ 4 412 $ 4,412 0
Pro Mana ement
Repairs 8 Maint Supplies - 10% Reduction -May create a situation of deferred
maintenance resuking in increased overall maintenance cost $ 70 224 $ 70,224
Fleet
Eliminate (1) Lead Mechanic Position that multi-tasks as support Supv, Quality
Control Inspector and Mechanic (Prioritizes and expedites work flow) Impact will be
delayed work and reduction in quality inspections, both in-house and vendor.
Increased downtime for customer. No Support for supervisor during vacation,
training and sick time events $ 59,977 $ 59 977 -1 -1 -1
Eliminate 1 of 2 Fleet Svc Reps (Public Safety Customers Service Writer: Initial
Customer contact person who writes service orders, prioritizes, schedule and
expedites work for mechanics and vendors, maintains Customer and Vendor
communication, and pertorms fuel daily monitoring,. ordering and weekly
reconciliation as required by DERM). Impact will be some backlog of work waiting for
scheduling causing delays for repair. No prioritzaflon except Police and Fire.
Increased down time, no follow up for PM schedules not being met by customer.
Increase in more costly repairs. Shorter lice expectancy. Fuel ordering and
monitoring would be impaled. Expect increase in DERM violations because of lack
of due diligence in completing paperwork
$ 40,387
$ 100,364
-1
-1
-1
ENTERPRISE FUNDS
Parkin
Scheduled replacements of 2 VMS signs purchased in 1999 (we have a total of 10
VMS signs) IMPACT: compromise traffic flow since we lose the ability to inform
visitors/residents regarding Park-N-Ride, parking availability, special events, etc.
These signs are down about 5% of the time, however previous experience with
other signs reflel an increase in down of approx 75% to 100°~ after 10 years $ 41,000 $ 41,000 0
ATTACHMENT D -REVENUE ENHANCEMENT ALTERNATIVES
Fiscal Impact I Department I Cumulative
Impact Citv Impact
FUND
Implement fuel surcharge for off-duty work (e.g. an increase of $4/hour with a minimum of
Fire
Increase S. FI Resident summer rates by $10 (summer weekday: $70 to $80, summer
weekend $85 to $95, shoulder $85 to $95, eak $115 to $125 $48,000 $48,000
Increase non-resident rack rates $5 (summer: $95 to $100, shoulder $120 to $125, peak
Tourism and Cultural Development
Establish wedding ceremony permit fees - Establish a $250 permit fee. City averages
$ 1,080,000 ~
$ 1,162,800 ~
a roximatel 100 beach ceremonies er ear. -Discount fee of $125 for residents $ 25,000 $ 25,000
Require permits and establish fees for promotional distribution acitvities -Commerical
entities frequently use the city public rights of way to distribute promotions products. The
City has found that this creates a problem for sanitation, specifically when it occurrs on the
beach. The Administration recommends regulating the activity and charging permit fees. A
$2,000 permit fee is being proposed. The City would also require a security deposit and
im ose fines if a ermit was not obtained. $ 50,000 $ 75,000 $ 1,237
108,653 I $ 108,653
000 I $ 360,000 I $ 360,000 I
120.000 I $ 1
Increase Hourly Rate at Meters by $0.25 in S. Beach from $1.00 per hour to $1.25 per hour
- concurrent with implementation in-car meter allowing residents to get discounted to $1.00
er hour $ 2,393,472 $ 2,513,472
Increase Meter rental fee from $10 to $17 recover the avg revenue loss per space per day,
administrative char es, etc. $ 195,000 $ 2,708,472 $ 2,708,472
Note: Proposed Water, Sewer and Stormwater Fees presented separately
,x,
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0
o'
N ' CITY OF MIAMI BEACH
r..
NOTICE OF SPECIAL COMMISSION MEETING AND PUBLIC HEARINGS
~~ _ _
a ~ NOTICE IS HEREBY given that a Special Commission-Meeting and public hearings-will be held by the Mayor and City Commission of the
a City of Miami Beach, Florida, in the Commission Chambers, 3rd floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida, on
Z ? Monday, September 8, 2008, to consider the following:
~ i
5:01 p.m.
c THE FIRST PUBLIC HEARING ADOPTING THE PROPOSED MILEAGE RATE AND BUDGET FOR FISCAL YEAR 2008/2009 FOR THE CITY OF
a MIAMI BEACH.
i 5:02 p.m.
a THE FIRST PUBLIC HEARING ADOPTING THE PROPOSED MILEAGE RATE AND BUDGET FOR FISCAL YEAR 2008/2009 FOR THE
~ NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT. '
W
~ ` In addition, the City Commission maydiscuss other City business and take other necessary action at this meeting.
Inquiries may be directed to the Budget Office at .(305) 673-7510.
o
L INTERESTED PARTIES are invited to appear at this meeting, or be represented by an agent, or to express their views in writing addressed to the
Z City Commission, c/o the City Clerk, 1700.Convention Center Drive, 1st Floor, City Hall, Miami Beach, Florida 33139. Copies of these ordinances
~ are available for public inspection during normal business hours in the City Clerk's Office, 1700 Convention Center Drive, 1st Floor, City Hall, and
c ~ Miami Beach, Florida 33139. This meeting may be continued and under such circumstances additional legal notice would not be provided.
a
Robert E. Parcher, City Clerk
i City of Miami Beach
E
Pursuant to Section. 286.0105, Fla. Stat., the City hereby advises the. public that: if a person decides to appeal any decision made by the
City Commission with respect to any matter considered at-its meeting or its hearing, such person must ensure that a verbatim record of the
m ' proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute
~ I consent by the City for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals
not otherwise allowed by law.
i~ request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or
any accommodation to review any document or participate in any city-sponsored proceeding, please contact (305) 604-2489 (voice).
(305)673-7218(TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
Ad #498 .. _ - - .