LTC 650-2019 Procurement Reports MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
QTc # 650-2019 LETTER TO COMMISSION
To: Mayor Dan Gelber and Members of t CityCom 1'ission
I
From: Jimmy L. Morales, City Manager111/
Date: December 13, 2019
Subject: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the Procurement
Department transmits monthly, via LTC, the following informational reports:
• City contracts expiring within the next 180 days;
• Open market purchases exceeding $50,000 during the preceding month;
• Capital projects awarded pursuant to indefinite quantity contracts (IQC) or job order contracts (JOC);
• Purchases of playground and related equipment pursuant to Resolution 2019-30777;
• Emergency purchases approved by the City Manager during the preceding month; and
• Any unauthorized purchase reported during the preceding month.
1. CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180 DAYS
(See Attachment A). The contracts listed in Attachment A will expire or be eligible for renewal/extension, within
the next 180 days. Additionally, the Administration, in addition to reporting on all existing City contracts, has
included information relative to Miami-Dade County, State of Florida, U.S. Communities, and Federal GSA
contracts that are approved for utilization by the City Manager, pursuant to Section 2-369 of the City Code.
2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those purchases less
than the amount established for formal bids. Section 2-395(4) of the City Code requires that open market
purchases in excess of $50,000 be reported to the City Commission on a monthly basis. Below is a list of
purchase orders for open market purchases for the preceding month.
Purchase Department Description Total Date Vendor
Order No.
20201017 Economic Printing &Typesetting $90,000.00 12/2/2019 Print Pro Shop, Inc.
Development Services
3. CAPITAL OR INFRASTRUCTURE PROJECTS AWARDED PURSUANT TO THE SOURCEWELL
(PREVIOUSLY NATIONAL JOINT POWERS ALLIANCE (NJPA)) COMPETITIVELY SOLICITED
CONTRACT FOR CONSTRUCTION SERVICES. Section 255.20, Florida Statutes exempts construction
projects under $300,000 from formal competitive solicitation requirements. Nonetheless, the Administration
believes it is prudent to establish a process, which includes assuring that qualified contractors are performing
the work and competitive pricing when awarding projects under the threshold established in Florida Statutes,
while still expediting the award and completion of these projects. With these goals in mind, the Administration
has pursued utilizing a process known as indefinite quantity contract (IQC)for construction services. The IQC
process is used extensively by the local, state, and federal governmental agencies throughout the United States
to expedite the delivery of small construction projects. The City Commission, at its April 23, 2014 meeting,
approved a recommendation by the Administration to utilize the IQC process to expedite the delivery of
construction projects under $250,000, or for emergency projects as approved by the City Manager.
The City, as a governmental agency member, is authorized to utilize the IQC contract for construction services
competitively awarded by Sourcewell. Additional information on the Sourcewell IQC contract is included in the
attached Contract Award Memo, which provides guidelines for using the Sourcewell contract. Below is a list of
projects awarded pursuant to the Sourcewell IQC contract for construction services for the preceding month.
2
Project Title Department IQC No. Vendor Estimated
Value
South of 5th Neighborhood Office of Capital 2020-036 Team Contracting, $81,564.26
Identification Signs Improvement Projects Inc.
4. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777 authorizes the
City Manager, through standardization and waiver of competitive bidding requirements, to create a pool of
preapproved manufacturers for all future purchases of playground equipment (aquatic and non-aquatic), park
benches and outdoor furniture, outdoor fitness equipment, shade structures, recreational surfaces (safety
surfaces, artificial turf and hardcourt surfaces), and lighting systems for all city parks facilities. Additionally, the
Resolution also authorizes the City Manager to add any other manufacturers, within the approved categories,
that would be necessary to expedite the completion of parks and playground facilities. Below is a list of approved
purchases and manufacturers added for the preceding month.
A• •roved Purchases
Purchase Order Description Vendor Value
No.
Nothing to Report.
Manufacturers/Su• •tiers Added
Manufacturer Category
Nothing to Report.
5. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to approve
emergency purchases and requires that emergency purchases exceeding $50,000.00 be reported to the City
Commission at its meeting following the emergency. The emergency purchase request process outlined in
Code allows the City to respond expeditiously to unexpected needs. Below is a list of emergency purchases
approved for the preceding month.
Emergency Purchases
Form No. Nature of Emergency Requestor Contractor Estimate Value
Nothing to Report.
6. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of goods or
services that are not in compliance with the requirements of the Procurement Code. Below is a list of
unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
Form No. Nature of Unauthorized Requestor Contractor Value
Purchase
Nothing to Report.
JLM/MT/ D V E/AG/KB/TB
F:\PURC\$ALL\Reports\'COMBINED REPORTJ'\December\Procurement Commission Report 12-11-19.docx
180 REPORT ATTACHMENT R
Length of
Renewal the
Period Contract# Contract Description Vendor End Date Option Renewal
Left Period in
Years
DECEMBER 2019 14-275-02 GROUNDS MAINTENANCE-ROW PARKING FACILITIES SUPERIOR LANDSCAPING&LAWN SERVICE, INC. 12/21/19 0 0
14-275-01 GROUNDS MAINTENANCE-ROW PARKING FACILITIES SFM SERVICES,INC. 12/22/19 0 0
14-275-04 GROUNDS MAINTENANCE-ROW PARKING FACILITIES BRIGHTVIEW LANDSCAPE SERVICES,INC. 12/22/19 0 0
13-266-01 TITLED COMMERCIAL RECORDS MANAGEMENT GRM INFORMATION MANAGEMENT SERVICES INC 12/31/19 0 0
17-139-01 FERTILIZERS PREQUALIFICATION DIAMOND R FERTILIZER CO INC 12/31/19 0 0
17-139-02 FERTILIZERS PREQUALIFICATION SITEONE LANDSCAPE SUPPLY 12/31/19 0 0
17-139-03 FERTILIZERS PREQUALIFICATION GREEN WAY TURF INC. 12/31/19 0 0
17-139-04 FERTILIZERS PREQUALIFICATION HOWARD FERTILIZER&CHEMICAL COMPANY,INC 12/31/19 0 0
17-139-05 FERTILIZERS PREQUALIFICATION HARRELL'S LLC 12/31/19 0 0
JANUARY 2020 15-043-01 AUDIT SVCS FOR RESORT TAXES AND INTERNAL AUD KILGOUR&ASSOCIATES,LLC 1/4/20 1 1
19-193-01 PUBLIC SAFETY VEHICAL ACCESSORIES PRE QUALIFIED PO DANA SAFETY SUPPLY,INC. 1/24/20 1 1
19-193-01 PUBLIC SAFETY VEHICAL ACCESSORIES PRE QUALIFIED PO ATKINS NORTH AMERICA,INC. 1/24/20 1 1
14-302-01 CLAIMS ADM SVCS FOR WORKERS COMPENSATION CORVEL ENTERPRISE COMP, INC 1/31/20 0 1
17-053-01 SHI FOR OUR MICROSOFT ENTERPRISE LICENSING AGRMT SHI INTERNATIONAL CORP. 1/31/20 0 0
FEBRUARY 2020 14-195-01 GROUNDS MAINTENANCE SERVICES BRIGHTVIEW LANDSCAPE SERVICES, INC. 2/2/20 0 0
14-195-02 GROUNDS MAINTENANCE SERVICES SUPERIOR LANDSCAPING&LAWN SERVICE,INC. 2/2/20 0 0
14-195-03 GROUNDS MAINTENANCE SERVICES EVERGLADES ENVIRONMENTAL 2/2/20 0 0
14-195-04 GROUNDS MAINTENANCE SERVICES ELAN LAWN&LANDSCAPE SERVICES 2/2/20 0 0
15-267-02 CONSTRUCTION OF SEAWALLS CITYWIDE PAC COMM,INC. 2/2/20 1 1
15-267-03 CONSTRUCTION OF SEAWALLS CITYWIDE SHORELINE FOUNDATION INC. 2/2/20 1 1
17-29709-1 ARTS EDUCATION PROGRAMS ARTS FOR LEARNING/MIAMI,INC. 2/6/20 0 0
15-267-01 CONSTRUCTION OF SEAWALLS CITYWIDE KEARNS CONSTRUCTION COMPANY 2/7/20 1 1
15-097-01 POOL EQUIP.REPLACEMENT,MAINT.AND REPAIR COMMERCIAL ENERGY SPECIALISTS INC 2/11/20 1 1
16-139-01 ACCESS CONTROL&SECURITY SYSTEMS CONSULTANTS BURNS&MCDONNELL ENGINEERING COMPANY INC 2/12/20 2 1
16-178-01 POLICE AND FIRE DEPARTMENT UNIFORMS&ACCESSORIES GLOBAL TRADING INC. 2/12/20 2 1
17-032-01 PAINTING&STRIPING OF DEDICATED BICYCLE LANES ATLANTIC PAVING CO,INC 2/12/20 2 1
13-215-01 FLOORING WITH RELATED EQUIPMENT AND SERVICES MILLIKEN DESIGN INC. 2/15/20 1 1
13-215-02 FLOORING MATERIAL TANDUS CENTIVA US LLC 2/15/20 1 1
14-127-00 MEDICAL SERVICES MOUNT SINAI MEDICAL CENTER OF FLORIDA,INC. 2/15/20 0 0
19-219-01 TO PROVIDE LOW COST SPAY AND NEUTER SERVICES THE CAT NETWORK,INC. 2/20/20 2 1
13-373-01 PURCHASE OF WATER METER BOXES&COVERS FERGUSON ENTERPRISES INC. 2/23/20 0 0
14-002-01 FOR ARMORED CAR SERVICES TRANSVALUE,INC 2/23/20 0 0
15-093-02 FOR MOVING SERVICES JASMOV, INC. 2/23/20 1 1
17-039-01 PLUMBING SERVICES PIPELINE PLUMBING SERVICES OF BROWARD INC 2/23/20 2 1
17-039-02 PLUMBING SERVICES HABER&SON'S PLUMBING,INC 2/23/20 2 1
15-052-01 TEMPORARY STAFFING SERVICES INTEGRITY TRADE SERVICES LLC 2/25/20 0 0
15-093-03 FOR MOVING SERVICES MILLENNIUM RELOCATION SERVICES INC. 2/28/20 1 1
17-29783 PURCHASE OF SULZER PUMP EQUIP,PART,SOFTW&SER HYDRA SERVICE(S)INC 2/29/20 0 0
17-29784 PURCHASE OF FLYGT/XYLEM PUMP EQUIP,PART,SOFTW&SVC XYLEM WATER SOLUTIONS U.S.A., INC. 2/29/20 0 0
MARCH 2020 15-059-01 OFFICE FURNITURE AND FILES EMPIRE OFFICE INC 3/1/20 0 0
14-325-01 PROGRAM MNGMNT SVCS FOR BLDG CONT REHAB SVCS GECKO GROUP INC. 3/2/20 0 0
15-042-01 AGGREGATE TOP SOIL AND SAND ABC TRANSFER INC. 3/2/20 0 0
15-042-02 AGGREGATE TOP SOIL AND SAND FLORIDA SUPERIOR SAND, INC 3/2/20 0 0
15-052-02 TEMPORARY STAFFING SERVICES ATRIUM PERSONNEL INC 3/2/20 0 0
15-052-03 TEMPORARY STAFFING SERVICES CREATIVE STAFFING 3/2/20 0 0
15-052-04 TEMPORARY STAFFING SERVICES WORKSQUARE LLC 3/2/20 0 0
15-195-01 HEALTH CARE BENEFITS CONSULTANT SERVICES GALLAGHER BENEFITS SERVICES, INC. 3/10/20 1 1
17-038-01 MAINTENANCE OF STREET LIGHTS ON STATE ROAD IN CMB R&D ELECTRIC,INC. 3/13/20 2 1
Page: 1 of 3 12/9/2019
180 REPORT ATTACHMENT A
Length of
Renewal the
Period Contract# Contract Description Vendor End Date Option Renewal
Left Period in
Years
MARCH 2020 17-29760-2 CITYWORKS SOFTWARE AZTECA SYSTEMS HOLDINGS LLC 3/13/20 0 0
17-016-01 BARRICADES&TRAFFIC EQUIPMENT RENTALS ROADSAFE TRAFFIC SYSTEMS,INC 3/15/20 2 1
17-208-01 HVAC PRODUCTS,INSTALLATION SERVICES&RELATED PRO TRANE US, INC 3/21/20 1 1
17-016-02 BARRICADES&TRAFFIC CONTROL EQUIPMENT RENTAL ALL AMERICAN BARRICADES CORP 3/23/20 2 1
17-016-03 BARRICADES&TRAFFIC CONTROL EQUIPMENT RENTALS BOB'S BARRICADES, INC. 3/23/20 2 1
17-037-01 ROOFING CONSULTANT SERVICES IN AN AS NEEDED BASIS PROFESSIONAL SERVICE INDUSTRIES INC 3/23/20 2 1
17-038-02 MAINTENANCE OF STREET LIGHTS ON STATE ROADS IN CMB UNDER POWER CORPORATION 3/23/20 2 1
17-038-03 MAINTENANCE OF STREET LIGHTS ON STATE ROAD IN CMB HORSE POWER ELECTRIC INC 3/23/20 2 1
19-30686-1 THE ACT AND CULTURAL PROG PLANNING OF LUMMUS PARK THE PRISM MUSIC GROUP INC 3/28/20 3 3
15-013-02 SECURITY OFFICER SERVICES G4S SECURE SOLUTIONS(USA)INC 3/31/20 1 1
17-241-01 MAINTENANCE OF STORMWATER&SANITARY SEWER FACILIT A&A DRAINAGE&VAC SERVICES INC 3/31/20 1 3
18-093-01 COMPUTER EQUIPMENT AND SERVICES DELL MARKETING L.P. 3/31/20 0 0
APRIL 2020 17-037-02 ROOFING CONSULTANT SERVICES IN AN AS NEEDED BASIS ROOF MANAGEMENT SOLUTIONS LLC 4/5/20 2 1
17-025-01 FINANCIAL ADVISORY SERVICES RBC CAPITAL MARKETS, LLC 4/23/20 3 1
14-180-02 EMERGENCY&HOMELAND SECURITY O'GARA TRAINING AND SERVICES 4/30/20 1 5
15-146-01 PARKING ATTENDANTS FOR CITY PARKING GARAGE SP PLUS CORPORATION 4/30/20 1 1
17-279-01 TORO NATIONAL SUPPORT NETWORK(NORMANDY SHORES) THE TORO COMPANY 4/30/20 0 0
17-279-02 TORO NATIONAL SUPPORT NETWORK(MIAMI BEACH GOLF) THE TORO COMPANY 4/30/20 0 0
44-10/11 VENDING MACHINE CONCESSIONS BETTOLI TRADING CORP 4/30/20 3 1
MAY 2020 16-086-01 HEALTH PLAN SERVICES AND BENEFITS TO THE CMB CIGNA HEALTH AND LIFE INSURANCE COMPANY 5/9/20 2 1
17-095-01 PEST CONTROL HULETT ENVIRONMENTAL SERVICES, INC. 5/14/20 2 1
16-004-01 FOR ANNUAL INSPECTION,TESTING,CERTIFICATION,REP NATIONAL FIRE PROTECTION,LLC 5/15/20 1 1
19-144-00 SHIP REHABILITATION PROJECT DELCONS INC. 5/16/20 0 0
19-144-10 SHIP REHABILITATION PROJECT REGOSA ENGINEERING SERVICES INC 5/16/20 0 0
19-144-20 SHIP REHABILITATION PROJECT TRU-GREEN CONSTRUCTION INC 5/16/20 0 0
17-095-03 PEST CONTROL HOME PARAMOUNT PEST CONTROL COMPANY 5/18/20 2 1
16-031-01 FOR: BUS TRANSPORTATION SERVICES FRANMAR CORPORATION 5/24/20 1 1
16-004-02 FOR ANNUAL INSPECTION,TESTING,CERTIFICATION,REP ALL FIRE SERVICES INC 5/26/20 1 1
17-215-02 THE CONSTRUCTION SEAWALLS TYPE II III IV CITY WIDE KEARNS CONSTRUCTION COMPANY 5/31/20 2 1
Page:2 of 3 12/9/2019
180 REPORT ATTACHMENT A
Month to Month
Period Contract# Contract Description Vendor
1-33-10/11 FOR THE MBCC CONSULTING SERVICES JONES LANG LASALLE AMERICAS INC
107-99/00 CONSTRUCT OPERATE&MAINTAIN BUS SHELTER STRUCTURE CLEAR CHANNEL OUTDOOR INC
03-25199 PUBLIC SAFETY RADIO SYSTEM MOTOROLA SOLUTIONS, INC.
1-01-11/12 LEASING OF COPIERS SHARP COPIERS SHARP ELECTRONICS CORPORATION
1-02-08/09 RED LIGHT VIOLATION CAMERA ENFORCEMENT CONDUENT STATE&LOCAL SOLUTIONS, INC.
13-095-01 TENNIS MANAGEMENT AND OPERATIONS MIAMI BEACH TENNIS MANAGEMENT LLC
13-113-01 ROUTINE AND EMERGENCY REPAIRS FOR WATER ENVIROWASTE SERVICES GROUP, INC.
13-113-02 ROUTINE AND EMERGENCY REPAIRS FOR WATER LANZO CONSTRUCTION CO., FLORIDA
13-113-04 ROUTINE AND EMERGENCY REPAIRS FOR WATER GIANNETTI CONTRACTING CORPORATION.
14-116-01 TRAFFIC ENGINEERING CONSULTING SERVICES FLORIDA TRANSPORTATION ENGINEERING, INC
g14-116-01 TRAFFIC ENGINEERING CONSULTING SERVICES ATKINS NORTH AMERICA, INC.
0 14-168-01 INSPECTION AND MAINTENANCE OF PARKING LOT LIGHTING ENTERPRISE ELECTRICAL CONTRACT
r 41-11/12 REMOVAL AND DISPOSAL OF DERELICT VESSEL BLUE WATER MARINE SERVICES, INC.
c 41-11/12-1 REMOVAL AND DISPOSAL OF DERELICT VESSEL DOCK AND MARINE CONSTRUCTION CORP
M 41-11/12-2 REMOVAL AND DISPOSAL OF DERELICT VESSEL UNDERWATER ENGINEERING SERVICES INC
41-11/12-3 REMOVAL AND DISPOSAL OF DERELICT VESSEL BISCAYNE TOWING&SALVAGE, INC
13-178-02 COMMERCIAL&RESIDENTIAL WASTE COLLECTION&DISPOSAL WASTE CONNECTIONS OF FLORIDA, INC
13-178-01 COMMERCIAL&RESIDENTIAL WASTE COLLECTION&DISPOSAL WASTE MANAGEMENT INC OF FLORIDA
17-119-01 SMART CITY LIGHTING SYSTEMS PHASE 1A JOHNSON CONTROLS, INC.
14-191-01 CITYWIDE INTERIOR/EXTERIOR PAINTING/WATERPROOFING ROOF PAINTING BY HARTZELL, INC.
14-191-03 CITYWIDE PAINTING-INTERIOR/EXTERIOR INCLAN PAINTING AND WATERPROOFING, CORP.
13-317-02 MGMT&OPER. OF STREET MARKETS NORMANDY THE MARKET COMPANY, INC.
13-317-03 MANAGEMENT AND OPERATION OF LINCOLN ROAD MARKET PRODUCTIONS SUD INC
13-317-05 MGMT&OPER.OF THE LINCOLN ROAD GREEN MARKET THE MARKET COMPANY, INC.
Page: 3 of 3 12/9/2019