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LTC 098-2020 Procurement Reports MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov LTC # 098'2020 LETTER TO COMMISSION To: Mayor Dan Gelber and Members o the City Co mission From: Jimmy L. Morales, City Manager Date: February 21, 2020 1 Subject: Procurement Reports As has been previously requested by the City Commission or as required by City regulations, the Procurement Department transmits monthly, via LTC, the following informational reports: • city contracts expiring within the next 180 days; • open market purchases exceeding$50,000 during the preceding month; • projects awarded pursuant to job order contracts (JOC); • capital projects awarded pursuant to indefinite quantity contracts (IQC); • purchases of playground and related equipment pursuant to Resolution 2019-30777; • emergency purchases approved by the City Manager during the preceding month; and • any unauthorized purchase reported during the preceding month. 1. CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180 DAYS (See Attachment A). The contracts listed in Attachment A will expire or be eligible for renewal/extension within the next 180 days. In addition to reporting on all existing City contracts,a listing of piggyback contracts, pursuant to Section 2-369 of the City Code, used as an ongoing source for goods and/or services has been included. 2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those purchases less than the amount established for formal bids. Section 2-395(4) of the City Code requires that open market purchases in excess of $50,000, up to the bid thresholds amount, be reported to the City Commission on a monthly basis. Below is a list of purchase orders for open market purchases for the preceding month. Purchase Department Description Total Date Vendor Order No. 20201076 Fire Vehicle Exhaust $68,050.00 12/11/2019 Rossman Department Removal System Enterprises, Inc. 20201105 Parks and Portable Seating for $86,710.00 12/13/2019 SpecSeats Intl Recreation North Beach Bandshell Corp. 3. PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. On November 14, 2018, the Mayor and City Commission approved a recommendation by the Finance Committee recommendation to streamline construction related procurement by implementing a Job Order Contracting (JOC) program. The main purpose of the JOC program is to expedite the delivery of construction projects through pre-established contracts. On October 16, 2019, the Mayor and City Commission awarded ITB 2019- 257-KB for Job Order Contracting Services which awarded contracts to 18 vendors for five (5)specialty trades for construction projects. Below is a list of projects awarded pursuant to the JOC contracts for construction services for the preceding month. Project Title Department JOC No. Vendor Estimated Value Scott Rakow Youth Center Office of Parks and (JOC) 2020- Lee Construction $279,637.27 Pool Renovations GO#18 Recreation 095-01 Group, Inc. 2 4. CAPITAL OR INFRASTRUCTURE PROJECTS AWARDED PURSUANT TO THE SOURCEWELL (PREVIOUSLY NATIONAL JOINT POWERS ALLIANCE (NJPA)) COMPETITIVELY SOLICITED CONTRACT FOR CONSTRUCTION SERVICES. The indefinite quantity IQC process is used extensively by the local, state, and federal governmental agencies throughout the United States to expedite the delivery of small construction projects. The City Commission, at its April 23, 2014 meeting, approved a recommendation by the Administration to utilize the IQC process to expedite the delivery of construction projects under$250,000, or for emergency projects as approved by the City Manager. The City, as a governmental agency member, is authorized to utilize the IQC contract for construction services competitively awarded by Sourcewell. Project Title Department IQC Vendor Estimated Value Miami Beach Convention Office of the City (IQC) 2020 Team Contracting, Inc. $31,906.29 Center Utility Trenches Manager 064-01 5. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777 authorizes the City Manager, through standardization and waiver of competitive bidding requirements, to create a pool of preapproved manufacturers for all future purchases of playground equipment (aquatic and non-aquatic), park benches and outdoor furniture, outdoor fitness equipment, shade structures, recreational surfaces (safety surfaces, artificial turf and hardcourt surfaces), and lighting systems for all city parks facilities. Additionally, the Resolution also authorizes the City Manager to add any other manufacturers, within the approved categories, that would be necessary to expedite the completion of parks and playground facilities. Below is a list of approved purchases and manufacturers added for the preceding month. A. •roved Purchases Purchase Description Vendor Value Order No. Nothing to Report. Manufacturers/Su• •liers Added Manufacturer Category Nothing to Report. 6. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to approve emergency purchases and requires that emergency purchases exceeding $50,000.00 be reported to the City Commission at its meeting following the emergency. The emergency purchase request process outlined in Code allows the City to respond expeditiously to unexpected needs. Below is a list of emergency purchases approved for the preceding month. Emergency Purchases Form No. Nature of Emergency Requestor Contractor Estimate Value Nothing to Report. 7. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of goods or services that are not in compliance with the requirements of the Procurement Code. Below is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month. Unauthorized Purchases Form No. Nature of Unauthorized Requestor Contractor Value Purchase Nothing to Report. JLM/M /A E/AG/KB/TB F:\PURC\$AL \ReportsVCOMBINED REPORT.'\2020\Procurement Commission Report 2-21-20 .docx 180 REPORT Renewal Length of the Period Contract# Contract Description Vendor End Date Option Renewal Left Period in Years FEBRUARY 2020 19-219-01 TO PROVIDE LOW COST SPAY AND NEUTER SERVICES THE CAT NETWORK, INC. 2/20/20 2 1 13-373-01 PURCHASE OF WATER METER BOXES&COVERS FERGUSON ENTERPRISES INC. 2/23/20 0 0 14-002-01 FOR ARMORED CAR SERVICES TRANSVALUE, INC 2/23/20 0 0 17-29783 PURCHASE OF SULZER PUMP EQUIP,PART,SOFTW BSER HYDRA SERVICE(S)INC 2/29/20 0 0 17-29784 PURCHASE OF FLYGT/XYLEM PUMP EQUIP,PART,SOFTW BSER XYLEM WATER SOLUTIONS U.S.A.,INC. 2/29/20 0 0 MARCH 2020 15-059-01 OFFICE FURNITURE AND FILES EMPIRE OFFICE INC 3/1/20 0 0 15-042-01 AGGREGATE TOP SOIL AND SAND ABC TRANSFER INC. 3/2/20 0 0 15-042-02 AGGREGATE TOP SOIL AND SAND FLORIDA SUPERIOR SAND,INC 3/2/20 0 0 14-325-01 PROGRAM MNGMNT SVCS FOR BLDG CONT REHAB SVCS GECKO GROUP INC. 3/2/20 0 0 15-195-01 HEALTH CARE BENEFITS CONSULTANT SERVICES GALLAGHER BENEFITS SERVICES, INC. 3/10/20 1 1 17-29760-2 CITYWORKS SOFTWARE AZTECA SYSTEMS HOLDINGS LLC 3/13/20 0 0 17-208-01 HVAC PRODUCTS, INSTALLATION SERVICES&RELATED PRO TRANE US,INC 3/21/20 1 1 17-241-01 MAINTENANCE OF STORMWATER&SANITARY SEWER FAC A&A DRAINAGE&VAC SERVICES INC 3/31/20 1 3 18-093-01 COMPUTER EQUIPMENT AND SERVICES DELL MARKETING L.P. 3/31/20 0 0 15-013-02 SECURITY OFFICER SERVICES G4S SECURE SOLUTIONS(USA)INC 3/31/20 1 1 APRIL 2020 17-037-02 ROOFING CONSULTANT SERVICES IN AN AS NEEDED BASIS ROOF MANAGEMENT SOLUTIONS LLC 4/5/20 2 1 44-10/11 VENDING MACHINE CONCESSIONS BETTOLI TRADING,CORP. 4/30/20 3 1 17-279-01 TORO NATIONAL SUPPORT NETWORK(NORMANDY SHORES) THE TORO COMPANY 4/30/20 0 0 17-279-02 TORO NATIONAL SUPPORT NETWORK(MIAMI BEACH GOLF) THE TORO COMPANY 4/30/20 0 0 MAY 2020 17-095-01 PEST CONTROL HULETT ENVIRONMENTAL SERVICES, INC. 5/14/20 2 1 16-004-01 FOR ANNUAL INSPECTION,TESTING,CERTIFICATION,REP NATIONAL FIRE PROTECTION,LLC 5/15/20 1 1 19-144-00 SHIP REHABILITATION PROJECT DELCONS INC. 5/16/20 0 0 19-144-10 SHIP REHABILITATION PROJECT REGOSA ENGINEERING SERVICES INC 5/16/20 0 0 19-144-20 SHIP REHABILITATION PROJECT TRU-GREEN CONSTRUCTION INC 5/16/20 0 0 17-095-03 PEST CONTROL HOME PARAMOUNT PEST CONTROL COMPANY 5/18/20 2 1 16-031-01 FOR BUS TRANSPORTATION SERVICES FRANMAR CORPORATION 5/24/20 1 1 16-004-02 FOR ANNUAL INSPECTION,TESTING,CERTIFICATION,REP ALL FIRE SERVICES INC 5/26/20 1 1 17-215-02 THE CONSTRUCTION SEAWALLS TYPE II III IV CITY WIDE KEARNS CONSTRUCTION COMPANY 5/31/20 2 1 JUNE 2020 15-135-02 PARKING METER COLLECTION SERVICES CMB PARKING SYST LAZ KARP ASSOCIATES,LLC 6/2/20 1 1 17-223-01 VMWARE ENTERPRISE LICENSE AGREEMENT KEY GOVERNMENT FINANCE INC 6/4/20 0 0 17-215-03 THE CONSTRUCTION SEAWALLS TYPE II III IV CITY WIDE EBSARY FOUNDATION COMPANY 6/5/20 2 1 17-215-01 THE CONSTRUCTION SEAWALLS TYPE II III IV CITY WIDE SHORELINE FOUNDATION INC. 6/5/20 2 1 17-095-02 PEST CONTROL THE TERMINIX INTERNATIONAL COMPANY LP 6/5/20 2 1 19-133-01 JOC CONSULTING SERVICES/MANAGEMENT THE GORDIAN GROUP INC 6/6/20 3 1 18-014-03 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL FUEL MANSFIELD OIL COMPANY OF GAINESVILLE,INC. 6/19/20 3 1 18-014-01 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL FUEL ORION OIL,LLC. 6/19/20 3 1 18-014-02 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL FUEL URBIETA OIL INC 6/19/20 3 1 17-129-01 WATER&WASTEWATER SYSTEMS CONSULTANT HAZEN AND SAWYER P.C. 6/26/20 2 1 18-038-01 CITYWIDE PRINTING AND BULK MAILING SERVICES POSTAL CENTER INTERNATIONAL INC 6/26/20 3 1 16-048-02 ELECTRIC MOTOR REWIND PUMP REPAIRS&MAINTENANCE CONDO ELECTRIC MOTOR REP 6/29/20 1 1 JULY 2020 18-038-02 CITYWIDE PRINTING AND BULK MAILING SERVICES DORAL DIGITAL REPROGRAPHICS CORP 7/4/20 3 1 1 of 3 2/21/2020 180 REPORT ATTACHMENT A Renewal Length of the Period Contract# Contract Description Vendor End Date Option Renewal Left Period in Years JULY 2020 16-050-01 FIRE ALARM SYSTEMS-MONITORING SERVICES, INSPECTION FIRE ALARM SYSTEMS&SECURITY, INC. 7/10/20 2 1 15-242-01 BOTTLED WATER,DISPENSERS,AND BOTTLES NESTLE WATERS NORTH AMERICA INC. 7/31/20 0 0 2 of 3 2/21/2020 180 REPORT ATTACHMENT A Month to Month Period Contract# Contract Description Vendor 03-25199 PUBLIC SAFETY RADIO SYSTEM MOTOROLA SOLUTIONS, INC. 1-02-08/09 RED LIGHT VIOLATION CAMERA ENFORCEMENT CONDUENT STATE&LOCAL SOLUTIONS, INC. 107-99/00 CONSTRUCT OPERATE& MAINTAIN BUS SHELTER STRUCTURE CLEAR CHANNEL OUTDOOR INC 11-10/11 WIDE AREA NETWORK SERVICES AT&T CORP 13-113-01 ROUTINE AND EMERGENCY REPAIRS FOR WATER ENVIROWASTE SERVICES GROUP, INC. 13-113-02 ROUTINE AND EMERGENCY REPAIRS FOR WATER LANZO CONSTRUCTION CO., FLORIDA 13-113-04 ROUTINE AND EMERGENCY REPAIRS FOR WATER GIANNETTI CONTRACTING CORPORATION. 13-185-01 P25 MOBILE RADIO SYSTEM CONSULTING SVCS TUSA CONSULTING SERVICES II 1-33-10/11 FOR THE MBCC CONSULTING SERVICES JONES LANG LASALLE AMERICAS INC 13-317-02 MGMT&OPER. OF STREET MARKETS NORMANDY THE MARKET COMPANY, INC. 13-317-03 MANAGEMENT AND OPERATION OF LINCOLN ROAD MARKET PRODUCTIONS SUD INC 13-317-05 MGMT&OPER. OF THE LINCOLN ROAD GREEN MARKET THE MARKET COMPANY, INC. 14-116-01 TRAFFIC ENGINEERING CONSULTING SERVICES FLORIDA TRANSPORTATION ENGINEERING, INC t 14-116-02 TRAFFIC ENGINEERING CONSULTING SERVICES ATKINS NORTH AMERICA, INC. c 14-127-00 MEDICAL SERVICES MOUNT SINAI MEDICAL CENTER OF FLORIDA, INC. 0 2 14-191-01 CITYWIDE INTERIOR/EXTERIOR PAINTING/WATERPROOFING ROOF PAINTING BY HARTZELL, INC. 0 14-191-03 CITYWIDE PAINTING- INTERIOR/EXTERIOR INCLAN PAINTING AND WATERPROOFING, CORP. r 14-195-01 GROUNDS MAINTENANCE SERVICES BRIGHTVIEW LANDSCAPE SERVICES, INC. r o 14-195-02 GROUNDS MAINTENANCE SERVICES SUPERIOR LANDSCAPING&LAWN SERVICE, INC. 2 14-195-03 GROUNDS MAINTENANCE SERVICES EVERGLADES ENVIRONMENTAL CARE, INC. 14-195-04 GROUNDS MAINTENANCE SERVICES ELAN LAWN &LANDSCAPE SERVICES 14-275-01 GROUNDS MAINTENANCE- ROW PARKING FACILITIES SFM SERVICES, INC. 14-275-02 GROUNDS MAINTENANCE- ROW PARKING FACILITIES SUPERIOR LANDSCAPING&LAWN SERVICE, INC. 14-275-04 GROUNDS MAINTENANCE-ROW PARKING FACILITIES BRIGHTVIEW LANDSCAPE SERVICES, INC. 15-052-01 TEMPORARY STAFFING SERVICES INTEGRITY TRADE SERVICES LLC 15-052-02 TEMPORARY STAFFING SERVICES ATRIUM PERSONNEL INC 15-052-03 TEMPORARY STAFFING SERVICES CREATIVE STAFFING 15-052-04 TEMPORARY STAFFING SERVICES WORKSQUARE LLC 17-119-01 SMART CITY LIGHTING SYSTEMS PHASE 1A JOHNSON CONTROLS, INC. 41-11/12 REMOVAL AND DISPOSAL OF DERELICT VESSEL BLUE WATER MARINE SERVICES, INC. 41-11/12-1 REMOVAL AND DISPOSAL OF DERELICT VESSEL DOCK AND MARINE CONSTRUCTION CORP 41-11/12-2 REMOVAL AND DISPOSAL OF DERELICT VESSEL UNDERWATER ENGINEERING SERVICES INC 41-11/12-3 REMOVAL AND DISPOSAL OF DERELICT VESSEL BISCAYNE TOWING &SALVAGE, INC 3 of 3 2/21/2020