Certification of Contract 22-07/08~~
[D MIAMI BEACH
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CITY OF MIAMI BEACH
CERTIFICATION OF CONTRACT
TITLE: For the Purchase and Delivery of Rock, Soil, and Sand
CONTRACT NO.: 22-07/08
EFFECTNE DATE(S): September 1, 2008 through August 31, 2009, with two (2) additional
one (1) year renewal options.
SUPERSEDES: 30-03/04
CONTRACTOR(S): Golf Agronomics Supply and Handling
ESTIMATED ANNUAL CONTRACT AMOUNT: N/A
A. AUTHORITY -Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida, on July 16, 2008, for approval to award contracts, upon
execution between the City of Miami Beach Florida and Contractor(s).
B. EFFECT -This Contract is entered into to provide electrical supplies for the City of
Miami .Beach, pursuant to City Invitation to Bid (ITB) No. 22-07/08 and any addenda
thereto, and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's
bid in response thereto may hereinafter collectively be referred to as the "Contract
Documents").
C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Procurement Division policies and procedures,
at the prices indicated, exclusive of all Federal, State and local taxes.
All blanket purchase orders shall show the City of Miami Beach Contract Number (22-
07/08), with the current expiration date of August 31, 2009, 2010, or 2011 as applicable.
D. CONTRACTOR PERFORMANCE -City of Miami Beach departments shall report any
failure of Contractor to provide rock, soil, and sand supplies according to the
requirements of the Contract Documents to Michael Alvarez, City of Miami Beach
Public Works Assistant Director at 305-673-7000 ext. 6629 or Kevin Smith, City of
Miami Beach Parks and Recreation Director at 305-673-7000 ext 6643.
E. INSURANCE CERTIFICATE(S) -The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida, and approved by the City of Miami Beach Risk Manager prior to delivery of
supplies, and/or commencement of any services/work by Contractor.
CIN ~~EF,N
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Certification of Contract
F. ASSIGNMENT AND PERFORMANCE -Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by either party without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
any portion of work, and/or services required by the Contract Documents without the
prior written consent of the City. Contractor warrants and represents that all persons
providing/performing any supplies, work, and/or services required by the Contract
Documents have the knowledge and skills, either by training, experience, education, or a
combination thereof, to adequately and competently provide/perform same, to City's
satisfaction, for the agreed compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) provided to or on behalf of City shall
meet the City's cleanliness standards for City facilities and parking garages.
G. SERVICE EXCELLENCE STANDARDS -Excellent Customer Service is the standard
of the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times and adhere
to the City's Service Excellence standards. Training will. be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section
287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other
provider, who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid on a contract to provide any goods or services to
the City, may not submit a bid on a contract with the City for the construction or repair of
a public building or public work, may not submit bids on leases of real property to the
City, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with the City, and may not transact any business with the City
in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
category two purchases for a period of 36 months from the date of being placed on the
convicted vendor list. Violation of this section by Contractor shall result in cancellation
of the Contract and may result in Contractor debarment.
I. INDEPENDENT CONTRACTOR -Contractor is an independent contractor under this
Contract. Supplies, work and/or services, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties a
partnership or joint venture.
2
Page 3
Certification of Contract
J. THIRD PARTY BENEFICIARIES
Neither Contractor nor City intends to directly or substantially benefit a third party by
this Contract and/or the Contract Documents. Therefore, the parties agree that there are
no third party beneficiaries to this Contract and that no third party shall be entitled to
assert a claim against either of them based upon this Contract and/or the Contract
Documents.
The parties expressly acknowledge that it is not their intent to create any rights or
obligations in any third person or entity under this Contract and/or the Contract
Documents.
K. NOTICES -Whenever either party desires to give notice to the other, such notice must be
in writing, sent by certified United States Mail, postage prepaid, return receipt requested,
or by hand-delivery with a request for a written receipt of acknowledgment of delivery,
addressed to the party for whom it is intended at the place last specified. The place for
giving notice shall remain the same as set forth herein until changed in writing in the
manner provided in this section. For the present, the parties designate the following:
For City:
Procurement Division
1700 Convention Center Drive
Miami Beach. Florida 33139
Attn: Gus Lopez, Procurement Director
With copies to:
Michael Alvarez
Public Works, Assistant Director
Public Works Department
1700 Convention Center Drive
Miami Beach, Florida 33139
Kevin Smith
Parks and Recreation, Director
Parks and Recreation Department
2100 Washington Avenue
Miami Beach. Florida 33139
For Contractor:
Golf Agronomics Supply and Handling
2165171 Street
Sarasota, F134234
Attn: Richard G. Colyer
L. MATERIALITY AND WAIVER OF BREACH -City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
Page 4
Certification of Contract
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the finding by the court becomes final.
N. APPLICABLE LAW AND VENUE -This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to, or arising
out of the Contract and/or the Contract Documents. Contractor, shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurances) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and all addenda issued, and Contractor's bid in response thereto, are attached to
this Contract and are hereby adopted by reference and incorporated herein as if fully set
forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any
and all of the documents incorporated by the Contract Documents. Where there is a
conflict between any provision set forth within (i) this Contract; (ii) the ITB; (iii)
contractor's bid in response thereto, the more stringent provision (as enforced by the
City) shall prevail.
4
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Certification of Contract
IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to
be signed and attested on this /( ~^ day of Jv (. 200 ~ , by their respective duly
authorized representatives.
CONTRACTOR
By `~ • ~ • ~' ,ca
President/ Signat re
CITY OF MIAMI BEACH
By .
M yor
(~. ; c.~S~cQ G- ~ t ultr
Print Name
ATTEST:
Secretary/ Signature
Print Name
ATTEST:
City Clerk
F:\PURC\$ALLVvfaria\Bids\07-08UTB-22- 07-08 For the Supply and Delivery of Rock, Soil, and Sand\ContractsWllied Trucking of Florida.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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(.UMMISSIUN I i tM SUMMAKY
[:nnrlancr±~l Ti+ta~
Request For Approval To Award Primary and Secondary Contracts To The Following Vendors: Austin
Tupler Trucking, Inc; Florida Superior Sand Inc; Allied Trucking of Florida; Cemex/Rinker Materials
Corporation; Golf Agronomics; Chin Diesel, Inc; and Pro-Grounds Productions, Inc. Pursuant To Invitation
to Bid (ITB) No. 22-07/08 For The Purchase and Delivery of Rock, Soil, and Sand, In The Estimated Annual
Amount Of $239 118.
Ke Intended Outcome Su orted:
Ensure Well-Maintained Facilities and Ensure Well-Maintained Infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.):
The 2007 Community Satisfaction Survey indicates that 49% of residents and 54% of businesses feltthat
the condition of the sidewalks was good or excellent; 76% of the residents and 75?/0 of the businesses felt
that the arks maintenance were ood or excellent.
Issue:
Shall the Mayor and City Commission approve the bid award?
Item Summa /Recommendation:
The purpose of Invitation to Bid No. 22-07!08 (the "Bid") is to establish a contract, by means of sealed bids,
for the supply and delivery of rock, soil and sand on an as needed basis, from a source(s) of supplythatwill
give prompt and efficient service.
Invitation to Bid (ITB) No. 22-07/08 was issued on Aptil 09, 2008, with an opening date of May 29, 2008. A
pre-bid meeting to provide information to the suppliers submitting a response was held on April, 25, 2008.
BidNet issued bid notices to 55 prospective bidders, RFP Depot issued bid noticesto 24 prospective bidders,
and 30 additional bidders were notified by the Procurement Division via mail, a-mail, and fax transmission,
which resulted in the receipt of eight (8} bids.
The User Group participants presented their individual perceptions of the bidder's qualifications, e~erience,
competence, and ranked the bidders being evaluated accordingly. It was decided to be in the best rtiterest of
the City to recommend independent primary and secondary awards for each user department.
The outcome of this bidding process would result in a considerably reduction of the overall expenditures on
the acquisition of Rock, Soil, and Sand; approximately 10% overall savings to the Public Works Department
and 20% overaN savings to the Parks and Recreations Department
THE ADMINISTRATION RECOMMENDS APPROVING THE AWARDS.
Advisory Board Recommendation:
Financial Information
Source of
<Ants,-l~ldt '
;;.. .,
Aacourrt '
.:
Funds: 1 $38,000 Parks and Recreation Department, Miami Beach GoIFCourse
Account No. 011-0970-000-343
2 $33,950 Parks and Recreation Department, Normandy Shores Golf
Course Account No. 011-0975-000-343
3 $42,292 Public Works Department Sewer Account No. 425-0420-
000-343
$42,282 Public Works Department Streetlights Account No. 011-
0840-000-343
5 $42,282 Public Works Department Water Account No. 425-0410-
000-343
6 $42,282 Public Works Department Storm Account No. 427-0427-
000-343
OBPI total! $239,118
Financial impact Summary:
Ci Clerk's Office Le Islatiye Trackin
Gus Lopez extension 5641
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City of Miami Beach, 1700 Convention Center Drive, Miami Beaciz, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of a City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: July 16, 2008
SUBJECT: REQUEST FOR APPROVAL TO AWARD PRIMARY AND SECONDARY
CONTRACTS TO THE FOLLOWING VENDORS: AUSTIN TUPLER TRUCKING
INC, FLORIDA SUPERIOR SAND, INC, ALLIED TRUCKING OF FLORIDA,
CEMEXIRINKER MATERIALS CORPORATION, GOLF AGRONOMICS, CHIN
DIESEL, INC, AND PRO-GROUNDS PRODUCTIONS iNC. PURSUANT TO
INVITATION TO BID NO. 22-07/08, FOR THE PURCHASE AND DELIVERY OF
ROCK, SOIL, AND SAND IN THE ESTIMATED ANNUAL AMOUNT OF $
239,118.
ADMINISTRATION RECOMMENDATION
Approve the award of contracts.
BID AMOUNT AND FUNDING
Funds in the amount of $ 319,642 are available from the budgeted accounts of Public Works
Department and Parks and Recreation Department as follows:
$ 36,000 from Parks and Recreation Department, Miami Beach Golf Course Account
No. 011-0970-000-343
$ 33,950 from Parks and Recreation Department, Normandy Shores Golf Course
Account No. 011-0975-000-343
$ 42,292 from Public Works Department Sewer Account No. 425-0420-000343
$ 42,292 from Public Works Department Streets and Streetlights Account
No. 011-0840-000343
$ 42,292 from Public Works Department Water Account No.425-0410-000343
$ 42,292 from Public Works Department Storm Account No. 427-0427-000343
KEY INTENDED OUTCOME SUPPORTED
Ensure Well-Maintained Facilities and Ensure Well-Maintained Infrastructure.
ANALYSIS
The purpose of Invitation to did No. 22-07/08 (the "Bid") is to establish a contract, by means
of sealed bids, for the supply and delivery of rock, soil and sand on an as needed basis,
from a source(s) of supply that will give prompt and efficient service.
Invitation to Bid (ITB) No. 22-07/08 was issued on April 09, 2008, with an opening date of
May 29, 2008. Apre-bid meeting to provide information to the suppliers submitting a
22
Commission Memorandum - ITB-22-07/08
July 76, 20D8
Page 2 of 6
response was held on April, 25, 2008. BidNet issued bid notices to 55 prospective bidders,
RFP Depot issued bid notices to 24 prospective bidders, and 30 additional bidders were
notified by the Procurement Division via mail, a-mail, and fax transmission, which resulted in
the receipt of following eight (8) bids:
1. Cemex/Rinker Materials Corporation, Aggregate Division
2. Austin Tupler Trucking, Inc
3. Chin Diesel, Inc
4. Pro-Grounds Products Inc
5. Allied Trucking of Florida
6. ABC Transfer Inc
7. Golf Agronomics
8. Florida Superior Sand, Inc
The contract entered into by the City and the rock, soil, and sand suppliers shall remain in
effect for a period of for one (1) year from the time of award by the Mayor and City
Commission. Providing the successful bidder(s) will agree to maintain the same price, terms
and conditions of the current contract, this contract could be extended for an additional two
(2) years, on a year to year basis, if mutually agreed upon by both parties.
The responsiveness test performed by the Procurement Department resulted in all bids
deemed responsive.
The following individuals (the "User Group") reviewed responsive bids and made a
recommendation.
• Martha Torres, Warehouse Supervisor, Public Works Department
• Carlos Da Cruz, Office Associate V, Parks and Recreation Department
Pursuant to Section 2-369 of the Miami Beach City Code, the City shall awarcJ the contract
to the lowest and best bidder. In determining the lowest and best bidder, in addition to price,
the User Group considered the fallowing Evaluation Criteria to rank the bidders:
a. The ability, capacity and skill of the bidder to perform the Contract.
b. Whether the bidder can perform the Contract within the time specified,
without delay or interference.
c. The character, integrity, reputation, judgment, experience and efficiency of
the bidder.
d. The quality of performance of previous contracts.
e. The previous and existing compliance by the bidder with laws and
ordinances relating to the Contract.
The User Group participants presented their individual perceptions of the bidder's
qualifications, experience, competence, facilities, and ranked the bidders being evaluated
accordingly. It was decided by the user group's participants to be in the best interest of the
City to recommend independent primary and secondary. awards for each user department.
23
Commission Memorandum -ITB-22-07/08
July 76, 2008
Page3of6
The Parks and Recreation Department received from Florida Superior Sand, Inc, an
alternate product (FSS #100 Bunker Sand) for the material currently utilized for the
maintenance of the Miami Beach Goff Course (G-Angle Bunker Sand).
Samples were requested in order to prove the suitability of the components and ingredients
of said alternate materials. Additionally, information regarding the goff courses that currently
purchase those products from Florida Superior Sand, Inc was also requested.
Based on the examination of the samples received on June 26, 2008 from Florida Superior
Sand, Inc, the Parks and Recreation Department concluded the following:
Parks and Recreation Materials Item # 2 - G-Angle Sand -Bunker Sand: The Parks and
Recreation Department has decided to select the current provider of this product Goff
Agronomics at $34.50/ton and reject the proposed FSS # 100 bunker sand proposed by
Florida Superior Sand, Inc at $23.50.
According to the Miami Beach Golf Course Superintendent,. the FSS #100 bunker sand does
not meet the same specifications as the G-Angle sand, which is used consistently at the
Miami Beach Golf Club since its construction completed in December of 2002. The same
conditions occur on the new Normandy Shores Golf Course, both courses designed by
Arthur Hills /Steve Forrest and Associates, Golf Course Architect.
In comparison, the FSS #100 will change color to a darker tone, provide less drainage,
and create more of a fried egg effect (goff term) in comparison to the specified G-Angle
sand. .
Parks and Recreation Materials Item # 3 - 304 Tog Dressing Sand USGA Medium Dressier:
The Parks and Recreation Department has decided to select the current provider of
this product, Goff Agronomics at $25.75/ton and reject the proposed product by Florida
Superior Sand, Inc at $23.00, based on the opinion of the goff course consultant as follows:
As recommended by Dr. Ronny R. Duncan, industry expert and application founder
of Seashore Paspalum turfgrass, Always use the same sand that the original greens were
constnacted with and never go finer in particle size since that will create a layer that could
result in a complete greens construction sooner than desired". This is also in concurrence
with Arthur Hills /Steve Forrest and Associates, Goff Course Architect for Miami Beach Golf
Club, and Normandy Shores Goff Club (currently completing construction and in grow in
stage).
The following chart summarizes the primary and secondary prices by line item for
each user department as resulted from the ITB# 22-07108 Bid Opening dated on May
29, 2008:
PU13LIt: WVKKJ UtF'A KI MINI MAI KIA L
Item Descri tion Prlma Vendor Unit Cost (per con) Seconds Vendor Unit Costtper ton)
1 Concrete Screening Austin Tupler $25.24 Chin Diesel, Inc $27.50
Sand Truckin inc 1 da 2 da s
2 Crushed Lime Rock Austin Tupler $15.14 Allisd Trucking of $16.30
Base Truckin Inc 1 da Florida Next da
3 Ballast Rock #4 Cemex/Rinker $22.88 Austin Tupler $23.09
Materials Corp. 3 da s Tnlckin Inc Next da
4 Pea Rock Austin Tupler $24.04 Chin Diesel, Inc $26.50
Truckin Inc 1 da 1 da
5 A.S.T.M. Rock #57 Austin Tupler $22.54 Allied Trucking of $25.40
Truckin Inc 1 da Florida Next da
24
Commission Memorandum -ITB-22-07/08
July ? 6, 2008
Page 4 of 6
PARKS AND RECREATION DEPARTMENT MATERIALS
Item Description Primary Vendor Unit Cost Secondary Vendor Unit Cost
ton ton
1 Green Sand with nutrient Florida Superior $37.00 Goff Agronomics $39 ~
charge 4 Ibs &9-15 per ton of Sand, Inc 2 days 2 days
sand
2 G-Angle- Golf Agronomics Golf Agronomics $34.50 No Award -No vendor
Bunker Sand 2 da s meatspecificatlona
3 304 top Dressing Sand Golf Agronomics $25 75 No Award -!io vendors
USGA Medium Dressing 2 days meetspeciiications
4 Coquina Cemex / Rinker $28.88 Allied Trucking of $30.95
Materials 3 da s Florida Next da
5 Divot mix 50 #bags USGA No award-east buy No award- Best buy at
at current price of current price of
5 210.00 as opposed ; 210.00 as opposed to
to 5800.00 as oted :800.00 as uoted
6 Drain Rock Allied Trucking of $25.40 Florida Superior Sand $32.85
Florida Next da 2 da s
7 304 single dye (green) top. Florida Superior $35.50 Golf Agronomics $39.00
dress for divots Sand 2 da s 2 da s
8 50/50 sand with peat to fill in Pro-Grounds $28.65 Florida Superior Sand $32.95
wash outs Products, Inc 4 da s 2 da s
BENCHMARKANALYSIS
The Procurement Office conducted a benchmark analysis which compared the unit prices
resulted from ITB#22-07/08 and the unit prices available under the Miami-Dade County
Contract No. 4056-0/11(See attached). The Miami-Dade contract 4056-0/11 prequalification
vendor list includes the following four (4) vendors: Austin Tupler Trucking Inc, Allied
Trucking of Florida, Truck Brokerage, and Cason Investments.
The terms and conditions of the aforementioned Miami-Dade County Contract require a
Spot Market Quarterly Quote, which consequently amends the primary and secondary
vendors and adjusts the unit pricing every 90 days. The vendor shall make deliveries within
two (2) calendar days after the date of the order.
Additionally, The County User Access Program (UAP) -User Access Fees applies to this
Miami-Dade County Contract, which pursuant to Miami-Dade County Budget Ordinance 03-
192, any quotes or orders referring this contract is subject to an additional two (2) percent to
defray the cost of the Miami-Dade Procurement Department.
The following chart summarizes the unit price comparison, including the 2% UAP, of
the materials that were tower in cost under the Miami-Dade County contract, if
compared with the City bid:
Item Descriptlon primary Vendor under
Mi~nl-Dade Contract Secondary Wnrior under
MiamFDade Contract City of Miami Beach
ITBB 22-07-08
1 Ballast Rock#4 $21.63 $22.03 $22•~
2 Pea Rock $21.63 $22.03 $24.04
3 A.S.T.M. Rock #57 $21.63 $22.03 $22.54
25
Commission Memorandum -ITB-22-07/08
July 7ti, 2008
Page5of6
The Administration has concluded that it would be in the City's best interest to award
materials that would result in the lowest possible cost to the City. Consequently, the
materials resulting in a lower cost under the 11l~ami-Dade County Contract will be rejected
under the City of Miami Beach ITB No. 22-07/08 and acquired under the authority of the
Miami-Dade County No. 4056-0111. Therefore, awarding the above materials will be
awarded under the County Contract is recommended as the price is lower.
RECOMMENDATION FOR AWARD
The following chart summarizes the City recommendation for award. Ali
recommendations are the lowest price. Therefore, the resulted awards under the
authority of City of Miami Beach Contract No. 22-07/08 are as follows:
Item Description Primary Vendor Unit Coat Secondary Unit Cost
per ton Vendor per ton
1 Concrete Screening Sand Austin Tuplsr $25.24 Chin Diesel, Inc $27.50
Truckin Inc 1 da 2 da s
2 Crushed Lime Rock Base Austin Tuplsr $15.14 Allied Trucking $16.30
Truckin Inc 1 da of Florida Next da
3 Green Sand with nutrient Fbrida Superior
00
$37 Golf
$39.00
charge 4 Ibs 6-9-15 per ton Sand, inc .
2 days Agronomics 2 days
of sand.
4 G- Angle- Gotf Agronomics Golf Agronomics $34 50 No Award -No
Bunker Sand
- 2 days vendor m..t
cMicatlons
5 304 top Dressing Sand Golf Agronomics $25 75 No Award -No
USGA Medium Dressing 2 da s
y vendors meet
sp.cMications
6 Coquina Cemex / Rinker $28.88 Allied Trucking $30.95
Materials 3 da s of Florida Next da
8 Drain Rock Allied Trucking of $25.40 Florida Superior $32.85
Florida Next da Sand 2 da s
9 304 single dye (green) top Florida Superior $35.50 Golf $39.00
dress for divots Sand 2 da s A ronomics 2 da s
10 50!50 sand with peat to fill Pro-Grounds $28.65 Florida Superior $32.95
in wash outs Products, Inc 4 da s Sand 2 da s
The outcome of this bidding process would result in a reduction of the overall expenditures
on the acquisition of Rock, Soil, and Sand. The new unit pricing would result in an
approximately 10% overall savings to the Public Works Department if compared to the
current existing unit prices. Furthermore, the new unit pricing will result in an approximately
16% overall savings to the Parks and Recreation Department if compared to the current
existing unit prices..
The contract entered into by the City and the rods, soil, and sand suppliers shall remain in
effect for a period of for one (1) year however, this contract could be extended for an
additional two (2) years, on a year to year basis. In order to maintain the competitiveness of
these prices, the Administration is recommending the requirement of a annual spot market
quote among all the vendors awarded contracts from ITB#22-07/08 (primary and secondary)
by the time that the City has to exercise its renewal authority.
26
Commission Memorandum -ITB-22-07/08
July 76, 2008
Page 6 of 6
CONCLUSION
Based on the aforementioned, the Administration recommends
Commission accept the City Managers recommendation to
aforementioned suppliers for the purchase and delivery of rock,
ITB No. 22-07/08 in the estimated annual amount of $ 239,118.
T:WGENDA12008Wu1y 161Consent\ITB-22-07-08 Rock, Soil, and Sand - Memo.dce
that the Mayor and City
award contracts to the
soil, and sand pursuant to
27
Co~Y
216517th Street
Sarasota, FL 34234
1-800-626-1359
Fax (941) 955-4690
May 28, 2008
City of Miami Beach
Procurement Division
1700 Convention Center Drive
Miami Beach, FL 33139
RE: ITB # 22-07/08
To Whom It May Concern:
Following is cost information on products per bid request. Additional information will be
forwarded upon your request.
Thank you for consideration.
Sincerely,
Richard G. Colyer
President
/sf
SUPPLY AND DELIVERY OF ROCK, SOIL, AND SAND
ITB # 22-07/08
BID PAGE 1 OF 3
COMPANY NAME: C~~~ ~(~, r~~.,...~ ~S ~ ~ ~ ~ L'~
,--~ -
We propose to furnish all labor, material, equipment, supervision and transportation necessary
to supply and deliver on an as-needed basis, Rock, Soil and Sand throughout the City.
REGULAR PRICES FOR PUBLIC WORKD DEPARTMENT
Item Description Est. Annual Qtv Unit Cost Total
.
1. Concrete Screening Sand 3,400 Tons $ ~~ /Ton $ rl A-
2. Crushed Lime Rock Base 2,000 Tons $J G F~ _/ Ton $ {~ ~-
3. Ballast Rock #4 600 Tons $ N Pr /Ton $ nt ~4-
4. Pea Rock 600 Tons $ N ~ /Ton $ of ~
5. A.S.T.M. Rock #57 1,100 Tons $ (~ ~ /Ton $ N ~-
Guara nteed delivery (in calendar d ays after receipt of order):- _ r) Pr calendar
days.
Minimum acceptable order, if any: ~ ~ p~
EMERGENCY /AFTER HOURS PRICES FOR PUBLIC WORKS DEPARTMENT
"After 3:30 p.m. on Friday, Saturday and Sunday delivery
Item Description Est. Annual Qtv. Unit Cost Total
1. Concrete Screening Sand 3,400 Tons $ N ~ /Ton $ ~ ~
2. Crushed Lime Rock Base 2,000 Tons $ N. ~ /Ton $ ~ ~
3. Ballast Rock #4 600 Tons $ ~ ~ /Ton $ N ~'
4. Pea Rock 600 Tons $ (`~ ~'' /Ton $ ~_
5. A.S.T.M. Rock #57 1,100 Tons $ i`I' ~` /Ton $ (~(, I'~
Guara nteed delivery (in calendar days after receipt of order): ~ ~
days. calendar
Minimum acceptable order, if any: t~[ ~,4
ITB No. 22-07/08 Supply and Delivery of Rock, Soil, and Sand
Addendum #1
5/2/2008 Page 8 of 11
SUPPLY AND DELIVERY OF ROCK, SOIL, AND SAND
ITB # 22-07108
BID PAGE 2 OF 3
COMPANY NAME: (~ of ~- ~ ~CN1,C~+v~~l_,5 ~,p,p.Q.L sir
We propose to furnish all labor, material, equipment, supervision and transportation necessary
to supply and deliver on an as-needed basis, Rock, Soil and Sand throughout the City.
REGULAR PRICES FOR PARKS AND RECREATION DEPARTMENT
Item Description Est. Annual Qtv. Unit Cost Total
~~ C, 00
1. Green Sand with nutrient charge 304 Tons $ ~1 J /Ton $
41bs 6-9-15 per ton of sand
JO
2. G- Angle- Golf Agronomics Bunker Sand 800 Tons $ ~~~ /Ton $ _ oZ7, (a t~
o~
3. 304 top Dressing Sand 1080 Tons $ 'SAS /Ton $ _~ ~ ~ I D
USGA Medium Dressing,
"*'`MUST be equal to same sand used to build the Miami Beach Golf Course Greens,
to maintain consistent percolation
4. Coquina 200 Tons $ ~/ Ton $ ___y~1 ~_(~
5. Concrete Screenings 200 Tons $ ~_/ Ton $ ~_
6. Divot mix 50 #bags USGA 3 Tons $ ~ ~ /Ton $ N ~ /~t--
7. Drain Rock 30 Tons $ (~ l ~- /Ton $ ~( Y~
8. 304 single dye (green) top dress for divots
300 Tons
$ ~=/ Ton 00
$ l1 r ~l OQ
9. 304 top dressing sand for the greens & tees 700 Tons
~_---
$ ~-~ /Ton 0
°
$ ~4, ~~~
10. 50/50 sand with peat to fill in wash outs 100 Tons $~j~ ~ /Ton $ S1~S~
11. G -angle bunker sand 1,000 Tons ~ ~
$ 1"' /Ton "~
$ UD"
12. Cement screening utility paths 150 Tons $ !`, (~- /Ton $ rl ~ n~
13. Rice rock for drainage 100 Tons $ ~_/ Ton $ N I nti-
Guaranteed delivery (in calendar days after receipt of order):_ ~ calendar
days.
Minimum acceptable order, if any: ~~ ~b+~s
ITB No. 22-07/08 Supply and Delivery of Rock, Soil, and Sand
Addendum #1
5/2/2008 Page 9 of 11
SUPPLY AND DELIVERY OF ROCK, SOIL, AND SAND
ITB # 22-07/08
BID PAGE 3 OF 3
PAYMENT TERMS: NET 30. If other, specify here
ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED
PART OF THE BID MUST BE SUBMITTED IN DUPLICATE.
SUBMITTED BY: ~ ~ L~~~ ~~. ~'p~ ~c.r
COMPANY NAME: Gd\^C ~, G'p~ cam: ~.~ 5~.~~DQ.~., ~' F ~0.~cX ~ ~ ~.,
SIGNED:
(I certify that I am ut orized to execute this bid and
commit the bidding irm)
Bidders must acknowledge receipt of addendum (if applicable).
Addendum No. 1: ~1~ Addendum No. 2: N
Insert Date Insert Date
Addendum No. 3: cy !~ Addendum No. 4: (y ~
Insert Date Insert Date
Addendum No. 5: ~ ~ Addendum No. 6: ~
Insert Date Insert Date
NAME/TITLE(Print): ~-~-• ~' ~' ~j• ~j~ ~~5,
ADDRESS: a\ ~ S ('~ ~-
CITY/STATE: Sa~..aSo~ ~rV ZIP: 3~ Z3
TELEPHONE NO: ~ Uc~ (~ 2. Cv - ~ 3S ~1
FACSIMILE NO: _ ~ ~{ ~ - Q SS - ~ ~ ~, (~
FEDERAL I.D.#: (o ~ - Q ~ LF ~ 3 ~ Z
SIGNED: `~- ~, . .P~t
ITB No. 22-07/08 Supply and Delivery of Rock, Soil, and Sand
Addendum #1
5/2/2008 Page 11 of 11
EMERGENCY /AFTER HOURS PRICES FOR PARKS AND RECREATION DEPARTMENT
* After 3:30 p.m. on Friday, Saturday and Sunday delivery
Item Description Est. Annual Qtv. Unit Cost Total
1. Green Sand with nutrient charge 304 Tons $ N ~'" /Ton $ l~ (~
41bs 6-9-15 per ton of sand
2. G-Angle- Golf Agronomics Bunker Sand 800 Tons $ ~_/ Ton $
3. 304 top Dressing Sand 1080 Tons $ 14 ~ /Ton $ N ~
USGA Medium Dressing,
****MUST be equal to same sand used to build the Miami Beach Golf Course Greens,
to maintain consistent percolation
4. Coquina 200 Tons $ [S ~ /Ton $ (~
5. Concrete Screenings 200 Tons $ f~ ~ /Ton $ I~ Ip•
6. Divot mix 50 #bags USGA 3 Tons $ N ~ /Ton $ (~
7. Drain Rock 30 Tons $ ~ ~ /Ton $ ~ ~
8. 304 single dye (green) top dress for divots 300 Tons $ N ~ /Ton $
9. 304 top dressing sand for the greens & tee s 700 Tons $ ~ ~ /Ton $ IN ~
10. 50/50 sand with peat to fill in wash outs
100 Tons
$
l~ ~
/Ton
$ ,1~
Vy
11. G -angle bunker sand 1,000 Tons $ N' ~ /Ton $ N
12. Cement screening utility paths 150 Tons $ N ~ /Ton $ Inc
13. Rice rock for drainage 100 Tons $ ~ ~` /Ton $ N
Guaranteed delivery (in calendar days after receipt of order):_ /~t (tq calendar
days.
Minimum acceptable order, if any: N ~ Jk
ITB No. 22-07/08 Supply and Delivery of Rock, Soil, and Sand
Addendum #1
5/2/2008 Page 10 of 11
ACORDTM CERTIFICATE OF LIABILITY INSURANCE 8i4i2oo°s
PRODOCER (561) 361-8331 FAX: (561) 361-8332
Futurity Insurance, Inc.
P.O. Boa 4277 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE. COVERAGE AFFORDED BY THE POLICIES BELOW.
D@@rfi®ld Heach t±'I. 33442-4277 INSURERS AFFORDING COVERAGE NAIC ~
INSURED INSURER A: Mld-COntln@nt Casualt
Golf AR,lrOIIO1R1C8 Supply t Handling CO, . * and INSURER B: 1C:8 Ins. Ina.
Total Landscap@ Supply et a1
2165 17th Str@@t INSURERC;Rockwood Ins. Co.
INSURER D:
Sarasota FL 34234 INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,
THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
INSR TYPE OF INSURANCE POLK:Y NUMBER ~~ MEFF'ECTiVE P~ ExPIRATwN LIMITS
GENERAL Lu-BwrY i , 000 , 000
X COMMERCIAL. GEN LIABILITY DAMAGE TO RENTED $ __-.100, OOO
A CLAIMS MADEX OCCUR 04-GL-675336 -Ol 5/28/2008 5/28/09 ~p ~p one $ Excluded
P vI Y $ 1,000,000
GEN A TE S 2, OOO, OOO
GEN'L AGGREGATE LIMIT APPLIES PER: R T - P P A $ 2 , OOO , OOO
X POLICY ~- L
AUTOMOBILE I.lAB1UTY
ANY AUTO COMBINED SINGLE LIMIT
(Eewatlatt)
$ 1,000,000
C ALL OWNED AUTOS CPA001158 12/1O/2007 12/1O/2008 BODILY INJURY
X SCHEDULED AUTOS
(Per person)
$
HIRED AUTOS BODILY INJURY
NON-OWNED AUTOS
(~ t~dent) $
X PIP $10,000 9~ PROPERTY DAMAGE
L)M 1 20 000 % (PeracaCent) $
GARAOE LIABILITY AUTO ONLY - EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: A $
EXCES$IUMBRELLA LIABILITY (f .. tRR $
X OCCUR ~ CtAIMS MADE A R $ 3 , 000 , 000
TOTAL LII4IT $ 3,000,000
B DEDUCTIBLE I[SL000302-00 5/28/2008 5/28/2009 $
RETENTION - $
WORKERB COMPENSATKIN AND WC STA - OTH-
EMPLOYERS' LU181LITY
ANY PROPRIETOR/PARTNER/EXECUTNE
E.L EACH ACCIDENT
$
OFFICER/MEMBER EXCLUDED?
E.L. O15EASE - EA EMPLOYEE
$
ff yes, describe wider
SP PR 1
DISEASE - PO Y MIT
$
OTNER * 1Qamed Inad. Znc1. Golf
Agronottni.es 3sad t Hauling
DESCRIPTION OF OPERATK)NSILOCATK)N${VENICLES/EXCLUSK)NS ADDED BY ENDOR$EMENT/SPECIAL PROVISIONS
MBnUlaCttlr@9 Sand ~ dirt !Or g01! COllr868.
Vehicles o~rned t operated by the named insured and scheduled With the insurance coapany.
TE
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
City of Miami Beach ExPIRATK)N DATE THEREOF, THE rssumo INSURER wrLL ENDEAVOR TO MAa
* * ISi Ir13teY~ a3 AdditlOnal Insured on GL* * 1 O DAYS YVRiTTEN NOTICE TO THE CERTIFICATE HOLDER ~JAMED TO THE LEFT, BUT
1700 Convention Cent@r Drive FAILURE TO DO SO SHALL IMPOSE NO OBLJGATKNd OR LU-BILITY OF ANY KIND UPON THE
Miami Beach, FL 33139
ACORD 25 (2001/08) ®ACORD CORPORATION 1988
INS0251ofoe>.08e Page 1 oft
Gev~.ty 9/2/2008 2:20 PM PAGE Z/UQZ r~ax 5erv~r
Cwtifisats qlt ~nrunlnc,
Thle aruna~e la laaued ~ e maw d II'~amwllon any end cartFers no dohts upeA the t~ulaie Hdder dher than tnoa. prodded ay ~~, palsy.
Thle a.ilflde dace net amend, ealend, ar rlNw~ ~{e aov~ attFa~ded b!r Ih^ poldee denarlbed fierein
Nam9d Insured a
nl, LH;
, Inc HR• - ~ ~ '
tillvlly HR N, LP; HR V, LP; Q5-rlty HR VI, LP; fwvly HR VII, I.P;
Gsviq/ NR VIII. LP;~ HR ps;, I,P; t'3sviq- Hid X I.P; Guvtq+ NR XI, LLC;
t~~nly HR xn corn; ~ewgr x~v, I.LG,
8600 Tawrt Gor+eer PvrkwY
Brsdlanton~ FI.34202
Cavsrs~ss:
Insur'N' AAgrdinp ~gwsraps
lunerlaarl Nerve Aaelranee Ca.,
Ilr.n~er ol'/4nerlaan lel~nerlorlel Oroup,Ine.Wo)
TNIe ~ 10 oarmy D1i[ ate paaggeieJ ar Irw•••a~ ~••~••~•• ••••-•, ••-•_ ~•••. _____ _ _ _ _.~.
~Nai+NlhatafWln~f~~ bylWe pdkp(lep doaQlbed her~l~~ ~ ~I ~e tanns~ candltl~endte~slusrans d wwl•~ t>w IMlued ar may pertrn,
tAgA'epq~1 umlte #~own may bare Neal nduaMi by pall dolma.
Typv vF h'tsuntncs ~ Dsetificats ~R ~ Polloy Number I Limits
WgfkMS' 'I.7^'~OOi1 RMIND440Z574 diy Injury rhr e
~ompsnsation RMYYIr4~7'SA~7 IpAO~ 00 6soh Apddent
Bodgr kd-+~- ~ Cllaeaee
a,~,o~ Pdlq- umlt
^ ~OI~I 171aeesa ~ P~aan
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Employees Leased Tq: -_ EAsdivs Delp : 0~,.amr-2009
5lO~S.ao1! ~gs+~ggd,aa tiv~piy sad lraadliag ao
i alww rararrnaed waken' oompeneedan pallgr(Iq) Pralde(a) >tlalulay 4R+dlta aiy to emplgteee d Ihd Named haurad(sj an sash polq(IeN, nd to
emplcareee ar grgr alher emplayer~
NOtieA o! Cancellation: ghaukr arAr d the poNtNM deearbed herein pa peroelled before the er{plredcn date thonfaf, the Inuner
effobinp owe1~ wNl endeavort0 mall ~,deya wrflen notice to the ceatlllcate holder rlamwe! ha~eh, taut hlfNurs to ntell ouch ndloB
etrell Impas nd o611getlon or MehlNh- d arty I~Id upon the ln~urer affordlnj} oaverap~, Ile agerrte ar reptiaMttidlMllM.
certilficate wvltler
City of Miami Beach
17dp Convention CetitK pr
1/I~eni Aaenh CI A~ti!~
4.
Mlahaol G. tAhlaa
Auther~ed RA_a,ytlettgqf Mash tJi/1lnc.
~w ~f-a=g~~Q~
Phone Dele Issued
..._devity ~/2/200~ 2:20 NM 1~A(}t; 1/UV"L rax ~~1 vas
~'V i~
pet~pie 1st
St~miine HR sdmMistratlan
Optlmixe HR practlcsa
peopre sod peibrm~nae
~~
Date 912/2009 x:19:52 pbt
m~~
~/
1Ro . of pater 2
ClneZQd~lr+8' oawrl
Frpa 1iC Dort o! Iartxr~ia~
phone
Fez D 1-p~1T9S5-4690
P~soae D66-4b~-948D
~~ D 800-899-001
Notiasx privileged, prokected. and/or aonfidentiai informat~.ax~ may be contained in khis
CO~iAlCation, x3th IILSOh content slap lpeiag subject to prptigtion frCm disCioBUr:! by lax. If
C.ho loader of thilr apl~-uaicatioa is ao~ the intended roaipieaC yr as authorissod aga~t of the
rac~,~pient, you ~i"1- hereby noti$iid that you (Save XeGA~ived it in error atsd tiY~At any reviex,
dissetoination, use, dietributidn, or copying of it is atrickiy prohibited and may be
unlawful. Tf you have received this coffinunication in error pl`asa contact the snndsr
immediately lyy telephone an9 then ciastroy thin aa~maunioation. The ~sctntents of this
Cosanunicsti0n sre Bent "!ia ill," sod Geaity HA, inc. does not p=04'ide Or endorse nay opinipns,
GOtialu~oiona or Other iTiib2'rnatidA id it that eta sat relate to the official buoineee of the
ccmtpany oz' its 9uL8idiA,riB9.