LTC 168-2020 Procurement ReportsMI A MI BE A C H
City of Miami Beach, 1700 Convention Center Drive, Miomi Beach, Florido 33139, www.miomibeochll.gov
168-2020
LTC # LETTER TO COMMISSION
To: Mayor Dan Gelber and Members of he City C
From: Jimmy L. Morales, City Manager
Date: May 6, 2020
Subject: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the Procurement
Department transmits monthly, via L TC, the following informational reports:
• city contracts expiring within the next 180 days;
• open market purchases exceeding $50,000 during the preceding month;
• projects awarded pursuant to job order contracts (JOC);
• capital projects awarded pursuant to indefinite quantity contracts (IQC);
• purchases of playground and related equipment pursuant to Resolution 2019-30777;
• emergency purchases approved by the City Manager during the preceding month; and
• any unauthorized purchase reported during the preceding month.
1. CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180 DAYS
(See Attachment A). The contracts listed in Attachment A will expire or be eligible for renewal/extension within
the next 180 days. In addition to reporting on all existing City contracts, a listing of piggyback contracts, pursuant
to Section 2-369 of the City Code, used as an ongoing source for goods and/or services has been included.
2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those purchases less
than the amount established for formal bids. Section 2-395(4) of the City Code requires that open market
purchases in excess of $50,000, up to the bid thresholds amount, be reported to the City Commission on a
monthly basis. Below is a list of purchase orders for open market purchases for the preceding month.
Purchase Department Description Total Date Vendor Order No.
20201743 Parks and New Portable Outdoor $62,500.00 3/5/2020 Synthetic Lawns
Recreation Basketball Tile System of Miami, Inc.
20201843 Property Reconstruction Of 20th $236,519.00 3/23/2020 Beach Resort
Management Street Services, Inc.
20201865 Information Zscaler Solution $92,385.51 3/30/2020 Insight Public
Technology Software Sector, Inc.
3. PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. On November
14, 2018, the Mayor and City Commission approved a recommendation by the Finance Committee
recommendation to streamline construction related procurement by implementing a Job Order Contracting
(JOC) program. The main purpose of the JOC program is to expedite the delivery of construction projects
through pre-established contracts. On October 16, 2019, the Mayor and City Commission awarded 1TB 2019-
257-KB for Job Order Contracting Services which awarded contracts to 18 vendors for five (5) specialty trades
for construction projects. Below is a list of projects awarded pursuant to the JOC contracts for construction
services for the preceding month.
Nothing to Report.
2
4. CAPITAL OR INFRASTRUCTURE PROJECTS AWARDED PURSUANT TO THE SOURCEWELL
(PREVIOUSLY NATIONAL JOINT POWERS ALLIANCE (NJPA)) COMPETITIVELY SOLICITED
CONTRACT FOR CONSTRUCTION SERVICES. The indefinite quantity IQC process is used extensively by
the local, state, and federal governmental agencies throughout the United States to expedite the delivery of
small construction projects. The City Commission, at its April 23, 2014 meeting, approved a recommendation
by the Administration to utilize the IQC process to expedite the delivery of construction projects under $250,000,
or for emergency projects as approved by the City Manager. The City, as a governmental agency member, is
authorized to utilize the IQC contract for construction services competitively awarded by Sourcewell.
. . Estimated Project Title Department IQC Vendor Value
5. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-3077 7 authorizes the
City Manager, through standardization and waiver of competitive bidding requirements, to create a pool of
preapproved manufacturers for all future purchases of playground equipment (aquatic and non-aquatic), park
benches and outdoor furniture, outdoor fitness equipment, shade structures, recreational surfaces (safety
surfaces, artificial turf and hardcourt surfaces), and lighting systems for all city parks facilities. Additionally, the
Resolution also authorizes the City Manager to add any other manufacturers, within the approved categories,
that would be necessary to expedite the completion of parks and playground facilities. Below is a list of approved
purchases and manufacturers added for the preceding month.
••
º
PudrchaNse Description Vendor Value r er o.
A d P h
20192017
Change Order #1 to increase PO by $3,000 for the
transportation & cover of an existing shade to the Parks
Maintenance Yard, & also to wrap existing playground
equipment during demo & construction
Shade
Systems, Inc $166,990.00
Man uf act u rer Category
Nothing to Report.
6. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to approve
emergency purchases and requires that emergency purchases exceeding the formal bid threshold amounts
established in Section 2-366 be reported to the City Commission at its meeting following the emergency. The
emergency purchase request process outlined in Code allows the City to respond expeditiously to unexpected
needs. Below is a list of emergency purchases approved for the preceding month.
•
Form No. Nature of Emergency Requestor Contractor Estimate Value
E p h
2020-174-
MG
Street Force Main Repairs in
the following locations: 1655
Michigan Ave., 28" Street and
72 Street.
Public Works
Operations.
Various Vendors,
Refer to
Attachment B
$1,089,319.42
3
7. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of goods or
services that are not in compliance with the requirements of the Procurement Code. Below is a list of
unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
Nothing to Report.
J LM/MT/AD/ME/ AG/KB/TB
F:\PURC\$ALL\Reports\JCOMBINED REPORT\2020\Procurement Commission Report 4-22-20.docx
180 REPORT ATTACHMENT A
Period Contract# Contract Description Vendor End Date
Renewal I Length of the
Option Renewal
Left Period in
Years
APRIL 2020 17-279-01
17-279-02
TORO NATIONAL SUPPORT NETWORK (NORMANDY SHORES)
TORO NATIONAL SUPPORT NETWORK (MIAMI BEACH GOLF)
THE TORO COMPANY
THE TORO COMPANY
o
o
MAY 2020 19-144-00
19-144-10
19-144-20
17-095-03
17-215-02
SHIP REHABILITATION PROJECT
SHIP REHABILITATION PROJECT
-- -
SHIP REHABILITATION PROJECT
PEST CONTROL
THE CONSTRUCTION SEAWALLS TYPE II III IV CITY WIDE
DELCONS INC.
REGOSA ENGINEERING SERVICES INC
TRU-GREEN CONSTRUCTION INC
-I - -- -- --- - - HOME PARAMOUNT PEST CONTROL COMPANY
'KEARNS CONSTRUCTION COMPANY
o
o
o
2
2
JUNE 2020 17-223-01
17-215-01
17-215-03
19-133-01
17-129-01
18-038-01
15-242-01
VMWARE ENTERPRISE LICENSE AGREEMENT
THE CONSTRUCTION SEAWALLS TYPE II III IV CITY WIDE
THE CONSTRUCTION SEAWALLS TYPE II Ill IV CITY WIDE
JOC CONSULTING SERVICES/ MANAGEMENT
WATER & WASTEWATER SYSTEMS CONSULTANT
CITYWIDE PRINTING AND BULK MAILING SERVICES
BOTTLED WATER, DISPENSERS, AND BOTTLES
KEY GOVERNMENT FINANCE INC
SHORELINE FOUNDATION INC. - - EBSARY FOUNDATION COMPANY
THE GORDIAN GROUP INC
HAZEN AND SAWYER P.C.
POSTAL CENTER INTERNATIONAL INC
l
NESTLE WATERS NORTH AMERICA INC.
4/30/20 _,
4/30/20
5/16/20
5/16/20
5/16/20 -- - 5/18/20
5/31/20
6/4/20
6/5/20 ·- 6/5/20
6/6/20
6/26/20
6/26/20
7/31/20
o
2
2
3
2
3
o
-
AUGUST 2020 16-124-01
13-267-02
17-342-01
15-090-01 [ FACILITIES MAINTENANCE SERVICES
15-090-02
A&E SERVICES FOR MIXED USE PARKING GARAGES
FUEL CARD PROGRAM
FISHTANK CONSULTING SERVICES
FACILITIES MAINTENANCE SERVICES
DESMAN INC
WEX BANK
[cATAPULT SYSTEMS, LLC
HALCYON BUILDERS, INC.
DELCONS INC.
o
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o
o
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o
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1 - o
1
1
1
1
1
o - o
o
o
o
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SEPTEMBER 2020 [15-059-01 [OFFICE FURNITURE AND FILES
15-081-01 !INVESTMENT ADVISORY SERVICES
EMPIRE OFFICE INC
PUBLIC TRUST ADVISORS LLC
17-007-01 [NOISE, ACOUSTIC AND SOUND CONSULTING SERVICES [ARPEGGIO ACOUSTIC CONSULTING
16-057-01 {INVESTIGATION, BACKGROUND TORT LIABILITY CLAIMS, W [CROSSROADS SDI, INC.
16-057-02 hINVESTIGATION, BACKGROUND TORT LIABILITY CLAIMS, W {p1GISTREAM SOUTH FLORIDA, INC.
+a+s7.o1 [LEASE AGREEMENT FOR TRAILER -MOBILE OFFICE RENTAL WILLIAMS SCOTSMAN, INC
14-059-01 ICONVENTION CENTER MANAGEMENT [GLOBAL SPECTRUM LP -
13-266-01 !TITLED COMMERCIAL RECORDS MANAGEMENT
15-045-01 [WEED KILLERS AND PESTICIDES [OWARD FERTILIZER & CHEMICAL COMPANY,
15-045-02 IWEED KILLERS AND PESTICIDES
15-045-03 IWEED KILLERS AND PESTICIDES
15-045-05 WEED KILLERS AND PESTICIDES
8/2/20
8/5/20
----1
8/26/20
[ s e as
8/27/20
9/1/20
l
9/3/20
9/6/20
9/21/20
9/21/20
l
15-045-06 [WEED KILLERS AND PESTICIDES
17-139-11
17-139-12
PESTICIDES AND WEED KILLER PREQUAL - MDC 9303
PESTICIDES AND WEED KILLER PREQUAL - MDC 9303
19-029-02 ISOD AND SOD INSTALLATION
GRM INFORMATION MANAGEMENT SERVICES ] g/30/20
WINFIELD SOLUTIONS, LLC
HELENA CHEMICAL CO.
SITEONE LANDSCAPE SUPPL Y, LLC
ADAPCOINC
ADAPCO INC
HARRELL'S LLC
SUNSET SOD, INC.
or30/2ol a
9/30/20
9/30/20
9/30/20
-- -1
9/30/20
I 9/30/20
16-084-01
17-29887
ADMIN OF THE CITY'S ANCILLARY HEAL TH BENEFITS EMPL
MAINTCE SERV SOUND & CONTROL SYSTEM MB
17-29936-1 I PROGRAMMING AT THE CITY'S NSHORE TENNIS CENTER
18-30554
UNUM LIFE INSURANCE COMPANY OF AMERICA
-1- -- -
PRO SOUND INC.
VAN DAALEN TENNIS
PHYSICAL TRAINING FOR EMPLOYEE WELLNESS PROGRAM INRG FITNESS NETWORK INC
o
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2
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9/30/20
9/30/20
9/30/20
9/30/20
9/30/20
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18 0 R E P O R T ATTACHMENT A
Month to Month
Period Contract# Contract Description Vendor
.s::. - e: o
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:l!:
1-02-08/09
107-99/00
11-10/11
13-113-01
13-113-02
13-113-04
13-185-01
1-33-10/11
o
13-317-02
13-317-03
13-317-05
14-116-01
14-116-02
14-127-00
14-191-01
14-191-03
14-195-01
14-195-02
14-195-03
14-195-04
14-275-01
14-275-02
14-275-04
15-052-01
15-052-02
15-052-03
15-052-04
17-119-01
41-11/12
41-11/12-1
41-11/12-2
41-11/12-3
RED LIGHT VIOLATION CAMERA ENFORCEMENT
CONSTRUCT OPERATE & MAINTAIN BUS SHELTER STRUCTURE
lWIDE AREA NETWORK SERVICES
- - ROUTINE AND EMERGENCY REPAIRS FOR WATER
ROUTINE AND EMERGENCY REPAIRS FOR WATER
- -
ROUTINE AND EMERGENCY REPAIRS FOR WATER
P25 MOBILE RADIO SYSTEM CONSULTING SVCS -- -
FOR THE MBCC CONSUL TING SERVICES
MGMT & OPER. OF STREET MARKETS NORMANDY
MANAGEMENT AND OPERATION OF LINCOLN ROAD MARKET - -- MGMT & OPER. OF THE LINCOLN ROAD GREEN MARKET - - - TRAFFIC ENGINEERING CONSUL TING SERVICES
TRAFFIC ENGINEERING CONSUL TING SERVICES
MEDICAL SERVICES
CITYWIDE INTERIOR/EXTERIOR PAINTING /WATERPROOFING
CITYWIDE PAINTING - INTERIOR/EXTERIOR - - -·-
GROUNDS MAINTENANCE SERVICES
GROUNDS MAINTENANCE SERVICES
GROUNDS MAINTENANCE SERVICES
GROUNDS MAINTENANCE SERVICES
GROUNDS MAINTENANCE - ROW PARKING FACILITIES
GROUNDS MAINTENANCE- ROW PARKING FACILITIES
GROUNDS MAINTENANCE-ROW PARKING FACILITIES
TEMPORARY STAFFING SERVICES
TEMPORARY STAFFING SERVICES
TEMPORARY STAFFING SERVICES
TEMPORARY STAFFING SERVICES
SMART CITY LIGHTING SYSTEMS PHASE 1A
REMOVAL AND DISPOSAL OF DERELICT VESSEL
REMOVAL AND DISPOSAL OF DERELICT VESSEL
REMOVAL AND DISPOSAL OF DERELICT VESSEL
REMOVAL AND DISPOSAL OF DERELICT VESSEL
CON DU ENT STATE & LOCAL SOLUTIONS, INC.
CLEAR CHANNEL OUTDOOR INC
AT&T CORP
ENVIROWASTE SERVICES GROUP, INC.
LANZO CONSTRUCTION CO., FLORIDA
[GIANNETTI CONTRACTING CORPORATION.
TUSA CONSUL TING SERVICES II
- -
JONES LANG LASALLE AMERICAS INC -- --- -- -- -
THE MARKET COMPANY, INC.
PRODUCTIONS SUD INC
THE MARKET COMPANY, INC.
{FLORIDA TRANSPORTATION ENGINEERING, INC
ATKINS NORTH AMERICA, INC. - -- - MOUNT SINAI MEDICAL CENTER OF FLORIDA, INC.
ROOF PAINTING BY HARTZELL, INC. - - - - - INCLAN PAINTING AND WATERPROOFING, CORP.
BRIGHTVIEW LANDSCAPE SERVICES, INC.
SUPERIOR LANDSCAPING & LAWN SERVICE, INC.
EVERGLADES ENVIRONMENTAL CARE, INC.
ELAN LAWN & LANDSCAPE SERVICES
SFM SERVICES, INC. - - - SUPERIOR LANDSCAPING & LAWN SERVICE, INC.
BRIGHTVIEW LANDSCAPE SERVICES, INC.
INTEGRITY TRADE SERVICES LLC
ATRIUM PERSONNEL INC
[CREATIVE STAFFING
WORKSQUARE LL C
[OHNSON CONTROLS, INC.
BLUE WATER MARINE SERVICES, INC.
DOCK AND MARINE CONSTRUCTION CORP
UNDERWATER ENGINEERING SERVICES INC -•- - - BISCAYNE TOWING & SALVAGE, INC
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E P A 2 0 2 0 -17 4 P U BL I C W O R K S FO R C E M A IN B R E A K R E P A IR S ATTACHMENT B
EPA SITE A-1655 MICHIGAN AVE F 20201957 RIC-MAN CONSTRUCTION FLORIDA, INC. $ 230,581.
EPA SITE A-1655 MICHIGAN AVE F 20201938 NATIONAL WATER MAIN CLEANING CO $ 47,250.00
EPA SITE A-1655 MICHIGAN AVE F 20201959 RAIDER ENVIRONMENTAL SERVICES OF FLORIDA $ 156,964.50
EPA SITE B-28TH STREET FORCE M 20201939 A & A DRAINAGE & VAC SERVICES, INC. $ 42,700.00
EPA SITE B-28TH STREET FORCE M 20201941 A-AL-GATOR, INC. $ 32,400.00
EPA SITE B-28TH STREET FORCE M 20201946 ENVIROWASTE SERVICES GROUP, INC. $ 88,469.35
EPA SITE B-28TH STREET FORCE M 20201945 FLOTECH ENVIRONMENTAL, LLC $ 80,560.00
EPA SITE B-28TH STREET FORCE M 20201961 RAIDER ENVIRONMENTAL SERVICES OF FLORIDA $ 68,310.00
EPA SITE B-28TH STREET FORCE M 20201951 ALL LIQUID ENVIRONMENTAL SERVICES LLC $ 19,131.25
EPA SITE B-28TH STREET FORCE M 20201952 NATIONAL WATER MAIN CLEANING CO. - $ 41,700.00
EPA SITE C-72ND ST FORCE MAIN 20201954 A & A DRAINAGE & VAC SERVICES, INC. $ 43,500.00
EPA SITE C-72ND ST FORCE MAIN 20201971 AMICI ENGINEERING CONTRACTORS. LLC $ 237,752.59
Total Encumbrances $ 1,089,319.42
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