Meeting Minutes 2.7.19
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 2 of 39
I. Introductions
Chair Karen Rivo called the meeting to order. She made sure that members of the Committee
received the new handouts and meeting minutes.
Maria Hernandez, Liaison of the G.O. Bond Oversite Committee, stated that the minutes will be
posted online.
Chair Karen Rivo said that the minutes from 1.31.19 will be approved at the 2.12.19 meeting,
where she will be listening on the phone because she will be out of town. She had everyone in
the room introduce themselves.
II. Committee Business
a. Selection of Vice-Chair
Chair Karen Rivo noted that the Parks & Recreation Board will be selecting a member for this
Committee at their meeting tonight. She said that she will allow a few minutes at the end to
recognize anyone who has any questions and/or concerns. She reminded everyone of the
Sunshine Law and that the meeting is being recorded. She told the Committee that she wanted
to elect the Vice-Chair, which is someone who will be sitting in her seat for the next two meetings,
since she will be out of the country. She hopes that the Vice-Chair will be someone who will move
the process forward quickly and in her own opinion it would be smart if it were someone who
served on the previous Advisory Panel and knows the background of this Committee’s work.
Yichiel Ciment asked who has served on the Advisory Panel Committee.
Chair Karen Rivo answered Yichiel Ciment and said Jack Glottmann and Marie Peter. She then
said it is not a requirement to have served in the Advisory Panel.
Jack Glottman said he spoke with Member Marie Peter last week and he fully nominates and
supports Member Marie Peter.
Chair Karen Rivo asked Member Marie Peter if she accepts the nomination.
Marie Peter accepted the nomination.
Chair Karen Rivo asked if there was a second on the nomination.
Yichiel Ciment seconded the nomination of Vice-Chair.
Chair Karen Rivo asked the Committee to raise their hand if they’re in favor of Member Marie
Peters being Vice-Chair.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 3 of 39
Ron Starkman asked if he was able to vote.
Chair Karen Rivo said he cannot vote. Member Marie Peter was elected Vice-Chair.
III. Communications Presentation & Q&A
Chair Karen Rivo wanted to move right into Tonya Daniels’, Director of Marketing &
Communications, presentation on communications. She said that one of the things from the
beginning that they believe is so important is to be transparent and communicate fully. She
believes that they were so successful with the passing of the G.O. Bond is due to a combination
of the communications.
Tonya Daniels thanked Chair Karen Rivo for her kind words. She said she was going to be as brief
and through as possible, but to feel free to contact her with any questions.
Vice-Chair Marie Peter asked Tonya Daniels what her email is.
Tonya Daniels said her email is tonyadaniels@miamibeachfl.gov. She referenced her
presentation, which can be found on the website. She began with recalling phase I of the G.O.
Bond Marketing & Communications’ plan, which was “get involved”. She explained that they tried
to get people involved, vote, and educate themselves. The residents got involved, made their
voices loud, and now their voices are in action. Phase II is titled “Your Voice, In Action”. As far as
the branding goes, we kept everything pretty similar, because we believe it was effective and we
didn’t want to deviate. Everything that goes out for the G.O. Bond will have the G.O. Bond logo
and “Your Voice, In Action”. She explained the website history and how they worked with an
outside website developer, but they have taken it completely inside now, which is nice because
they can make changes and updates on the fly. The website is exactly the same as the previous
one. She explains that all of Phase I’s information is available on the website. She pointed out the
tab “Program Updates”, which is where all the information will be moving forward, such as
minutes, handouts, and meeting schedules. She says that the website is pretty basic right now
because they aren’t moving forward with funding until around April. One of the first things they
are considering is a thermometer, which will help give people a visual that we are moving and
doing things. She explained how they are working on a feature where once you click on a project,
a full page of information will be provided, such as the budget, timeline, who is doing the project,
and who can you contact. She then explained a software that John Woodruff and Eric Carpenter
have been working on, which allows them to automatically tie updated information on a project
to the website, allowing real-time updates.
John Woodruff said that he met with David Martinez’s group, Director of CIP, and they made a
lot of progress.
Tonya Daniels explained that whenever David Martinez’s group starts a project, a project board
with the G.O. Bond logo will be installed at the site. The boards are meant for people to see the
branding in the community and that we are in motion. She points out the News link under the
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 4 of 39
Program Updates tab, which has all of the press releases related to the G.O. Bond listed. She
asked that everyone who posts on social media to please use the hashtag #gomb2018 and that
everything we have posted on Twitter and Facebook regarding the G.O. Bond can be searched
with that hashtag. She explained that we use the NextDoor application to do email blasts. The
City is doing press releases, emails, Twitter, and Facebook in order to communicate with the
residents. She asked the Committee’s help to get people to sign up online in order to get
information. She explained that people can either sign up by the “Contact Us” section or email
gomb2018@miamibeachfl.gov, which multiple people in the City are recipients of that email
address. She further explained the website, including the City’s social media posts, which are
found on the homepage.
Chair Karen Rivo asked if anyone had any questions or thoughts for Tonya Daniels.
Vice-Chair Marie Peter suggested that Tonya Daniels should attend neighborhood association
meetings, such as SOFNA and North Beach Association meeting in order to get people to sign up
online.
Tonya Daniels said that she has a staff member that goes to a lot of those meetings, so perhaps
she can create a postcard that tells people how to sign up to pass out at those meetings.
Chair Karen Rivo said that was a great suggestion.
Yichiel Ciment asked that as long as they aren’t advocating for anything specific in the G.O. Bond
is there an issue with the Sunshine Law.
Tonya Daniels asked Member Yichiel Ciment to clarify.
Yichiel Ciment said in regard to posting G.O. Bond 2018, wanting a project to be done, and sharing
opinions.
Jason Jacobson, Assistant City Attorney II, said he would error on the side of extreme caution
when it comes to the Sunshine Law. He said that there are these tight, narrow lines that you don’t
know which one you’re going to fall on. He then told Member Yichel Ciment that to the extent
that he is saying, if he is not having a meeting or directly talking to a fellow board member, it is
ok as long as it is not direct communication.
Chair Karen Rivo said if there is a Facebook posting from a Committee member, other members
of the Committee should not respond.
Jason Jacobson said members should not reply.
Jason Greene then asked if there is no difference between an Ex-Aficio and a voting member in
regard to the Sunshine Law.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 5 of 39
Jason Jacobson said correct.
Chair Karen Rivo asked if anyone had anything else for Tonya Daniels and reminded everyone
that they have her email. She said that she wants to public to be very aware of everything. She
thanked Tonya Daniels for her presentation.
IV. Implementation Plan Re-cap
Chair Karen Rivo asked Maria Hernandez to update everyone on the implementation.
Maria Hernandez stated that the agendas, meeting calendar, and meeting minutes in a draft form
were passed out. She asked that the members have their edits by Monday so that a final version
can be posted at the next meeting. She asked that everyone initial by their name on the sign-in
sheet because last meeting a bunch of people did not include those. She also mentioned that the
AECOM report, requested by Jason Greene, was passed out, as well as the map showing the 5
year Stormwater Masterplan, developed by AECOM. She states that this report is going to be
updated in the next year or two by Jacob’s Engineering Group, which was hired to look at the
City’s Stormwater Program.
Chair Karen Rivo asked for a reminder of what the handouts are.
Eric Carpenter said that the handouts are in response to the questions about the Neighborhood
Improvement Projects. He reminded everyone that there is a chunk of money that is going to the
above ground improvements in the neighborhoods from the G.O. Bond, but that there is even a
bigger chunk of money that is being funded out of the enterprise funds, the water and sewer
fund, and the Stormwater fund, which is to handle the underground infrastructure of these
neighborhoods. He wanted everyone to understand the area they are talking about in the
Stormwater perspective and have a concept of the numbers that are on the 5 year Capital
Program. He states that the Stormwater Program numbers are larger than the G.O. Bond
numbers. He wants everyone to see that there are other projects going on at the same time but
they are trying to dovetail together.
Chair Karen Rivo said to her understanding this is a couple of years down the road because Jacob’s
has not come in.
Eric Carpenter said yes to Chair Karen Rivo. Jacob’s has been specifically asked to reassess the
sequencing of the neighborhoods and also look at the scope of whether they should be tackling
an entire neighborhood as one project or break the neighborhoods into smaller projects.
Maria Hernandez then continued to explain the 2nd draft of the Implementation Plan, in which
they took everyone’s comments from the last meeting and have added some columns on the
spreadsheet. The quick wins are now on the far right. The green and yellow highlights are based
on the thumbs up that the Committee gave City Staff last week. Yellow means that the members
wanted more information on the project. She said that they have been discussing ideas as to how
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 6 of 39
they’re going to go at a quicker clip than how they did the other day. She said that they would
like to go down the entire list of projects and try to scrub out everything that the members are
good with so that the projects can become greens. She wanted to spend the entire meeting
seeing how far they can get with the projects that don’t need a lot of cooking and then leave
other days in the calendar to attack the projects that require more thinking. She didn’t want to
start from the quick wins, but instead from the top down. The first 4 or 5 projects are very
important projects that have a lot of money allocated to them. If the members cannot get
through a project, then they would highlight it yellow and then move on to the next project. The
last 2 meetings can be spent on the projects that need more details. She said that it is important
to go through every project so that the Members can be sound in their decision on what goes in
the first tranche.
Chair Karen Rivo asked if anyone has any questions on what Maria Hernandez said.
Jack Glottman said that he had a comment unrelated to what Maria had said. He said that Roy
Coley, Public Works Director, had a map at the last meeting where he referred to the streets and
the paving. He asked if City Staff can provide the map because it is not quite the same as the
AECOM map.
Maria Hernandez said absolutely.
Chair Karen Rivo said that the members should feel free to reach out to City Staff if they have any
questions. She asked if anyone else had a question.
Jason Greene asked if they were going to go through 1-57 projects or the quick wins first.
Chair Karen Rivo said that they are going to start with item number 1. She reminded the
Committee that their goal is to validate the decisions made on what should be in tranche 1.
V. Continue Review Projects Implementation Plan
Chair Karen Rivo began by reading out loud the first project, which is Bayshore Park. There is
$15.7 million in tranche 1 , which is the whole project.
Eric Carpenter explained that the Bayshore Park project has been around for a number of years.
He pointed out the light blue column that was recently added to the spreadsheet, which is titled
“Original Amount”. The original amount for this project was $13.2 million, but there was an
additional add for a resiliency component to this park so that this park could serve as some
additional stormwater management for the Bayshore neighborhood, which surrounds it. The
concept here is not only are we going to get a fantastic park at the end of the day, but we’re also
going to get a stormwater system that is going to improve water quality for the neighborhood.
He asked if anyone had any questions. He then said that there is approximately $5 million of
other funds that were allocated to this project and the G.O. Bond funds are to make up for the
gap. They are currently at 60% design.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 7 of 39
Vice-Chair Marie Peter said that the Advisory Panel discussed this project in great detail and as
far as she’s concerned in her opinion they should move forward with it.
Jason Greene pointed out that the original budget was $13.2 million but the G.O. Bond is $15.7
million. He asks if the differential is really needed.
Eric Carpenter explained that the $2.5 million difference is for the resiliency adds, such as
expanding stormwater runoff.
Jason Greene asked if the full funding in tranche 1 is required since environmental mediation is
required, which can often take some time.
Eric Carpenter said that we believe that we are 6 months out from being shovel ready and they
think that they can deliver the project within 2 years.
Yichiel Ciment asked if the $15.7 million budgeted for this project is a real number since they are
only 60% done with design.
Eric Carpenter said that $15.7 is really a 60% estimate and that the industry says that when you
are at 60% you are probably at a plus or minus 20% of the cost. They don’t really know how much
it is going to cost until they go out for bid and get hard numbers back from the contractors, but
they do have soft costs and construction contingencies built into these numbers.
Jack Glottman said he agreed with Vice-Chair Marie Peter and he is in full support of this project
moving forward.
Ron Starkman asked if the $15.7 million is part of the whole $439 million G.O. Bond budget in
order to not go over budget.
Eric Carpenter said that the $15.7 million is part of the G.O. Bond budget.
Chair Karen Rivo said that the $13.2 million is where they started with the process.
John Woodruff noted that on a few of the projects they will find that the original budget and final
G.O. Bond budget are a little different because there was a $17 million dollar Parks Resiliency
project. The Advisory Panel decided to break up the money and put it into the individual projects.
Chair Karen Rivo asked the Committee if they have a consensus.
The Committee said yes.
Chair Karen Rivo announced the next project, which was Flamingo Park.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 8 of 39
Eric Carpenter began by explaining that the Flamingo Park project is really two or more projects.
The $15.4 million in tranche 1 is for the full rebuild of the Police Athletic League, the PAL building.
This building is located just West of the parking lot and is in poor shape. This building really needs
to be reconstructed but it also potentially code be co-located with a fire station if we were to
move forward with Fire Station 1 in the Flamingo site. He said that there is a lot of opposition in
placing the fire station in the Flamingo Park site, but that they are not quite sure what all of the
concerns are there. He explained that they tried to go down that path once, but were asked to
halt because the money wasn’t there. The PAL building is a much needed building, but ultimately
it may or may not dovetail with Fire Station 1. The remainder of the budget, which is $15.15
million, is a number of different projects. It is the baseball and softball field being redone and the
conclusion of the Flamingo Park masterplan that was done 8-10 years ago, which was a promise
made to the community that they finally want to see through. He said that they agonized over
this project because they wanted to deliver the masterplan projects early on and keep the PAL
money in with Fire Station 1, which is probably one of their greatest needs in the City, but they
couldn’t keep all of that money at the front. Their best attempt at this was to keep the PAL money
in tranche 1, so that if the fire station moves forward and the PAL gets collocated with it, it can
all move together. If for whatever reason the PAL doesn’t get collocated with Fire Station 1, they
might end up doing some of the masterplan components and the design of the PAL in tranche 1.
Although there is no difference between the original amount and the final amount, there was a
bit of toggling of pieces that made up the project, but ultimately the plans included a big chunk
for resiliency.
Commissioner Joy Malakoff said that during the discussion of having Fire Station 1, which is in
terrible shape, the problem was that it was miscommunicated to the public because they thought
it was going to take away greenspace from Flamingo Park and be a tall building. In the end, it will
be located on what is now an asphalt surface lot and will include car parking and the PAL and the
fire station, but not take away greenspace.
Jack Glottmann asked if they were able to relocate the fire station and combine the projects are
there any savings where they can save some G.O. bond funds.
Eric Carpenter said he doesn’t think so because they would have to put the parking in a structure
that is vertical if they combine the projects.
Vice-Chair Marie Peter said that with the Advisory Panel they went through the site and the PAL
is well-used and there are children in there. She said that the building needs to be rebuilt and it
is a long time coming. She said that if the Committee could at least support the PAL part, and
discuss the fire station, because we need to get that building done as soon as possible. She also
said that they need to support this and the project should be green.
Eric Carpenter said that they do most of their aftercare and summer camp programs for South
Beach out of that building.
Yichiel Ciment asked what is the timing for both projects.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 9 of 39
Eric Carpenter said neither project is designed right now, so ultimately we need to figure out are
they coupled are they not coupled, then we have to move forward with the design component
of both buildings together and both buildings independently. He said that David Martinez could
correct him if he’s wrong but that after full design, they are probably looking at a 24-month
construction schedule.
David Martinez, Director of CIP, said that he was looking at the PAL building today and that they
will probably be shovel ready in the next 2 years, whether the projects are coupled or not. He
also said that construction wouldn’t take more than a year and a half.
Jason Greene said that it definitely sounds like on timeframe wise you wouldn’t need the $15.4
million for the PAL building upfront because it would be in that three to three and a half year. He
asked if there is a commitment to have a decision rather soon because it would hold up both
elements and it could have an impact on the timing of the money being used of the G.O. Bond.
Eric Carpenter said that this project was one of the highest supported items. The Police Chief and
the Fire Chief agree that the public safety radio system and Fire Station 1are the two highest.
Police and Fire both agreeing that the fire station is the top priority, it tells you a little something
about the fire station. It's really at the point where that particular fire station is at the end of life
and needs to be replaced.
Chair Karen Rivo said she was going to take one more question and asked the Committee if there
is anything pertinent in making this decision.
Vice-Chair Marie Peters asked what decision.
Chair Karen Rivo said on the decision for the $15.4 million in tranche 1 for the PAL.
Yichiel Ciment asked if PAL is not shovel ready for at least 2 years, wouldn’t it make some sense
to maybe either push this to tranche 2 or a portion of it to tranche 2.
Jason Greene said that based on the lead time of Procurement and design and then construction,
at the end of the third year the project will mostly be completed and that they will want to have
all of the funds encumbered in their budgeting system.
Chair Karen Rivo asked David Martinez if he wanted to answer the question.
David Martinez said that the remaining work that Eric Carpenter described is the remaining work
to be done at the park. Before the end of this year, technically, they would be ready to break
ground on everything that is left of the park except the baseball field. He said that the softball
field is higher priority for the Parks & Recreation Department and they wouldn’t want to take
both out of commission at the same time. In theory, if the money goes in now and the PAL is only
in design and the timing doesn’t work with completing it all in tranche 1, they would still be able
to complete the park work with that funding.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 10 of 39
Chair Karen Rivo asked if it would be appropriate to delay the other $15 million to tranche 3 or
would it be in tranche 2, because that could potentially couple with the fire station.
Eric Carpenter said that that was one of the decisions they agonized over the most and at the
end of the day the $15 million being moved to tranche 3, they thought was the most reasonable
compromise to make the numbers work.
Chair Karen Rivo said that today we are validating tranche 1 and asked if everyone is ok.
The Members said “yes” and “green”.
Chair Karen Rivo announced the next project, which was 77nd street.
Eric Carpenter said he will take a shot at explaining the project,but may need a little help. He said
that they really tried to have a project in tranche 1 that had a regional impact on both South
Beach, Middle Beach, and North Beach. This particular project, although it is not fully cooked at
this point, 20% of the overall dollars is in tranche 1 to make sure they have the money available
to advance the design, and be ready for construction at the beginning of tranche 2. He explains
that this project has a library, swimming pool, civic space, and a parking deck, as opposed to
having a flat lot that they currently have between 72nd and 73rd, Collins and Harding. This is
creating greenspace and trying to give us a modernized library, which could potentially free up
the lot that we have on 75th and Collins and also give us a civic space that would function
symbiotically with the North Shore Park & Youth Center.
Vice-Chair Marie Peter said the Advisory Panel spent an enormous time on this specific project
because they were looking at such large amount of dollars. Between the City’s input and people
from North Beach, and trying to build up North Beach, they spent a lot of time analyzing
everything. She said it is a very worthwhile project and the fact how the City is doing it is a great
idea.
Chair Karen Rivo clarifies that the first few years are the design phase and then the construction
is starting in a couple of years.
David Martinez said that he wanted to clarify on something. They have the consultant engaged
that was preparing a feasibility analysis and they have gone through most of that effort. If the
decision is to proceed in that direction, once they fine tune the scope of the project, it will involve
just putting together their criteria package, which will be 6 to 9 months. This means they can go
out on the street and technically be able to award the project by Summer of 2020.
Chair Karen Rivo asked David Martinez if he is saying that this project will be ready to start being
built before 2020-2022.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 11 of 39
David Martinez clarified that in Summer 2020 they would be able to award a concept to a
contractor and break ground at the end of 2020.
Wendy Squire asked if that means they need to move more dollars from tranche 2 to tranche 1
based on that timing.
Eric Carpenter said that he believes that there is till a consensus that needs to be built around
that project and he does not want to commit that they are going to put something on the street
in 6-9 months if they haven’t built the consensus yet. In his humble opinion, they need to do a
little more outreach to make sure that everyone is on board with how the finished project looks
like. He said that every week he is hearing a different comment about this particular project. He
explains that they are going to have hard choices with what to include in the project because
everyone thinks that this project can be everything.
Chair Karen Rivo asked if it were to be practical to give the right amount of time we need time to
figure this out and by putting it in tranche 1 we are rushing something that we are not fully ready
to do.
Eric Carpenter said he thinks they are ready to do something but not sure what that something
is. He doesn’t want people to feel like they’re jamming it down their throat, by putting it in
tranche 1 and then trying to construct.
Chair Karen Rivo said this was one of the most complicated projects, where people feel very
strongly about their opinions.
Jack Glottmann said his only concern is that as they go through other projects, and they may be
preventing another project being in tranche 1 because we have allocated $10.8 million dollars.
He wants to mark this project as a yellow and go through the other projects.
Jason Greene said that on a cash flow basis the City will be ok to start building in year 3 because
in the best-case scenario the City will be in a position to be contracted within a year time frame
and then 6 months of design. He believes that what staff has laid out is sufficient.
Chair Karen Rivo asked if the Committee wanted to mark the project yellow and come back to it.
The Members agreed.
Chair Karen Rivo announced the next project, which is the Baywalk.
Eric Carpenter said the Baywalk is a collection of four projects. One project is for a peg bridge,
which is the pedestrian flyover of the 5th street connection to the McArthur Causeway. Right now
the intersection of Alton Road and 5th street is not a very pedestrian friendly intersection. The
concept was to always have a connection from the Beachwalk all the way down around South
Pointe and continue the bay walk as far as we could possibly go and right now we can get at least
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 12 of 39
all the way to Lincoln Road and then use the pedestrian bridge that they’re building from Lincoln
Court to Dade Blvd to connect us to Maurice Gibbs park. These are three segments behind private
properties that we need to get their permission in order to build an overwater bay walk because
we don't have the space behind their property to build it upland. He points out that the original
budget was $24 million and the budget is $15 million that was passed. Part of that was because
we believe there is a better than likely chance we will enter a development agreement
modification with the 500 Alton property for them to construct what we believe originally was a
$15 million dollar pedestrian bridge for approximately $10 million dollars. Then they will try to
do the best they can with finished the remaining 3 projects with the remainder of the money. He
clarifies that the $10 million in tranche 1 is for the flyover, or if that project stalls at all, would
have some money for the others, but they don’t see it stalling.
Jason Greene said that it was important to mention that the $10 million is a solid number because
it is going to be a developer built one. He mentions that he lives in that neighborhood and South
of 5th feels very disconnected from West Ave. He also mentions is feels very dangerous trying to
run across 5th St and has been wanting this project for a very long time. He hopes that they
support moving this forward as soon as possible.
Chair Karen Rivo asked if anyone had any comments.
Yichiel Ciment asked if the developer on 500 Alton Road is fully on board and the $10 million cap
is an agreed on number.
Eric Carpenter said it is written into his existing development agreement as an aspirational item
that they would like to bring back to Commission a modification to the development agreement
for the developer to construct the flyover for $10 million dollars. It is not locked in stone yet but
I believe there is will from the developer to do it and I think there is benefit to them on the
backend to make it worth their while.
Yichiel Ciment said he thinks it is incredible to be able to connect two parts of the city that have
always felt fragmented so I agree with it being in tranche 1.
Vice-Chair Marie Peter said that they should make this project green because we need to connect
ourselves.
Chair Karen Rivo asked if everyone is in agreement with that.
The Members said yes.
Chair Karen Rivo announced the next project, which was the seawalls.
Eric Carpenter said that the original budget was $35 million dollars because we have
approximately 3 miles of City owned seawalls and we felt like we can upgrade all of the seawalls
with $50 million dollars. The City has already put in $15 million dollars so we asked for $35 million
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 13 of 39
to be able to complete it citywide. The number got dropped down to $10 million and these are
the next priority seawalls that we will be addressing. About $1.5 million dollars will be going to
the last piece of the Indian Creek project. He explains that there is a whole priority list of seawalls
and obviously this will be taking things off that list based on priority, until they run out of money.
Yichiel Ciment asked how they came up with the $8 million and $2 million allocation, and based
on that answer, if it makes more sense to take the $8 million and bring it down to $5 million and
spread it along the following tranches.
Eric Carpenter said that the way they were looking at it was that they had spent $15 million
dollars in the last 5 years, putting out $3 million dollars a year on seawall work, so the $8 million
and $2 million will just be continuing that until they find another funding source.
Jason Greene referenced the spreadsheet. He said that the two listed projects in the project
description totaled $2.9 million dollars, so the $2.9 million is going to be your year 1, but what’s
your year 2 and year 3?
Eric Carpenter said that in 2014 they did an assessment citywide of their seawalls. They are
looking at this from both a structural stability and also an elevation perspective. Their greatest
vulnerability in many areas of the city are that the seawalls are too low and during hightides the
water just pours in and we can’t install pumps because we can’t pump the ocean. He said that
they have to create something there to stop the sheet flow over land, so that’s where the
criticality of the seawalls comes in to give them a fighting chance, with either temporary or
permanent pumps.
Jason Greene asked if he can assume that the two listed projects, in Brittany Bay and Maurice
Gibbs Park, are the most critical and year 1 G.O. Bond work.
Eric Carpenter added the Indian Creek project to the most critical list.
Jason Greene asked how much is the Indian Creek project.
Eric Carpenter said it is about $1.5 million.
Chair Karen Rivo asked if this project is a green.
The Committee said yes.
Chair Karen Rivo announced project number 8, which is replacing Fire Station 1.
Eric Carpenter said that Fire Station 1 is in the corner of 11th and Jefferson, directly across from
the PAL building and the Southern entrance of Flamingo Park, which is really at its end of life. He
asked the Fire Chief what if they can’t find another place for the station and it has to go back to
the property that it is on today. He said that the Fire Chief said if that’s what he has to do but the
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 14 of 39
problem he has is that they will be at or above capacity of what they need to deliver service to
this neighborhood, day 1 of construction. Eric Carpenter said that we want better for our City
and build capacity into our systems so that as our needs change we are better equipped. He
explained that we did 5 or 6 location assessments within the response area. The Fire Chief told
him if they could put the fire station as central as can be, their response time will approximately
be the same to the entire area. He noted that they are very central where they are located right
now. He explained that they came up with 2 or 3 options for the new location.
David Martinez clarified that they came up with 4 locations.
Chair Karen Rivo said that for the purpose of their discussion if they can explain the 6 and the 4,
so they can decide what that means.
Eric Carpenter said that if they were to get a firm decision tomorrow that it is going to go here, it
is still going to take us 18-24 months lead time to get a shovel in the ground. Along those lines,
we took 20% of the cost for design upfront and decided to split the construction cost between
tranche 1 and tranche 2. They understand that they probably will be in a little of a tug with this
project so they won’t be able to start day 1 moving forward with the design.
Chair Karen Rivo asked for them to remind the Committee how they went from $20 million to
$10 million.
Eric Carpenter explained that they combined Fire Station 1 and 3 originally but then they broke
them apart.
Chair Karen Rivo asked if anyone had any questions.
Vice-Chair Marie Peter asked Eric Carpenter where they would put the fire station, because
anywhere where they put it there will be residents resisting. She explains that she went over to
the fire station and they can’t purchase the correct trucks because they don’t fit in that building.
She asked if at some point the City is going to tell the residents that staff needs to pick a place.
Eric Carpenter said he can’t speak for the Commission or the City Manager but from his
perspective one of the biggest hurdles between us picking which neighborhood is going to end
up with it, we didn’t have the money in place for it anyways, so now that we have the money in
place, ultimately we have to have these tough conversations and we need to figure out what
makes the most sense for the City.
Chair Karen Rivo asked David Martinez if he is able to tell them the 4 sites they have in mind.
David Martinez said unfortunately he doesn’t remember them all, but he remembers the one
South of 5th and the one 2nd and Washington. He doesn’t remember the other 2 locations but
they weren’t feasible in terms of circulation. The Commission decided that the primary location
would be at the Flamingo Park site for a lot of reasons.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 15 of 39
Jason Greene said so the preferred location is directly across the street, so really the decision
from the Commission is holding up 2 projects, because it is the PAL and this one. He asked if they
are sure they won’t need more than the $6 million because it was one of the most highly
commented on projects. He explains that he has notes of areas that could possibly slide because
this is a safety issue. He asked if they could possibly move the money up to move the project
faster.
Eric Carpenter said that they have a bunch of safety projects in tranche 1, but if this project looks
like its getting legs, and theirs flexibility with PD and Fire, they can ask if they can maybe slow
down those projects a little bit to move this one forward, but ultimately since we are talking
about cash flow, as opposed to encumbrance, I think we’re probably pretty close to where we
expect to be.
David Martinez added that the numbers they see are total costs, so there are contingencies built
in, soft costs, and other fees.
Yichiel Ciment asked what will be at the site once the fire station is removed.
Eric Carpenter said that is one of the things they have been debating and that it hasn’t been
publicly announced, but they are trying to find something that the neighborhood would want
that will ameliorate some of their concerns with ending up with the fire station across the street.
Yichiel Ciment said that’s why he asked if there’s a tradeoff that really makes the neighborhood
happy, it seems like everyone is thumbs up and the City is looking for an alternative for that site
to make the residents really happy, so that’s an easy one.
Chair Karen Rivo asked if the project is a thumbs up.
Jason Greene said he would have it as green but the only reason why he might want it yellow is
to see if they should move more funds up. He said that this project is definitely a go.
Chair Karen Rivo asked what the will of the group is and if they should put it as yellow.
Vice-Chair Marie Peter said yes.
Chair Karen Rivo announced the next project, which is street lighting. She stated that this project
went from $50 million to $10 million.
Eric Carpenter explained that the street lighting is part of an overall street lighting master plan
that they’re working on, and is actually a smart lighting masterplan. The concept is, and we’re
already under contract with Johnson Controls, is that they are putting together a masterplan
because one of the biggest debates we have in the City is “It’s not bright enough for safety” “It’s
too bright I can’t sleep at night” “It’s too bright the turtles are getting confused”. The City is trying
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 16 of 39
to come up with some standards that would allow for different lighting levels in different areas
in the City, depending on what we think the best-case scenario is. Layering on top of that, we
want to build a smart backbone that will be able to bring data back to City Hall, like “are the lights
functioning or are they out?”. He compares the new streetlights to a smartphone on a pole that
allows you to plug in apps. He said they already funded $1.8 million to do the masterplan; the
$10 million dollars is probably some design work, some implementation work in different areas,
some backbone construction and then we will have to look for other financing mechanisms. He
explained that they put the bid out as a potential design-build finance maintained project so they
have the ability with Johnson Controls to be flexible.
Jason Greene asked if this would turn the light to LED.
Eric Carpenter said yes.
Jason Greene said there is savings between the existing, traditional lights and the LED lights. He
asked if that’s what Eric Carpenter is saying when he said design-build finance, because FPL or
other companies will switch lights to LED lights and they get paid on the differential of your
savings.
Eric Carpenter said that is a possible funding scenario, where ultimately, they will end up with
less person-hours in maintenance and less energy costs, which could be used to pay back the
financing portion of it. Those are some of the things that they have left open in order to
potentially move forward, but none of those decisions have been made.
Jason Greene asked if there is any possibility that this can end up being like a white elephant,
where the money is never found in the General Fund budget and you end up spending $10 million
dollars on a tech, and doesn’t really get rolled over to only 1, 2 or 3 small areas.
Eric Carpenter said that that is always a possibility when you’re talking about government sector
tech, but I think we have done our homework on this and it seems to be the way many
metropolitan areas are going, and were going to need the back haul capabilities for the video
systems that we are going to talk about later, so ultimately we are going to need the backbone
on a lot of different things. There are so many what ifs on the technology side that I think we are
positioning ourselves to be able to roll this out and we have a contractual mechanism that looked
at all of these eventualities, but we can exit out at any point.
Jack Glottmann said didn’t we talk about some of the above ground improvements in the
different neighborhoods that will include lighting.
Eric Carpenter said that there are above ground dollars in some of the neighborhoods, that cover
lighting, and once we get the backbone in place then we will just speck out the smart lighting
systems and that would be the lighting that is being installed as part of the neighborhood project.
Chair Karen Rivo said she will take 2 more questions and then we will do an up or down.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 17 of 39
Yichiel Ciment said he is asking more for the feedback he has received from fellow residents in
the Mid-beach area. He mentioned the lighting on some side streets, such as Michigan, and how
the lights are somewhat antiquated. He asked if this project is going to replace the side street
lights or is it limited to the major roadways and parks.
Eric Carpenter said the $50 million-dollar program is to do lighting citywide, where they will meet
with each neighborhood and they will say at what level of lighting they want. He explains that
part of the program they run into is that some neighborhoods want it lit up like a stadium, while
other neighborhoods don’t because they want it to be quant.
Yichiel Ciment said so different streets with different lighting levels.
Eric Carpenter said we have that at Lummus Park due to turtle nesting season.
Vice-Chair Marie Peter asked what if you start a project in a community and you start to put the
lighting up, is it going to be different lights.
Eric Carpenter said there are different LED lights, which can be smart lights. They may not look
exactly alike, but our goal is to end up with things that are similar. Ultimately it is the ability to
plug in the apps to the light that really make it a smart light.
Chair Karen Rivo asked if this is an up vote.
The Members said yes.
Chair Karen Rivo announced the next project, which is project 10.
Eric Carpenter said the Northshore Park & Youth Center is a number of smaller projects, in which
a big chunk is the baseball conversion. This project involves painting, generators, shade
structures, LED lighting, at the Youth Center itself. What was put in tranche 2 is some of the
flooring and the playground, which was relatively new, but will need to be replaced 5 years down
the road.
Jason Greene said this was one of the projects that spurred him to reach out. He met with Maria
Hernandez and Eric Carpenter on Tuesday night. He said that he had wanted to know what were
the different phases of each project and the costs of the different phases, so that if they made a
decision, such as if we really think we should push another $2 million dollars for Fire Station 1,
where would we find the funds because we don’t want to slow down a project entirely. In the
quick win there is $1.256 million dollars, which are the smaller elements that are ready to go.
The extra amount of $3.674 million dollars, of that, $730,000 dollars is for the final design of that
element, so that would leave the difference between the numbers $2.9 million dollars for
construction. He explains that the $2.9 million dollars in tranche 2 can be delayed.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 18 of 39
John Woodruff explained that this project has many subprojects in it. He said that they heard a
lot from certain commissioners about anything that touches kids, to try to make it happen quicker
than other things because it is a generational impact. He explains that if they want to play a little
with some of the amounts, the Youth Center projects aren’t the best to work with because they
have received a lot of feedback on those projects that touches a lot of people.
Yichiel Ciment said to Jason Greene’s point, is there any amount of money, of the $4.9, that could
be allocated to tranche 2, that would enable you to perceive without losing any amount of time.
Eric Carpenter said there are a lot of sub projects, like the roof replacement, flooring
replacement, fence replacement, interior painting, the LED lighting upgrades, and then the
baseball field conversion. He said as the Assistant City Manager over Parks & Rec, I hear
constantly about not having enough baseball fields in Miami Beach, where we are turning kids
away from our baseball program because we don’t have enough fields.
Jason Greene said it is ready to go.
Eric Carpenter said the baseball field needs a little more cooking, but could it slip to tranche 2.
It’s a possibility, but that’s why we’re here asking you to talk about it.
Chair Karen Rivo said let’s make it yellow and come back to this. She announced the next project,
which is Lummus Park.
Eric Carpenter explains that Lummus Park is a two-phase project; re-sodding and redoing all of
the irrigation and redoing the serpentine walkway. Part of their decision matrix for making this
in tranche 1, besides looking at the parks as relatively quick wins and touching a lot of people,
they still think there’s a lot of cooking that needs to be done on the Ocean Drive project. They
didn’t want to not move Ocean Drive as quickly because it might not be ready to move quickly
and then not do Lummus Park also.
Chair Karen Rivo asked if the Members are in agreement with having this project in tranche 1.
The Members said yes.
Yichiel Ciment said he has one question. He asks, when moving Ocean Drive will that create any
disruption for Lummus Park.
Eric Carpenter said that they talked about that and they could potentially have a small staging
area in the park, but ultimately it would be fixing the irrigation and re-sodding. It would not
damage the serpentine walkway, which is the biggest chunk of this.
Chair Karen Rivo asked if the Members are good.
The Members said green.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 19 of 39
Chair Karen Rivo announced the next project. She said Soundscape we validated.
Maria Hernandez said we validated $3.8 million dollars.
Eric Carpenter said the $700,000 we have in question is the restrooms/storage facility. Similar to
other projects, we still need to do a little consensus building around that piece of it, which is why
it wasn’t listed as a quick win.
David Phillips from New World Symphony said that from their perspective expanded restrooms
are needed to better serve Soundscape Park. They have a meeting tomorrow with Maria
Hernandez to find a proper place for it. Once they reach consensus, it should move on fairly
quickly.
Chair Karen Rivo asked if there were any questions on that.
John Woodruff said under every scenario, the project will happen in tranche 1. He asked David
Phillips to talk a little about the storage component.
David Phillips said that they need a storage for 2 LED video walls that they purchased, which need
to be in a close proximity to Soundscape Park.
Chair Karen Rivo asked if this is a green.
The Members said green.
Chair Karen Rivo announced the next project, which is Scott Rakow.
Eric Carpenter said this project has a lot of pieces to it; the majority of the project is in tranche 1.
This building serves as a point of distribution were we meet up after a storm to send the troops
out, which is why there are generators and impact windows on this list. Roof replacement,
interior and exterior painting are also in tranche 1. In tranche 2 is the basketball flooring,
gymnastics flooring, outdoor patio flooring and the ice rink flooring. He asked if anyone had any
questions.
Chair Karen Rivo asked what the reason is why they are delaying the $640,000.
Eric Carpenter said it’s because there is still some useful life in them.
Jason Greene asked if there is any design.
Eric Carpenter said some of the items need design, which is primarily the reason why they didn’t
put it in the quick wins section. Another reason why they didn’t put it in quick wins is because
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 20 of 39
they didn’t want to tear up the Northshore Youth Center at the same time as the PAL and Rakow
Center.
Chair Karen Rivo asked if everyone is good and if they can mark it as green.
The Members said yes.
Wendy Squire asked if their pace is up to their expectations.
Maria Hernandez said it is definitely going faster because they have another hour before they
break for questions.
Chair Karen Rivo announced the next project, which is the Police Headquarters renovation, which
is split between two tranches.
Eric Carpenter said that there is an indoor air quality in the firing range concern for a number of
years that they want to move on very quickly. The bulk of the work is reliant on the Fire Station
1 being built, due to the Communications Center being moved out of the Police Headquarters
and into Fire Station 1.
Yichiel Ciment asked if there is any desire to move funds from tranche 1 to tranche 2, to factor in
the Fire Station.
Eric Carpenter said that the big chunk in tranche 1 is the firing range renovation and some of the
window stuff.
Yichiel Ciment said if the firing range is the immediate need for the Police Department it should
be an obvious yes for everybody, but if there are funds tied to this $4 million that won’t give the
Police anything new for a few years maybe we should move it to tranche 2.
John Woodruff said they ran some issues when we had Hurricane Irma and realized that it could
be a lot better. This might be some efficiency savings if we are able to do that sooner than later.
Jack Glottmann asked why there is such a big difference between the original budget and the
G.O. Bond budget.
John Woodruff said he thinks the original plan was to add another floor to the building, but the
Advisory Panel consolidated that the Communications Center could be moved to Fire Station 1.
Eric Carpenter said if there are questions that the Members would like them to dig into, they can
put this in yellow and they will make sure they get those questions answered.
Chair Karen Rivo said they will yellow this project. She mentioned that the Members should feel
free to email Maria Hernandez with their questions so that staff ca continue to prepare
information down the road. She then announced the next project, which was Sidewalks.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 21 of 39
Eric Carpenter said we did an assessment citywide and these are dollars that we will be allocating
to sidewalk replacement for the 25% of the worst sidewalks citywide.
Ron Starkman said these funds, similar to the streets project, shouldn’t be a maintenance fund.
Jason Greene asked if the $1 million dollars a year for 12 years feels sufficient, as well as the
neighborhood improvement projects.
Eric Carpenter explained that we drove a golf cart throughout the city that had a similar system
to what they do on the streets and picked up all of the problem areas. With the data they
collected, they believe this will get them to where they want to be.
Jason Greene said so the General Fund would not have to fund any of the sidewalks for the next
12 years.
Eric Carpenter said we are still working to build up some General Fund dollars for sidewalks
because we don’t want this to be the crutch for the next 12 years.
Jason Greene asked if Eric Carpenter is saying that the $1 million a year would not be sufficient
to bring the sidewalks to a level of quality and that there would still need to be a little of the
General Fund funding the sidewalks to where Public Works would want the sidewalks to be.
John Woodruff said that because this was done for a study and it showed that for $13 million
dollars we would address all of our marginal sidewalks and below, that doesn’t account for the
sidewalks today that are pretty good but might breakdown at some point, so we will definitely
be layering in general/operating dollars.
Jack Glottmann mentioned that the above ground projects for the neighborhoods will include
sidewalk dollars.
Ron Starkman said we have 25% of our sidewalks that are not in good shape and we are going to
take 12 years to fix it.
John Woodruff said that some of the sidewalks will be addressed through the Neighborhood
Improvement Projects, but it is something we can analyze a little bit further.
Jason Greene asked if the $13 million is needed to address the issues that exist today or today
and expected to exist in the next 12 years.
Eric Carpenter said it was expected to address the issues a year ago.
Jason Greene said technically if we are able to find money to move, you can use $13 million
dollars in tranche 1 because those issues exist today.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 22 of 39
Eric Carpenter said we have $13 million dollars’ worth of repairs across the entire city. I don’t
know if we would do all $13 million dollars’ worth of repairs today because of neighborhood
projects. He understands that by programming over the next 12 years we aren’t getting to all of
the problems today. He also mentions that he isn’t sure if we have the capacity to do all $13
million dollars’ worth of sidewalks in a year.
Jason Greene asked internal resources or contractors.
Eric Carpenter said both. He said that we are going to try to frontload as much as we can, but we
don’t want to overpromise and under deliver.
Chair Karen Rivo mentioned that the Advisory Panel had the public do surveys and prioritize the
projects. Sidewalk repair was the number one priority. She said that she personally would like to
see more of this moved if there was the capacity to do so, so it should be yellow. She mentioned
that it is a safety issue.
Eric Carpenter said we would like to get the project done as quickly as possible and we definitely
have more capacity than we’ve programmed.
Jason Greene said maybe the number of years is what the Committee needs to know.
Eric Carpenter said he will take this project back to Public Works and ask them to come up with
what they can deliver with our existing resources and if they augmented their resources, what is
the maximum they can deliver.
Jason Greene said that his only concern is that the sidewalks are needed.
Chair Karen Rivo said we are going to yellow this. She announced the next project, which was
Maurice Gibbs Park.
Eric Carpenter explained that the design is substantially complete, and we are in the permitting
process. We will be shovel ready for this shortly. There is a remediation component to this similar
to the PAR 3, so that always throws a little bit of a wild card into the discussion, but ultimately,
we believe this is all a tranche 1 deliverable. The reason it isn’t a quick win is because of the
remediation.
Chair Karen Rivo asked if there were any more questions and if the project is green.
The Members said green.
Chair Karen Rivo announced the next project, which was roof replacement for cultural facilities.
Eric Carpenter said this is a quick win because we think we can deliver it quickly. There are three
cultural facilities that need replacement- The Filmore, Miami City Ballet, and The Colony Theater.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 23 of 39
Chair Karen Rivo said obviously the life of these they need to be in tranche 1.
Jack Glottmann asked if these are shovel ready and if they should be done before the rainy
season.
John Woodruff said if you guys give us the double thumbs up, we would love to do it before the
rainy season.
The Members gave a double thumbs up.
Chair Karen Rivo moved to the next project, which was the street tree master plan.
Eric Carpenter mentioned the street tree master plan is something that’s been in the works for a
while and that they are planning to complete the plan itself this calendar year. He then stated
that we have about $500,000 in quick wins. He said we have a number of locations that lost a lot
of vegetation due to Hurricane Irma. He mentioned that they know they are going to have to
replace canopy even before the master plan is done. They are looking to get out there quickly
once funding becomes available in some of those areas. He explained the way they programmed
it, which is finishing up the master plan in year 1 contracting out and starting the work in year 2
and then finishing it up probably in years 4 and 5.
Chair Karen Rivo asked if anyone had any questions on the street tree master plan.
Yichiel Ciment asked how much of the $2.5 million dollars is going to be used, given the timeline.
Eric Carpenter said he would have to double check with Environmental, but he believes they were
looking at about a half a million to finish the plan.
Chair Karen Rivo asked if the $500,000 was the quick win.
Eric Carpenter responded saying no the quick win is the $500,000 worth of canopy trees, that
they would be putting out Year 1 . He goes on to say, the question that everyone has to ask
themselves is, do we want to just do the quick wins and the master plan and then wait until
tranche 2 to implement, in which case it would end up being they could move another million
and a half dollars to tranche 2. He mentioned that he thinks there is a lot of public support for
replacing the tree canopy that was lost. He said he thinks that it was one of the higher ones on
the survey.
Chair Karen Rivo agreed and said yes that replacing canopies was actually number 4 with 68%.
Yichiel Ciment said he agreed. They should definitely replace it. His only question is based on the
timing of design and the master plan; would it coincide with tranche 2 to the point where they
might as well allocate some funds into tranche 2 from tranche 1.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 24 of 39
Eric Carpenter said he thinks they’ve tried to do that by saying that they are probably looking at
2.5 of the $4 million implementation of the master plan in tranche 2 so that’s greater than 50%
but obviously you can cut that pie a lot of different ways.
Jack Glottmann asked if the trees are basically located throughout the city or just certain areas
that need a lot of trees and are they allocating a large number of dollars for them.
Eric Carpenter said it’s in general, throughout the city. He explained that they would not be able
to say one certain area got devastated, let’s do this area first and leave everything else
afterwards. He explained that there are a couple of areas that they know got hit hard and so they
might try and target some of the $500,000 they are trying to put in the quick wins to hit Pinetree
Park, Marjorie Stone and Douglas Park and North Shore Park.
Jack Glottmann asked if the parks have any dollars for the trees.
Eric Carpenter responded saying that Marjorie Stone and Douglas is only a playground
replacement and Pinetree Park is repairing the kayak launch and the pathway, so no those two
projects are minimal dollars and are strategic singular component repairs or replacements.
Max Litt said in consideration for the group when they are talking about street tree planting
urban forestry program and benefits we elevation earlier is better it gives more time, the younger
three don’t offer as much benefits so there’s a case for planting earlier on in the program.
Chair Karen Rivo apologized to Max Litt for not taking the time to do proper introductions. She
mentioned he is representing Sustainability Committee then she asked him to tell everyone a
little bit about his background.
Max Litt began by saying that he has a background in environmental policy and sustainability. He
said he has worked for the NYC Department of Environmental Protection and the Sustainability
Bureau. He said he also has a background in urban forestry and project management working in
a nonprofit side partnered with the NYC Parks Department.
Everyone welcomed Max Litt. Chair Karen Rivo let him know his expertise was valued and to feel
free to chime in at any time with any questions or opinion.
Chair Karen Rivo asked if there were any more questions regarding the street tree plan.
Jason Greene asked if the master plan is actually finding all of the areas within the City that need
to be designed and then would there be landscaping architects that would then be doing the
design for the tree layout or is it all one in the same.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 25 of 39
Eric Carpenter said he would have to double check, but he believes it is supposed to be a master
plan for the city, that would probably have some specification cut sheets. They would then
ultimately put the master plan into a contract for tree installation. (2:06:00)
Jason Greene said so it would actually identify what the park needs, and the master plan would
have the layout of what trees should go where.
Eric Carpenter said that he does not know if it would get to that level of detail, but he does know
that it is going to identify for example this street to this street, should be predominately these
species with a mixture of these other species interspersed. It may not actually take a map and
pinpoint the exact location of each tree, but it will give them the criteria.
Jason Greene said it seems like some of them wouldn’t require design, if there’s just a few trees
missing, but there are other ones that may be an open space or park where they would want to
have a landscape architect do a more in-depth design and layout for which to use and where.
Eric Carpenter said that they have in-house landscape architects in both the Public Works side
and on the Parks side that work well together so they are able to bounce ideas off each other.
Max Litt deferred to City staff he said it sounds like it might just be the street tree component
and he didn’t know if it would contemplate Parks.
Eric Carpenter replied that it is a street tree master plan but there is also a reforestation
component that will take into account Parks. To his understanding at all city owned facility.
Jason Greene questioned if that was the reason the original budget doubled from $2.5 to $5
million going from street trees to adding parks?
Eric Carpenter said he does not think that was the reason. He thinks it was more a matter of we
had just been hit with Irma.
The Members agreed to make the project green.
Chair Karen Rivo asked if there were any more questions regarding the street tree master plan.
She moved onto the next project, which was bike lanes for $5 million dollars.
Eric Carpenter said this project is a combination of continuing the painted bike lane in some areas
and other areas protected bike lanes. He then said he would have to yield to Transportation if
anyone wanted to dive deep into detail over which is which but he said he did know that in
tranche 1 they have Chase Avenue, 23rd St. and the design for the Alton Road segment between
Michigan and Chase. Which is ultimately going to be a shared use path on the east side of Alton
Road adjacent to the golf course.
Wendy Squire asked if the path will be protected rather than green.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 26 of 39
Eric Carpenter said that it is actually up behind the curb, so yes that would be considered
protected.
Chair Karen Rivo asked if anyone had any concerns or questions regarding how it got spread out.
She also asked was it just the capacity that got spread out between the two tranches.
Eric Carpenter said some of it was. He said an example is the Alton Road design being done but
they will not start doing construction until tranche 2 because that is when they anticipate the
actual Alton roadway construction to happen and they’re going to basically object the money
into the contract and have it all done at the same time.
Chair Karen Rivo said so that’s not for a few years.
Eric Carpenter said correct.
Chair Karen asked if Wendy Squire had a question.
Wendy Squire said yes and referred back to protected versus green. She asked if there was a
study or are the protected lanes in the more high traffic areas and the green in the more side
streets/more residential areas.
Eric Carpenter said typically that is how they try to do it and they have three levels of protection.
They have the sharrows which is the least protected, the very low volume local streets. Then they
have the dedicated bike lanes, which is just green with no protection, which are for the higher
intensity local and the low-end collectors. And then they have the protected bike lanes, which
are on more the collector/arterial roadways and then wherever they have the ability they will go
to an off-road dedicated shared use path.
Chair Karen Rivo asked so tranche 2 and tranche 3 are timing with other projects.
Eric Carpenter said yes.
Jason Greene referred back to Alton Road. He asked if Alton Road from Michigan all the way up
North to Chase, is part of a DOT road.
A few people respond yes at the same time.
Jason Greene asked if the DOT refuses to fund it.
Eric Carpenter said there is not enough room in their right of way to do the shared use path and
the DOT project is really more related to a drainage project. They have asked DOT and they can
ask again but ultimately, so far, they’ve been told if they wanted a shared use path they needed
to fund it.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 27 of 39
Chair Karen Rivo asked if there were any other questions.
Chair Karen Rivo moved to the following project, which was security for public spaces. She
mentioned that a lot of security issues were higher up on the list, not surprisingly.
Eric Carpenter said this is the bollards or portable vehicle protection systems which are a kin to
portable bollards. He said that a lot of this came about as a result of some of the high-profile
incidents that they’ve heard around the world about terrorist attacks and the concept is that they
want to protect some of the more highly utilized public spaces. They have some temporary
bollards- the portable bollards in tranche 1 as well as a couple of other locations like the
Convention Center and he thinks there was a component for Ocean Dr., Soundscape Park and
South Pointe Park. The Lincoln Road piece is what they had put in tranche 2, so they are still in
the process of figuring out what is going to be the timing of the Lincoln Road improvement project
and realistically what’s going to be the scope. There has been a lot of debate back-and-forth
about how much the city should contribute and how much the property owners should
contribute.
Chair Karen Rivo asked to be reminded what the 600 plan was for.
Eric Carpenter said that’s the portable bollards.
John Woodruff said the bollards can be used on Ocean Drive for special events or those type of
things.
Eric Carpenter said that the Police Chief wanted to make sure that he was very clear about the
portable bollards. They are extremely helpful but they cannot protect all of Ocean Drive. They
would be able to probably handle a handful of side streets but they wouldn’t be able to get
coverage everywhere from 5th to 15th on the portable bollards because they just wouldn’t have
enough of them.
Jason Green said so we would need more money.
Chair Karen Rivo asked what does that mean in terms of our work and will they need more.
Eric Carpenter said no he was just suggesting that some of the projects contemplated bollard
inclusion. He said for example the Shulman plan for Ocean Drive had bollards along the entirety
of Ocean Drive, some of which were removable or collapsible to be able to switch back-and-forth
between pedestrian and vehicular use.
Chair Karen Rivo asked what the Shulman plan was.
Eric Carpenter said the Shulman plan was the planning level document that was put together by
Alan Shulman and his architectural team.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 28 of 39
Maria Hernandez said about three years ago.
Eric Carpenter continued saying that it was the basis for the Ocean Drive project dollars.
Yichel Ciment asked seemingly wouldn’t the only question for that one item be whether or not
to front load the rest of the 2.35 that’s in tranche 2 or is Lincoln Road 100% of the $2.35 million.
Eric Carpenter said yes.
Chair Karen Rivo said so we can’t move anything to tranche 1.
Eric Carpenter said they can but he does not think they can spend it.
Jason Greene said he had two questions. The first is the $600,000 for the portable system for
Ocean Drive .
Eric Carpenter said portable system for citywide.
Maria Hernandez said you can move them around.
Jason Greene said that the question is going back how much would it be to protect all of Ocean
Drive with the portable system and how much asked that would cost.
John Woodruff said they can’t change the budget at this point.
Jason Greene said he understands- he was just wondering.
John Woodruff said they would have to come up with a different funding source, but this is really
about the program and not the funding. What they could do is move everything out but they
can’t really move the Lincoln Road amount in tranche 2 up.
Jason Greene said well if there’s savings in a project that doesn’t get done...He explained that
when the voters voted they voted on value for three big areas and in there was discussion about
“these are the things we are going to do with it.” He said that he is not advocating it but how
much play is there?
Eric Carpenter said he would try to answer that question and he was not trying to be invasive but
there may be some ability to have a conversation at some point, but he does not want to delve
into that level of detail right now.
Jason Greene said he agrees.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 29 of 39
Eric Carpenter said he would defer to the Attorney’s Office but he thinks they have to be careful
about that because they have made a promise to the voters on what the projects were that they
were going to do so he wouldn’t want to pull something out of the list to put something else in,
unless there’s a real good reason.
Jason Greene said he doesn’t think they’re thinking of taking something that wasn’t
contemplated at all. It’s just at the possibility of beefing up a little bit, squeezing down one and
popping up a little bit more and a little less than the other.
Jack Glottmann said he thought last week they spoke about the ability and trying to save some
money upfront, let’s say in Public Safety, that those savings could then be pushed onto another
Public Safety project down the road to make sure that they didn’t run out of money in 12 years.
Wendy Squire said she is a little confused too. She said for example, the $600,000 she questioned
if we needed more they cannot increase/change a line item, but they can move it.
John Woodruff said they would have to decrease a different one or add additional dollars. He
said that they would need to get the programming straight but then when they get to dividing
the project I’m going through each one for sure all of those things could be reexamined. The Chief
said he wanted $600,000 and he’s not sure why. They can put the project as yellow and come
back.
Chair Karen Rivo said that John Woodruff had said safety was a priority and maybe it’s another
set of recommendations that do come to the Committee.
Eric Carpenter said that he wanted to clarify that the Chief wasn’t advocating for more dollars.
The Chief just wanted to make clear because he had heard the people talking in the public that
these portable bollards were allocated for Ocean Drive and he just wanted to make sure
everybody understood that these portable bollards are going to go everywhere in the city and at
certain times they are going to be on Ocean Drive. The bollards are flexible enough to go around
and do a lot of different things for a lot of different purposes.
Chair Karen Rivo said it is a green. She moved on to the next project, which was North Beach
Oceanside beach walk.
Eric Carpenter said this is something they are actually into permitting for.
David Martinez said we are permitting with the state. He explained that what was happening was
the Florida Department of Transportation has pledged a $1 million grant. The grant was
earmarked for their 2021-2022 fiscal year. They have asked them if they would upfront the
money to their current fiscal year that starts this July the 19/20 fiscal year and they didn’t say no.
They will not give them an answer until they are fully permitted through DEP and they submit
the full package then when they see that they are really serious, and they have a project that is
ready to go. The DEP has been very generous in all of the Beachwalk projects in the multimillion-
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 30 of 39
dollar grants, so they are very optimistic that DEP would provide the million dollars later this year,
but they have to provide them a full project that’s fully designed and they are just going through
permitting right now. The project is $1 million from them and $2 million from us and the project
had a little bit of money in it already.
Jason Greene asked if this was a reimbursement grant
David Martinez said yes.
Jason Greene asked if it could be one that could be funded upfront and then they could ask for a
reimbursement.
David Martinez said they would not let us bid it though until the funding was released, they
actually review the packages and then they approve them and then put out the bid.
Jason Greene said it seemed like it should be a thumbs up based on what the city wants and they
would need to show the money upfront.
Jason Greene asked if the grant agreement could be possibly modified if they show that they
have the money and the thing is permitted and they are doing reimbursement would they modify
the grant agreement to allow to go out and be reimbursed later.
David Martinez said they haven’t done that yet, every time we have asked them.
Eric Carpenter said that DEP could not commit that they are going to have dollars.
Chair Karen Rivo moved onto the next item- license plate readers.
Everyone said green.
Chair Karen Rivo moved on to 41st street.
Eric Carpenter said that the 41st St. project really did not have a lot of definition yet but they are
also slightly concerned because they have the 836 I 95 395 interchange project that’s actually on
the construction now but will be hitting us in the face sometime in August, September, October
of this year. He said it’s going to push a lot of traffic to the Tuttle and they really don’t want to
look at disrupting 41st St. until that project comes to conclusion and that’s really a five-year
timeline.
Yichiel Ciment said that’s a four thumbs up.
Chair Karen Rivo moved on to project 25, which is traffic calming.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 31 of 39
Eric Carpenter said there were four projects in the traffic calming project. Nautilus which is a
quick win and then Central Bay shore North which is North of 34th St. South of 41st and Central
Bay shore South which is funded but tied to the neighborhood project which is ultimately tied to
the PAR 3 which we talked about earlier those are in tranche 1 and the Normandy and Palm view
are in tranche 2.
Chair Karen Rivo asked if it’s a capacity issue.
Eric Carpenter said they sat down with Transportation and they asked what are their highest
priorities and if they need to push something out what can they push and this is what kind of fell
out.
Chair Karen Rivo asked if anyone had any questions.
Yichiel Ciment said he took a look at the overview vote; practically what is in the Nautilus quick
wins, what happens on Nautilus Drive and Nautilus District.
Eric Carpenter said they are actually doing some small traffic circles. They’re going to be looking
at potentially doing some chicanes and some areas. It’s really just a matter of trying to slow traffic
down in these residential neighborhoods so that anyone who is cutting through is disincentivized
to cut through.
Chair Karen Rivo asked if anyone had any questions.
Laura Veitia asked if this removes the four-way stops in the neighborhoods because there are a
lot of four-way stops in the neighborhood.
Eric Carpenter said if we put in a traffic circle it would typically remove the four way stops. In
some cases he has seen people leave the stop signs but it really shouldn’t function that way. It
should function that if you are in the circle you have the right of way and people entering the
circle yield to those inside.
Chair Karen Rivo mentioned the next project, which was security cameras in the entertainment
district. She asked what is the entertainment district.
Eric Carpenter said he believes that the entertainment district is fifth to 17th, Lincoln Washington
Collins and Ocean.
Members said green.
Chair Karen Rivo announced the next project, which is the log cabin.
Eric Carpenter said this was really just a delivery on the promise that was made to take it out of
storage.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 32 of 39
Jason Greene said to give him some background.
Eric Carpenter said he would give him the Cliff Notes version of this. There was a log cabin that
was on one of the West lots of the North end of town. Even though it’s not a historic building,
there was some real sentimental attachment from people that lived in the area to the log cabin
and so when it was found that the log cabin was in a state of disrepair and probably needing to
be either torn down and rebuilt or just torn down and done away with, there was a lot of
discussion. The community came out and said don’t destroy it, dismantle it and put it in storage
and when we find a place for it please bring it back. The concept right now is they’re looking at
probably putting it in North Beach Oceanside Park.
Jason Greene said the reason it is in tranche 1 it’s because there were some items that they have
kind of touched on a little bit about safety related to the fire station; they had some issues about
moving up the trees and the landscaping. It didn’t meet any of the criteria of prioritization or as
a preservation revitalization that is something that could sit. He mentioned that it sounded like
it was in storage and could be put out when it needs to be, but is this more of a “there was a
promise made” and if it’s not in that tranche 1, is there are going to be a very vocal group about
the situation.
Chair Karen Rivo asked who could answer that question in order for them to keep moving.
Eric Carpenter said that he does not know if there was a specific time frame associated with the
commitment but there was a genuine concern amongst the community that if “we don’t do what
we say we are going to do quickly, we might never do it”.
Vice-Chair Marie Peter said Jack can attest to this, that they went around and around about the
situation about the log cabin because it seems so insignificant for us, but at the end of the day it
would be a very good to just leave it and just go with it.
Jason Greene asked if it would be used for anything or is it just going to be put up with windows.
What is the program for it or is it literally just going to be there since they are going to be using
$1 million to reconstruct it.
Maria Hernandez says it’s might be a concession stand or something like that.
Jason Greene asked if any of that has been decided yet.
Laura Veitia said there was a plan to renovate North beach Oceanside and asked when it will be
occurring.
Eric Carpenter said he would let David Martinez correct him if he is wrong but to his
understanding they are probably within 12 months of breaking ground on that and it will be
probably 12 to 18 months construction.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 33 of 39
David Martinez said obviously it is not a very large log cabin- it’s like 1200 ft.² or less. So it’s just
a matter of finding X marks the spot in the park and saying OK that is where is going to go one
day and let’s not put any trees there. He said they are not going to bring it in while the park is
under construction and also they would want to wait until after the park is done.
Jason Greene asked when they anticipate the park being done.
David Martinez said less than three years.
Everyone said green.
Chair Karen Rivo announced the next project, which was LED lighting in parks.
Jason Greene said going back to the log cabin this could be one that could end up having saving;
any excess money from that could can we utilize in another area within that main category.
Eric Carpenter said this was something that they originally had LED lighting in the number of the
different park projects. At the end of the day, it was decided that they should bundle up all of the
LED lighting in one project and that way they could view one contract and all of the lighting would
be interchangeable. They have at least six parks that would be getting the LED lighting.
Chair Karen Rivo asked Eric Carpenter if those projects were part of tranche 1.
Eric Carpenter said that the quick wins are in the tranche 1 projects. The bigger chunk, the
Flamingo Park and the North Shore Park are programmed in tranche 2. He said it could go either
way; the concept was that they were doing the majority of the master plan improvements in
Flamingo Park in a later tranche so the lighting would make sense to go in a later tranche.
Eric Carpenter said the Flamingo master plan got moved to tranche 3 so there may be a little
flexibility there to do some of that in a later tranche. He stated he is always a little bit nervous
about moving the park stuff back if it’s been identified as a need.
Jason Greene asked if the LED lighting on that is also priced with smart lighting.
Eric Carpenter said this is primarily lighting in parks.
Jason Greene said he would assume they are spending the $10 million to put the back bone in to
make it all smart and go back to a consolidated Public Works hub to do all of the monitoring, the
parks are just as large as the streets. In many cases sometimes more for many reasons so if they
could just check on it and confirm because then it is also timeline wise.
David Martinez said he believes for Flamingo Park that lighting might’ve been for a football field
because they are doing some lighting as part of the master plan.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 34 of 39
Eric Carpenter said he knows that some athletic field lighting will be done but that may or may
not dovetail but it is a reasonable question and he will try and get an answer for it. He said he
knows that this was not priced as smart lighting, this was priced as straight up LED lighting.
Ron Starkman said this question will be related to something they spoke about earlier to when
they say the money they set aside for smart lighting was that for lighting or for the infrastructure.
He said that his question ties to can you put up the lights and then later do the connecting or is
that something that has to be done at the time of installation?
Eric Carpenter said the lighting can operate independently, it’s just much less functional without
the backbone to back haul the data.
Ron Starkman said he understood that, but his question was more can they come back later and
plug in the upgrade, because otherwise there will be a lot of lights around the city that were there
already that are not part of the smart system. He said he was unclear on what they are going to
get now when they talked about the $5 million dollars.
Eric Carpenter said he was of the impression, going back to the discussion of are they putting in
lightbulbs or are they putting in smart phones, his understanding was the smartphone can
operate as a lightbulb if you don’t have the service to connect but the lightbulb can’t operate as
a smartphone.
Jason Greene said he thinks it’s just all one system; the pole, the computer and everything were
just one system. If they are going to replace a light and you are going to replace the whole pole
infrastructure, he thinks they would do it all at once knowing it’s a smart system. He mentioned
going back to his question earlier , if they are going to be putting in the smart lighting LED lighting
along the area where projects are going in next week, there’s no reason why it should be specked
out with smart lighting so that when the back bone is put in over the next 2-5 years they would
have already laid it out between 2 tranches and then they would just be connected and become
part of the system instead of putting it up.
Ron Starkman suggested that they go back and yellow the smart lighting because he didn’t think
they understood it.
Everyone said fine.
Jason Greene said on the park one too, to make sure that they are connected.
Ron Starkman said yes because maybe it is something that can be delayed.
Jack Glottmann said to his understanding you could replace regular lights with LED lights but if
there’s LED lights that were already smart light compatible, they could put those fixtures without
worrying about when they put the smart lights in they would have to replace them all. He said
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 35 of 39
that as long as they were compatible with the system and they are going to work, then that makes
sense.
Chair Karen Rivo said ok so they are going to yellow that. She announced the next project, which
was West lots for $5 million dollars.
Eric Carpenter said he really did not have a good description as to where the money was going
to go to. He explained that it was really meant to be seed money to try spur something to happen
on those lots. He said he thought there had been a lot of desire to see more activation in North
Beach, trying to parlay something in those lots that would be good for the neighborhood. He
mentioned there had been discussion of a Wynwood Yard concept and a hydroponic farming
concept. He said there were a number of concepts if they look through the description of that
particular item, it gives a very broad master plan or concept plan that was put together for the
West lots. He mentioned that they really didn’t have firm numbers for any of those. He said all
that it was, was putting round dollars in to the tranches to try and feed something happening.
Chair Karen Rivo asked what they would like to do with it since they know they don’t really have
any information on this.
Jason Greene asked if the $5 million thought of to be for master planning and/or designing or
was it also actually meant to have construction as well.
Chair Karen Rivo said if they see how the original amount was $27 million.
Eric Carpenter said the answer to Jason Greene’s question was yes but he did not have any details
on it.
Jason Greene said it was like putting a square block in a round hole.
Eric Carpenter said it was meant to be seed money to do something. He explained it could be
master planning, it could be designing something. He mentioned there had been talk about trying
to build a baseball field on one of these lots, but he thought it was not big enough.
Jason Greene mentioned looking back at the idea of the Wynwood Yard type of thing that could
be used as a public private partnership kind of idea.
Chair Karen Rivo said that it was a quarter to 8 pm and wanted to make sure that there was no
one from the public there.
Maria Hernandez said Alison was from the public and that maybe it was a good time to announce
that Allison would be joining the team.
Everyone welcomed Allison.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 36 of 39
Chair Karen Rivo asked Alison to introduce herself.
Allison said she was coming on as the Community Information Manager. She mentioned that she
recently completed graduate school at the University of Miami studying education and
community psychology. She stated that before that she was working at NPR and PBS in their
headquarters in Washington DC in their Policy Department. She said what she did there was
travel to the local public radio stations all across America and connecting the dots, like the
legislatures and influencers in their communities with the programs they were doing. She said
more recently throughout grad school she had been working with the resilience office in the City
of Miami Beach and she had the pleasure to be working with David, Roy and Eric and kind of
created some deliverables for the City Manager’s office.
Chair Karen Rivo said they were going to get through the list. She said that West lots is yellow.
Eric Carpenter said Palm and Hibiscus neighborhood enhancement is a million dollars that would
add a significant amount of landscaping to the neighborhood infrastructure project that was
currently wrapping up. He mentioned they thought it was a quick win, meaning they could start
within the next 14 months and wrap up that project.
Chair Karen Rivo said next item was security cameras.
Everyone said there were no concerns.
Chair Karen Rivo moved on to the next item, small parks.
Eric Carpenter said Marjorie Stoneman Douglas was for the playground and shade structure.
There will be some turtle friendly lighting permitting which will take a little bit of time, which is
why it isn’t a quick win. He explained that particular playground was in dire need of being
replaced and they felt that it should be in tranche 1. He said next one was Collins Park- they are
replacing the walkways in Collins Park that were constantly being broken up by the activations
within the park. He explained they needed to put in something that was going to hold up better
to the type of traffic they get.
Laura Veitia asked if the park was facing the Bass Museum.
Eric Carpenter said yes.
Jason Greene asked so its 640 to replace concrete.
Eric Carpenter said yes, they have paver walkways in the park that need to ultimately be replaced
with a sturdier paver system and they would have to probably dig them up and pour concrete
footers underneath them and replace the pavers.
Jason Greene asked if that was something that needed to happen now.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 37 of 39
Eric Carpenter said yes, they have displaced pavers out there so they have tripping hazards. He
announced the next project, which was the Polo Park. He said this was the dugouts and replacing
the grass on the fields. He said it was something they felt was a quick win and they may get it
done by summer time, if everyone supported working on it and getting it taken care of while the
kids were on summer break.
Everyone said green.
Eric Carpenter announced the next project, which was security cameras on the beach walk.
Ron Starkman asked where.
Eric Carpenter said he believes the area was South of 23rd.
David Martinez said that they were putting some of the infrastructure for the cameras at the
beach walk between 3rd and 5th.
Wendy Squire asked what about the back section of the beach walk further North would that
include cameras.
David Martinez said no.
John Woodruff said the South of 23rd is where all the action was. He mentioned that that for
more bang for the buck that is where they would want to focus.
Eric Carpenter said that there were 15 cameras South of 23rd in the description.
The Members said green.
Chair Karen Rivo moved to the next project, which was Fairway Park, Crespi Park and Stillwater.
Eric Carpenter said Fairway Park was a fence replacement. He explained where the park was
located. He mentioned they have a project programmed in Fairway Park that they would be
putting in an artificial turf soccer field, replacing the playground, resurfacing the tennis courts
and basketball courts. He said other than the fence replacement, the other component was to
paint the pavilion, parks office and restrooms. He explained it was not a big dollar figure but they
would like to do it concurrent with the other project.
The Members said green.
Eric Carpenter explained the next project, which was Crespi Park. He said it would be the lighting
component that was talked about in the LED lighting for parks as well as fence replacement,
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 38 of 39
walking/jogger path and paint for the restrooms. He said Stillwater Park was for fence
replacement, new paint and flooring.
Chair Karen Rivo said they just went through all of tranche 1 and they came up with 8 yellows.
She mentioned she had a question that she had been thinking about- should they start going
through tranche 2 because maybe there are things that they feel should be earlier.
Everyone agreed.
Maria Hernandez said she wanted to do a little bit of math if she could. She explained that they
have 57 projects and they had covered 38 of them, so that left 19. They have added 8 that they
were going to go back to so that was 27 projects they would either have to go back to or discuss.
She mentioned that in the next 3 meetings they were going to average in total about 480 minutes.
She said if that’s the case they have 27 projects over the next 3 meetings with 480 minutes and
that would be 17 minutes per project which was way more than what they needed. She
mentioned knowing that they could spend a good amount of times on the big ones that they
know they are going to have to dig in to, then it would be a matter of how much they would want
to dig in to the 2nd 3rd and 4th tranche projects.
Chair Karen Rivo asked Maria Hernandez if her thoughts were to go back to the 8 projects or
should they start with tranche 2.
Maria Hernandez said it depends if they went to tranche 2 they could probably knock out 19
projects in the next meeting.
Chair Karen Rivo said remember they had to validate to the Commission and to not even look at
the other projects in the other tranches without complete work.
Jack Glottmann said if by the next meeting they had some of the information they were waiting
for, for the next projects than they could tackle those, but if they still didn’t have it then they
could look at tranche 2.
Maria Hernandez told everyone to remember the meeting was going to be held the following
Tuesday.
Chair Karen Rivo asked if it sounded like they should start with tranche 2 in the next meeting and
run through those.
Vice-Chair Marie Peter said if the City had any information on the yellows they could take those.
Ron Starkman said he was thinking that the tranche 2 are going to go pretty quickly. He
mentioned that rather than agonizing over if something that was in the yellow should be in
tranche 1 or not it should not have been a problem if they had something else that they needed
to move up. He said so first they had to determine what else they had to move up.
G.O. Bond Oversight Committee
Meeting Minutes No. 2
February 7, 2019
Page 39 of 39
Chair Karen Rivo said it sounded like the will of the group was to move through the other
tranches, review those first and then go back.
Everyone agreed.
Jason Greene asked if they could just confirm which 8 they had yellowed.
Maria Hernandez said on page 1 the first yellow was number 3. Then they had the yellow which
was colored yellow number 7 and 8. She explained then that number 10 they were ok with the
quick win, but they were going to go back to the $4.9 million so that was a yellow.
Ron Starkman said they changed the street lighting back to yellow because he really wanted to
understand what it is.
Jason Greene said he thought the funds were fine they just wanted more information. So
yellowing meant let them talk about it.
Maria Hernandez said so that turned yellow and then 15 and 16 are yellow and the next yellow
wasn’t until the very bottom which was 28 and 29.
Chair Karen Rivo said they would start at number 39.
VI. Adjournment
Chair Karen Rivo ended the meeting by thanking everyone.