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Meeting Minutes 06-18-20 General Note: These meeting minutes are condensed and seek to capture the overall intent of discussions as interpreted by the meeting coordinator. Each paragraph indicates the time on the audio recording where the discussion commenced during the meeting. For more detail on the discussion, please refer to the audio recording in its entirety. G.O. Bond Oversight Committee Meeting Minutes No. 17 June 18, 2020 Page 2 of 8 I. Roll Call and Introductions (Refer to the Meeting Audio Part 1 5.21.20 on the G.O. Bond Website.) 5:50 Chair Karen Rivo called the meeting to order and did roll call for the Committee Members. II. Committee Business Adoption of Meeting Minutes 7:58 Chair Karen Rivo asked for a motion to approve the minutes from the May 21st meeting. Motion: 8:05 Marie Peter made a motion to approve the minutes. Jack Glottmann seconded the motion. Motion was approved unanimously. III. Public Q & A No one from the public spoke. IV. Funding & Scope Change Protocols (Refer to page 2 on the Agenda and Handouts Package on the G.O. Bond Website.) 9:05 Maria Hernandez explained the GOB Project Funds Transfer & Scope Change protocols found on page 2 of the handouts. She informed the Committee that updated changes are found in red. If a different scenario arises in the future, Staff will add it to the list. The purpose of this list is to create a guideline for the departments to follow when making decisions about changes in the program. She mentioned that now would be the time if any of the Committee Members would like to discuss any of the items on the list, in order for the Committee to make a motion to accept this chart. 14:06 Jack Glottmann asked if Staff currently has a list of projects that would need to be moved to a different tranche. 14:39 Maria Hernandez explained that the one project Staff knows for sure that needs to be moved is project #13 North Shore Park & Fields because it will need to be done together with another project. That frees up $3.7 million in tranche 1. 15:21 Chair Karen Rivo explained that this document lays out the protocols for various scenarios. 16:07 Jason Greene noted that his questions are regarding items 2-6, where the recommendation are to the Committee or Administration. He asked if this could mean that there could be actions of moving projects and funds without it ever coming to the Committee. 16:32 Maria Hernandez explained the footnote at the bottom which states, “Administration will use best efforts to bring item to G.O. Bond Committee. Future meeting timelines may make this difficult or impossible to achieve.” She explained that she does not foresee a scenario where Staff would not bring something for the Committee to act upon since they are meeting every month. G.O. Bond Oversight Committee Meeting Minutes No. 17 June 18, 2020 Page 3 of 8 There could be a situation in the future, where the Committee does not meet once a month, but rather every 2 months. In this case, the project can fall behind if we had to wait for the next meeting, therefore the Administration needs the flexibly to be able to move projects forward without having to wait. 17:53 Jason Greene expressed that he completely understands the scenario that Maria Hernandez explained. He asked if an action does not go to a committee meeting for recommendation, it can be presented at the next committee meeting for confirmation. 18:11 Maria Hernandez agreed with Jason Greene’s recommendation and the footnote will be updated to show the change. 18:30 Ron Starkman mentioned that a resident asked him what it would require to cancel a project and if so, is there an option to lower the funds borrowed or would the funds be reallocated. 19:11 John Woodruff explained that every now and then during a bond program there is a good reason why a project does not end up moving forward. Staff would have to understand the reasons behind canceling a project in order to take it to Commission. If Commission agrees in canceling a project, that would free up the allocation of money that was allocated to the project. 20:25 Ron Starkman asked if the Commission decided to cancel a project in a future tranche, could the amount borrowed be reduced. 20:38 John Woodruff said yes. 20:58 Chair Karen Rivo thanked Staff for creating this document in order to hold accountability. She asked if anyone would like to make a motion to support this document. Motion: 21:29 Marie Peter made a motion to approve the GOB Project Funds Transfer & Scope Change guidelines. Jack Glottmann seconded the motion. Motion passed unanimously. V. Major Tranche 1 Projects Update (Refer to pages 3-6 on the Agenda & Handout Packet on the G.O. Bond Website.) #45 Fire Station #1 23:28 Maria Hernandez explained that at the last committee meeting it was discussed that the City Manager wanted to have the Code Compliance Department relocated to Fire Station #1. As it turns out, that endeavor was going to cost the City millions of dollars, so Staff has decided to abandon that idea. The Code Compliance Department is going to remain in its leased space and Staff will continue with the original plan for Fire Station #1. 24:54 David Martinez explained that the Construction Manager, Kauffman Lynn, has done a preliminary review of what Staff has to date, where they offered some commentary and G.O. Bond Oversight Committee Meeting Minutes No. 17 June 18, 2020 Page 4 of 8 revisions. By the next committee meeting, a tentative cost estimate from Kauffman Lynn will be available and maybe a general schematic concept of what this fire station might look like. This project is still on schedule to go to the Historic Preservation Board in Fall 2020. #1 72nd ST. Community Complex 27:37 David Martinez explained that at the June 24th Commission Meeting, Staff will be asking permission to advertise the request for proposals for the solicitation of a design builder. Selecting a design builder will take several months so Staff is expecting to go back to Commission at the beginning of year 2021. 20:39 Francisco Diez-Rivas stated that he did research on the aquatic center and library. He expressed that he is very impressed with what Staff is doing there because they are very thoughtful; have a very good laid out plan for this project and answered all questions on the configuration of the pool and the library. 31:24 Sean Smith expressed the importance of walkability throughout that area, from Dickens to Ocean Drive. 32:01 David Martinez explained that the walkability feature is a requirement of the criteria for the project. 33:00 Commissioner Aleman asked if Staff anticipates outsourcing management for the aquatic center, such as what the City does for golf and tennis. 34:25 Jose Del Risco explained that outsourcing management is certainly an option, but a final decision has not been made. 35:05 Francisco Diez-Rivas stated that he believes having a third party is really helpful because ideas come out of those meetings. 37:00 Sean Smith asked about the programming of North Shore Youth Center vs. the 72nd Community Complex. 37:20 Jose Del Risco said part of the considerations that Staff has right now are to repurpose that space and use it for programming. If all of the Staff’s needs are met at the 72nd Community Complex, when it comes to a fitness standpoint, then we would repurpose the space at North Shore Youth Center to meet the programming needs. Discussion continued. #15 Bayshore Park 46:17 David Martinez reminded the Committee that the project is moving forward. Since DERM has requested additional information from the consultants, at the next Commission Meeting, Staff will be requesting approval of an Amendment to the Architect’s Agreement for additional G.O. Bond Oversight Committee Meeting Minutes No. 17 June 18, 2020 Page 5 of 8 services related to these requests. The time schedule is dependent on presenting a formal application to DERM and them reviewing it. 49:49 Francisco Diez-Rivas asked if there are restrictive covenants at the park. 49:53 David Martinez explained that although the community is onboard with the design, there are certain restrictions. 50:13 Commissioner Aleman explained how active programming is not allowed at the park due to the City losing the lawsuit between them and the neighborhood. #8 Lummus Park 52:40 Jose Del Risco explained that Staff released the solicitation for design services and the responses were received on June 10th. The selection committee is set for July 1st. At the Finance and Economic Resiliency Committee Meeting on June 12th, there was an item discussed regarding an addition of public spaces at Lummus Park. Lummus Park is the backbone to the City’s park system. Staff has been meeting with the Mayor and Commission’s Office regarding public outreach in order to work closely with all of the stakeholders of this project. 54:48 Chair Karen Rivo asked Jose Del Risco to briefly explain the scope of this project. 54:52 Jose Del Risco explained that the main point of this project is improving the walkways, creating wayfinding signage, replacing the green infrastructure which includes irrigation and new trees. 58:20 Sean Smith asked if the selection committee is employees or people from the public. 58:26 Jose Del Risco stated that it is made up of employees. 58:51 Alex Dennis explained that the memorandum for the selection committee was sent out. 59:08 Jack Glottmann suggested that renderings of these projects become available on the G.O. Bond website. 1:00:00 Allison Novack said she will go ahead and add the available renderings of the projects to the website. 1:02:49 Commissioner Aleman expressed that the City has an opportunity to do something truly world-class because Lummus Park and Ocean Drive are the crown jewels of the area. 1:04:40 Sean Smith agreed with Commissioner Aleman in marketing Lummus Park to the community. Discussion continued. G.O. Bond Oversight Committee Meeting Minutes No. 17 June 18, 2020 Page 6 of 8 1:07:23 Jose Del Risco agreed with Commissioner Aleman in making Lummus Park spectacular and he stressed the importance of finding funding sources. He reminded the Committee Members that originally the budget was higher for this project, but only $4.6 million dollars was approved. With these funds, the critical infrastructure is being addressed. Staff welcomes the idea of additional play spaces but they have to keep the budget in mind. VI. 41st Street Corridor (Refer to pages 7-20 on the Agenda & Handout Packet on the G.O. Bond Website.) 1:11:40 Gedel Merzius discussed the 41st St. Neighborhood Progress and initial Findings presentation found on pages 7-20 in the Agenda & Handout Packet. The intent for the 41st Street Project is to create a vibrant commercial revitalization enhancement to the 41st Street Corridor with lighting, increased tree canopy, and shade structures. City Staff, along with the AECOM team, identified the project boundary area as 40th, 41st and 42nd Streets, from the base of Julia Tuttle Causeway at Alton Rd to Pine Tree Drive. The team has reviewed local planning and technical documents and has completed stakeholder interviews. Over 60 projects have been identified within the 30 existing planning documents. Feasibility, conflicts, and gap analyses are currently being conducted by the team. The major project themes identified were safety and security, quality of life, green infrastructure, bicycle and pedestrian friendliness, traffic calming features, and public transit improvements. A scoring criteria was created in order to guide the prioritization process of the Master Action List. Mayor’s Blue Ribbon 41st Street Committee meeting participants offered their input through a polling process. The next step is a presentation by FDOT and the County at the next 41st Street Committee Meeting, followed by a Community Meeting for residents of the Mid Beach area to be able to offer their insight on what they would want to see in the area. A Draft Master Action List will follow. 1:19:30 Francisco Diez-Rivas mentioned how previously the City encountered issues with widening the streets because FDOT was going to use the space as bus lanes. He asked if that idea is off the table completely. 1:20:07 Gedel Merzius explained that initially there was going to be a dedicated lane for buses, but they have since then scaled back from that plan. The new plan is to create a service line to go from Mount Sinai Hospital to the 41st St. Corridor. 1:20:47 Jack Glottmann asked if the meeting on June 25th, 2020 is to speak specifically on the service line transit. 1:20:57 Gedel Merzius said yes, there is a presentation from the County on the transit service and attendees will have the ability to voice their opinions. FDOT and the County have never attended a 41st St. Committee Meeting so this will be an opportunity for them and residents to meet. An email blast has also been created specifically for this meeting and was sent to all Mid Beach residents. Discussion continued. G.O. Bond Oversight Committee Meeting Minutes No. 17 June 18, 2020 Page 7 of 8 1:27:53 Allison Novack explained that she is working with the Marketing & Communications Department, Gedel Merzius, and AECOM in scheduling a webinar meeting in July. There will be a lot of community outreach efforts between now and then to engage residents. VII. Program General Status & Sub-Projects Update, Closed Projects (Refer to page 22-26 on the Agenda & Handout Packet on the G.O. Bond Website.) 1:30:06 Maria Hernandez explained the Program General Status on page 22 of the Agenda & Handout Packet. She explained that there are currently 66 active and completed projects. She explained that project #29 West Lots was changed back to pending because the project is not currently active. There are now 115 sub-projects due to project #18 Scott Rakow Gym Floors moving to Tranche 1. She explained pages 23-26 of the Agenda & Handout Packet. There is now a phase that is called “Closed”, which shows the actual funding that is available as a result of project savings. Staff currently is showing $2.4 million in savings. Explanation of charts continued. 1:39:27 Maria Hernandez mentioned that there was a request at the Finance and Economic Resiliency Committee Meeting on June 16th, from one of the commissioners, to get a full update on the whole G.O. Bond program. This update will be presented at next month’s Finance Meeting on July 24th. Over the next couple of months, once the capital budget process is over, Staff is going to take a serious look at where they stand with all of the projects, in order to create a one- year projection. Around that time, Staff will be looking at Tranche 2 and how projects from Tranche 1 may overlap into Tranche 2. VIII. Quick Wins (Refer to pages 27-28 on the Agenda & Handout Packet on the G.O. Bond Website.) 1:44:29 Maria Hernandez explained the Quick Wins chart on pages 27 & 28 of the Agenda & Handout Packet. She asked the Parks & Recreation Department the status of the Scott Rakow Pool. Parks Projects: 1:45:21 Jose Del Risco explained that they have had some rain delays and will continue to expect some rain delays, but the contractor believes he will complete the project by this weekend. The pool remains closed until June 29th in order for Staff to do a walk through and address punch list items. Property Management Projects: 1:46:30 Frank Garcia explained that the generator at North Shore Youth Center is installed and the generator at Scott Rakow Youth Center is installed and waiting final inspection. By the time the Committee meets next time these projects will be completed. G.O. Bond Oversight Committee Meeting Minutes No. 17 June 18, 2020 Page 8 of 8 Police Projects: 1:47:40 Roland Aragunde explained that the permit from FDOT for the license plate readers on 71st Street has been approved for the directional boring work. The work is scheduled for the end of next week. The permit for license plate readers on the Julia Tuttle Causeway westbound is still pending. Staff has gotten over 95% of the underground work done at Lummus Park and the cameras have been ordered. Staff is ready to seek Commission approval for the installation of the Beachwalk cameras for phase 2. 1:50:31 Steve Feldman explained that they are still working on the final antenna location for the public radio system and they hope to reach the target date of September. IX. Public Q & A 1:52:00 Brian Keane asked if any of the events of Covid-19 and the shutdown has affected any of these projects and/or if there has been a rethinking of the spending related to these projects. 1:52:20 Maria Hernandez expressed that construction continued during Covid-19. Staff was able to advance a lot of projects since interruptions were minimized. In terms of any projects being reconsidered or canceled, Staff is not aware of any. 1:54:47 Brian Keane explained that he is worried that people will see the City spending when they (the public) don’t have a job, making the City seem tone-deaf. He explained he understands how a G.O. Bond works, but as things have changed for a lot of people, where they are out of work and they cannot pay rent, to hear that the City is spending, people might not see it in the same fashion. As the City goes about celebrating its successes, keep in mind how it is perceived on the public end. 1:56:21 Robert Rabinowitz explained how all of the access points on the Beachwalk were closed down due to Covid-19. Now that the beach is open, he requested if there be certain access points so that the public can access the beach. 1:57:25 David Martinez explained that all of the access points that the Capital Improvements Projects oversees were ready to open the moment the beaches were opened. 1:58:15 Vanessa Vazquez explained that there are still some access points that are still closed. 1:58:32 David Martinez clarified that Staff was trucking sand around 46th St. so those access points were closed. Vanessa Vazquez agreed to meet with Mr. Rabinowitz to discuss those certain access points. X. Adjournment Meeting was adjourned.