C 7 Q Recommendation to Negotiate & Award RFP Cr C�
J Llorente & Heckler,P�.
OCT 1 7 2018
October 15,2018
Via E-Mail and Hand-Delivery
Mr.Jimmy Morales
City Manager
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Re: Agenda Item C7Q
Recommendation to Negotiate&Award RFP No.2017-070-JC,For Janitorial
Services
Honorable Mayor and Commissioners:
Llorente and Heckler, P.A. represents SFM Services, Inc. ("SFM"), with regards to Request for
Proposals No. 2017-070-JC, for Janitorial Services ("RFP"). SFM is a locally-based, family-owned
business that has provided janitorial, landscaping, and security guard services to the community for
over forty (40) years and has been a loyal partner to the City of Miami Beach for almost a decade
through its contract for landscape maintenance.
As indicated in your Commission Memorandum dated October 17, 2018, Able Business Services,
Inc. ("Able") was the first-ranked proposer in this RFP, followed closely by our client, SFM. While
SFM is grateful for your recommendation to negotiate a contract with the two (2) highest-ranked
proposers,we feel it is our obligation to offer couple of clarifying remarks for the record.
• First, Able is the top-ranked proposer simply because of quirks in the City's scoring
methodology. The truth is that SFM offered a more attractive price proposal than Able
and was ranked as the most qualified of all twelve (12) proposers,including Able. Indeed,
three (3) of the Evaluation Committee members ranked SFM as the #1 most qualified
firm, compared to only one (1) first-place finish for Able. Moreover, SFM's price
proposal was approximately $43,000 cheaper than Able. Thus, SFM offered a superior
technical proposal and a better price but was ranked behind Able simply because of
quirks in the evaluation and scoring process. See Scoring Sheets attached as Exhibit A.
• Second, Able's price proposal is non-responsive and incomplete because it does not
include pricing for at least one facility in Zone 6. Specifically, Able fails to provide
pricing for the facility identified as Item E10 in the Revised Cost Proposal Form. This
omission not only impacted Able's price proposal but it also constituted a violation of
the directions to Proposers included on the Revised Cost Proposal Form, which
indicates that: "Failure to submit REVISED Cost Proposal Form in its entirety and
801 Arthur Godfrey Rd,Ste 401 / Miami Beach,FL 33140 / '1'305.742.2810 / F 786.214.6734 / LlorentcHccklcr.eom
Llorente & Heckler,P.A.
fully executed by the deadline established for the receipt of proposals will result in the
proposal being deemed non-responsive and being rejected" See Revised Cost
Proposal Form attached as Exhibit B (emphasis added).
SFM looks forward to negotiating with the City and offering SFM's superior service at the very best
price.We respectfully urge you,however, to consider rejecting Able's non-responsive proposal or, at
a minimum,to clarify on the record during the October 17 City Commission meeting that SFM was,
in fact,ranked as the most qualified proposer and offered a more attractive price than Able.
We appreciate your attention to this matter. Please feel free to contact me directly should you have
any questions.
Sincerely,
/
Mic o ael Llore Oir, Esq.
Cc: Hon. Mayor Dan Gelber
Hon. City Commissioners
Mr. Alex Denis,Director, Department of Procurement Management
Mr. Raul Aguilla,City Attorney
Mr. Rafael Paz,Assistant City Attorney
Mr. Rafael Granado,City Clerk
801 Arthur Godfrey Rd,Ste 401 / Miami Beach, FL 33140 / T 305.742.2810 / F 786.214.6734 / LlorenteHccklcr.com
No\e, 1 Se dice S
REVISED COST PROPOSAL FORM
Failure to submit REVISED Cost Proposal Form, in its entirety and fully executed by the deadline established
for the receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Proposer affirms that the prices stated on the revised cost proposal form below represents the entire cost of
the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions,
specifications and other requirements stated herein, and that no claim will be made on account of any
increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other
unless a cost escalation provision is allowed herein and has been exercised by the City Manager in
advance. The Revised Cost Proposal Form shall be completed mechanically or, if manually, in ink.
Revised Cost Proposal Form completed in pencil shall be deemed non-responsive.All corrections on
the Revised Cost Proposal Form shall be initialed.
ZONE 2 Exter,ded Totri
Item Description Quant ty U h1 Unit Cost
A2 Fleet Maintenance 3 buildings 52 weekly $ 328.85 $ 17,100.20.
A3 Sanitation Administration Offices 52 weekly $ 326.92 $ 16,999.84
A4 52 $ $
A5 an Rescue 52 Weekly $ 328.85 $ 17,100.20
A6 MBPD Internal Affairs 52 weedy $ 35.97 $ 1870.44
Police Station Headquarters
A7 (includes dedicated porter) 52 weedy $ 1634.61 $ 84,999.72
A8 Police Garage 52 weedy $ 392.30 $ 20,399.60
A9 Historic City Hall 52 Weedy $ 570.15 $ 29,647.80
MO Fiseastion f1 is y $ $
A44 ileya4proils416b is $ $
Al2 555 Building(17t St) 52 Weedy $ 175.31 $ 9,116.12
A4 fpoRitailea-Siemige 5a >,4eeliy $ $
A14 South Shore Community Center 52 wady $ 306.16 $ 15,920.32
PAL Building
A15 (includes dedicated porter) 52 weekly $ 326.92 $ 16,999.84
A16 10th Street Beach Patrol 52 Weedy $ 13.89 $ 722.58
A4. iinshodes40496 ba mat* $ i
A18 10th Street Auditorium 52 weedy $ 194.26 $ 10,101.52
City Hall(1700 Convention Center Dr)
A19 (Includes dedicated pp J 52 weear $ 1618.27 A 84,150.04
A20 1755 Meridian Ave 52 yveewti $ 1977.88 1102,849.76
_____121 777 Bodin 1701 Meridian Ave Weekly i 557.69 1 28,999.88
ZONE 2: SUB-TOTAL ANNUAL COST $ 456,977.86
ZONE 3
Item Description Quantity J 'r1 Unit Cost Total to-.=,.-. , -.
•
B1 Marine Patrol 52 weekly $ 22.07 $ 1,147.64
B2 Property Management 52 Wee
klj, $ 49.04 $ 2,550.08
B3 Public Works Operations -- - 52 weekly $ 325.29 $ 16,915.08
64Aos•S‘itie44t3Lkiatinis4Fative324ees62 $ $
IIS 6z 3 i
66 F46.6166944134.144846 62 $ $
Scott Rakow Youth Center
B7 (Includes dedicated porter) 52 way $ 900.97 $ 46,850.44
B8 Scott Rakow Youth Center-ICE RINK 52 Weekly $ INCLUDED B7 $ INCLUDED 87
69 F1fe tali64413 is wee* $ $
B10 Police Sub Station North Beach _ 52 Weekly $ 37.60 $ 1955.20
644. 62 wee* $ -" $642
$51F94481444141+eaka 62 weeny $ $
11133 (344.ibRaFy 6Z weedy $ i
814 Normandy Shores Guardhouse 52 weedy $ 3.27 $ 170.04
46 Loq Cub we.wy $
B16 Parki • Meter Sho• Facil. Ba Rt.:. 2 ween ,E-12 1,982.24
ZONE 3: SUB-TOTAL ANNUAL COST $ 71,570.72
ZONE 4
Item Description Quantity U!IV Unit Cost I:tai . ,
Cl 7th Street Parking_Garage 52 weedy $ 3431.88 $ 178,457.76
C2 12th Street Parking Garage - 52 Weedy' $ 711.06 $ 36,975.12
C3 13th Street Parking Garage 52 weekly $ 1402.50 $ 72,930.00
C4 16th Street Parking Garage 52 Weekly $ 3695.87 $ 192,185.24
C5 17th Street Parking Garage 52 weedy $ 7756.25 $ 403,325.00
C6 Pennsylvania Parking Garage 52 weekly $ 2656.25 $ 138,125.00
C7 42nd Street Parking Garage 52 weekly $ 3393.75 $ 176,475.00
C8 Sunset Harbour Parking Garage 52 wee y $ 2898.46 $ 150,719.92
69 $2 Weeidy $ $ .
C10 1755 Meridian Garage
52 weed $ 3553.13 $ 184,762.76
ZONE 4: SUB-TOTAL ANNUAL COST $ 1,533,955.70
ZONE 5
Item Description D4eantity U--M Unit Cost Tata!•,00,-,may x o,i.i-4-0:1.
04 Rope•and flo.i ea
✓rte Wee* = $ —
88 Mo4Aoteea ee
62 wooly ;
64 aeardwalk _ Wee* ; $
$
D6 Ig000hwali Moldy62
$ $
g6 6Bp�Footee w�wy $ _
6a We. $ $
I:4 8aee4: Aewars
sa Lilegaard•Star�deaawy ; $
ZONE-5-TOIL-AP4 4J 1L COST $
ZONE 6
II; ii Description QuantityU ;M
Unit Cost T a,,i
Flamingo Pool Facility
El (includes dedicated porter) 52 weekly $ 163.46
$ 8,499.92
E2 Normandy Isle Park Pool Facility 52 weekly $ 278-57 $ 14,485.64
E3 Crespi Park Building 52 weekly $ 8-17 $ 424.84
E4 Muss Park Building,Pavilion&Restroom 52 weekly $ 14.71
$ 764.92
E5 Stillwater Park Building 52 weekly $ 6.54 $ 340.08
E6 Tatum Park Building 52 weekly $ 8.17 424.84
E7 , North Shore Park Band Shell-Amphitheatre 52 weekly $ 73.56 r $
North Shore Park Youth Center/Tennis $ 3,a2s.12
E8 (includes dedicatedpwter) 52 �y $552.50
W $28,730.00
E9 Fairway Park Raeii&ea Center&Restroom_ 52 , weekly $ 28.33 $ 1473.16
. E10 North Shore Park Restroom(New FY11 52 weekly $
ifu $
644 Ales4P4114eabiApee-fmksee-glarlf.Qestpeein44
lea 42 4.444 $ $
E16 Normandy Shores Park Restroom&Storage 52 , weekly $ 15.53 $ 807.56
South Pointe Park Restroom and Facilities
El 7 (includes dedicated weekend porter)1st Street 52 weekly $ 13.08 $ 680.16
Marjorie Stoneman Douglas-Beach Restroom -
E18 3rd Street 52 wkly $ 9.81 510.12
Lummus Park-Beach Restroom-6th Street $
El 9 (includes dedicated weekend porter) 52 weekly $ 16.35 $ 850.20
Lummus Park-Beach Restroom-10th Street
E20 (Includes dedicated weekend porter) 52 weekly $ 8.50 $ 442.00
Lummus Park-Beach Restroom -14th Street
E21 (includes dedicated weekend porter) 52 weekly $ 24.52 $ 1275.04
Collins Park-Beach Restroom -21st Street
E22 -(includes dedicated weekend porter) 52 weekly $14.12 $ 734.24
E23 Pancoast Park-Beach Restroom -35th Street 52 why $ 8.37 $ 435.24
E24 Indian Beach Park-Beach Restroom-46th Street 52 Weekly $ 10.63 _ $ 552.76
E25 Beach View Park-Beach Restroom-53rd Street 52 Weer $ 14.12 $ 734.24
E26 Allison Park-Beach Restroom -64th Street 52 WBedy $ 8.37 $ 435.24
E27 North Shore Open Space Trailer- 0 Park 52 weeny $ 9.15 $ 475.80
E28 Parks Maintenance Facility 5289.90
Flamingo Park Tennis Center W $ $ 4674.80
E29 (includes dedicated porter) 52 Weekly $ 102.98 $ 5354.96
Flamingo Park Baseball,Softball,&Football Field
Restrooms
E30 (includes dedicated portal 52 wee�ay $ 29.42 $ 1,529.84
71g Street Unidad Public Restroom -_
E31 (includes dedicated weekend porter) 52 Weekly $ 9.07 $ 471.64
E 2 Shore Open Space Trailer Offices 52 _ 9.15
I 475.80
623 ty 62 ween
E34 Altos del Mar Park-Restroom Building 52 W� t 18.63 $ 968.76
E35 Maurice Gibb Memorial Park-Restroomweeav 3.20 Buildi 1
Mid Beach Community Park-Restroom Building
52 166.40
E36 Oaening TBD) 52 WeeuY 4.51 A 234.52
E37 Park Ran er Facili 52 weeldv 1 8.17 424.84
ZONE 6: SUB-TOTAL ANNUAL COST $ 81,202.68
•
I PLEASE ADD ALL ZONES (2, 3, 4, 6) FOR TOTAL ANNUAL COST TO CITY
OF MIAMI BEACH:
Fl
$ 2,143,706.80
ADDITIONAL SERVICES(AS NEEDED.AND OUTSIDE OF THE REQUIRED PERIODIC FREQUENCIES ESTABLISHED IN THE RFP)
G1 Deep Cleaning Carpet Cost Per Square Foot $ •30
G2 Steam cleaning of chairs Cost Per Unit Cleaned
$ 5.00 PER CHAIR
G3 Steam leaning of sofas Cost Per Unit Cleaned $ 17.00 PER SOFA
C4 Rcssure�6lea $ —
C Stria and Wax Cost Per Square Foot 3 -35
GS Scrub and Recoat Cost Per Square Foot 1 -20
Post-Construction Cleanup(i.e.,removal of heavy
dust, wipe down fixtures/furniture, vacuum
G7 carpets,clean air vents Cost PerSquare Foo $
t 5."
Bidder's Affirmation
Company: ABLE BUSINESS SERVICES INC.
Authored Repmenlve:
Address: 1234 N.W. 79 STREET,MIAMI, FLORIDA 33147
Telephone: 305-636-5099
Email: ablmaintlebellsouth.net
Authorized Repm&ttelhre'e Signature: 1
Granado, Rafael
From: Erin Hendrix <EHendrix@Ilorenteheckler.com>
Sent: Monday, October 15, 2018 4:26 PM
To: Morales,Jimmy
Cc: Gelber, Dan; Steinberg, Micky;Samuelian, Mark; Gongora, Michael; Rosen Gonzalez,
Kristen;Arriola, Ricky;Aleman,John; Denis,Alex; rafaelPas@miamibeachfl.gov;Granado,
Rafael;Aguila, Raul; michael. Ilorente
Subject: Letter re:Item C7Q on October 17th Commission Agenda
Attachments: Exhibit A.pdf; Letter to JMorales RE RFP 2017-070-JC.pdf; Exhibit B.pdf
Good afternoon Mr. Morales,
I hope this email finds you well. Attached for your review and consideration is a letter submitted on
behalf of our client, SFM Services, related to Item C7Q (RFP No. 2017-070-JC, for Janitorial Services)
on Wednesday's Commission agenda.
Please let us know if you need any additional information regarding this matter. Thank you very
much for your time and consideration.
Have a great rest of your day!
Take care,
Erin
Erin Hendrix
Llorente & Heckler, P.A.
801 Arthur Godfrey Road, Suite 401
Miami Beach, FL 33140
P: (305) 742-2810
F: (786) 214-6734
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