LTC 564-2023 Procurement ReportsDocuSign Envelope ID: 60CD 1851-10DF-4 77D-BC 15-155758454541
}\!A,A[B
OFFICE OF THE CITY MANAGER
NO. LTC # LETTER TO COMMISSION
To: Honorable Mayor Steven Meiner and Members o the City Commission
Fr om : Aina T. Hudak, city Manager • _apt g.
Date:
Subject: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the
Procurement Department transmits monthly, via L TC, the following informational reports:
• city contracts expiring within the next 180 days;
• open market purchases exceeding $50,000 during the preceding month;
• projects awarded pursuant to job order contracts (JOC);
• purchases of playground and related equipment pursuant to Resolution 2019-30777;
• emergency purchases approved by the City Manager during the preceding month; and
• unauthorized purchase exceeding the City Manager's authority reported during the preceding
month.
1. CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180
DAYS (See Attachment A). The contracts listed in Attachment A-1 wi ll expire within the next 180
days. The contracts listed in Attachment A-2 are on a month-to-month term.
2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those
purchases less than the amount established for formal bids. Section 2-395(4) of the City Code
requires that open market purchases over $50,000, up to the bid threshold amount, be reported to
the City Commission on a monthly basis. Below is a list of purchase orders for open market purchases
for the preceding month.
Purchase Department Description Total Date Vendor I
Order No.
20240991 Public Works Fuel Polish Service for $54,501.70 11/20/2023 AFE Services,
City Pump Station Tanks LLC
20240911 Facilities & Fleet Stone Restoration $227,525.00 11/14/2023 Team
Management at Lincoln Road Contracting, In c.
3. PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. On
October 16, 2019, the Mayor and City Commission awarded 1TB 2019-257-KB for Job Order
Contracting Services, which awarded contracts to 18 vendors for five (5) specialty trades for
construction projects. Below is a list of projects awarded pursuant to the JOC contracts for
construction services for the preceding month.
Nothing to Report.
4. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777
authorizes the City Manager, through standardization and waiver of competitive bidding
requirements, to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic), park benches and outdoor furniture, outdoor fitness equipment,
shade structures, recreational surfaces (safety surfaces, artificial turf, and hardcourt surfaces), and
lighting systems for all city parks facilities. Additionally, the Resolution also authorizes the City
Manager to add any other manufacturers within the approved categories necessary to expedite the
December 22, 2023
564-2023
DocuSign Envelope ID: 60CD1851-10DF-4770-BC15-15575B454541
2
completion of parks and playground facilities. Below is a list of approved purchases and
manufacturers added for the preceding month.
Approved Purchases
Nothing to Report.
Manufacturers/Suppliers Added
anufacture
Nothing to Report.
5. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amount established in Section 2-366 be reported to the City Commission at its meeting
following the emergency. The emergency purchase request process outlined in the Code allows the
City to respond expeditiously to unexpected needs. Below is a list of emergency purchases approved
for the preceding month.
Emergency Purchases
Nothing to Report.
6. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code. Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
Nothing to Report.
1ii A' E
D o c u S ig n E n v e lo p e ID : 6 0 C D 18 5 1-10 D F -4 7 7 D -B C 15 -15 5 7 5 B 4 5 4 5 4 1
ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
Expiration Renewal
Period Contract# Contract Description Vendor Option Date Left
FEBRUARY 2024 20-019-04 PREQUAL POOL FOR PAINTING & GOVERNMENT BUSINESS 2/11/24
WATERPROOFING SERVICES DEVELOPMENT LLC
20-019-05 PREQUAL POOL FOR PAINTING & HALCYON BUILDERS, INC. 2/11/24
WATERPROOFING SERVICES
20-019-08 PREQUAL POOL FOR PAINTING & ROOF PAINTING BY HARTZELL, 2/11/24
WATERPROOFING SERVICES INC.
20-019-12 PREQUAL POOL FOR PAINTING & JAG PAINTING CONTRACTORS, 2/11/24
WATERPROOFING SERVICES INC.
20-019-13 PREQUAL POOL FOR PAINTING & JCI INTERNATIONAL, INC., 2/11/24
WATERPROOFING SERVICES
20-019-14 PREQUAL POOL FOR PAINTING & RJ SPENCER CONSTRUCTION LLC 2/11/24
WATERPROOFING SERVICES
20-019-26 PREQUAL POOL FOR PAINTING & MTD PAINTING AND 2/11/24
WATERPROOFING SERVICES CONSTRUCTION CORP
20-019-28 PREQUAL POOL FOR PAINTING & AZULEJO INC 2/11/24
WATERPROOFING SERVICES
20-019-30 PREQUAL POOL FOR PAINTING & LANDMARK & REINA 107 LLC 2/11/24
WATERPROOFING SERVICES
20-055-07 TEMPORARY STAFFING SERVICES BEST CANDIDATES, LLC 2/11/24
MARCH 2024 20-005-02 PREQUALIFIED POOL FOR THE PURCHASE SITEONE LANDSCAPE SUPPLY, 3/17/24
OF PIPE&FITTING LLC
20-044-08 PREQUAL CONTRACTORS FOR PRESSURE ROOF PAINTING BY HARTZELL, 3/17/24
WASHING SERVICES INC.
20-044-09 PREQUAL CONTRACTORS FOR PRESSURE SFM SERVICES, INC. 3/17/24
WASHING SERVICES
20-044-10 PREQUAL CONTRACTORS FOR PRESSURE THE PRESSURE CLEANING MAN, 3/17/24
WASHING SERVICES INC.
20-044-12 PREQUAL CONTRACTORS FOR PRESSURE VPR CONSTRUCTION 3/17/24
WASHING SERVICES CORPORATION
20-101-01 PREQUAL CONTRACTORS-CITYWIDE REHAB DELCONS INC. 3/17/24
PROJECTS (SHIP)
20-101-06 PREQUAL CONTRACTORS-CITYWIDE REHAB DOUBLEDAY ENGINEERING, LLC 3/17/24
PROJECTS (SHIP)
20-101-07 PREQUAL CONTRACTORS-CITYWIDE REHAB THE BANNERMAN GROUP, INC 3/17/24
PROJECTS (SHIP)
20-101-10 PREQUAL CONTRACTORS-CITYWIDE REHAB CONENGINEERS BUILDERS LLC 3/17/24
PROJECTS (SHIP)
20-101-11 PREQUAL CONTRACTORS-CITYWIDE REHAB POINCIANA DEVELOPMENT 3/17/24
PROJECTS (SHIP) GROUP, INC.
20-101-12 PREQUAL CONTRACTORS-CITYWIDE REHAB MANAGEMENT & CONSUL TING INC. 3/17/24
PROJECTS (SHIP)
20-007-01 SECURITY OFFICER SERVICES FPI SECURITY SERVICES, INC. 3/31/24 2
20-007-02 SECURITY OFFICER SERVICES SECURITY ALLIANCE, LLC 3/31/24 2
APRIL 2024 19-201-01 COMPUTERIZED MAINTENANCE CORRIGO INCORPORATED 4/15/24
MANAGEMENT SYSTEM
21-032-04 ELECTRIC MOTOR REWIND PUMP REPAIRS & TAW MIAMI SERVICE CENTER, INC. 4/28/24 2
MAINTENANCE
20-006-03 PREQUALCONTRACTORS DRC EMERGENCY SERVICES LLC 5/12/24
REM/DIS/DERELICTIABD VESSELS
1of 3 12/20/2023
D o c u S ig n E n v e lo p e ID : 6 0 C D 18 5 1-10 D F -4 77 D -B C 15 -1 5 5 7 5 8 4 5 4 5 4 1
ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
Expiration Renewal
Period Contract # Contract Description Vendor Option Date Left
MAY 2024 20-006-04 PREQUALCONTRACTORS LEGION UNDERSEA SERVICES, 5/12/24 1
REM/DIS/DERELICTIABD VESSELS LLC
20-006-05 PREQUALCONTRACTORS UPPER CUT PROMOTIONS LLC 5/12/24
REM/DIS/DERELICT/ABO VESSELS
20-006-10 PREQUALCONTRACTORS VIKING DIVING SERVICES, INC. 5/12/24
REM/DIS/DERELICTIABD VESSELS
20-006-11 PREQUALCONTRACTORS MAINSTREAM COMMERCIAL 5/12/24
REM/DIS/DERELICTIABD VESSELS DIVERS, INC.
20-121-01 ARMORED TRANSPORT SERVICES GLOVAL INC. 5/17/24 2
20-121-02 ARMORED TRANSPORT SERVICES IBI INTERNATIONAL LOGISTICS, 5/17/24 2
INC.
20-144-01 MEDICAL SERVICES FOR PRE & POST MOUNT SINAI MEDICAL CENTER 5/31/24 2
EMPLOYMENT SERVICE OF FLORIDA, INC.
2 of 3 12/20/2023
DocuSign Envelope ID : 60CD1851-10DF-477 D-BC15-15575B454541
ATTACHMENT A-2
MONTH-TO-MONTH CONTRACTS
Period Contract # Contract Description Vendor
.s::. 13-177-01 PARKING PAY-BY-PHONE SYSTEM PARKMOBILE USA, INC.
be r
0
5 14-154-01 TURNKEY TROLLEY OPER & MAINT SERVICES LIMOUSINES OF SOUTH FLORIDA,
0 INC. - .s::.
d 20-319-01 LINCOLN ROAD MALL DIRECTORIES CLEAR CHANNEL OUTDOOR r
0 HOLDINGS INC. 5
3 of 3 12/20/2023