AF Recycling System Inc.MIAtv\1 BEACH
BUDGET AND PERFORMANCE IMPROVEMENT
Internal Audit Division INTERNAL AUDIT REPORT
To:
VIA:
From:
Jorge M. Gonzalez, City Manager _,.t;L,
Kathie G. Brooks, Budget and Performance Improvement Director ~/
James J. Sutter, Internal Auditor~
February 27, 2008 / / Date:
Audit: AF Recycling & Waste, Inc.
Period: July 2006 to September 2007
This report is the result of a scheduled audit of the Roll-off Fee Returns for AF Recycling System, Inc.
INTRODUCTION
A roll-off is defined as a container with a minimum capacity of ten cubic yards designed to be
transported by a motorized vehicle. They are typically used for the purpose of removing construction
debris, which include rock, metal and other materials used in connection with a construction project or
for the removal of large quantities of trash and bulky waste.
AF Recycling & Waste, Inc. (AF Recycling) has been in business since 2006. Their lines of business
are recycling, demolition, and construction debris removal. Approximately thirty companies currently
possess occupational licenses to operate roll-offs within the City's boundaries. In return, they are
required to abide by the terms outlined in the City Code. This includes the remittance of franchise fees
equaling 16% of Miami Beach gross receipts to the City's Finance Department by the end of the
subsequent month, filing various reports, maintaining sufficient insurance, etc.
INTRODUCTION
A review of the company's invoices showed that franchise fees were charged and collected throughout
the audit period. In addition, we reviewed and noted no discrepancies with confirmations with AF
Recycling customers who paid for roll-off services within the City. The following gross receipts were
reported and fees paid during the audit period.
Jui-Dec Jan-Sep TOTAL 2006 2007
Audited I Reported Gross $90,981.63 $243,905.36 $334,886.99 Receipts
Roll-off Fees (Paid) $14,557.08 $39,024.85 $53,581.91
OVERALL OPINION
AF Recycling has complied with certain provisions of the City Code's during the audit period. As a
result, gross receipts were reported and franchise fees were paid to the City. The following items were
noted during our audit:
• Verified gross receipts were properly reported by AF Recycling; therefore no additional roll-off
franchise fees are owed for the audit period.
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Internal Audit Report
AF. Recycling & Waste, Inc. Roll-Off Fees
February 27, 2008
• AF Recycling has submitted the certificate of liability insurance.
• AF Recycling has not filed list of accounts, however a listing of customer names was provided
during the audit.
• AF Recycling has not filed the required CPA annual statement of gross receipts.
PURPOSE
The purpose of this audit is to determine whether all roll-off waste contractor billings were correct, and
whether all City revenues were correctly calculated, received timely and accurately recorded by the
City, and the contractor was in compliance with designated sections of the City Code and related
Ordinances.
FINDINGS, RECOMMENDATIONS AND MANAGEMENT RESPONSES
1. Finding -Required Reporting
AF Recycling did not submit the following documents in accordance with the listed City Code
sections during the audit period:
a. Section 90-278 (3) states "The licensed roll-off waste contractor shall provide the city
manager and the sanitation director with a current list of the names and addresses of each
account, upon initial application and upon application for renewal of its business license, the
frequency of service, the permit number and capacity of each roll-off container or
construction dumpster as per account and the address serviced by each roll-off container or
construction dumpster." AF Recycling did not provide the city manager and the sanitation
director with a current list of names and addresses of each account, upon the initial
application and upon application for renewal of its business license, the frequency of
service, the permit number and capacity of each roll-off container or construction dumpster.
However, a listing of customer names was provided during audit.
b. Section 90-278 (4) states "The licensee shall on or before 30 days following the close ofits
fiscal year deliver to the finance director and the city manager a statement of its annual
gross receipts generated from accounts within the city certified by an independent certified
public accountant reflecting gross receipts within the city for the preceding fiscal year". AF
Recycling did not provide a statement of its annual gross receipts generated from accounts
within the city certified by an independent public accountant reflecting gross receipts within
the city for the preceding fiscal year.
Recommendation (s)
AF Recycling must comply with the designated sections of the City Codes by submitting reports to the
City Manager and Sanitation Director listing of accounts and certified annual statements of gross
receipts.
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Internal Audit Report
AF. Recycling & Waste, Inc. Roll-Off Fees
February 27, 2008
EXIT CONFERENCE
A meeting was held on January 23, 2008 with AF Recycling to discuss the results of our audit. AF
Recycling properly reported gross receipts resulting in no further roll-off franchise fee due for the audit
period. Furthermore, it was discussed that gross receipts on uncollected billings (write offs) previously
reported to the City may be deducted from future monthly roll-off fee returns. However, subsequent
collection or settlement (if any) should be reported to the City. In both cases proper documentation
must be maintained and filed with the returns. Audit findings were e-mailed on February 15, 2008 to
Ahron Farache, Owner for AF Recycling & Waste and concurred with our findings on February 26,
2008.
JJS: CD
Audit performed by Carmin Dufour
F:lobpii$AUD\DOC07-08\REPORTS-IAF RECYCLING FINAL REPORT.doc
cc: Robert Middaugh Jr., Assistant City Manager
Fred Beckmann, Public Works Director
Alberto Zamora, Sanitation Director
Patricia Walker, Chief Financial Officer
Ahron Farache, AF Recycling & Waste (Owner)
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