97-22277 RESO
RESOLUTION NO. 97-22277
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROPRIATING $523,145.00 IN CONVENTION
DEVELOPMENT TAX MONIES, AS ALLOCATED BY THE TOURISM AND
CONVENTION CENTER EXPANSION AUTHORITY, TO WORK ORDER
NUMBER 2112 IN FUND 485 ENTITLED, "17TH STREET PARKING GARAGE,"
AND $39,150.00 TO WORK ORDER NUMBER 2124 IN FUND 485 ENTITLED,
"SYSTEM-WIDE REVENUE CONTROL," FOR A TOTAL TRANSFER OF
$562,295.00; SAID APPROPRIATIONS UNANIMOUSLY APPROVED BY THE
TOURISM AND CONVENTION CENTER EXPANSION AUTHORITY (TCCEA)
BOARD AT ITS REGULAR MEETING ON JANUARY 27,1997.
WHEREAS, on June 17th 1994, the City entered into an Agreement (Agreement) with Ramp Asso:ial ~s
to survey and develop project packages for the renovation of the 17th Street Garage, 5A Surface Parking Lot ard tIe
Preferred Parking Lot (Project); and
WHEREAS, the Tourism and Convention Center Expansion Authority (TCCEA) originally fund ~d
$2,498,367 for the Project; and
WHEREAS, a construction contract for the Project was awarded in June, 1996 to Tarafa Construct on in
the amount of$3,500,000.00; and
WHEREAS, on June 19, 1996, the Mayor and City Commission allocated $1,002,000.00 to fund tIe
difference between the money appropriated by TCCEA and the budgeted cost of construction; and
WHEREAS, during construction several unforeseen conditions have made themselves evident, which h 1S
raised the additional amount needed to complete the Project to an estimated $523,145.00.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND (,BY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commissi III
herein appropriate $523,145.00 in Convention Development Tax monies, as allocated by the Tourism Convention Cen1~r
Expansion Authority, to Work Order Number 2112 in Fund 485 entitled, "17th Street Parking Garage," and $39, 1.i0.'10
to Work Order Number 2124 in Fund 485 entitled, "System-Wide Revenue Control," for a total transfer of $562,25'5,( 0,
all as unanimously approved by the Tourism Convention Center Expansion Authority Board at its regular meeting. In
January 27,1997.
ATTEST:
PASSED AND ADOPTED this 5th day of February, 1997.
\2o~r Pt0L~
CITY CLERK
~--
MAYOR
APPROVED /AS TO
FORM & LANGUAGE
& FOREXECUnON
W:
mey
~-
CITY OF
MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO. ~ 1- CJ I
TO:
Mayor Seymour Gelber and
Memben of the City Commission
DATE:
February 5, ] 99 '
FROM:
Jose Garcia-Pedrosa
City Manager
SUBJECT:
A RESOLUTION 0 HE MAYOR AND CITY COMMISSION OF THE CITY OF MIA.M
BEACH, FLORIDA, APPROPRIATING $523,145.00 IN CONVENTION DEVELOPMEN1!
T AX MONIES, AS ALLOCATED BY THE TOURISM AND CONVENTION CENl Ef
EXPANSION AUTHORITY, TO WORK ORDER NUMBER 2112 IN FUND 485 ENTITV~D
"17TH STREET PARKING GARAGE," AND $39,150.00 TO WORK ORDER NUMBER 212-
IN FUND 485 ENTITLED, "SYSTEM-WIDE REVENUE CONTROL," FOR A TOT AI
TRANSFER OF $562,295.00; SAID APPROPRIATIONS UNANIMOUSLY APPROVED B1:
THE TOURISM AND CONVENTION CENTER EXPANSION AUTHORITY (TCCJ:A:
BOARD AT ITS REGULAR MEETING ON JANUARY 27, 1997.
ADMINISTRATION RECOMMENDATION:
The Administration recommends that the Mayor and City Commission approve a resolution appropriat! ng
and authorizing the transfer of $523,145.00 in TCCEA funds to Work Order Number 2112 in fund 485
entitled "17th Street Garage" and $39,150.00 to Work Order Number 2124 in fund 485 entitled "System-
Wide Revenue Control" for a total transfer of $562,295.00, unanimously approved by the Tourism and
Convention Center Expansion Authority Board on January 27, 1997.
BACKGROUND:
17th Street Garage
On June 17th 1994, the City of Miami Beach entered into an agreement with Ramp Associates to survey and
develop project packages for the renovation of the 17th Street Garage, 5-A Surface Parking Lot, and
Preferred Parking Lot; cost of this service was $35,000.00. Phase II of the Ramp Associates Agreement w th
the City which equated to $72,000.00 for overseeing construction, was based on an estimated cost of
renovation equal to $1,200,000.00; a total amount of$107,000.00 was appropriated on June 1, 1994, to fU1d
both phases of this Agreement. TCCEA originally funded this project for $2,498,367.00.
In June of 1996, a contract for the renovation of the facilities was awarded to Tarafa Construction in the
amount of$3, 170,000.00. The package to renovate all elevator systems was bid separately and was awarded
to East Coast Elevator in the amount of $ 220,000.00. The total budgeted cost of construction at the tine
of bid was $3,500,000.00. On June 19, 1996, the Mayor and City Commission allocated $1,002,000.00 to
fund the difference between the money appropriated through TCCEA and the budgeted cost of constructic n.
During construction, several unforeseen conditions have made themselves eviden~ including: rotte d
AGENDA ITEM
LLE~
~-5,qL
DATE
Page II
February 5, 1997
electrical conduits that are encased in concrete, burned electrical wiring, portions of the exterior con;re:e
facade that have become dislodged after the surface cleaning process, and unsuitable soil conditiom al d
dewatering solutions that were beyond the normal construction steps needed for the area. The fundil g
needed to complete this project is estimated at $523,145.00 (see attachment 1).
System-Wide Revenue Control Project
Upon award of the City-Wide Revenue Control Equipment bid, Commission Memorandum Number 20~1-9;,
a work order was opened in the amount of $849,403.00 for Royce Parking Controls (see attachment 2).
Ramp Associates was responsible for the design of all bid documents and was contracted for 6% of the tot Ii
work that was due at the 17th Street Garage, 17th Street Surface Parking Lots, Preferred Parking Lot, 12' h
Street Garage, and the 10th Street Garage scheduled for construction. This figure amounts to $688,94~i.O I.
The balance or $160,458.00, was for revenue control equipment at locations not associated with Ran: p
Associates.
The work order did not include the professional fees related to this work. Professional fees due are bas( d
on a figure of 6% times the aggregate value of the work or $688,945.00; 6% of this figure is $55,83 :.011.
Partial payment of $24, 181.00 to Ramp Associates has been made out of an appropriation completed on Jure
25, 1996, Resolution 96-22050, in the amount of$265,932.00, leaving a balance to be paid of$31,650.011.
A change order in the booths for compliance with ADA requirement is also included in the appropri~.tic n
needed of $39, 150.00 (see attachment 2)
ANALYSIS:
See Needs Breakdown sheets attached.
CONCLUSION:
The Administration recommends that the Mayor and Commission approve the attached resolm:iolll,
appropriate $523,145.00 in Convention Development Tax monies, as allocated by the Tourism Convertic i1
Center Expansion Authority to Work Order Number 2112 in Fund 485 entitled, "17TH STREET P ARKINi
GARAGE," and $39,150.00 to Work Order Number 2124 in Fund 485 entitled, "System-Wide Revenue
Control," for a total transfer of$562,295.00, all as unanimously approved by the Tourism Convention Cmtc r
Expansion Authority Board at its regular meeting on January 27, 1997.
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