The Dance Now! Ensemble $19,494m MIAMIBEACH ~a~^ a69~~
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2008109 Cultural Affairs Grant Agreement
th
't'his Grant Agreement is entered into this _~ day of _ ~~~~ ~~ 008, between the City of Miami
Beach, Florida (the City), and (Grantee).
Article I /Grant Description
1. Grantee:
Grant Contact:
Address:
City, State, Zip:
Phone, fax, e-mail
2. Grant amount:
Report:
3. Project description:
4. Itemized budget:
5. Contract deadline:
6. Expenditure deadline:
7. Project completion date:
8. Final Report deadline:
The Dance Now! Ensemble
Hannah Baumgarten
P.O. Box 416525
Miami Beach, Florida 33141
305-975-8489, 305-200-5663, info dancenowmiami.org
$ 19,494.00 5096 paid upon execution of this Agreement. Remaining 5096
paid upon completion of Project and submission and approval of Final
See Exhibit 1, attached hereto
See Exhibits 2 A Project Budget and ~2-B Grant Budget, attached hereto
October 27, 2008
September 30, 2009_
May 30, 2009
Must be postmarked or delivered no later than 45 days after Project
completion date. y~o~
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this _day of
2008. ,
Matti .Bower, Mayor Signature
Attest:
STATE OFF ORIDA, COUNTY OF MIAMI- DADE
Robert Parcher, City Clerk The foregoing instrument was acknowledged before me
of ~',~Q~Q~1iL~ 2008, by
;,J~n( - ' r,~sa not-for-profd
He/She i perso w me or has
Federal ID #: 65-1005951
BY: Hannah Baumgarten
Printed Name of Organization's Authorized
Representati~ROVED AS TO
FORyI, & LANGUAGE
a /oI13IDx
produced
_ a ide ification.
Sign re of Notary Publi
````~kkkuunu-f)~o~ary Name: ~~ 1 /2~ G ~
\~o`~ aG~olk Not Public, State of Florida
v, • •••.
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CAC 08/09 Grant Agreement
Grant requirements
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TOTAL (must equal grant award): _
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural .grant support must include the City of
Miami Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. "
Allowable Grant Expenditures as Relates to Grant Project:
• Artistic and technical fees directly related to the proposed program or event
• Production costs related to the proposed program, project or event
• Honoraria
• Equipment rental and expendable materials
• Marketing
• Publicity
• Local travel and transportation costs related to proposed program, project or event. Local
travel is defined as travel within the Miami Dade County area
• Equipment rental and personnel necessary to provide program accessibility as mandated by
the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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Article II /General Condi4ons
1. Parti :The parties to this Agreement are the Grantee listed in Article 1, and the City of Miami Beach,
a municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City's Cultural Affairs Program Manager or his Designee.
2. P~jggt: Description The Grantee may only use the Grent for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit No. 1. All expenditures wiN be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item
changes to said Budget shat) not exceed ten percent (10°~) per category, so long as said expenditures do not
exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized
Grent Award Budget in Exhibit 2-B shall not be permitted without the priorwritten consent of the Cultural Affairs
Program Manager or his Designee. Said requests shall be made in advance, in writing, detailing and justifying
the need for such changes.
3. R orts: This Grent has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager or his Designee with a written final report
documenting that the Grantee has fulfilled all requirements. This report is to be received by the Cultural Affairs
Program Manager or his Designee within 45 days of the Project's completion date. Grentees completing their
Project by Fiscal Year End, September 30, 2009, must submit their final reports no later than November 15,
2009.
4. ~-mount of Gant and Payment Schgdule: The total amount of the Grant is specified in Article I-2
(subject to the restrictions in Article I-2). By making this Grant, the City assumes no obligation to provide
financial support of any type whatever in excess of the total Grant amount.. Cost overruns are the sole
responsibility of the Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and
City Commission's approval of the award, and execution of this Agreement by the parties hereto.
5. Program Monitoring and Evaluation The Cultural Affairs Program Manager or his Designee may monitor
and conduct an evaluation of operations and the Project under this Grant, which may include visits by City
representatives to observe the Project or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with the Grantee's personnel.
6. Bank Accounts and Bondingi Monies received pursuant to this Agreement shall bh kept in accounts
in established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed
in writing to the Cultural Affairs Progrem Manager or his Designee with the identity and title of individuals
authorized to withdraw or write checks on Grant funds.
7. Accounting and .Financial Review: The Grantee must keep accurete and complete books and records
of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These
books and records, as weA as all documents pertaining to payments received and made in conjunction with this
Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County
in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article I-5. These books, records, and documents may be examined by the Cultural Affairs
Progrem Manager or his Designee or his Designee at the Grantee's offices dung regular business hours and
upon reasonable notice. Furthermore, the Guttural Affairs Progrem Manager or his Designee may, at the City's
expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or
not purported to be related to this Grant.
8. Pubtigity and Credits: The Grantee must include the City of Miami Beach logo and the following credit
line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural Arts
Council. Failure to do so may preclude future grant funding from the City in the same manner as if Grantee
defaulted under this Agreement, pursuant to Article II-12.
9. Liabilii~y a0.d Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result
of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners,
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CAC 08/09 Grant Agreement
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Exhibit 2-B: Project Budget /Revised Grant Award Budget
Name of organization: The Dance Now! Ensemble
Date(s) of Project: _
Grant Award: $8,800.00
Directions: Identify and itemize cash expenses to be paid .from Grant award funds. Grant awards
may only be spent within budget categories declared below... Line item changes to said Budget shall
not. exceed. ten percent (10%} per category, so long as said expenditures do not exceed the total
amount of Grant funds
Grant Expenses
Personnel -artistic _ Equipment Rental _
Personnel -technical Space rental (Performance,
Related Only) _
Outside artistic fees - Insurance (Performance
Related Only) _
Marketing/Publicity i Total Other Costs (itemize
Below)
Printing
Description Amount
Postage
13 or 16 10/ 1 /08 9:26 A M
principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may
issue thereon. Gran#ee expressly understands and agrees that any insurance protection required by this
Agreement, or otherwise provided, shall in no way limitthe responsibility to indemnify, keep and save harmless
and defined the City or its officers, employees, agents and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statue whereby the Grantee
entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person
which exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all
other claims or judgments paid by the governmen# entity arising out of the same incidentor occurrence, exceed
the sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes
of action which may arise as a result of the negligence of the Grantee entity.
10. Assignment The Grantee is not permitted to assign this Grant, and any purported assignment will be
void, and shall be treated as an event of default pursuant to Article II-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and
Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference
as if fully set forth herein.
12. DefaultlTermination Provisions In the event the Grantee shall fail to materially conform with any of the
provisions of this Agreement, the Cultural Affairs Program Manager or his Designee may terminate this
Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days
written notice to the Grantee, and the City shall have no further obligation to the Grantee under this
Agreement. Further, in the event of termination, the Grantee shall be required to immediately repay to the City
all portions of the Grant which have been received by the Grantee, as of the date that the written demand is
received.
In the event that this Grant is terminated_and the Grantee is requested to repakallor a portion of the
Grant funds because of a breach of this Agreement the following terms will apply
. a. For First-time violations -Grantee shall be required to submit a final report with documentation of
expenditure of all grant awards already received (first half prior to the termination date. If such report is not
approved by the Cultural Affairs Program Manager or his Designee, at his sole discretion, Grantee shall be
required to immediately return all grant funds received in full to the City of Miami Beach. Grantee will not
receive remainder of this Grant award.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal
year. However, Grantee will be allowed to apply for future fiscal year's grants programs
b. For more than First-time violations - Anv future compliance infractions by Grantee will be
considered by the City, through its Cultural Affairs Program Manager or his Designee, on a case-by-case
basis. As part of his consideration, the Cultural Affairs Program Manager or his Designee shall obtain the
recommendation of the Cultural Arts Council, but the final decision as to whether Grantee may be allowed
to apply for future grants shall remain within the sole discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as
of the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15)
days after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must
request in writing from the Cultural Affairs Program Manager or his Designee an extension of the Expenditure
Deadline which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand
by delivering to the Cultural Affairs Program Manager or his Designee a certifiedcheck for the total amount due,
payable to the City of Miami Beach, Florida.
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Other Costs: (Itemize below) Other Contributions (Itemize below)
City of Miami Beach Grant Award 8,800.00
Total cash expenses
Total in-kind expenses
Total project expenses
CASH 8~ IN-KIND
Total cash revenues
Total in-kind revenues
Total project revenues _
CASH S IN-KIND
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These provisions do not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulgence Will Not be Waiver of Bre,~ch: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision
or any portion of this Agreement either at the time of the breach of failure occurs or at any time throughout the
term of this Agreement.
14. Written No ices Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article I-1
of this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural Affairs Program Manager,
City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive, Miami Beach,
Florida 33139-1819.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Repfes~nts Toil agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within
this agreement and its attachments, are to be considered in construing its terms. No modifications or
amendments may be made to this Agreement unless made in writing signed by both parties, and approved by
appropriate action by the Mayor and City Commission.
Article III /Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and services recommended for support.
As such, use of these funds for any program component not meeting this condition will be considered a breach
of the terms of this Agreement and will allow the City to seek remedies including but not limited to those outlined
in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Titfe VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations on
account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to femove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accorrtance with, the laws of the State of
Florida, bosh substantive and remedial, without regard to principlesof confl'ictof laws. The exGusive venue for
any litigation arising out of this Agreement shall be Miami-0ade County, Fbrida, if in state court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
grantor AND r me EXPRESSLY WAIVE ANY RIGHTS
EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING
OUT OF, THIS AGREEMENT.
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Exhibit 1 /Revised Project Description
Qrganization: The Dance Now! Ensemble
Completely describe Project approved by the Grants Panel and in a separate narrative detail ail revisions to
the Project based upon the City Commission approved award. Please be as specific as possible; name of
event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Pn~ject description as approved by Grants Panel:
The Dance Now! North Beach initiative includes three components:
1. Two weekends of Dance at the Byron Carlyle Theatre
2. The Second Annual Sleepless Night -Dance at the Fountain
3. The Miami Beach Dance Festival
PLEASESEEATTACHED "Approved Project Description"
Project description as revised (if a~licable) ba~~d upon the Citv Corrimission ap.,Rroved award
Changes to projects awarded under the Artistic Disciplines program must still adhere to.the requirement that
the work is new or has never before been presented in Miami Beach.
1. Two Weekends of Dance at the Byron Carlyle Theatre
2. Arts in the Park -Dance Now! at North Shore Park
PLEASESEEATTACHED "Revised Project Description"
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Exhibit 1 / Aparov+ed Project Descriation
1. Two weekends of Dance at the Byron Carlyle Theatre
Program I December 5-7, 2008 DNE Holiday Celebration
Program II May 8-10, 2009 DNE Celebrates Mother's Day
DNE has a strong history of creating a presence for the arts in North Beach, with an
average of three major performance weekends per year at the Byron Carlyle since its
renovation in 2002.
The Weekends of Dance at the Byron Carlyle Theatre are the most traditional part of
DNE's North Beach Initiative. DNE is recognized for its trademark fusion style of dance,
and the opportunity to present two programs created specifically for this intimate venue
will facilitate the company's commitment to produce new choreographic work
distinguished for quality, innovation and accessibility. Marketing consultant Algeria
Bridges will create targeted strategies for these events focusing on drawing both existing
and new local audiences, as well as networking with tourists through related marketing
partnerships. (see marketing detail).
Directors Salterini and Baumgarten wilt each create a World Premiere for Program I,
collaborating with Lighting Designer Bruce F. Brown, and Costume Designer Floyd
Nash. Additional work from the company's repertory will complete the Holiday
program.
DNE's tradition of featuring both emerging and established guest .choreographers is
sustained by the invitation of Internationally recognized choreographer Jose Garant to
create a World Premiere on the company for Program II. Garant has recently relocated
to South Florida from Montreal where she directed the Aspirant and the Contemporary
Dance Programs at the Royal Winnipeg Ballet; she has won both Canadian and American
awards for her Choreographic work and collaborations with New Music Composers.
Both Weekends of Dance will feature Talk Back with the Artists, an opportunity for
audience members to exchange dialogue with the Choreographers and dancers in an
informal setting, enhancing their understanding of the creative process behind a
proscenium performance.
2. The Second Annual Sleepless Night --Dance at the Fountain
Normandy Fountain Circle November 1, 2008
Dance Now! was proud to be the only dance company invited by the City of Miami
Beach to participate in the Inaugural Sleepless Night in 2007. The outdoor performance
CAC 08/09 Grant Agreement
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at the Normandy Fountain entertained over 100 people of all ages and ethnicities and
enhanced activities held in North Beach.
For the 2008 Sleepless Night, DNE will feature asite-specific dance premiere created on
and for the outdoor environment of the Normandy Fountain. In addition, the event will
include a new work based on structured improvisation, driven by interactions with the
audience, erupting spontaneously throughout the park area, engaging the audience with a
dance derived from their natural movements. DNE created a similar "experience" at the
"NO SHOWS" of the original Art Basel, held at the Bass Museum in 2001. The entire
evening will be fueled by the collaboration with the Ycel Del Sol Cuban Percussion
Ensemble who will herald the event, play for the site-specific work and the
improvisation, and provide a rousing musical soundtrack for the entire event. Dance at
the Fountain will provide additional programming in the North Beach Area as part of
Sleepless Night, and will reach both the audiences targeted by the mega-Campaigns of
the City, and the neighborhood audiences as it did in the 2007 presentation.
The Miami Beach Dance Festival
Exact Dates TBA
Theatre
April 2009 The Byron Carlyle
DNE co-founded the Miami Beach Dance Festival (MBDF) in 2004 with Momentum
Dance Company in order to cross-pollinate audiences and grow the arts community
through shared concerts. MBDF utilized a combined marketing force to create greater
exposure for the participants. The result was the establishment of an important
international two-week dance festival featuring group performances, lectures, master
classes, dance films, site-specific performances and other dance related activities.
Although DNE is no longer co-producing, Salterini and Baumgarten remain on the
MBDF Advisory Board.
DNE will include participation in this two-week festival as one of its North Beach
Initiative activities. For their shared concert, DNE directors will create a World Premiere
collaboration to original music created by Serbian composer Aleksander Djuric. Djuric
is a Juilliard graduate and an emerging composer who schooled with Baumgarten and has
created music for contemporary dance in the past. He is currently finishing his Master's
Degree at FIU, and teaching and conducting full time for the Dade County School Board,
This will be his second project with Dance Now!.
(For further information on collaborators please see attached biographies and letters of
intent).
CAC 08/09 Grant Agreement
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Grant Use Restrictions (grant funds may not be used towards):
Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
Administrative salaries or fees
"Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental
• City of Miami Beach services (permit fees, off duty police, electricians, insurance; etc.)
Debt reduction
• Indirect or general operating costs related to the operation of the organization (Cultural
Anchors excluded from this restriction)
• Travel or transportation outside the local Miami Dade County area
• Social/Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists
• Cash prizes
• Lobbying or propaganda materials
• Charitable contributions
Events not open to the public; unless the event serves to specifically benefit City of Miami
Beach government
Required supporting materials for final reports submitted within 45 days upon completion of
grant project:
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. -all artists payments, separate from
advertising payments)
• Proof of logo and credit line in project publications and advertisements
• Proof of performance(s), such as programs, brochures and flyers.
Attachments:
15 of 16 10/ I /08 9:26 AM
Ezhibit 1 /Revised Proiect ~escriution
1. Two weekends of Dance at the Byron Carlyle Theatre
Program I February 7-8, 2009 Dances in the Key of Love
Program II May 9-10, 2009 Spring Concert
DNE has a strong history of creating a presence for the arts in North Beach, with an
average of three major performance weekends per year at the Byron Carlyle since its
renovation in 2002.
The Weekends of Dance at the Byron Carlyle Theatre are the most traditional part of
DNE's North Beach Initiative. DNE is recognized for its trademazk fusion style of dance,
and the opportunity to present two programs created specifically for this intimate venue
will facilitate the company's commitment to produce new choreographic work
distinguished for quality, innovation and accessibility. Marketing consultant Algeria
Bridges will create targeted strategies for these events focusing on drawing both existing
and new local audiences, as well as networking with tourists through related mazketing
partnerships.
Program I, Dances in the Sey of Love will feature new and repertory work on the theme
of love, including the world premiere of Four Dresses, a series of four solos mapping a
woman's personal journey. as well as a~ collaboration with Serbian composer and
Juilliazd graduate Aleksander Djuric. This will be his second project with Dance Now!
Program II, Spring Concert will feature the Miami Beach premiere ofSUB-STANCE,
an unsettling look at city dwellers, fighting their own demons while trying to resolve the
complexities of their relationships. DNE's tradition of featuring both emerging and
established guest choreographers is sustained by the invitation of Internationally
recognized. choreographer Josee Garant to create a World Premiere on the company for
Program II. Garant, originally from Montreal, directed the Aspirant and the
Contemporary Dance Programs at the Royal Winnipeg Ballet; she has won both
Canadian and American awards for her Choreographic work and collaborations with New
Music Composers.
Both Weekends of Dance will feature Talk Back with the Artists, an opportunity for
audience members to exchange dialogue with the Choreographers and dancers in an
informal setting, enhancing their understanding of the creative process behind a
proscenium performance.
2. Arts in the Park -Dance Now! at North Shore Park
North Shore Pazk/Beach Side May 3, 2009
Although Sleepless Night 2008 was cancelled by the City of Miami Beach, DNE will still
present an outdoor, free performance for the North Beach Community. The venue will be
moved from the Normandy Fountain to the Beach Side of the North Shore Park, and will
instead, be presented as part of Miami Beach's "Arts in the Park" Series.
The event will feature asite-specific dance premiere created on and for the outdoor
environment fueled by the collaboration with the Yoel Del Sol Cuban Percussion
Ensemble who will herald the event, play for the site-specific improvisational work, and
provide a rousing musical soundtrack for the entire event. Dance Now! at North Shore
Park will provide additional arts programming in the North Beach Area, and will reach
both the audiences targeted by the marketing campaigns of the City, and the
neighborhood audiences alike.
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•a~a f apu~.uJ `auosstS `aka f ~tlad `alqutassd `anal sdutaZ `ap~ssi10 `tl}I ~ ptre
tl~zno~ uzot3 su~pap ua pug s.totlap ua sa~~ano.ztd `sadolanaQ `sluauzaln~dg, ~o a~palnnou}I
`s~.zg ap s~zod `ot~~p~ apu~.z0 `ot~~p~ a~t~ad :~utpnlaut sasiataxa auua~ ~aii~g •
sasta~axa azreq ots~q uaZ .
o~ paltuztl you ~nq `~utpnlout
`Iaitua It?atss~la Minn palt?iaoss~ slli~ls ~utnnollo3 atll ut apnltld~ al~~suoutap IItM sluapnlS
:~utnnollo~ atl~ nnotls o~ pau~isap
dotls~l.zonn uot~ipn~ u~ pug `~uapn~s atl~ tl~inn nnatn.ta~ut u~ apnlaut llTm ~las~i uot~tpn~ atl1,
•plat~ ~u~ ui .taa.rea Itt~ssaaans ~ o~ l~t~uassa autldtastp
I~Iuaux pug I~aTS~Cgd auk pug s~.re aq~~o uoi~eiaa~dd~ tl~dap-ut u~ dolanap oI Iuapnls atl~
sdlacl aaueQ-~~Q •~ui~~as leuoissa~o~d ~ ui ~pnls o~ ~Ituttaaoddo auI p~tl you anal orlon
~nq plag atl~ ut I~t~ualod anal orlon s~uapnls s~ Mann s~ `paluauo ~ll~uotssa~o~d are Dunn
s~uapn~s ut~u pug ~tluapi o~ s~laas ~uauz~.redaQ aau~Q std atll zoo .talua~ p~~IITQ atlZ
Exhibit 2-A: Project Budget /Revised Total Project Budget
Name of organization: The Dance Now! Ensemble
Date(s) of Project: October 6, 2008 to May 30, 2009
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar.
PLEASE SEE ATTACHED "PROJECT EXPENSE/ REVENUE"
EXPENSES
CASH IN-KIND
Personnel -artistic
Personnel -technical
Personnel -administration
Outside artistic fees/services
Outside other feeslservices
Marketing/Publicity
Space rental
Travel
Utilities
Equipment rental
Office supplies
Insurance/Security
REVENUES
CASH IN-KIND
Admissions
Contracted services
Tuitions
Corporate support
Foundation support
Individual support
Government grants
Federal
State
Other Costs: (Itemize below)
Other Contributions (Itemize below)
City of Miami Beach Grant Award
Total cash expenses
Total ih-kind expenses
Total project expenses
CASH A IN-KIND
Total cash revenues
Total in-kind revenues
Total project revenues
CASH 8 IN-KIND
7of9
PROJECT EXPENSE BUDGET
PERSONNEL
ADMINISTRATNE: No. of EMPLOrEes: 2
ARTISTIC: No. ~ ArmsTS: 10
TECHNICAL: No. of EMPLOYEEa: 1
OUTSIDE ARTISTIC FEES: No. ~ ARnsTS: 7
OUTSIDE TECHNICAL FEES: No. of
TEC-unrroNS: 6
NIARKETINGIPUBLICITY
PRINTING
POSTAGE
IN COUNTY TRAVEL (PERFORMANCE RELATED ONLY)
OUT OF COUNTY TRAVEL
ECUIPMENT RENTAL
EQWPMENT PURCHASE
SPACE RENTAL (PERFORMANCE RELATED ONLY)
INSURANCE (PERFORMANCE RELATED ONLY)
UTILITIES
SUPPUESIMATERIALS
OTHER COSTS (ITEMIZE BELOYI~:
Costumes
Reception
Outdoor Stage
Other Fees
Incidental
CASH
EXPENSES
10,000
30,000
1,500
7,000
7,400
8,000
1,000
100
1,000
1,soo
9,000
1,000
2,000
500
4,500
1,000
2,500
500
500
'IN-KIND
CONTRIBUTIONS
5,000
4,000
500
500
1,000
GRANT AMOUNT RECEIVED 19,494
TOTAL CASH EXPENSES $$,594
TOTAL IN-KIND CONTRIBUTIONS 11,000
TOTAL PROJECT EXPENSES $101,594
Sum of Cash 81n-Kind
•uoi~ipn~ auk ui a~~diat~~d o~ pazmbaz st u~iais~CUd pa~tlenb
~ uxor~ uxexa siu~~o~oo.~d pa~uauznaoQ •u~leau ~uiof~o ~uauzssass~ s~ IIaM s~ ~nfui .zoud
pug suoi~ipuoa l~aipauz ~ui~sixa-aid ll~ ~o uouu~uauznaop `~utaq-Mann l~~aua~ ~uissa~pp~
uot~eutuz~xa Ieats~CUd ~~o~oo~d apino~d ~snuz uoi~ipn~ auk ui ~ut~~diai~.red s~uapn~s Iid
~'Id~IS~Hd
.~1TItq~~s
l~au~oloua~sd pug ~uauzuo~inua auzou `~uauutunuoa `atu~a ~Izonn ~llixs l~onzuaa~ ssaapp~
plnous s~a~~aZ •.zolasunoa aau~pm~ loouas pug .~aua~a~ aau~p ~ uzoz~ saaua.za~az cptnn
`uoi~ipn~e auk o~ .zoud uot~~puauzuxoaa.~ 3o s.za~al QgZ~gS on~,I, ~tuzgns ~snuz s~uapn~S
S~~N~2I33~2I
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~utut~~ aau~p l~uuo~ ~s~d lip ~uilre~ap ~ude~oigo~n~/auznsaz ~zous ~ ~uuq ~snuz s~uapn~S
~~Y~if1S~2i / 1~Hdd2IJOISO.Lfld
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pug ao~~ ~~o ~la~alduzoa pallnd ~reu `s.zaddtls ~all~Q `s~u~t~ algt~zanuoa }laid `pz~~oal :sl~i0
•sp.zo3xo zze f .zo saous ~alleq `sxaos `s~ued~~anns .zo slued zzef `s~u~i~ xa~Iq :slog
:uot~ipn~ auk .zoo ax~~~~ aau~p a~~udo.zdd~ .zeann o~ pa.zmba.z are s~u~atldd~
•s~uauza.~mba~ aau~p prepu~~s o~ ~Il~ais~CUd ~d~p~ o~ ~itlTq~ .ztaul pue `l~i~ua~od ai~sta.re
`~il~atsnuz `dJd OZ ~AISd'Id2I Ianal luaiuuaa~ o~ ~uip.zoaa~ pa~pnf a~ s~uapn~S
•uz~u~uiuun~ pug uo~oH `u~geZ ~uz~~.rrJ `uouzi7
se cans sal~S pug sanbcuuaaZ aaueQ uzapoy~l u.~a~saM cl~inn pa~~iaosse saauanbas uzu~u~
pug ~uauzanouz xalduzoa a~naaxa pine nnollo3 0~ ~~iliQV auk a~eusuouzap Minn s~uapn~s
•a~a f apue.z0 `auossiS `a~af ~T~ad `alquzassd `anal sduzaZ `ap~ssi10 `~~ pug
u~zno~ uio~ suepap ua pue s.zouap ua sa~anoatd `sadolanaQ `s~uauxaln~dg, ~o a~palnnou}I
`s~.zg ap s~zod `oi~~pd apcre.z0 `ot~ep~ a~t~ad :~uipnlaui sasta.zaxa a.~ua~ ~alt~g •
sasiazaxa au~q ais~q uaZ .
:off pa~iuxil you ~nq `~uTpnlaut
`~ali~Q leaiss~la u~inn pa~~taoss~ sllt~ls ~uinnollo~ auk ut apn~i~d~ a~~.~~suouzap Ilion s~uapn~S
~~~
:~uinnollo3 auk nnous o~ pau~isap
dous~lzonn uoi~ipn~ ue pug `~uapn~s auk u~iM nnatn~a~ui u~ apnloui IITM 3las~i uoi~ipne au.L
•plag ~iu~ ut ~aa.z~a In~ssaaans ~ o~ l~t~uassa auildtasip
le~uaux pine Iuais~CUd auk pue size au~~o uoi~~iaaadd~ u~dap-uT u~ dolanap o~ ~uapn~s auk
sdlau aaueQ-d~Q •~ut~as l~uoissa~ozd ~ ui ~ipn~s o~ ~C~iun~oddo auk p~u you an~u Dunn
~nq plan auk ui lei~ua~od anew Dunn s~uapn~s s~ jlann s~ `pa~uauo ~ll~uoissa~o~d a~ Dunn
s~uapn s ut~~~ pug ~t~uapt o~ s~laas ~uauz~.redaQ aau~Q std au3 ~o~ ~a~ua~ p.z~IITQ aus
PROJECT REVENUE BUDGET
ADMISS1oNs
CONTRACTED SERVICES
TUITIONS
CORPORATE SUPPORT
FOUNDATION SUPPORT
PRIVATEIINDMDUALSOPPORT
GOVERNIrtENT CaRANTS - (IDENTIFY SOURCE)
FEDERAL
STATE GPS/SP
LocAL Hannibal Cox
APPLICANT CASH ON HAND
OTHER REVFJVUES (/TEMlZE eEtON~:
CASH INCOME IN-KIND VALUE
8,000
6,000
IN-KIND SOURCE
Administrative
Art Direction
Reception
Costumes/Sets/Equipment
9,000
10,000
13,100
8,000
15,000
5,000 Baumgarten/Salterini
4,000 Chidsey Graphics
500 NOSE Sports Lounge
1,500 Dillard Center for the Arts
GRANT AMOUNT RECEIVED
19,494
_~,
TOTAL CASH REVENUES $$,594
TOTAL IN-KIND CONTRIBUTIONS 11 y000
TOTAL PROJECT REVENUES
SUM OF CASH AND IN-KIND $101,594
•uoilipn~e auI ui al~dtotlxed oI pa.zmba~ si u~tais~ud pagtl~nb
~ uzo~ uz~xa sicll~o3oo~d paluauznaoQ •ull~a~l Iuiof~o Iuauzssass~ se iiann se ~n[ui.zoud
pue suoilipuoa l~aipauz ~uilsixa-a.zd ll~ ~o uotl~Iuauznaop `~uiaq-Mann l~.zaua~ ~utssazpp~
uoil~utux~xa I~ais~Cgd ~ ~o ~oo.zd apino~d Isnuz uotlipn~ auI ui ~utl~ediatlred sluapnls iid
~'I~'OIS1~Hd
•~Itliq~Is
l~ai~ologa~isd pug Iuauzuo~inua auiou `Iuauxltunuoa `aigla xzonn `lljxs Ieaiu~laal ssa.~pp~
pinous s~alla'I •.zolasunoa aau~pm~ loouas pue zaclaeal aau~p ~ uzo~ saaua~a3ai tllinn
`uoiltpn~ auI oI .zoud uotlepuaunuoaa.z ~o s.zallal QgZdgS ono 1, Iiuigns Isnut sluapnlS
S~~l\I~2I~3~2I
•sI~ atll .zoo zalua~ p~lliQ puall~ oI ~uilu~nn zoo uos~aa itatll pug
~uiure.~ aauEp l~uuo~ Is~d ll~ ~utli~Iap ~~Id~~oigolne/auznsa.z Izocls ~ ~uuq Isnui sluapnlS
~~Y~II1S~2i / 1~Hdd2IJOIgO,Lfld
i1~2I'I~t~c1~f OI~I
•unq I~uotltp~.rl ut xaau
pug aa~3 ~~o ~Ialalduxoa pallnd ai~u `saaddils Iall~Q `sI~TI algilzanuoa ~d `pz~Ioal :sl~zi0
•spzo3xo zz~f ~o saogs Iall~Q `sxaos `sluedleanns ~o slued zz~f `sI~TI xo~iq :slog
:uoilipn~ auI ~o~ a.~tll~ aau~p aluudo~dde .z~anci oI paimba.z a.ze slu~otjddd
•sluauxa.zmba.~ aauep p~~puels oI ~ll~ais~igd Id~p~ oI ~3iliQ~ .ztagl pue `I~tlualod atlstlre
`~Iil~aisnuz `gOd OZ ~AI.Ld'I~2I lanai I~aiu~laal oI ~uip~oaae pa~pnf a~ sluapnlS
•ure~utuun~ pue uol,zoH `u~q~Z `uz~~u,~ `uouziZ
se cans sal~S pine sanbiuuaaZ aaueQ u~apoy~ u~alsa~ ~Iltnn pal~iaoss~ saauanbas uz~ll<Ctlz
pine Iuauxanouz xalduzoa alnaaxa pug nnollo3 oI ~ililiq~d auI al~~Isuouzap iitnn sluapnlS
•alaf apue.z0 `auosstS `aIa f ITIad `alquzassd `anal sduzay `ap~ssi10 `~~ pug
~Il,zno~ uzoz~ su~pap ua pug s.zogap ua sallanozid `sadolanaQ `sluauxaln~dg, ~o a~palnnou}I
`s~.zg ap shod `oi~~p~ apu~.z0 `ot~~pd altlad :~utpnlaut sasiazaxa aalua0 Iall~g •
sasia.zaxa azreq ois~q uaZ .
:oI paliuzil Iou InQ `~utpnlaui
`IaIi~Q I~eaiss~la ult~ pal~taoss~e sllt~ls ~uinnollo3 auI ut apnltld~ al~.zlsuouzap Ilion sluapnlS
:~utnnollo3 auI nnogs oI pau~isap
do~ls~lzonn uoilipn~ u~ pine `Iuapnls auI uli~ nnain.~alui u~ apnlaut IITM 3lasli uoiltpn~ atlZ
•plai3 due ut .zaa.rea In~ssaaans ~ oI I~iluassa autldiasip
I~Iuaui pug l~ais~i~ld auI pug sl.~e auI ~o uoil~iaaidde uldap-ut u~ dolanap oI Iuapnls auI
sdlacl aau~Q-d~Q •$utllas l~uoissa~o~d ~ ui ~pnls oI ~Itunl.~oddo auI p~tl Iou anal o~lnn
Ina plan auI ui I~tlualod an~q o~lnn sluapnls se Mann s~ `paluauo ~ll~uotssa~ozd a.re otlm
sluapnls ui~.zl pug ~i~tluapt oI s~laas Iuauzla~daQ aaueQ sl.zd auI ~o~ .~alua~ pzelltQ atlZ
Exhibit 2-B: Project Budget /Revised Grant Award Budget
Name of organization: The Dance Now! Ensemble
Date{s) of Project: October 6, 2008 to May 30, 2009
Grant Award: $19,494.00
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may
only be spent within budget categories declared below. Line item chartiges to said Budget shall not exceed
ten percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant
funds
Grant Expenses
Personnel -artistic 8.094 Equipment Rental
Personnel -technical 1.40Q Space rental (Pertormance
Related Only) 3.500
Outside artistic fees 2.000 Insurance (Performance
Related Onty)
Marketing/Publiclty 2.000 Total Other Costs (itemize
Below)
Printing
Description Amount
Postage Costumes 1000
Outdoor Staae 1.500
TOTAL (must equal grant award): 19.494
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement.
A11 publications associated with City of Miami Beach cultural grarrt support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts
Council "
Allowable Grant Expenditures as Relates to Grant Project:
• Artistic and technical fees directly n:lated to the proposed program or event
• Production costs related to the proposed program, project or event
• Honoraria
• Equipment rental and expendable materials
• Marketing
• Publicity
• Local travel and transportation costs related to proposed program, project orevent. Local travel is
defined as travel within the Miami Dade County area
• Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
R of Q
Grant Use Restrictions (grant funds may not be used towards):
• Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
• Administrative salaries or fees
• "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rerrtal.
• City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
• Debt reduction
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
• Travel or transportation outside the local Miami Dade County area
• SociaVFundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists
• Cash prizes
• Lobbying or propaganda materials
• Charitable contributions
• Events not open to the public; unless the event serves to specifically benefit City of Miami Beach
government
Required supporting materials for final reports submitted within 45 days upon completion
of grant project:
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. - a8 artists payments, separate from
advertising payments)
• Proof of logo and credit line in project publications and advertisements
• Proof of performance(s), such as programs, brochures and flyers.
o,.so