LTC 075-2019 Formalization of Homeowner and Neighborhood Association Registration MIAMI BEACH
OFFICE OF THE CITY MANAGER
NO. LTC# 075-2019 LETTER TO COMMISSION
TO: Mayor Dan Gelber and Members • the City CI� mission
FROM: Jimmy L. Morales, City Manager
DATE: February 7, 2019
SUBJECT: FORMALIZATION OF HOMEOWN` R AND NEIGHBORHOOD ASSOCIATION
REGISTRATION
This Letter to Commission (LTC) is to update you on the formalization of Homeowner and
neighborhood Association registration, which was approved at the July 25, 2018 Commission
meeting. The Marketing and Communications Department, alongside the City Clerk and IT
departments, have created a homeowner/neighborhood association registry to formally
recognize associations and maintain a comprehensive database of all registered groups, in an
effort to better facilitate the greater exchange of information between the City and its diverse
neighborhoods.
When an association completes the online registration form on the City's website, a copy of the
information will be sent to both the Marketing and Communications Department as well as the
City Clerk's office. The Clerk's office will then input the completed form as well as the
association's bylaws into Laserfiche.
Through this registration process, the City will also assist in enrolling neighborhood associations
to receive Resident's Right to Know Ordinance notices, which will keep groups abreast of the
commission items being presented at every step of the policy making process. City staff will
guide these groups through the enrollment process as well as how to use the platform to its
fullest potential. This database will be updated regularly, and annual updates will also be
requested from the associations as to any changes to their structure or membership.
The registration form can be found on the `Neighborhood Associations' webpage on the
Residents Portal of the city website. The Resident Portal also provides resources such as how to
start a neighborhood association, information for condominium boards, and sample-by laws to
fully equip these resident entities with the tools they need to be successful.
This initiative will be communicated though various channels to ensure widespread reach among
neighborhoods. E-mails to existing lists of association board members will be sent, along with
social media postings on Nextdoor, Facebook and Twitter. The message will also be included in
the City's bi weekly e-newsletters. The attached advertisement will be utilized through these
communications portals.
Please feel free to reach out should you have any questions.
J L M
REGISTER YOUR The City of Miami Beach is launching an
official registration process for
ASSOCIATION homeowner/neighborhood associations to
facilitate a greater exchange of information
between the city and these organizations.
The comprehensive database of associations
Y will allow elected officials and city staff to
""' not only formally recognize resident groups
,,, but better communicate matters of interest
such as planned improvements or changes to
a particular area, current traffic conditions,
•� entertainment and cultural events,
Ar f r ir 1 ,_ 4 . and much more.
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4,11 { i' Register your association today!
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--4 Visit miamibeachfl.gov and click
t "Neighborhood Associations" to get started.
4 ii For more information, please contact Claudia
;i ` ; i '' Rodriguez at 305.673.7575 or
i+ ;� iiii claudiarodriguez@miamibeachfl.gov
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MIAMI BEACH