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LTC 140-2022 Procurement Commission Reports April 6, 2022 Executed 04-14-2022140-2022 DocuSign Envelope ID: A67F8BCB-9681-43AA-BOC7-91 B6120F994C /v\LL\Mf BEACH OFFICE OF THE CITY MANAGER NO. LTC # LETTER TO COMM ISS ION To: From: Date: Honorable Mayor Dan Gelt1fnd Me bers of the City Commission Alina T. Hudak, City Mana er April 12 , 2022 Subject: Procurement Reports As has been previously reque sted by the City Commission or as required by City regulations , the Procurement Department transmits monthly, via L TC, the following informational reports: • city contracts expiring within the next 180 days; • open market purchases exceeding $50,000 during the preceding month; • projects awarded pursuant to job order contracts (JOC); • purchases of playground and related equipment pursuant to Resolution 2019-30777; • emergency purchases approved by the City Manage·r during the preceding month; and • unauthorized purchase exceeding the City Manager's authority reported during the preceding month. 1. CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180 DAYS (See Attachment A). The contracts listed in Attachment A will expire or be eligible for renewal/extension within the next 180 days. In addition to reporting on all existing City contracts, a listing of piggyback contracts, pursuant to Section 2-369 of the City Code, used as an ongoing source for goods and/or services, has been included. 2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchase s are those purchases less than th e amount established for formal bids. Section 2-395(4) of the City Code requires that open market purchase s over $50,000, up to the bid thresholds amount, be reported to the City Commission on a monthly basis. Below is a list of purchase orders for open market purchases for the preceding month. Purchase " Order No. Department Description Total Date Vendor , " Purchase and 20222070 Transportation Installation of $51,562.50 3/9/2022 Florida Trans co r, Inc. and Mobility Delineators on Ocean Drive 20222144 Information CheckPoint Renewal $99 ,95 0.02 3/18/2022 Mission Critical Techno logy Systems, Inc. Marketing and Printing of Miami 20222189 Beach Spring $59,409.00 3/24/2022 Solo Printing LLC Communications Ma!=lazine 3. PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM . On October 16, 2019, th e Mayor and City Commission awarded 1TB 20 19-257-KB for Job Order Contracting Services, which awarded contracts to 18 vendors for five (5) specialty trades for construction projects. Below is a li st of projects awarded pursuant to the JOC contracts for construction se rvices for the preceding month. Doc uS ig n Envelope ID : A67FBBCB-9681 -43AA-B0C7-91 B6 120F994C 2 Project Title Department JOC/ JOC/IQC Vendor Estimated Value IQC No. Current Contract Amount Building Facilities and Lee $778 ,316.33 Supplemental No. 1 Department Fleet JOC 20-260-01 Construction $75,392.52 Remodel Department Group, Inc. Revised Contract Amount $853,708 .85 Sunset Harbour Drainage Harbour Contract Amount Improvements: Public Works JOC 22-271-01 Construction, $96,239.55 Roof Drains Inc '. Connection Scott Rakow Youth Center Lee Gymnastics Hall Parks and JOC 22 -233 -01 Construction Contract Amount Floor Recreation Group, Inc . $104,448.55 Replacement GOB No. 18 4. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777 authorizes the City Manager, through standardization and waiver of competitive bidding requirements, to create a pool of preapproved manufacturers for all future purchases of playground equipment (aquatic and non-aquatic), park benches and outdoor furniture, outdoor fitness equipment, shade structures, recreational surfaces (safety surfaces, artificial turf, and hardcourt surfaces), and lighting systems for all city parks facilities. Additionally, the Resolution also authorizes the City Manager to add any other manufacturers within the approved categories necessary to expedite the completion of parks and playground facilities. Below is a list of approved purchases and manufacturers added for the preceding month. Approved Purchases Purchase .. Order No. Description Vendor Value Manufacturers/Suppliers Added 5. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to approve emergency purchases and requires that emergency purchases exceeding the formal bid threshold amounts established in Section 2-366 be reported to the City Commission at its meeting following the emergency. The emergency purchase request process outlined in the Code allows the City to respond expeditiously to unexpected needs . Below is a list of emergency purchases approved for the preceding month . AH/MT/AD/ME DocuSign Envelope ID : A67F8BCB-9681-43AA-B0C7-9 1B6120F994C 3 Emergency Purchases -i&MHJ:dl ·ii:if•FiiifH-llildiM~ Nothing to Report. 6. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of goods or services that are not in compliance with the requirements of the Procurement Code . Below is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month . Unauthorized Purchases r:;, ~~ rr;,"W _ c~~ AH/MT/AD/ME DocuSig n Envelope ID: A67F8BCB-9681-43AA-B0C7-9186120F994C ATTACHMENT A 19-136-02 FOR THE PURCHASE OF AGGREGATE , TOP SOIL, AN D SAND CHIN DIESEL , INC. 5/7/22 2 fa-136-03·-. FOR THE PURCHASE o'F -AGGREGATE , TOP SOIL:7,:F.f6SAND --:-F"'CORID A SUPERIOR SAND, INC 5/7/22 2 ·1 22-084-01 TRAINING & SUPPORT SERVICES PARKING DEPARTMENT j ROCIO DEL CARMEN ALBA 5/12 /22 0 0 17-095-01 I PEST CONTROL HULETT EN VIRONM ENTAL SERVICES, INC. 5/14 /22 0 0 22-226-01 ;NC SHERIFFS ASSOC HEAVY EQUIPMENT PROCUREMENT JET-VAC EQUIPMENT COMPANY , LLC 5/17/22 2 21-290-01 METHOD LEARNING SAT/ACT ONLINE ADA PTIVE PROGRAMS : METHOD TEST PREP , INC. 5/23 /22 17-070-02 .. 'JANITORIAL SERViCES SFM SERVICES, INC. 5/27 /22 21:023:01 'F1RE .ANo ·L1FESAFETYsYsfEMMONifoRJ'ifcii'Yi-lliLL JOHNSON CONTROLS, INC. 5!29!2i 3 18-081-02 • cOsT coNfRol& RECOVERYAubl'f sERvicEs , ELITE CONSULTING SERVICES INC 5/30/22 2 20-037-02 FIRSTAID,EMERG ENC Y,MEDICAUATHLETIC TRAINING-ETC.-1 MEDWHEELS, INC.-. -· 5/31/22 20-037-03 FIRST AID ,EMERGENCY,MEDICAUATHLETIC TRAINING ETC . SCHOOL HEALTH CORPORATION 5/31/22 1 of 13 4/5/2022 DocuSign Envelope ID: A67F8BCB-9681-43AA-B0C7-91 B6120F994C ATTACHMENT A PEST CONTROL 19-133-01 TJoc CONSL.ii:-fiNG SERVICES/ MA NAGEMENT 0 21-229~1 !PREKINDERGARTEN PILOT PROGRAM 21-284-01 :PREKINDERGARTEN PILOT PROGR AM 21-285-01 PREKINDERGARTEN PILOT PROGRAM 21-286-03 PREKINDERGARTEN PILOT PROGRAM 'THE TERMINI X INTERNATIONAL COMPANY LP THE GORDIAN GROUP TNC SCHOOL BOARD OF MIAMI -DADE COUNTY GORY HOLDINGS , INC . 'TORAS EMESACADEMY OF MIAMI , INC. , LE V MONT ESSORI , INC. 21-287-01 PREKINDERGARTEN PILOT PROGRAM SCHOOL YR 2021-2022 YESHIVA ELEMENTARY, INC: 21-288-01 'PREKINDERGARTEN PILOT PROGRAM SCHOOL YR 2021-2022 KINDER LANb<ii<iDZi LLC PREKINDERGARTEN PILOT PROGRAM SCHOOL YR 2021-2622 . TEMPLE BETH SHOLOM ; INC: PREKINDERGARTEN PILOT PROGRAM 21-305-01 PREKINDERGARTEN PILOT PROGRAM 2 of 13 THE MIAMI CHILDREN'S MUSEUM , INC . i LITTLE HAVANA ACTIVITIES & NUTRITION CENTERS OF 6/5/22 --6/6/22 6/8/22 0 0 6/8 /22 0 0 6/8122 0 618/22 0 0 6/8/22 0 6/8122 0 () I 618/22 0 0 -6/8/22 0 0 618/22 0 0 4/5/2022 DocuSign Envelope ID: A67F8BCB-9681-43AA-B0C7-91 B6120F994C ATTACHMENT A PREKINDERGARTEN PILOT PROGRAM '.VIVI'S CHILD CARE INC. 6/8/22 21-334-01 'PREKINDERGARTEN PILOT PROGRAM ;LEHRMAN COMMUNITY DAY SCHOOL, INC. 6/8/22 I PREKINDERGARTEN PILOT PROGRAM 'SUP ER Y ACADEMY INC. 6/8/22 0 IPREKINDERGARTEN PILOT PROGRAM 'LUBAVI TCH E.DUCATIONAL CENTER, INC. 6/8/22 0 0 22-013-01 I PREKINDERGARTEN PILOT PROGRAM SCHOOL BOARD OF MIAMI -DADE COUNTY 6/8/22 0 0 16-178-01 POLICE AND FIRE DEPARTMENT UNIFORMS & ACCESSORIES GLOBAL TRADING INC. 6/12/22 0 0 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL.FUEL 6RioN O1i_, Lt.:c : 6/14/22 : i:5 Fr=·oui'Y'Pi:5UcEs6FfwAREs6i..Ui'i6N j POWERfiETAILS , LLC 6/14/22 0 () ·r1ckUPiDELiVERY OF UNLEAiSEiSGASOLiNEibiESEL FUEL URBiETA OIL INC 6/19/22 i 18-01,4-03 , IPICK UPiDELIVERYOF,UNLEABEb, GASOLINE7ti'1ESEL FUEL -TrviAf;foFI ELD 01Cc6MPANY 6i= GAIN ESVILLE , sf19i22 !INC . 18-077-01 TRAFFIC SIGNAL IMPROVEMENT & REPAIRS AUM CONSTRUCTION , INC. 6/19/22 3 of 13 4/5/2022 DocuSign Envelope ID: A67F8BCB-9681-43AA-B0C7-91 B6120F994C ATTACHMENT A 20-027-01 REr-i'i'AliBARRicAbEs RELATED TRAFFIC cciNTROL. i ALL AM ER ICAN BARR IC AD ES CORP EQUIPMENT 20-027-02 "l RENTAUBARRICADES RELATED TRAFFIC CONTRO L -. ----ACME BARRIC ADES LC EQUIPMENT 20-027-03 i'RENTAUBARRICADES RELATED TRAFFIC CONTROL EQU IPMENT BOB'S BARRICADES , INC. 20-031-04 ]F1RsTAiD:EMERGENcv:MEoicAuATHLET1c TRA1N1N ciEfc: ·····. HENRY scHE1N 1Nc. 17-002-01 EMERGENCY MEDICAL TR ANSPORT BILLING/COLLECTION SERVICES 17-129-0 1 1WATER & WASTEWATER SYSTEMS CONSULTANT ci'rYwibE PRINTiNG ANbsuLK MAI LING SER V iCES 1a~2ifcii ·01sASTER DEBRIS MONITciRINGSERiVCES 19-047-01 GYMNASTIC INSTRUCTIONAL SERViCES 21:371-01 · INTERLOCAL AGREEMENT FOR VOLUNTARY \/PK 21-422-01 FIRE EQUIPMENT AND SUPPLIES 4 of 13 ADVANCEDiSATA PROCESSING , INC. HAZEN AND SAWYER P.C. i PoSTAL. CENTER INTERNATioNAL. INC .. ROSTAN SOLUTIONS , LLC GYM KIDZL.LC. ·sci-10-0L BOARD OF-MIAMI-DA DE COUNTY MUNICIPAL EQUIPMENT COMPANY LLC 6/23/22 3 6/23/22 3 6/23 /22 3 6/25/22 6/26/22 2 6/26/22 0 0 6/26/22 ·• 6/26/22 2 i 6/30/22 2 6/30/22 0 0 4/5/2022 DocuSign Envelope ID: A67F8BCB-9681-43AA-B0C7-91 B6120F994C ATTACHMENT A BU-SINESS ATTRACTION CAM PAIGN GOSEETELL NETWORK INC -·---··,122 2 6 Months····· 18-038-02 CITYWIDE PRINTING AND BULK MAILING SERVICES DORAL DIGITAL REPROGRAPHICS CORP 714122 . 'ANNUAL RENEWAL FOR LEADSONLINE SERVICE :LEADSONLINE LLC I 7/14/22 0 0 i ' . ._____ 19~111-01 DOCUMENT SCANNING SERVICES FORENSIS TECHNOLOGIES, LLC ! 7116 /22 2 18-007-01 PERSONNEL TESTING & CONSUL TING SVCS/POLICE-FIRE INDUSTRIAL ORGANiZATIONAL SOLUTIONS, I 7118/22 :INC. 18-183-01 CITYWIDE DEMOLITION SERVICES 1cAMINO REAL GROUP INC 7118/22 2 18-183-02 c1TYwioE OEM0L1T10N sERv1cEs i THE BG GROUP, LLC 7118122 2 18-183:03 ··•c1TYWIDEDEMOLITl6N SERVICES CROSS ENVIRONMENTAL SER\IICES INc: 7118/22 2 1s-1s3-ci4 Jci'rYw10E DEMOLiT10Ns·1::Rv1c1::s 'MIAMI WRECKING co 7/18/22 2 18-183-o5·1ciTYWIDE.bEMOLITION SERVICES CHIN DIESEL, INC. 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'iNsURANCEsROKERcii= RECORD :MCGRIFF , SEIBELS & WILLIAMS , INC. 19-084-01 ECON ciMicbEV ELciPM ENT CONSUL TANT SERVICES .. •LAMB ERT 11 b v 1soRYLC 19-084~02 • ECONOMic D EV ELO PMEN T cciNSULTANTSERvicEs THE CORRADINO GROUP : iN c ... 19-084-03 ECONOMIC DE VELOPMENT CONSUL TANT SERVICES W ILLDAN FIN ANCI A L SERVICES , INC. 19-084-0 4 ECONOMIC DEVELOPMENT CONSUL TANT SERVICES DA EDALU S CAPITAL LLC 6 of 13 7/25 /22 2 _. --1 -•~•~-~--Au·· < =·= 7/25/22 2 1 7/31/22 6 0 i i i 7/31 /22 1 1 7/31 /22 0 l 0 8/10/22 1 2 8/11/22 2 811212+2 8/12 /22 2 1 8/12 /22 2 8/12/22 2 4/5/2022 DocuSig n Envelope ID: A67F8BCB-9681-43AA-B0C7-91 B6120F994C ATTACHMENT A PURCHASE OF CLOSE CIRCUIT TVS CAMERA EQUIPMENT 0 33OAMTECHNOLOGiEs·ccc 18-300-02 . PURCHASE OF CLOSE CIRCUIT TVS CAMERA EQUIPMENT . ;B & H FOTO & ELECTRONICS CORP . 18-300-03 'PURCHASE OF CLOSE CIRCUIT TVS CAMERA EQUIPMENT . ER TECH SYSTEMS GROUP INC 18-300-04 PURCHASE OF CLOSE CIRCUIT TVS CAMERA EQUIPMENT GLOBAL SECURITY PRODUCTS, INC. 18-300-05 I PURCHASE OF CLOSE CIRCUIT TVS CAMERA EQUIPMENT GNM HOUGH INC 18-300-06 PURCHASE OF CLOSE CIRCUIT TVS CAMERA EQUIPMENT \HALIFAX SECURITY , INC . 18-300-07 \PURCHASE OF CLOSECiRCUIT TVS CA MERA EQUIPMENT ITSAVVY LLC . i 8-300-08 !PURCHASE OF CLOSE ciRcliiTTVS CA MERA EQUIPMENT ,PROsoiJND INc: 18~3oci:og : PURCHASE OF CLOSE CIRCUIT TVS CAMERA EQUIPMENT SM A RTECH SECLJRiTY , CORP . 18-300-10 PURCHASE OF CLOSE CIRCUIT TVS CAMERA EQUIPMENT 19-001-01 EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT ,SERVC 7 of 13 WATERLEAF INTERNATIONAL LLC TIDAL BASIN GOVERNMENT CONSUL TING LLC 8/14/22 2 i 8/14/22 2 8/14/22 2 8/14/22 2 8/14/22 2 8/14 /22 2 8/14/22 2 8/14/22 2 8/14/22 2 1 8/14/22 2 8/18 /22 2 4/5/2022 DocuSign E nvelope ID: A67F8BCB-9681-43AA-B0C7-91 B6120F994C ATTACHMENT A LICENSE PLATE RECOGNITION SYSTEM INSTALLATION AND PURCHASE 22-ciiil-62 \/1RTUAL TOURS fo PROMOTE MB 1<~12 PUBLIC SCHOOLS DEEPS LEEP STUDIO, LLC 18-217-02 I DISASTER DEBRIS MONITORING SERIVCES 22-112:02 FOR DOCUMENT & RECORDS MANAGEMENT 17-007-01 NOISE, ACOUSTIC AND SOUND CONSULTING SERVICES 19 -016 -01 SURVEYfNG AND MAPPING SERVICES 20 -224-01 ELEC TR IC LEAF BLOWERS AND ACCESSORIES KEY DATAAGREEMENT . 13-178-01 IcorviMERCiAL&RESiDENTIALWASTECOLLECTioN & DISPOSAL 13-178~02 ·coMMERciAL & RESIDENTIAL WASTE COLLECTION & DISPOSAL TETRA TECI{ t'NC:-· .MCCI , LLC. !ARPEGGIO ACOUSTIC CONSULTING , LLC LONGITUDE SURVEYORS , LLC JOE BLAIR GARDEN SUPPLY INC. . 'v'RMARKET DATA: WASTE MANAGEMENT INC OF FLORIDA i wAsffcciNNEci'iONs OF FLOR IDA, INC 16-084-01 'ADMINISTRATION OF THE .• ClfY;S ANCILLARY·-HEALTH . t uNuivfUFE INSURA.Ncrc-OMPANY OF i BENEFITS FOR EMPLOYEES , RETIREES AND THEIR AMERICA DEPENDENTS , FAMILY AND MEDICAL LEAVE ACT (FMLA) ADMINISTRATION; LONG-TERM DISABILITY COVERAGE FOR DEFINED CONTRIBUTION RETIREMENT PLAN (401A) PARTICIPANTS, AND VO LUNTARY SHORT-TERM AND LONG- 'TERM DISABILITY; GROUP DENTAL COVERAGE ; AND GROUP !TERM LIFE AND ACCIDENTA L DEATH & DISMEMBERMENT CQVERAGE ........................... . 8 of 13 8/31 /22 9/3/22 9/3 /22 0 0 9/6/22 0 0 9/9/22 2 9i15 /22 3 9/20/22 0 0 9/30 /22 0 0 9/30/22 0 0 9/30/22 . --A 4/5/2022 DocuSign Envelope ID: A67F8BCB-9681-43AA-B0C7-91 B6120F994C ATTACHMENT A ·COMPANY 17-29936-1 I PROVIDE PROGRAMMING AT THE MB TENNIS CENTER VAN DAALEN TENNIS 9/30 /2 2 0 0 . ••·· ........ i ... ,,. ••·• ····················· ................................ ,. ····················-··· ................. . 18-046-03 !LAW ENFORCEMENT EQUIPMENT AND SUPPLIES NPEE L c 913ciiz2 . o · 0 18-046-04 LAW ENFORCEMENT EQUIPMENT AND SUPPLIES i LOU'S POLICE DISTRIBUTORS , INC . 9/30/22 0 0 18-30543-1 I EULA MEDICAL PRIORITY CONSULTANTS/ DISPATCH • MEDICAL PRIORITY CONSULTANTS INC 9/30 /22 19-029-02 ISOD AND SOD INSTALLATION 'SUNSET SOD, IN C. 9/30/22 0 0 19-125-02 I PURSUIT , ADMINISTRATIVE, AND OTHER VEHICLES DUVAL FORD LLC 9/30 /22 2 19~125-03 I PURSUIT, ADMiNfsfRATIVE , AND OTHER VEHICLES .. :ALAN JAY FORD LINCOLN MERCURY, INC. 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PMAM-ATB CORPORATION 4/5/2022 DocuSign Envelope ID: A67F8BCB-9681-43AA-B0C7-91 B6120F994C ATTACHMENT A LEASE OF GOLF COURSE TURN MAINTENANCE EQUIPMENT EFE INC 17-130-01 !LEASING OF POLICE MOTORCYCLES PETERSON'S HARLEY-DAVIDSON OF MIAMI LLC 18-166-01 !VALET PKG SERVICES AT THE FILLMORE, JACKIE GLEASON FIRST CLASS PARKING SYSTEMS LLC IAND MIAMI BEACH CONVENTION CENTER 18-3016.1-1 . TOWING PERMIT SERVICES ! 18-30161-2 ITOWING PERMIT SERVICES BEACH TOWING SERVICES , INC. 1 TREMONT TOWING INC. 20-319-01 !LINCOLN ROAD MALL DIRECTORIES CLEAR CHANNEL OUTDOOR HOLDINGS INC 53-11/12 !VARIOUS BANKING SERVICES TRUIST BANK CMO-01-11 ICOCA-COLA BOTTLING AGREEMENT COCA-COLA BEVERAGES FLORIDA , LLC 13 of 13 4/5/2022