LTC 033-2020 Procurement Reports MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
LTC # 033-2020 LETTER TO COMMISSION
To: Mayor Dan Gelber and Members • the City ommission
From: Jimmy L. Morales, City Manager �►
Date: January 16, 2020
Subject: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the Procurement
Department transmits monthly, via LTC, the following informational reports:
• City contracts expiring within the next 180 days;
• Open market purchases exceeding $50,000 during the preceding month;
• Capital projects awarded pursuant to indefinite quantity contracts (IQC) or job order contracts (JOC);
• Purchases of playground and related equipment pursuant to Resolution 2019-30777;
• Emergency purchases approved by the City Manager during the preceding month; and
• Any unauthorized purchase reported during the preceding month.
1. CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180 DAYS
(See Attachment A). The contracts listed in Attachment A will expire or be eligible for renewal/extension, within
the next 180 days. Additionally, the Administration, in addition to reporting on all existing City contracts, has
included information relative to Miami-Dade County, State of Florida, U.S. Communities, and Federal GSA
contracts that are approved for utilization by the City Manager, pursuant to Section 2-369 of the City Code.
2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those purchases less
than the amount established for formal bids. Section 2-395(4) of the City Code requires that open market
purchases in excess of $50,000 be reported to the City Commission on a monthly basis. Below is a list of
purchase orders for open market purchases for the preceding month.
Purchase Department Description Total Date Vendor
Order No.
20201076 Fire Magnegrip Vehicle Rossman
$68,050.00 12/11/2019
Department Exhaust System Enterprises, Inc.
20201105 Parks and Portable Seating for $86,710.00 12/13/2019 SpecSeats Intl Corp.
Recreation North Beach Bandshell
3. CAPITAL OR INFRASTRUCTURE PROJECTS AWARDED PURSUANT TO THE SOURCEWELL
(PREVIOUSLY NATIONAL JOINT POWERS ALLIANCE (NJPA)) COMPETITIVELY SOLICITED
CONTRACT FOR CONSTRUCTION SERVICES. Section 255.20, Florida Statutes exempts construction
projects under $300,000 from formal competitive solicitation requirements. Nonetheless, the Administration
believes it is prudent to establish a process, which includes assuring that qualified contractors are performing
the work and competitive pricing when awarding projects under the threshold established in Florida Statutes,
while still expediting the award and completion of these projects. With these goals in mind, the Administration
has pursued utilizing a process known as indefinite quantity contract (IQC) for construction services. The IQC
process is used extensively by the local, state, and federal governmental agencies throughout the United States
to expedite the delivery of small construction projects. The City Commission, at its April 23, 2014 meeting,
approved a recommendation by the Administration to utilize the IQC process to expedite the delivery of
construction projects under $250,000, or for emergency projects as approved by the City Manager.
The City, as a governmental agency member, is authorized to utilize the IQC contract for construction services
competitively awarded by Sourcewell. Additional information on the Sourcewell IQC contract is included in the
attached Contract Award Memo, which provides guidelines for using the Sourcewell contract. Below is a list of
projects awarded pursuant to the Sourcewell IQC contract for construction services for the preceding month.
2
Project Title Department IQC No. Vendor Estimated
Value
Bayshare 8D -Sunset Islands Office of Capital
3 &4 Neighborhood Improvement 2019-088 Metro Express, Inc. $48,244.59
Improvements Projects
Miami Beach Convention Office of the City 2020-064 Team Contracting, Inc. $31,906.29
Center- Utility Trenches Manager
4. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777 authorizes the
City Manager, through standardization and waiver of competitive bidding requirements, to create a pool of
preapproved manufacturers for all future purchases of playground equipment (aquatic and non-aquatic), park
benches and outdoor furniture, outdoor fitness equipment, shade structures, recreational surfaces (safety
surfaces, artificial turf and hardcourt surfaces), and lighting systems for all city parks facilities. Additionally, the
Resolution also authorizes the City Manager to add any other manufacturers, within the approved categories,
that would be necessary to expedite the completion of parks and playground facilities. Below is a list of approved
purchases and manufacturers added for the preceding month.
A• 'roved Purchases
Purchase Description Vendor Value
Order No.
20201157 Super Bowl Improvements for Lummus Park Landscape Forms Inc 94,445.44
Manufacturers/Su• •tiers Added
Manufacturer Category
Poe Litter Receptacles Park Benches & Other Outdoor Furniture
5. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to approve
emergency purchases and requires that emergency purchases exceeding $50,000.00 be reported to the City
Commission at its meeting following the emergency. The emergency purchase request process outlined in
Code allows the City to respond expeditiously to unexpected needs. Below is a list of emergency purchases
approved for the preceding month.
Emergency Purchases
Form No. Nature of Emergency Requestor Contractor Estimate Value
Nothing to Report.
6. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of goods or
services that are not in compliance with the requirements of the Procurement Code. Below is a list of
unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
Form No. Nature of Unauthorized Requestor Contractor Value
Purchase
Nothing to Report.
JLM/MT/a DINE/AG/KB/TB
F:\PURL\$•LL\ReportsJCOMBINED REPORTJ'\January 2020\Procurement Commission Report 1-13-20.docx
180 REPORT ATTACHMENT A
Length of
Renewal the
Period Contract# Contract Description Vendor End Date Option Renewal
Left Period in
Years
FEBRUARY 2020 15-267-02 CONSTRUCTION OF SEAWALLS CITYWIDE PAC COMM,INC. 2/2/20 1 1
15-267-03 CONSTRUCTION OF SEAWALLS CITYWIDE SHORELINE FOUNDATION INC. 2/2/20 1 1
17-29709-1 ARTS EDUCATION PROGRAMS ARTS FOR LEARNING/MIAMI,INC. 2/6/20 0 0
15-267-01 CONSTRUCTION OF SEAWALLS CITYWIDE KEARNS CONSTRUCTION COMPANY 2/7/20 1 1
15-097-01 POOL EQUIP.REPLACEMENT,MAINT.AND REPAIR COMMERCIAL ENERGY SPECIALISTS INC 2/11/20 0 0
16-139-01 ACCESS CONTROL&SECURITY SYSTEMS CONSULTANTS BURNS&MCDONNELL ENGINEERING COMPANY INC 2/12/20 2 1
13-215-02 FLOORING MATERIAL TANDUS CENTIVA US LLC 2/15/20 1 1
13-215-01 FLOORING WITH RELATED EQUIPMENT AND SERVICES MILLIKEN DESIGN INC. 2/15/20 1 1
14-127-00 MEDICAL SERVICES MOUNT SINAI MEDICAL CENTER OF FLORIDA,INC. 2/15/20 0 0
19-219-01 TO PROVIDE LOW COST SPAY AND NEUTER SERVICES THE CAT NETWORK,INC. 2/20/20 2 1
14-002-01 FOR ARMORED CAR SERVICES TRANSVALUE,INC 2/23/20 0 0
13-373-01 PURCHASE OF WATER METER BOXES&COVERS FERGUSON ENTERPRISES INC. 2/23/20 0 0
15-052-01 TEMPORARY STAFFING SERVICES INTEGRITY TRADE SERVICES LLC 2/25/20 0 0
17-29784 PURCHASE OF FLYGT/XYLEM PUMP EQUIP,PART,SOFTW&SER XYLEM WATER SOLUTIONS U.S.A.,INC. 2/29/20 0 0
17-29783 PURCHASE OF SULZER PUMP EQUIP,PART,SOFTW&SER HYDRA SERVICE(S)INC 2/29/20 0 0
MARCH 2020 15-059-01 OFFICE FURNITURE AND FILES EMPIRE OFFICE INC 3/1/20 0 0
15-042-01 AGGREGATE TOP SOIL AND SAND ABC TRANSFER INC. 3/2/20 0 0
15-042-02 AGGREGATE TOP SOIL AND SAND FLORIDA SUPERIOR SAND,INC 3/2/20 0 0
14-325-01 PROGRAM MNGMNT SVCS FOR BLDG CONT REHAB SVCS GECKO GROUP INC. 3/2/20 0 0
15-052-02 TEMPORARY STAFFING SERVICES ATRIUM PERSONNEL INC 3/2/20 0 0
15-052-03 TEMPORARY STAFFING SERVICES CREATIVE STAFFING 3/2/20 0 0
15-052-04 TEMPORARY STAFFING SERVICES WORKSQUARE LLC 3/2/20 0 0
15-195-01 HEALTH CARE BENEFITS CONSULTANT SERVICES GALLAGHER BENEFITS SERVICES,INC. 3/10/20 1 1
17-29760-2 CITYWORKS SOFTWARE AZTECA SYSTEMS HOLDINGS LLC 3/13/20 0 0
17-208-01 HVAC PRODUCTS,INSTALLATION SERVICES&RELATED PRO TRANE US,INC 3/21/20 1 1
17-016-03 BARRICADES&TRAFFIC CONTROL EQUIPMENT RENTALS BOB'S BARRICADES,INC. 3/23/20 2 1
19-30686-1 THE ACT AND CULTURAL PROG PLANNING OF LUMMUS PARK THE PRISM MUSIC GROUP,INC. 3/28/20 3 3
18-093-01 COMPUTER EQUIPMENT AND SERVICES DELL MARKETING L.P. 3/31/20 0 0
17-241-01 MAINTENANCE OF STORMWATER&SANITARY SEWER FACILITIES A&A DRAINAGE&VAC SERVICES INC 3/31/20 1 3
15-013-02 SECURITY OFFICER SERVICES G4S SECURE SOLUTIONS(USA)INC 3/31/20 1 1
APRIL 2020 17-037-02 ROOFING CONSULTANT SERVICES IN AN AS NEEDED BASIS ROOF MANAGEMENT SOLUTIONS LLC 4/5/20 2 1
17-025-01 FINANCIAL ADVISORY SERVICES RBC CAPITAL MARKETS,LLC 4/23/20 3 1
15-146-01 PARKING ATTENDANTS FOR CITY PARKING GARAGE SP PLUS CORPORATION 4/30/20 1 1
17-279-02 TORO NATIONAL SUPPORT NETWORK(MIAMI BEACH GOLF) THE TORO COMPANY 4/30/20 0 0
17-279-01 TORO NATIONAL SUPPORT NETWORK(NORMANDY SHORES) THE TORO COMPANY 4/30/20 0 0
44-10/11 VENDING MACHINE CONCESSIONS BETTOLI TRADING,CORP. 4/30/20 3 1
MAY 2020 16-086-01 HEALTH PLAN SERVICES AND BENEFITS TO THE CMB CIGNA HEALTH AND LIFE INSURANCE COMPANY 5/9/20 2 1
17-095-01 PEST CONTROL HULETT ENVIRONMENTAL SERVICES,INC. 5/14/20 2 1
16-004-01 FOR ANNUAL INSPECTION,TESTING,CERTIFICATION,REP NATIONAL FIRE PROTECTION,LLC 5/15/20 1 1
19-144-00 SHIP REHABILITATION PROJECT DELCONS INC. 5/16/20 0 0
19-144-10 SHIP REHABILITATION PROJECT REGOSA ENGINEERING SERVICES INC 5/16/20 0 0
19-144-20 SHIP REHABILITATION PROJECT TRU-GREEN CONSTRUCTION INC 5/16/20 0 0
17-095-03 PEST CONTROL HOME PARAMOUNT PEST CONTROL COMPANY 5/18/20 2 1
16-031-01 FOR BUS TRANSPORTATION SERVICES FRANMAR CORPORATION 5/24/20 1 1
1 of 3 1/15/2020
180 REPORT ATTACHMENT A
Length of
Renewal the
Period Contract# Contract Description Vendor End Date Option Renewal
Left Period in
Years
MAY 2020 16-004-02 FOR ANNUAL INSPECTION,TESTING,CERTIFICATION,REP ALL FIRE SERVICES INC 5/26/20 1 1
17-215-02 THE CONSTRUCTION SEAWALLS TYPE II III IV CITY WIDE KEARNS CONSTRUCTION COMPANY 5/31/20 2 1
JUNE 2020 17-29936-1 PROGRAMMING AT THE CITY'S NSHORE TENNIS CENTER VAN DAALEN TENNIS 6/1/20 0 0
15-135-02 PARKING METER COLLECTION SERVICES CMB PARKING SYST LAZ KARP ASSOCIATES,LLC 6/2/20 1 1
17-223-01 VMWARE ENTERPRISE LICENSE AGREEMENT KEY GOVERNMENT FINANCE INC 6/4/20 0 0
17-095-02 PEST CONTROL THE TERMINIX INTERNATIONAL COMPANY LP 6/5/20 2 1
17-215-01 THE CONSTRUCTION SEAWALLS TYPE II III IV CITY WIDE SHORELINE FOUNDATION INC. 6/5/20 2 1
17-215-03 THE CONSTRUCTION SEAWALLS TYPE II III IV CITY WIDE EBSARY FOUNDATION COMPANY 6/5/20 2 1
19-133-01 JOC CONSULTING SERVICES/MANAGEMENT THE GORDIAN GROUP INC 6/6/20 3 1
18-014-01 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL FUEL ORION OIL,LLC. 6/19/20 3 1
18-014-02 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL FUEL URBIETA OIL INC 6/19/20 3 1
18-014-03 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL FUEL MANSFIELD OIL COMPANY OF GAINESVILLE,INC. 6/19/20 3 1
18-038-01 CITYWIDE PRINTING AND BULK MAILING SERVICES POSTAL CENTER INTERNATIONAL INC 6/26/20 3 1
17-129-01 WATER&WASTEWATER SYSTEMS CONSULTANT HAZEN AND SAWYER P.C. 6/26/20 2 1
16-048-02 ELECTRIC MOTOR REWIND PUMP REPAIRS&MAINTENANCE CONDO ELECTRIC MOTOR REP 6/29/20 1 1
2 of 3 1/15/2020
180 REPORT ATTACHMENT A
Month to Month
Period Contract# Contract Description Vendor
107-99/00 CONSTRUCT OPERATE&MAINTAIN BUS SHELTER STRUCTURE CLEAR CHANNEL OUTDOOR INC
1-33-10/11 FOR THE MBCC CONSULTING SERVICES JONES LANG LASALLE AMERICAS INC
14-275-01 GROUNDS MAINTENANCE-ROW PARKING FACILITIES SFM SERVICES, INC.
14-275-02 GROUNDS MAINTENANCE-ROW PARKING FACILITIES SUPERIOR LANDSCAPING& LAWN SERVICE, INC.
14-275-04 GROUNDS MAINTENANCE-ROW PARKING FACILITIES BRIGHTVIEW LANDSCAPE SERVICES, INC.
1-01-11/12 LEASING OF COPIERS SHARP COPIERS SHARP ELECTRONICS CORPORATION
13-185-01 P25 MOBILE RADIO SYSTEM CONSULTING SVCS TUSA CONSULTING SERVICES II
03-25199 PUBLIC SAFETY RADIO SYSTEM MOTOROLA SOLUTIONS, INC.
1-02-08/09 RED LIGHT VIOLATION CAMERA ENFORCEMENT CONDUENT STATE& LOCAL SOLUTIONS, INC.
41-11/12 REMOVAL AND DISPOSAL OF DERELICT VESSEL BLUE WATER MARINE SERVICES, INC.
41-11/12-1 REMOVAL AND DISPOSAL OF DERELICT VESSEL DOCK AND MARINE CONSTRUCTION CORP
Y
o 41-11/12-2 REMOVAL AND DISPOSAL OF DERELICT VESSEL UNDERWATER ENGINEERING SERVICES INC
2 41-11/12-3 REMOVAL AND DISPOSAL OF DERELICT VESSEL BISCAYNE TOWING&SALVAGE, INC
0
13-113-01 ROUTINE AND EMERGENCY REPAIRS FOR WATER ENVIROWASTE SERVICES GROUP, INC.
t
c 13-113-02 ROUTINE AND EMERGENCY REPAIRS FOR WATER LANZO CONSTRUCTION CO., FLORIDA
o
13-113-04 ROUTINE AND EMERGENCY REPAIRS FOR WATER GIANNETTI CONTRACTING CORPORATION.
17-119-01 SMART CITY LIGHTING SYSTEMS PHASE 1A JOHNSON CONTROLS, INC.
13-095-01 TENNIS MANAGEMENT AND OPERATIONS MIAMI BEACH TENNIS MANAGEMENT, LLC
14-116-01 TRAFFIC ENGINEERING CONSULTING SERVICES FLORIDA TRANSPORTATION ENGINEERING, INC
14-116-02 TRAFFIC ENGINEERING CONSULTING SERVICES ATKINS NORTH AMERICA, INC.
14-191-01 CITYWIDE INTERIOR/EXTERIOR PAINTING/WATERPROOFING ROOF PAINTING BY HARTZELL, INC.
14-191-03 CITYWIDE PAINTING- INTERIOR/EXTERIOR INCLAN PAINTING AND WATERPROOFING,CORP.
11-10/11 WIDE AREA NETWORK SERVICES AT&T CORP
13-317-03 MANAGEMENT AND OPERATION OF LINCOLN ROAD MARKET PRODUCTIONS SUD INC
13-317-02 MGMT&OPER. OF STREET MARKETS NORMANDY THE MARKET COMPANY, INC.
13-317-05 MGMT&OPER. OF THE LINCOLN ROAD GREEN MARKET THE MARKET COMPANY, INC.
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