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6.18.19 Meeting Minutes General Note: These meeting minutes are condensed and seek to capture the overall intent of discussions as interpreted by the meeting coordinator. Each paragraph indicates the time on the audio recording where the discussion commenced during the meeting. For more detail on the discussion, please refer to the audio recording in its entirety. G.O. Bond Oversight Committee Meeting Minutes No. 7 June 18, 2019 Page 2 of 10 I. Introductions Chair Karen Rivo brought the meeting to order. She made sure the Members have all of the handouts. She had everyone introduce themselves. Everyone in the room introduced themselves. II. Committee Business 6:43 Chair Karen Rivo reminded the public that they have two opportunities to publicly speak, towards the middle of the meeting and at the end. Adoption of Meeting Minutes 7:01 Chair Karen Rivo asked if there is a motion to approve the meeting minutes from May 16th. Motion: 7:11 Marie Peter motioned to approve the May 16th minutes as presented. Jason Greene seconded the motion. Minutes approved. Citizen’s Bill of Rights Review 7:25 Chair Karen Rivo explained that at the last meeting a member of the community raised questions about public speaking. She introduced Jason Jacobson from the City Attorney’s Office to explain the Citizen’s Bill of Rights. 7:53 Jason Jacobson apologized for not being at the last meeting when the issue came up. He explained that we have discussed in the last meetings the Florida Sunshine Law, which provides transparency between the public and the government. He said that the Citizen’s Bill of Rights contains 20 separate rights embedded in each citizen to provide more transparency between government and the citizens. Two of the points that were brought up specifically in the last meeting are the right to be heard and the right to a public hearing. With regard to the right to be heard, the public for any board, agency or city commission has the right to be heard during any official action. This board was created via ordinance and it makes recommendations to the City Commission regarding G.O. Bond projects. This is an official action so the public has the right to be heard. In order to satisfy the requirements, the board has to publish an agenda indicating when items will be heard and provide the citizens with an opportunity to be heard at certain points. He explained that Maria Hernandez, Chair Karen Rivo, and the team do a great job at satisfying all of the requirements. He assured the Committee that they are fulfilling the requirements of the right to be heard. He then explained that the right to a public hearing does not apply to this Board. Since this Board is merely advisory and nothing official is set in stone, it is always going to be required to go to Commission. 11:16 Chair Karen Rivo brought up the issue of telephonic meetings. She explained that each committee can decide how they want to manage telephone call-ins. She has no problem with G.O. Bond Oversight Committee Meeting Minutes No. 7 June 18, 2019 Page 3 of 10 telephonic meetings but reminded everyone that when you are on the phone you do not count in quorum and you cannot vote. 11:47 Maria Hernandez said Chair Karen is correct. She added that when you are on the phone you are counted as present because a couple of times a year we need to report to the Commission everyone’s attendance and what it is we have accomplished. She explained again that the rules are you cannot vote if you are not physically present. 13:02 Chair Karen Rivo asked if anyone had any questions for Jason Jacobson. No one had any questions. 13:12 Chair Karen Rivo acknowledged Maria Hernandez’s LTC. She said that the first question she asked Maria Hernandez was, “Did you hear from any of the Commissioners” and the answer was no. She took that very positively because the Commissioners are reading it and it’s good and thorough. She reminded the Committee of the Committee Charge, which can be found at the bottom of the agenda. She said that she is fine with not receiving the LTC ahead of time because it would delay the whole process one month for us to have to sign off on this and then it goes to Commission. She asked the Members if anyone feels strongly about seeing the LTC’s ahead of time. 14:28 Jason Greene asked what did Chair Karen Rivo meant by seeing the LTCs ahead of time. 14:34 Maria Hernandez explained that for tonight‘s meeting she would like to do a Letter to Commission that updates the Commission based on what we discussed today and what we showed today. For them to get that information in real time we send it out right away. If it had to wait until July for it to be based on tonight‘s meeting it would always be very old information. 15:07 Jason Greene asked if the LTC could be sent out prior to the Members and give a deadline of a day or two. 15:12 Maria Hernandez said yes to Jason Greene’s request. 15:17 Chair Karen Rivo asked Maria Hernandez how far ahead of a commission meeting does she have to send the LTC. Maria Hernandez explained that it is always ideal for them to receive it a week before a commission meeting. 15:30 Maria Hernandez asked the Members if they think of something that she should include in the LTCs, to let her know. She went through the LTC. 19:53 Chair Karen Rivo asked Maria Hernandez to send the LTCs to the Members for a 48 hour turn around, if that’s what she thinks is appropriate, before sending it to the Commissioners, to give the LTC their blessing. G.O. Bond Oversight Committee Meeting Minutes No. 7 June 18, 2019 Page 4 of 10 20:37 Chair Karen Rivo introduced Brandi Reddick, Cultural Affairs Manager of the Tourism and Culture Department and Michele Burger, Chief of Staff of the Office of the Mayor and Commission. 21:17 Michele Burger said that Mayor Gelber is sponsoring legislation that is specifically related to art in public places. She explained that currently about $500,000 of certain city construction projects are assessed at a 1.5 percentage, which is specifically allocated for art in public places. There is a committee that decides how to allocate those funds. The proposed ordinance would actually make some changes to the current legislation. It would currently amend the threshold and decrease it from $500,000 to $250,000 for certain city projects and it will also increase the minimum percentage from 1.5% to 2%. Additionally, there would be some other city projects, which will not be limited to parks, pools, baywalk and other areas. She explained that some of the General Obligation projects would be included. It would give us a greater pot of money for the City to allocate for projects. She referenced a spreadsheet that Maria Hernandez created, which shows a comparison between 1.5% and 2%. (Refer to AiPP Estimated Comparison on the GOB website.) 23:05 Brandi Reddick explained that art in public places is funded traditionally by 1.5% of capital construction. Over the past three years we have been working to complete the largest percent of art purchase in the United States, which is the Miami Beach Convention Center. We have six public art projects worth $7 million going into the convention center. We are already seeing economic impact from the integration of those works of art. We have works of world class art by international artists, which attracts people to book that convention center. Over the next 10 years the art in public places program is not slated to receive nearly that amount of money under the traditional 1.5%. In 2016 we received $7 million for the Miami Beach Convention Center and this past year we received $24,000 in capital construction. With the increase of the ordinance and the definition of capital projects being expanded we really start to see a longevity of the Art in Public Places Program which will allow us to do world class works of art. She explained that the 1.5% for public art is industry standard, but there are other cities in the United States that have a 2%. By making these changes, Miami Beach will definitely be considered one of the pioneers and leaders of the 2% ordinance for public art. She said that the timing of this is very important because Mayor Gelber is looking to put this on the city agenda on July 17th. We want to capture the G.O. Bond projects before any bid contracts go out related to capital construction. 25:26 Maria Hernandez apologized to the Committee for the short notice, but staff figured that the timing of them taking this to the Commission was not going to coincide with their next meeting, which is a day after. 25:48 Chair Karen Rivo explained that she understood that Mayor Gelber thought it would be important for this Committee to discuss this and decide how we feel about it. The Arts in Public Places Committee has already endorsed this ordinance. She stressed that the opinions of the Committee matter. 26:14 Maria Hernandez explained the chart. (Refer to AiPP Estimated Comparison on the GOB website.) G.O. Bond Oversight Committee Meeting Minutes No. 7 June 18, 2019 Page 5 of 10 28:51 Michele Burger explained that the Commission can also waive or reduce with a 5/7ths vote, in the event that they would want to exempt or reduce any of these amounts. 29:08 Wendy Squire asked if the 1.5% is already in the current G.O. Bond budget. 29:17 Maria Hernandez said yes. 30:00 Ron Starkman asked if there is any requirement that the art can be placed anywhere near the project that is paying for it. 30:08 Brandi Reddick said no, with the Art in Public Places Ordinance we have the ability to pool the funds, meaning if a project only generates a small amount of money, we would pool it with another project that is accessible to the public. 30:24 Ron Starkman asked if for example if you take the money from the 41st St project, can you put it in South Pointe Park. 30:32 Brandi Reddick said correct. 30:34 Yechiel Ciment asked if these funds were allocated in the cost when the G.O. Bonds were floated. 30:55 Maria Hernandez said that when the G.O. Bonds originally passed it only passed with the 1.5%. 31:07 Yechiel Ciment asked when we talk about a relocation of funds, would this $3 million increase have to come out of the projects. Maria Hernandez said it would have to be per project cost. 31:40 Brandi Reddick said they are looking at ways to integrate the art to already existing project costs. 32:34 Jason Greene said that he thinks that moving forward, everything was done in its power to integrate that concept into the project itself. He said he was concerned with an item on the revised ordinances, which clearly states resurfacing curbs and sidewalks. He explained that he has an issue with including the Sidewalk Repavement Program and Street Improvement Plan under the revised ordinance because those are unlimited items. 34:09 Chair Karen Rivo said Jason Greene made a good point. 35:30 Ron Starkman said he is generally troubled by the situation where you are sort of burying an expense in somewhere where people think it’s not going to be noticed. He said that this is taking money away from the project itself and that project itself is not getting any benefit from that and that is troubling. He explained that he likes the purity of a budget. G.O. Bond Oversight Committee Meeting Minutes No. 7 June 18, 2019 Page 6 of 10 37:22 Michele Burger explained based on their research we believe it adds value to the overall project long-term. This is creating a sustainable resource of funds for Arts in Public Places. Discussion continued. 43:40 Chair Karen Rivo said that she would like a motion to be entertained, so that we walk out of here with some motion that we can move forward and share. Discussion continued. MOTION 48:43 Jason Greene motioned that the Committee resolves that the City should do everything in its power to utilize the funds of the G.O. Bonds specific to the projects of the G.O. Bonds with the request to exempt projects #34 Neighborhood Above Ground Improvements, #37 Sidewalk Improvement Program, and #38 Street Pavement Program as specific only to the G.O. Bond as presented with the 2%. The City should request that Art in Public Places and CIP and any other associated departments work together collaboratively to ensure that all the funds allocated per project in the G.O. Bond are spent in that project, within reason. 49:58 Marie Peter seconded the motion. 50:27 Chair Karen Rivo asked Jason Greene the reason for the exclusion. 50:30 Jason Greene explained that there are insufficient funds within those projects to actually complete the scope. Discussion continued. 54:44 All Members were in favor of the motion presented by Jason Greene. III. Public Q&A 56:18 Chair Karen Rivo opened the floor for public hearing. 56:31 Robert Rabinowitz referenced the previous agenda item. He said that this is a tax on the G.O. Bond and he is not comfortable with it for fear that in the future there will be issues with fully funding the items that are on the list and these projects are not going to be able to be finished. 57:43 Clyde Pearce asked if there is going to be another tax down the line or is this it. 58:12 Daniel Veitia explained that he was at the Finance Committee meeting on Friday the 14th. He said that the Commissioners have concerns about the cost for the 72nd project. He said that G.O. Bond Oversight Committee Meeting Minutes No. 7 June 18, 2019 Page 7 of 10 it is really important for this committee to provide the Commission with all of the information requested in order to help them support the decision to fund the additional $10 million. IV. Communications Update 59:22 Allison Novack explained that the next project to be completed is the roof replacement of the Colony Theatre, Miami Beach City Ballet, and the Fillmore. She is working with the Office of Mayor and Commission to schedule ground breaking dates. The first ribbon cutting ceremony will be for Polo Park on September 5th at 4:30 PM. She said that the Public Works Department is wrapping up their projects on Meridian Avenue and they just put out a construction advisory for the North Beach area. Door hangers will be passed out to the residents near Meridian Avenue to thank them. On October 12th there will be the first screening of the season at Soundscape Park. She said that she would like to hear back from the Committee in terms of outreach and public engagement. She explained that she is sending the meeting agendas ahead of time to the HOA presidents in order to increase engagement. V. Quick Win Projects Recap/ Status 01:08:00 Maria Hernandez explained the changes made to the implementation schedule and told the Members that she wanted to go over everything in red on the schedule, which signifies updates. (Refer to G.O. Bond Implementation Plan- Quick Wins on the GOB website.) #33 Street Tree Master Plan 1:09:10 Elizabeth Wheaton explained that they have identified 4 projects for the Street Tree Master Plan. Originally, they had planned to plant trees on 71st St., however the money allocated for the Street Tree Master Plan is only for trees. They thought that they could coordinate a project with Transportation, CIP or Public Works in order to make 71st St. work, but further conversation with all 3 departments showed that it was not going to be a quick win. She explained that the 5th St. corridor is an area that they want to enhance pre-Super Bowl. This project will be done in- house for the installation of the trees. We are in the process now of working with a landscape architect to develop the plan necessary for FDOT permitting. Although there has been a shift in the pre-planning, design, and procurement phases, the end dates for construction have not changed and we remain on track. We were awarded a Neat Streets Grant, which is a matching grant, where we will be leveraging those funds and the G.O. Bond funds to expand the Normandy Isle and Brittany Bay Park locations. The schedules for Biscayne Pointe and Stillwater Neighborhood shifted because we are currently in the process of creating the master plan. At the next G.O. Bond Oversight Committee meeting she will provide a Mid-Beach location for this project. #52 LED Lighting in Parks 1:13:04 Jose Del Risco explained that the timeframe shifted because Procurement wanted to be conservative. The contractor was taking a lot of time to provide quotes because there are so many sub-projects or sites within the project itself. He explained that although, according to the schedule, we are still in pre-planning, we are actually ahead of schedule and already have received the quotes and are working with Procurement. G.O. Bond Oversight Committee Meeting Minutes No. 7 June 18, 2019 Page 8 of 10 #26 Roof Replacement 1:14:35 Adrian Morales explained that they are working with the contractor on scheduling for the MB City Ballet and Fillmore. #13 North Shore Park 1:15:26 Adrian Morales explained that we were anticipating using the Job Order Contract, but another way to get this done, which is going to make the process a lot easier, was brought to our attention. We had shifted the schedule back because of the Job Order Contract was not going to be ready. We should have proposals in the next 15 days and hopefully start sooner than advertised. #38 Street Pavement and #37 Sidewalk Improvement 1:16:11 Roy Coley said that we are about 1 month ahead on Meridian Avenue. There has only been one delay which is in the North Beach area which is being coordinated with the private property construction. VI. Additional Tranche 1 Projects Update #45 Fire Station #1 1:19:15 David Martinez said that there aren’t many changes. The procurement for the architectural service continues and they are aiming to turn in the proposals to Procurement by July 31st. 1:19:54 Marie Peter asked if it is definitely confirmed and agreed upon that Fire Station #1 is going to be at the South Shore Community Center. 1:20:05 David Martinez that the first task order that the designer is going to have is engage in the feasibility of that site and look into things we haven’t looked at in depth. 1:20:56 Maria Hernandez said that this site is definitely the Fire Department’s favorite site. She explained that we have to do the feasibility studies to take it a step further. Discussion continued. #1 72nd St. Aquatic Center 1:25:00 David Martinez explained that this project was discussed at the Finance and Citywide Projects Committee Meeting on June 14th. There was a lot of discussion regarding the funding gap that exists. The Committee asked David Martinez to come back for the July 19th meeting with a lot more detail regarding exactly what the dollars are, what things can be scope reduced, and discussions where money can come from. 1:26:20 Ron Starkman said that the reason why the project was reduced from $65 million to $53 million was because people felt that $65 million was a little too much to pay for the particular amenity that was being offered. John Woodruff had presented some ideas of where the money could come from. G.O. Bond Oversight Committee Meeting Minutes No. 7 June 18, 2019 Page 9 of 10 Discussion continued. #15 Par 3 1:41:53 David Martinez said that we are proceeding with design and permitting. This project is on schedule except for the one item that we are working through, since this area is a contaminated site. This project was infused with resilient and sustainable elements. The biggest feature was utilizing the lake. We are wrestling with the regulatory items, in terms of if we artificially increased the level of the lake to hold water and now it creates pressure onto the aquafer. 1:43:30 Jason Greene asked if the project so far is on budget. 1:43:35 David Martinez said yes. #23 Baywalk 1:44:36 David Martinez explained that the structural design of the pedestrian bridge continues. The architectural part of the design is coming back to Design Review Board on July 2nd. They are currently working through the FDOT and the county’s approvals with transit. 1:45:43 Marie Peter said that she saw some letters from FDOT and they are not anywhere near permitting or agreeing to permit. She said they are disappointed in the architect because he was supposed to present at the last DRB meeting and he didn’t. She said that she thinks there is a very good chance that it will be moved and we should be looking at other projects in case this project needs to be moved. VII. Additional Tranche 1 Projects Update #10 Maurice Gibb Park 1:47:31 David Martinez presented a slideshow. (Refer to Maurice Gibb Park Presentation on the GOB website.) He presented a rendering of the park and explained some of the features. He explained that they would like to begin the Procurement process in January 2020, award in Spring 2020, and be completed at the beginning of 2021. #48 Police Headquarter Improvements 1:55:00 Adrian Morales explained that we have gone out for RFQ, which is Request For Qualifications, for design architectural services. We expect those proposals back on June 22nd. From there, there will be an evaluation committee that will have representation from Police, Property Management, CIP, and several other departments. They will then come back with a recommendation for the City Manager to evaluate. #25 Waterway Restoration 1:58:59 Elizabeth Wheaton said that this project was originally slated for tranche 2. However, there was a request from the community to begin the design and permitting now. The design and permitting will be extensive due to the fact that we will be dredging a portion of those waterways G.O. Bond Oversight Committee Meeting Minutes No. 7 June 18, 2019 Page 10 of 10 and we will need to do surveys to better understand if we have impacted threatened and/or endangered sea grasses. $250,000 is being recommended for next year’s capital budget, which will be used to retain an engineering firm that will do the surveys and provide a design. We will then bring the design to the permitting agencies so that when the tranche 2 funds become available we will be able to move forward with construction. 2:00:23 Jason Greene asked if the $250,000 was from the General Fund and not from the G.O. Bond. 2:00:29 John Woodruff said yes. VIII. Public Q&A 2:01:00 Robert Rabinowitz referenced the Maurice Gibb Park presentation. (Refer to Maurice Gibb Park Presentation on the GOB website). He explained that there has been a lot of issues on the weekends with people launching their boats. He asked if anything was being allocated or addressed to that section of the park. 2:02:04 Jose Del Risco explained that we have had many conversations with the Marine Board. Over the years, we have placed park rangers there. The complaints have gone away and the response has been very positive from the community. 2:02:55 Robert Rabinowitz asked if anything physical was happening to that area. 2:03:57 Jose Del Risco said the ramp lot was just resurfaced, all of the landscaping on the northeastern corridor of the park was redone, the landscaping along the building was also touched up, and the seawall portion was improved by Public Works. Property Management is doing some repairs on the ramp itself and the docks. 2:03:27 Adrian Morales said that starting July 15th we are going to close the boat ramps. This project will take about 45 days to complete for brand new docks. IX. Adjournment Meeting was adjourned.